WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 11/01/2005

OPEN SESSION

Committee of the Whole 2 p.m.
MGS08-05: Review Revised Cost Estimates for FY06-07 Crowding Solutions
MGS09-05: Review Status of Plan IIIB, Plan 2000, and Plan 2004 Projects
MGS10-05: Review Year-Round Schools Impact on Operating Budget
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

1.RECOGNITION OF LOCAL VIETNAM VETERANS

The Wake County Public School System would like to recognize sixteen local Vietnam veterans for their outstanding service to the school system and community. They have provided guidance and contributed to the development of the Lessons of Vietnam/Recent International Relations course. They have provided free resources and support to teachers of the course. This course is being taught in fourteen high schools. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Recognition.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 18, 2005 - Committee of the Whole
October 18, 2005 - Open Meeting
October 18, 2005 - Closed Session
September 6, 2005 - Closed Session
August 23, 2005 - Closed Session
September 13, 2005 - Finance Committee Meeting
September 26, 2005 - Finance Committee Meeting

PROGRAM

1.BROUGHTON HIGH SCHOOL TRIP TO ANTIGUE, GUATEMALA

�Students participating will be representative of grades 9-12.
�Approximately 20 students will participate and three chaperones.
�Students will depart from RDU on Friday, November 18, and return on Saturday, November 26, 2005. Only three days of school will be missed as this is over Thanksgiving.
�This trip is directly linked to the Spanish classes and History of the Americas class. It is an outgrowth of the IB program, it offers a cultural immersion experience, and an opportunity for international service.
Fiscal Implications: The cost per student will be approximately $1300.00. The total cost will be approximately $26,000.00. Students and parents will pay for the trip themselves. Students who cannot pay are eligible for funds raised through Broughton's Souper Supper in years past. Scholarship help may be obtained from Broughton's Capital Foundation. Recommendation for Action: This item is recommended for consent.

2.WILEY INTERNATIONAL ELEMENTARY MAGNET SCHOOL TRIP TO JAPAN

�Students participating will be representative of grades 4 and two middle school students.
�Approximately five students will participate and three chaperones.
�Students will depart from RDU on Thursday, June 15, and return on Friday, June 30, 2006. No school will be missed as this is over the summer break.
�The purpose of this trip is to experience and explore Japanese culture and to utilize Japanese language skills.
�Students volunteer to make this trip.
�This trip requires approval from the Board in order for the school to apply for acceptance for this trip. A typical agenda is attached.
Fiscal Implications: The cost per student will be approximately $3,250.00. The total cost will be approximately $16,250.00. Students who need financial assistance can apply for a Jackson Baily Scholarship. Recommendation for Action: This item is recommended for consent.

3.BROUGHTON HIGH SCHOOL TRIP TO ROSTOCK, GERMANY

�Students participating will be representative of grades 11-12.
�Approximately 12 students will participate and 2 chaperones.
�Students will depart from RDU on Tuesday, March 21, and return on Tuesday, April 4, 2006. Only five days of school will be missed as this is over Spring Break.
�This trip is part of a German Exchange Program. The students will live with German families, go to school, and see historic sites.
Fiscal Implications: The cost per student will be approximately $700.00. The total cost will be approximately $8,400.00. Scholarship funds are available to those unable to pay via application process. Sister City Organization is helping with some of the expenses. Recommendation for Action: This item is recommended for consent.

FACILITIES

1.BIDS: WILEY ELEMENTARY PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at Wiley Elementary School were received on October 6, 2005. Staff and Mactec Engineering and Consulting, Inc. recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $107,910. Fiscal Implications: The total proposed project budget is $130,000 of which $100,000 is from the Re-Roofing component of the PLAN 2004 School Building Program, and $30,000 is from savings from the Re-Roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2.CONTRACT: INDIVIDUAL PROJECT PROPOSAL AGREEMENT - FOREST PINES DRIVE ELEMENTARY (E-9) and NORTH FOREST PINES DRIVE ELEMENTARY (E-12)
Board approval is requested for an Individual Project Proposal Agreement with GeoTechnologies, Inc. for construction material testing at Forest Pines Drive (E9) and North Forest Pines Drive (E12) in the amount of $101,000. There is a current master service agreement in place with this firm, and this IPPA authorizes expenditure against that agreement. Fiscal Implications: Funds are available from the total combined project PLAN 2004 budget of $37,763,288. Recommendation for Action: Board approval is requested.

3.CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: ELEMENTARY PROTOTYPES

In accordance with the professional services selection procedures (Policy 7265) adopted by the Wake County Board of Education August 9, 2005, the pre-selection committee recommends the selection of the construction management-at-risk firms of Barnhill Contracting Company, and Clancy & Theys Construction Company, each for the construction of from one to three new 2008-2009 opening elementary schools. The exact number will be determined after the number of needed schools in the Capital Improvement Program has been determined. Barnhill will be paired with Pearce Brinkley Cease & Lee, P.A., and Clancy & Theys will be paired with Cherry Huffman Architects to improve the existing prototypes in timeliness, value, and/or quality of construction. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

4. CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: HERITAGE HIGH

In accordance with the professional services selection procedures (Policy 7265) adopted by the Wake County Board of Education, August 9, 2005, the pre-selection committee recommends the selection of the construction management-at-risk joint venture agreement between Heery International, Inc., and D.H. Griffin, LLC, for the new Heritage High School, designed by LS3P/Boney. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

5.RESOLUTION: 2008-09 OPENING ELEMENTARIES - DESIGNER SELECTION (PEARCE, BRINKLEY, CEASE & LEE, P.A.)

Three different elementary prototypes are being planned for re-use in the next Capital Improvement Program. This resolution is presented to waive the traditional designer selection process and to select Pearce, Brinkley, Cease & Lee, P.A., for the design of one to three 2008-09 opening elementary schools. The exact number will be determined after the number of needed schools in the next Capital Improvement Program has been determined. This request is in accordance with NCGS 143-64.32, which allows the exemption to the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the E-13 prototype. This would the first, second, and third re-use of the two story version of the Highcroft Drive Elementary design. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Pearce, Brinkley, Cease & Lee, P.A. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

6.RESOLUTION: 2008-09 OPENING ELEMENTARIES - DESIGNER SELECTION (CHERRY HUFFMAN ARCHITECTS)

Three different elementary prototypes are being planned for re-use in the next Capital Improvement Program. This resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects for the design of one to three 2008-09 opening elementary schools. The exact number will be determined after the number of needed schools in the next Capital Improvement Program has been determined. This request is in accordance with NCGS 143-64.32, which allows the exemption to the statutory designer selection process. The specific reason for this exemption is that this is a second, third, and fourth re-use of the Holly Grove Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cherry Huffman Architects. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

7.RESOLUTION: 2008-09 OPENING ELEMENTARIES - DESIGNER SELECTION (SMALL KANE ARCHITECTS)

Three different elementary prototypes are being planned for re-use in the next Capital Improvement Program. This resolution is presented to waive the traditional designer selection process and to select Small Kane Architects for the design of one to three 2008-09 opening elementary schools. The exact number will be determined after the number of needed schools, in the next Capital Improvement Program, has been determined. This request is in accordance with NCGS 143-64.32, which allows the exemption to the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Cedar Fork Elementary Prototype. This would be the fifth, sixth, and seventh re-use of this prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Small Kane Architects. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

8.PREFERRED BRANDS OF EQUIPMENT FOR CONSTRUCTION PROJECTS

N.C.G.S. 133-3 requires performance standards to be used when specifying products. The statute also allows preferred brands of equipment to be bid as an alternate on school system projects, provided that the Board approved the performance standards. To be approved, the alternate must provide either a cost savings or maintain/improve the functioning of a process or system affected by the brand alternate. Previously, the Board has approved door hardware, kitchen equipment, security equipment, and stage lighting as preferred brands. At its February 3, 2004, meeting, the Board approved three manufacturers of digital control equipment used to maintain and automate the mechanical and electrical equipment within our new and existing schools. Staff recommends the deletion of Automated Logic from the list of approved manufacturers of digital control equipment, because of their failure to bid recent projects. Staff recommends that they be replaced with Honeywell/Tridium, who also meets the performance criteria. Honeywell/Tridium was ranked fourth in the selection process, and they will provide the third competitive bidder for digital controls. Therefore the current list of preferred brands would include Honeywell/Tridium, Johnson Controls/Metasys, and Tridium/Invensys as manufacturers of digital control equipment. Fiscal Implications: The approval will permit competitive bidding of our control systems subcontracts. The three manufacturers provide similar products and programming standards. The bid alternate will be listed with bid recommendations. Recommendation for Action: Board approval is requested.

9.NAME FOR EAST WAKE SCHOOL OF TECHNOLOGY

East Wake High School was approved for a New Schools Project for a whole school conversion. The first of four small, autonomous high schools was implemented this year. This is the East Wake School of Health Sciences. The second school is to be implemented in 2006 and will have as its theme integrated technology. It is proposed that the name of this school be the East Wake School of Integrated Technology. Fiscal Implications: The cost for the total school conversion was outlined in the grant proposal previously approved by the Board and in the business case presented in the 2005-06 budget approved by the Board. Recommendation for Action: Approval to name the new small school opening in 2006-07 on the East Wake High School campus the East Wake School of Integrated Technology.

HUMAN RESOURCES

1.RECOMMENDATIONS FOR EMPLOYMENT

a.Professional List
b.Support List
c.Other Professional List

BOARD ADVISORY COUNCIL NOMINATION

This represents a new nomination to District 8 Board Advisory Council. The nomination form is attached for the Board's review and consideration.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FINANCE

1.CONTRACT BETWEEN WAKE COUNTY PUBLIC SCHOOL SYSTEM AND SUMMERFORD ACCOUNTANCY, PC

The attached contract, negotiated as directed by the Board of Education in its meeting on October 18, 2005, with Summerford Accountancy, PC, is presented for approval. Fiscal Implications: Funds to pay for the audit will be transferred from savings identified in the Potential Changes to Local Expenditures Report.

2.NORTH CAROLINA SCHOOL BOARDS ASSOCIATION ANNUAL CONFERENCE

Attendance at the North Carolina School Boards Association 36th Annual Conference For Board Member Development in Greensboro, North Carolina, November 13-16-2005, is requested by three members of the Board of Education. Registration and travel expenses not to exceed $1,500 are requested. Fiscal Implications: $1,500 will be transferred from savings identified in the Potential Changes to Local Expenditures report to the Board of Education travel code. Recommendation for Action: Board approval is requested.

FACILITIES

1.SELECTION OF REAL ESTATE SERVICES

Real estate services are needed to assist in the procurement of property for the Wake County Public School System. An RFQ was issued that identified the scope of services to include initial site search in the target area, preliminary site packages and screening, due diligence of selected sites, presentation to the Board of Education, negotiations with property owners, final development and acquisition costs, and closing assistance. In accordance with the professional services selection procedure (Policy 7265) adopted by the Wake County Board of Education on August 9, 2005, the pre-selection committee recommends the selection of the following companies for real estate services:
�Arcadis G & M of North Carolina
�The York Companies
�Coldwell Banker Commercial Trademark Properties
Fiscal Implications: The selected firms may assist in the development of the final services contract prior to completion of fee negotiations. The real estate services contract and fee structure for each selected team will be presented to the Board of Education for approval prior to the start of service. Compensation is proposed to be a mix of a fixed lump sum fee and brokerage commission. Real Estate Service fees will be negotiated in accordance with professional services procedures. Recommendation for Action: Board approval is requested.

2.BRASSFIELD SCHOOL SANITARY SEWER AGREEMENT - AMENDMENT ONE

The City of Raleigh has reviewed the Board of Education's request for the extension of the modular classroom building agreement at Brassfield Elementary. The City recommends amending the May 20, 1996, interlocal agreement with the attached language. The amendment will regulate the amount of daily sewage allotment to 7,200 gallons per day. Construction of water quality improvements and limitations on future amendments are also required. Fiscal Implications: The City requires a $2,045 sanitary sewer fee and the construction of water quality improvements on the site. The storm water and water quality improvements are estimated to cost $300,000. Funds for the design and construction are from the Deferred Maintenance component of the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

3.KNIGHTDALE ELEMENTARY SCOPE REVISIONS: PLAN 2000

The PLAN 2000 School Building Program included a project for a replacement gymnasium with partial funding from the Town of Knightdale. The Town of Knightdale is no longer a partner in the project. Staff recommends demolition of the gymnasium and the four-classroom building to be replaced with a multi-purpose room and eight classrooms. The project requires a temporary modular multi-purpose room until the replacement is constructed. Fiscal Implications: The total proposed project budget is $6,426,511 of which $1,153,424 is currently available from the PLAN 2000 School Building Program and $5,273,087 will need to be reallocated from PLAN 2000 Program Contingency prior to bidding this project. Recommendation for Action: Board approval is requested.

4.DESIGN CONSULTANT AGREEMENT: KNIGHTDALE ELEMENTARY

The PLAN 2000 School Building Program includes a project for an addition and renovations at Knightdale Elementary. Negotiations have been completed with sfL+a Architects, P.A. for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: Funding is currently available for the proposed compensation of the design consultant in the amount of $304,000. The total proposed project budget is $6,426,511, of which $1,153,424 is currently available from the PLAN 2000 School Building Program and $5,273,087 will need to be reallocated from PLAN 2000 Program Contingency. Recommendation for Action: Board approval is requested.

SPOTLIGHT ON STUDENTS

Seventeen students will be recognized as Spotlight on Students award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Recognition.

INFORMATION ITEMS

PROGRAM

1.NATIONAL SCHOOL COUNSELING MODEL: WAKE COUNTY SCHOOLS RECEIVE NATIONAL RECOGNITION FOR SCHOOL COUNSELING PROGRAMS

The National Model will be implemented systemwide over a five-year period. It is a framework for a results-based counseling program that will improve academic success. Leesville High School and Wakefield High School have received the Recognized ASCA Model Program (RAMP) award from the American School Counselor Association (ASCA). This award recognizes schools that have implemented a results-based, comprehensive, data-driven school counseling program that shows measurable results in improving student achievement, attendance, and behavior. Fiscal Implications: None. Recommendation for Action: This item is presented for information.

2.EXPANDING THE WAKE LEADERSHIP ACADEMY INTO THE TRIANGLE LEADERSHIP ACADEMY

The document represents an agreement among the five school districts in the Research Triangle Area and Wake Education Partnership to expand the Wake Leadership Academy into the Triangle Leadership Academy. This expansion will provide Wake County personnel many new opportunities for programming and access to expertise which currently do not exist. A team of staff from all partners have been working for approximately 8 months to develop this concept. Fiscal Implications: None. Recommendation for Action: This item is presented for information.

FINANCE

1.BUDGET AMENDMENTS AND TRANSFERS, 2005-2006

To report changes in the budget resolution resulting from transactions processed during
July - September 2005. Fiscal Implications:
Adjust State Public School Fund+ $3,011,659
Adjust Local Current Expense Fund+ $6,223,930
Adjust Federal Programs Fund+ $4,339,562
Adjust Capital Outlay Fund+$133,406,285
Adjust Multiple Enterprise Fund+ $2,431,733
Net Changes+ $ 149,413,169

2.POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2005-2006

To report potential changes in local expenditures for 2005-2006 as of September 30, 2005.
Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

3.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for September 2005. Fiscal Implications: Not applicable.

FACILITIES

1.FEED THE BIN RECYLING PROGRAM UPDATE

The Wake County Public School System partnered with the Wake County Solid Waste Management Division to provide a high-quality recycling program to the schools. This is a report of the results of that program to date. Fiscal Implications: None to school system. Recommendation for Action: None.

2.MASTER PLAN: NORTH WAKE LANDFILL POST-CLOSURE

Staff will provide an update on the status of the development of the Master Plan documents prepared by OBS Landscape Architects, for the Post-Closure Use of the North Wake Landfill, which may include a site for a future elementary school. Fiscal Implications: No fiscal implications. Recommendation for Action: For information only.

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.