WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

RECOGNITION ITEMS

FACILITIES

6. FEED THE BIN RECYCLING ANNUAL AWARDS

FEED THE BIN is a school recycling program sponsored by Wake County Environmental Services
in partnership with the Wake County Public School System. Currently all WCPSS schools participate
in the FEED THE BIN program. More than 8 million pounds of paper have been recycled through
the program since 2004. Staff will provide a summary of the program and announce the winners for
the 2010-2011 Top Schools in recycling. Award winners will also be recognized at the annual January
Feed the Bin meeting and will be publicized in an article with the WCPSS e-news editions of School
Community News and The Classroom Connection. Fiscal Implications: This program is funded by
Wake County Government Environmental Services. There are no WCPSS revenues. Savings:
Recycling 8 million pounds of paper is equivalent to saving: 103,488 trees, 88,694 million BTU's of
purchased energy, 24,091,144 pounds CO2, 88,875,472 gallons of wastewater, 12,780 cubic yards of
landfill space. Recommendation for Action: None.

7. RECOGNITION OF THE STUDENT ASSIGNMENT TASK FORCE

On March 1, 2011, the Wake County Board of Education assigned Superintendent Tata
responsibility for developing a student assignment proposal based upon Policy 6200, Student
Assignment. Superintendent Tata immediately identified a Task Force with the sole responsibility of
working on the assignment plan. The Task Force was composed of experts representing different
divisions across the Wake County Public School System. Over the last seven months, the Task
Force engaged in numerous activities to ensure the development of a student assignment plan that
best served the children within the Wake County Public School System. As a part of the process, the
Student Assignment Task Force conducted extensive research of plans used throughout the nation,
held twenty sessions to gather public input with over 4,000 comments from community members,
executed an assignment simulation in which over 2,000 people participated, traveled to nine locations
throughout the district to encourage feedback and assist parents with the simulation, and met with
numerous groups and individuals to gather feedback. On Tuesday, October 18, 2011, a final
proposal was presented to and approved by the Wake County Board of Education. Due to the
dedication and commitment from all members of the Task Force in completing this process,
members of the Student Assignment Task Force will be recognized. Fiscal Implications: None.
Savings: N/A. Recommendation for Action: For Information and Recognition Only.

PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

8. APPROVAL OF MEETING MINUTES

October 4, 2011-Closed Session Meeting Minutes
October 18, 2011-Special Called Board of Education Meeting Minutes
October 18, 2011- Closed Session Meeting Minutes

FINANCE

9. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Wake Forest Rolesville High School and Olive Chapel Elementary. Fiscal
Implications: These authorization forms are required for bank records. Savings: Not applicable.
Recommendation for Action: Approval of Authorization Forms.

10. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for September 2011. Fiscal Implications: Not
applicable. Savings: Not Applicable. Recommendation for Action: Not applicable.

11. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012

To report changes in the budget resolutions resulting from transactions processed during
September, 2011. Fiscal Implications:
Adjust State Public School Fund- $1,131,431
Adjust Local Current Expense Fund+ $21,159
Adjust Federal Grants Fund - State+ $61,268
Adjust Capital Outlay Fund+$150,816
Adjust Multiple Enterprise Fund+$140,373
Adjust Direct Grants Fund+$116,463
Adjust Specific Revenue Fund+$0
Net Changes-$641,352
Savings: Potential savings of $5.2 million. Recommendation for Action: No action. In accordance with Budget Resolution, administration is reporting changes in appropriations.

12. POTENTIAL CHANGES IN LOCAL EXPENDITURES 2011-2012

To report potential changes in local expenditures for 2011-2012 as of September 30. Fiscal
Implications: Potential adjustments within the local budget. Transactions transferring budget
between accounts will be reported to the Board of Education with all Budget Amendments and
Transfers quarterly. Savings: Potential savings of $5.2 million. Recommendation for Action: No
action. Administration is reporting potential changes in local expenditures.

13. ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT AND PRODUCT

UPDATES CONTRACT

Original purchase of Oracle business applications was approved by the Board in November 1998 and included the first three years of technical support, product patches, and product updates. Beginning with the fourth year, renewal has been brought before the Board annually for approval. Last year's renewal fee was $578,996.11. Current renewal is $596,366.07 to extend support through November 15, 2012 on all licensed modules. Fiscal Implications: Total amount to renew support is $596,366.07. Support is invoiced quarterly. Amount encumbered on current purchase order covers last two quarterly invoices from 2010 renewal and first two quarterly invoices for this year's renewal. Funding for contracted services is identified and planned for in the Technology Services 2011-12 operating budget request. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of renewal.

FACILITIES

14. SEWER EASEMENT DEDICATION: APEX FIRST DEVELOPMENT, LLC (APEX

HIGH)

In December 2007, the Board dedicated a sewer easement to Apex First Development, LLC
("AFD") to allow AFD to tie-in to an existing sewer line. AFD now wishes to abandon the sewer
easement dedicated in December 2007 and obtain a new sewer easement on Board property. AFD
requests a temporary construction easement (approximately 0.266 acres) and the dedication of a
sewer easement (approximately 0.295 acres) that runs from the right-of-way of US Highway 64 to
the existing sewer easement to allow tie-in to the existing sewer line. AFD will absorb and bear all
costs associated with the construction, installation, maintenance, recordation, abandonment and
conveyance of the sewer easement and sewer line tie-in. The proposed sewer easement and tie-in to
the existing sewer line will not interfere with the Wake County Public School System's present or
future use of the property. Fiscal Implications: The Board will be compensated by the Apex First
Development, LLC in the total amount of $15,572 for the above mentioned easements. Savings:
Not applicable. Recommendation for Action: Board approval is requested.

15. LEASE AGREEMENT RENEWAL: ANDERSON FAMILY HOME AT H-7 SITE

A portion of the H-7 site (the Anderson Tract) was the Anderson family home, and as part of the
acquisition negotiations, the Seller bargained to continue to reside in the family home and a
surrounding area of approximately 3 acres after closing until December 31, 2009. As it was the
Seller's intent to be allowed to remain until such time as the land is needed for school construction,
lease terms were negotiated so as to require annual renewal to balance the Seller's interest in
remaining with the Board's need for flexibility. The current lease term ends on December 31, 2011.
Tenant has timely requested to again renew the lease upon its current terms and conditions to
permit him to continue to reside in the home until December 31, 2012. Until such time as
construction begins on the school project, this portion of the property is not immediately necessary
for school use and/or school-related activities. As the prior lease agreement did not contain
provisions for an extension, it is necessary to enter into a new lease agreement for the additional one
year lease term. The lease contains a termination provision should full access to the site become
necessary prior to December 31, 2012. Fiscal Implications: None. (The lease rate is for the token
sum of $1, as it was part of the agreement for acquisition of the site.) Savings: Not applicable.
Recommendation for Action: Board approval is requested.

16. CHANGE ORDER NO. GC-16: HOLLY GROVE MIDDLE (M-9)

Board approval is requested for Change Order No. GC-16 to D. H. Griffin Construction Company
for their Construction Management at Risk contract for Holly Grove Middle. This change order, a
reduction in the amount of $512,841, provides final reconciliation of the remaining contractual
amount and will complete this contract. The final Guaranteed Maximum Price for this contract is
$33,815,747. The CMAR contract allows for unused construction manager contingency funds to be
credited to the construction manager as follows: 40% for meeting substantial completion; 20% for
meeting final completion; and 40% for meeting specific performance measures. This construction
manager met substantial completion, final completion, and scored 83% of the performance
measures. The attachments show how the construction manager contingency was calculated, the
process for evaluation of their performance, and other key criteria about this contract. Fiscal
Implications: Funding is available from the total project budget of $40,935,728 of which
$40,475,458 is from CIP 2006, and $460,270 is from Wake County Parks and Recreation and the
Town of Holly Springs for field improvements. Savings: $512,841 will be available for use at other
CIP 2006 projects. Recommendation for Action: Board approval is requested.

17. BIDS: GARNER HIGH PAVING IMPROVEMENTS

Bids were received on October 13, 2011 for the repair and installation of asphalt paving at Garner
High. Staff and CLH Design, PA, recommend award of the single-prime contract to Fred Smith
Company in the amount of $335,639. Fiscal Implications: Funding is available from the total
budget of $74,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Savings:
Not applicable. Recommendation for Action: Board approval is requested.

18. STANDARD FORMS OF AGREEMENT FOR FACILITIES CONTRACTS

Board Policy 8361 requires that the Board of Education periodically update and approve the
standard agreement forms for contracts. This update includes revisions to the agreements on the
attached sheet. The Board's attorney has reviewed and recommends approval of these changes.
Fiscal Implications: None. Savings: Not applicable. Recommendation for Action: Board approval
is requested.

19. DESIGNER EXEMPTION OF STATUTORY SELECTION PROCESS FOR H-10 AND

E-25

In accordance with the proposal approved at the September 20, 2011 Board meeting, projects are
being planned with the available savings in CIP 2006. The projects include a new high school to
open in 2015 (H-10) and a new elementary school to open in 2014 (E-25). Designers need to be
selected for each of these projects. North Carolina General Statute and Board policy 7265 R&P
require that firms be selected by qualification only, then the contract terms are negotiated with the
selected firm. This resolution is presented to exempt the method of determination of the selected
firms, as authorized by state law. The selection committee would choose the top firms for each
project based on their qualifications plus 1) adaptability of their existing prototype to WCPSS space
standards, design guidelines, and educational specifications, 2) placement of the building and
exterior program elements on the site, and 3) compliance with the specified budget. The NCGS
143-64.32 allows exemptions to the statutory selection process. The reason for this exemption is
that design firms will incur additional costs in submitting prototype school designs customized to
our site and other criteria, rather than providing only their qualifications. This exemption would
allow the selection criteria noted above, in addition to qualifications. It is anticipated that the E-25
designer agreement will be presented to the Board in December and H-10 in February. Fiscal
Implications: None. Savings: Not applicable. Recommendation for Action: Board approval is
requested.

STUDENT ACHIEVEMENT

20. ABC ACCOUNTABILITY COMPONENTS FOR ALTERNATIVE SCHOOLS

Alternative schools are included in the 2011-2012 ABCs under a special policy adopted by the North
Carolina Board of Education (GCS-C-022). The evaluation of alternative schools will be based on
two state mandated achievement-based components and three local options. Local options defined
by the state include attendance, dropouts, school safety/student conduct, higher expectations for
student achievement, student progress and proficiency, parent involvement, community
involvement, and customer satisfaction. Schools achieving five of the five components will be
determined to have made high growth, at least three of the five will be expected growth, at least two
of the five will be no recognition, and one or none of the five will be low performing. As part of
their school improvement plans for 2011-2012, the alternative schools identified three local options
that reflect their school's mission.
The local options selected by the schools have been approved by the school improvement teams
and must in turn be approved by the local school board. Mt. Vernon School, Mary E. Phillips High
School, and River Oaks Middle School are designated as alternative schools. Longview is designated as
a special education school, which does not submit local objectives. Fiscal Implications: ABCs
recognition will be earned from the state for the system's three alternative schools, Mt. Vernon School,
Mary E. Phillips High School and River Oaks Middle School if they achieve their objectives. Savings:
N/A. Recommendation for Action: Board approval is requested.

21. AMENDMENT ONE TO TLC OPERATIONS, INC. (TAMMY LYNN CENTER

FOR DEVELOPMENTAL DISABILITIES

Our contract with TLC Operations, Inc. (Tammy Lynn Center for Developmental Disabilities)
includes nursing service for two (2) students. An additional student who requires nursing
services during school hours and on transportation has been placed at the Tammy Lynn Center.
To cover the cost of nursing services for this student, we are increasing the contract by $63,
112.50. Fiscal Implications: Funding from the Special Education Services budget in the amount of
$63, 112.50 is to be used for these services. The total contract is $189,337.50. Savings: N/A.
Recommendation for Action: Board approval is requested.

22. GRANT PROPOSALS

Competitive (#09612): Drive Education!, Talent For Education Grant / Individual Schools.
Competitive (#09712): Gamma Iota Chapter of the Delta Kappa Gamma Society, International Mini-Grants for Teacher Awards / Individual Schools.
Competitive (#09812): PRC 023 - US Department of Education, The Carl D. Perkins Vocational and Technical Education Act College Tech Prep Grant / Central Services.
Competitive (#09912): Samsung Hope for Children, Solve for Tomorrow Grant Program / Individual Schools.
Competitive (#10012): Exxon Mobil Educational Alliance, Math and Science Initiative / Individual Schools.
Competitive (#10112): National Football League (NFL), Grassroots Program / Central Services.
Competitive (#10212): Fiskars, Project Orange Thumb / Individual Schools.
Competitive (#10312): Burroughs Wellcome Fund, Science and Mathematics Grant Programs / Individual Schools.
Competitive (#10412): Air Force Association (AFA) Junior ROTC, Educator Grant / Individual Schools.
Competitive (#10512): The Laura Bush Foundation, For America's Libraries Grant / Individual Schools.
Competitive (#10612): PNC Foundation, Foundation Grants / Central Services.
Competitive (#10712): Belk Foundation, Foundation Grant Program / Central Services.
Competitive (#10812): General Electric (GE), Foundation Grants / Central Services.
Competitive (#10912): Carnegie Corporation of New York, Foundation Grants / Central Services.
Competitive (#11012): Mimio Interactive Teaching Technologies, DYMO/Mimio Science and Math Grant / Individual Schools.
Competitive (#11112): North Carolina Association of Soil & Water Conservation Districts, Auxiliary Grant / Individual Schools.
Competitive (#11212): NC Beautiful, Windows of Opportunity Grant / Individual Schools.
Competitive (#11312): National Science Teachers Association (NSTA), NSTA Grant Programs / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Board approval is requested.

23. BROUGHTON HIGH SCHOOL TRIP TO LONDON, ENGLAND

Students participating will be representative of grades 9-12. Approximately 45 students and 10
chaperones will participate. Students will depart from RDU on Tuesday, December 27, 2012 and
return on Wednesday, January 4, 2013. Two school days will be missed. The Vocal Music students
have been invited to attend the London International Choral Festival. Fiscal Implications: The cost
per student is $3,000. This trip is enrichment only and not a required trip. Donations and
fundraising will offset the cost to help those students who cannot pay. Savings: N/A.
Recommendation for Action: Board approval is requested.

24. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO FRANCE

Students participating will be representative of grades 7-8. Approximately 20-30 students and 5-6
chaperones will participate. Students will depart from RDU on Friday, March 30, 2012 and return on
Saturday, April 7, 2012. No school days will be missed for this trip. This trip is directly tied into the
IB philosophy at our school as a Magnet School of Distinction as well as the curriculum throughout
all three grade levels with emphasis on the Language B French curriculum. The total cost per
student including all airport fees and taxes, as well as the 3-day extension, will be approximately
$3,383. This cost covers all breakfasts and dinners on tour as well as transportation, full-time tour
director, city tours, and admittance into all the sites. To help make the trip affordable for those who
may not be able to pay the expenses, the school will be working with the PTSA and seeking financial
assistance through a variety of grants and scholarship funds. Savings: N/A. Recommendation for
Action: Board approval is requested.

25. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO GERMANY, ITALY,

FRANCE, AND SWITZERLAND

Students participating will be representative of grades 6-8. Approximately 18 students and 3
chaperones will participate. Students will depart from RDU on Wednesday, June 20, 2012 and return
on Monday, July 2, 2012. No school days will be missed for this trip. This trip is directly tied into the
IB philosophy at our school as a Magnet School of Distinction as well as the curriculum throughout
all three grade levels with emphasis on the 6th grade Humanities curriculum. Fiscal Implications:
The total cost per student including all airport fees and taxes, as well as the 3-day extension, will be
approximately $4,067. This cost covers all breakfasts and dinners on tour as well as transportation,
full-time tour director, city tours, and admittance into all the sites. To help make the trip affordable
for those who may not be able to afford it, wewill be working with the PTSA and seeking financial
assistance through a variety of grants and scholarship funds. Savings: N/A. Recommendation for
Action: Board approval is requested.

26. ENLOE HIGH SCHOOL TRIP TO ANDROS ISLAND, BAHAMAS

Students participating will be representative of grades 9-12. Approximately 34 students and 4
chaperones will participate. Students will depart from RDU on Friday, March 30 and return on
Sunday, April 8, 2012. No school days will be missed as this trip is during Spring Break. Students
will develop field research techniques and conduct research on aquatic and terrestrial systems in the
Bahamas. Fiscal Implications: The cost per student is $1700. This trip is enrichment only and not a
required trip. Grants will be sought to help those students who cannot pay. Savings: N/A.
Recommendation for Action: Board approval is requested.

27. ENLOE HIGH SCHOOL TRIP TO OYONNAX, LYON BRESSE, AND ANNECY,

FRANCE

Students participating will be representative of French Exchange Program, grades 9-12.
Approximately 25 students will participate and 4 chaperones. Students will depart RDU Tuesday,
June 14, 2011 and return Tuesday, June 28, 2011. No school will be missed as the trip is during
Summer Break. Students will have the opportunity to learn France's history and culture by staying
with host families, visiting culturally significant places and using French in natural language
situations. Fiscal Implications: The cost per student is $1300.00. This trip is enrichment only and
not a required trip. Families, private donations, and fundraising will enable students the opportunity
to participate in this activity. Savings: N/A. Recommendation for Action: Board approval is
requested.

HUMAN RESOURCES

28. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrator

29. REQUEST FOR LEAVE(S)

BOARD

30. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

31. GIFTS TO THE SYSTEM

One hundred and seventy gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $104,621. Fiscal Implications: Not Applicable. Savings: Not
Applicable. Recommendation for Action: No Action is Required.

32. CAPITAL FUND BALANCE APPROPRIATION REQUEST

The Wake County Public School System Data Center is the System's technology infrastructure focal
point for information storage and networking capacity. Subsequent to the onset of the current
economic downturn, expansion of data storage and networking capacity has been not taken place.
During this same period of time, storage and networking requirements of the system have continued
to increase with the continued growth of the System. We are now at the point where expansion of
storage, networking, and back-up of the storage is required to continue to support both existing and
new applications and related data in the Data Center. In addition, the Data Center Operations
Printer is beyond its lifecycle, is no longer supported, and replacement is required. There is no
funding in the 2011-12 Operating Budget to meet these requirements. As a result, a request for a
Capital Fund Balance Appropriation, in the amount of $490,000 is being made. Fiscal Implications:
Funding is available. Savings: Not Applicable. Recommendation for Action: Board approval is
requested.

FACILITIES

33. NAMES FOR NEW SCHOOLS

In accordance with Board Policy 2570, staff will propose at the Board Work Session names for five
new schools and a new name for one school. Based upon information received from the Board
during the work session, staff will propose names for approval at the regular Board meeting. The
proposed names are listed on the attachment. Fiscal Implications: Construction and/or renovation
costs are included in the School Facilities Proposal approved by the Board on September 20, 2011.
Operating costs will be included in the annual WCPSS operating budget. Savings: Not applicable.
Recommendation for Action: Board approval of the names selected during the work session
discussion is requested. Staff also requests approval of the names at one reading, rather than the
usual practice of two readings.

34. 2011-2012 FACILITIES UTILIZATION REPORT

Staff will present the 2011-2012 Facilities Utilization Report for review and discussion. This annual
report includes the system's 20th day school membership, school capacities, utilization of temporary
classrooms (single mobile units, modulars, SIPS buildings, and leased facilities), and the impact of
educational programs on capacity. Staff will present the Facilities Utilization Report, and will
explain the process used to determine the capacities of individual schools. Fiscal Implications: The
methods used to calculate school capacity impact the scope of the capital improvement program and
student assignment plan. Savings: Not applicable. Recommendation for Action: Board approval is
requested.

POLICY

35. BOARD POLICY 3021: RETENTION, CAREER STATUS, AND PROMOTION

Revised; First Reading
The revisions to this policy were reviewed by the Superintendent's Leadership Team on 10/24/11.
This same information was presented at the Board Work Session on 11/1/11. Fiscal Implications:
None. Savings: N/A. Recommendation for Action: Board approval is requested.

36. BOARD POLICY 3233: ACTION PLANS

37. REVISIONS TO BOARD POLICY 1800: BOARD ADVISORY COUNCILS

Revised; First Reading
The Board of Education will review and discuss a proposed change to Policy 1800, Board Advisory
Councils. The proposal includes the elimination of C10, which states, "Employees of the Wake
County Public School System shall not be eligible to serve on a Board Advisory Council except
those employees officially classified as temporary." Fiscal Implications: None. Savings: None.
Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D

HUMAN RESOURCES

38. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

39. ADMINISTRATIVE TRANSFER(S)

40. CAREER STATUS

ADJOURNMENT

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.