Board Agenda for the Week of 10/9/2000

4:00 p.m. OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIENCE

INFORMATION

Comments from the Chairman
Superintendent's Report
Presentation by Friends of Wake County

APPROVAL OF MEETING AGENDA

PUBLIC HEARING FOR ITEMS ON THE AGENDA

CONSENT ITEMS - ALL COMMITTEES

APPROVAL OF MINUTES

POLICY

1. Board Advisory Council Nominations
New nominations to Board Advisory Councils (see attached nomination forms).

FINANCE

1. Fund Balance Appropriation, 2000-2001
Fund balance appropriation for $488,150.00 for the carryover balance from
1999-2000 for the Compensation Study funds.
2. Fund Balance Appropriation, 2000-2001
Fund balance appropriation for $3,511.26 for the carryover balance from 1997-98 CBA grant, Schools Without Walls, at Longview School. Carryover balance will be spent this fiscal year.
3. Budget Amendments and Transfers, 2000-2001
Adjust State Public School Fund- $ 1,945,394.82
Adjust Local Current Expense Fund+ $ 95,849.68
Adjust Federal Programs Fund- $10,591,637.97
Adjust Capital Outlay Fund+$ 3,669,936.67
Adjust Multiple Enterprise Fund+ $ 2,601,221.51

FACILITIES

1. Annexation Petition: Hemlock Bluffs Nature Preserve Area - Cary
In 1951, the board of education received as a gift approximately 10 acres of land on Kildaire Farm Road from Marion T. Braxton Jones and his wife. The gift required that the property be used only by Apex High (located at that time on the present site of Apex Middle School) and only for vocational education purposes. If not used for this purpose, the property reverts to the grantors or their heirs. The Town of Cary requests the board file an annexation petition to conform to adjacent properties known as the Hemlock Bluffs Nature Preserve. Annexation will eliminate a "doughnut hole" at Hemlock Bluffs. Staff requests board approval of the annexation petition. Fiscal Implications - None. Town of Cary will waive annexation fees and provide Town services.
2. Annexation Petition: New Holly Springs Middle and Elementary Site
The Town of Holly Springs requests a voluntary annexation of approximately 35 acres of board property on Holly Springs Road where a new middle school and elementary school are proposed for construction. Annexation will allow the town to provide public utilities, police, and fire protection. Staff requests board approval to file an annexation petition. Fiscal Implications - None at this time. Upon annexation the town will provide municipal services.
3. Encroachment Agreement: Daniels Middle
A new boundary line survey of the Daniels Middle School site revealed a fence encroachment by residential property owners Joseph J. DeLuca and wife. The fence encroachment does not in any way interfere with the operation of school activities. To protect the board's property interests and to allow the fence to remain in place, an agreement has been reached that requires the property owner to remove the fence if the property is sold or the board requires the fence to be removed in the future. Staff requests board approval of the encroachment agreement. Fiscal Implications - None.
4. Sewer Easement: Wake Forest/Rolesville High
The Town of Wake Forest requests a sewer line easement 20 feet in width across board property at Wake Forest-Rolesville High School. The easement is for an extension from an existing sewer line easement on board property, which will allow the town to replace an existing line in poor condition. The easement request contains 5,124 square feet. Staff requests board approval to grant the easement. Fiscal Implications - Board will receive $2,305.93 in compensation.
5. Utility Easement: Forestville Road High Site - Wake Forest
Wake Electric Membership Corporation requests a utility easement for an overhead distribution line along the Forestville Road high school property line. The easement will allow for the location of power poles 32 feet from the centerline of Forestville Road and an area 15 feet on each side of the centerline of the distribution line. Fiscal Implications - None.
6. Form of Agreement for Design Consultant Services
Modifications to the form of agreement for design consultant services are recommended with the concurrence of the board's attorney. The text of the changes from the currently approved agreement for design consultant services is attached, and the full text of the 30-page document is available for inspection. Board approval is requested. Fiscal Implications - None.
7. Bids: Fuller Elementary Renovations
Formal bids were received on September 21, 2000 for the renovations at Fuller Elementary School. The work includes renovating older existing classrooms and the media center, new group toilets, technology support improvements, a new playground and other site improvements. Staff and Brown & Jones Architects, Inc. recommend award of the multi-prime general construction contract to Jacobsen Construction, Inc., in the amount of $963,106; the plumbing contract to ABC Plumbing Company, in the amount of $76,080; the mechanical contract to Watco Corporation, in the amount of $482,140, and the electrical contract to Vaughan Electric Company, Inc., in the amount of $397,169. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $2,450,588. The total project budget consists of $2,235,588 from the Phase IIIB Long-Range Building Program, $105,000 from the modernization component of the Phase IIIB Long-Range Building Program, and $110,000 from the technology component of the Phase IIIB Long-Range Building Program.
8. Resolution to Auction Seized Vehicles
General Statutes, G.S. 20-28.5, allow local county boards of education to sell motor vehicles at public sale. Board approval of the attached resolution is requested. Fiscal Implications - Proceeds of sale.

PERSONNEL

1. Recommendations for Employment
2. Recommendations for Administrative Appointments

PROGRAM

1. Grant Proposals
1. Continuation: (#00.315) U.S. Dept. of Education: Magnet Schools Assistance
Program/Cornerstones Grant (Year 3 of 3) ($2,750,623)
2. Continuation: (#00.517) U.S. Depts. Of Justice and Health and Human Services: Safe Schools/Healthy Students Grant (Year 2 of 3) ($2,689,889)
3. Competitive: (#00.514) North Carolina Eisenhower Program for Higher Education Professional Development: Capacity-Building Competition/Collaboration with NC State University (serving as fiscal agent) ($125,000)
4. Competitive: (#00.519) N.C. Department of Public Instruction: Technology Literacy Challenge Grant: Community Technology Learning Centers/Wilburn Elementary ($125,000)
5. Competitive (#00.518) Ericsson, Inc.: Community Contributions Program ($2,500)
Funding level varies by grant.

ACTION AND INFORMATION ITEMS

POLICY

Action
1. Policy 5530 - Promotion and Intervention
Revised; First Reading (Waiver of Second Reading Requested)
The revisions to this policy provide clarity rather than changes in content.
2. Policy 5534 - Dual Enrollment for High School Academic Enrichment Courses
Revised; First Reading
The changes combine two dual enrollment policies into one by deleting Policy 5533 Dual Enrollment for Vocational/Technical Courses and by revising Policy 5534 Dual Enrollment for High School Academic Enrichment Courses. Revisions clarify the policy and provide additional opportunities for dual enrollment.
3. Policy 6860 - Cocurricular Activities and Athletics Revised; First Reading
Policy 6860.7 on Cocurricular Activities and Athletics is amended to meet new promotion requirements.

FACILITIES

Information
1.Year 2001 Charter Schools
The summary sheets for Hope Elementary School and The Middle School Academy of Southeast Raleigh are attached. This is provided for information only at this time. Fiscal Implications - Transfer of per pupil funding.

BREAK

PROGRAM

Information
1. Designation of New Year-Round Schools
Staff will recommend two elementary schools and one middle school for conversion to multi-track year-round for the 2001-02 school year. Staff will answer questions from the Board. This is presented for information. Funds for an early hire of certain personnel and purchase of supplies and equipment will be needed. Funds for planning intersession (remediation) program will be needed. Transportation costs for these schools will increase.
2. Goals for Existing and Converted Year-Round Schools
Staff will present recommendations for three-year growth goals for existing and converted year-round schools that reflect a positive change in the number of students who qualify for free/reduced price lunch. Staff will discuss the various strategies that might be used in helping schools reach their goal. This is presented for Board approval.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.