WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 10/8/2003

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

FACILITIES

1. RESOLUTION: ELEMENTARY E16 (BRIER CREEK SITE) DESIGNER SELECTION

The City of Raleigh, Wake County and school system staffs have completed a review of the two-story compact prototype elementary schools for use on the joint use school system and City of Raleigh site at Brier Creek. The school prototypes evaluated were those used at Cedar Fork Elementary and Jeffereys Grove Elementary. The committee working on the joint project recommends waiver of the traditional designer selection process and selection of Boney Architects for the design of the proposed PLAN 2004 E16 Elementary and Wake County at the Brier Creek site. This request is in accordance with NCGS 143-64-32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption includes the compact design of the prototype to allow for maximum space for the share uses; this will also shorten design time, reduce cost and help expedite the project. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

2. BIDS: DANIELS MIDDLE RENOVATIONS

Bids for the renovations at Daniels Middle were received on September 16, 2003. Staff and Cline Design Associates, PA recommend award of the single-prime contract to Polovick Construction Co., Inc. in the amount of $2,437,718. The multi-prime bids were not opened due to not receiving a complete set of bids. (No plumbing bids received) Hy-Tech Construction submitted the low single-prime bid, but staff recommends not awarding the contract to this firm due to its documented poor performance on previous contracts. This action has been reviewed with counsel. Fiscal Implications: Funding is available from the total project budget of $5,603,211, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

3. BIDS: FOX ROAD ELEMENTARY-ROOF REPLACEMENT

Bids for the roof replacement at Fox Road Elementary were received on September 11, 2003. Staff and Rooftops Systems Engineer recommend award of the single-prime contract to Baker Roofing Company in the amount of $447,870. Fiscal Implications: Funding is available from the total project budget of $783,687, of which $490,000 is from the PLAN 2000 School Building Program and $293,687 is from PLAN 2000 Deferred Maintenance. Recommendation for Action: Board approval is requested.

4. DESIGN CONSULTANT AGREEMENT: DOUGLAS ELEMENTARY

The proposed PLAN 2004 School Building Program includes the renovation of existing facilities and new construction at Douglas Elementary. Negotiations have been completed with Schenkel & Shultz, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $8,657,268, of which $760,653 is currently available from the PLAN 2000 School Building Program and $7,896,615 will be required from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $483,600. Separate agreements for the Design Narrative, Schematic Design, and part of Design Development in the amount of $128,600 have already been issued. This contract is for the remainder of design only, in the amount of $208,740. Recommendation for Action: Board approval is requested.

5. DESIGN CONSULTANT AGREEMENT: EAST WAKE HIGH

The proposed PLAN 2004 School Building Program includes an addition and renovations at East Wake High. Negotiations have been completed with Pearce Brinkley Cease + Lee PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $20,290,847, of which $1,079,172 is currently available from the PLAN 2000 School Building Program, and $19,211,675 will be required from the PLAN 2004 School Building Program. The current total project budget includes proposed compensation for the design consultant of $1,287,374. This contract is for the design phase only, in the amount of $836,793. Recommendation for Action: Board approval is requested.

6. DESIGN CONSULTANT AGREEMENT: MILLBROOK HIGH

The proposed PLAN 2004 School Building Program includes an addition and renovations at Millbrook High. Negotiations have been completed with Cherry Huffman Architects, P.A. for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $27,581,846, of which $1,321,955 is currently available from the PLAN 2000 School Building Program, and $26,259,891 will be required from the PLAN 2004 School Building Program. The current total project budget includes proposed compensation for the design consultant of $1,553,799. Separate contracts for Design Narrative and parts of Schematic Design in the total amount of $225,538 have already been issued. This contract is for the remainder of the design phase only, in the amount of $839,051. Recommendation for Action: Board approval is requested.

7. DESIGN CONSULTANT AGREEMENT: MARTIN MIDDLE

The proposed PLAN 2004 School Building Program includes new construction and renovations at Martin Middle. Negotiations have been completed with Davis Kane Architects, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget is $22,479,417, of which $1,157,258 is currently available from the PLAN 2000 School Building Program and $21,322,159 will be required from the PLAN 2004 School Building Program. The current total project budget includes proposed compensation for the design consultant of $1,380,000. Separate contracts for the Design Narrative and part of the Schematic Design phase have already been issued in the total amount of $141,000. This contract is for the remainder of the design phase only, in the amount of $792,000. Recommendation for Action: Board approval is requested.

8. CONSTRUCTION DOCUMENTS: WENDELL ELEMENTARY-GYMNASIUM RENOVATIONS

Staff will present the construction documents designed by MBAJ Architecture for the construction of Wendell Elementary gymnasium renovations. Fiscal Implications: Funding is available from the total project budget of $1,595,891, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

9. UTILITY EASEMENT: APEX ELEMENTARY

Renovation of the Apex Elementary campus requires the dedication of a utility easement to the Town of Apex for water and sewer. The easement is 20 feet in width and circulates throughout the campus. The easement to the Town of Apex will be provided by recorded plat. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a utility easement to the Town of Apex 20 feet in width to provide water and sewer service.

FINANCE

1. PAYMENT OF FINES AND FORFEITURES TO CHARTER SCHOOLS FOR FISCAL YEARS 2001-2003

Appropriation of fund balance to pay fines and forfeitures on a per student basis to charter schools for fiscal years 2001 through 2003 is requested. The enrollment for the charters is based on the June data each year. These funds were reserved in fund balance at the end of the 2003 fiscal year. Fiscal Implications: The total of the appropriation is $260,775.47.

PROGRAM

1. GRANT PROPOSALS

Competitive (#811): North Carolina Electric Cooperatives, Bright Ideas / Smith Elementary and Individual Schools. Competitive (#813): American Express Foundation, Global Volunteer Action Fund / Enloe High School. Collaborative (#814): National Science Foundation, Science Learning Centers / WCPSS Evaluation and Research Department in collaboration with UNC at Chapel Hill as fiscal agent. Collaborative (#815): University of North Carolina, Division of University-School Programs, NC QUEST / WCPSS Curriculum and Instruction Department in collaboration with UNC at Chapel Hill as fiscal agent. Competitive (824): Wake Education Partnership, Food For Thought / Individual Schools. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

2. MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY HUMAN SERVICES AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

There has been a long-standing Memorandum of Understanding between these two agencies. An update was needed to reflect current collaborative initiatives. There are no fiscal implications. Board approval is requested.

3. MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY PUBLIC SCHOOL SYSTEM AND COMMUNITIES IN SCHOOLS OF WAKE COUNTY, INC.

Memorandum of Understanding between Wake County Public School System and Communities in Schools of Wake County, Inc. (CIS). Ongoing expenses for WCPSS include: $309,700 for 47 MOE local teacher, 27 MOE state teacher, 15 MOE state teacher assistant; $2,030 for materials to train volunteers and tutor students; $4,900 for background checks for volunteers; Central office staff time to work with CIS. This reflects current level of support. Board approval is requested.

4. CARY HIGH SCHOOL BAND FIELD TRIP TO THE BAHAMAS

Students participating will be band students in grades 9-12. Approximately 90 students will participate along with 40 chaperones. The trip will take place during Spring Break. Students will leave Raleigh on Saturday, April 3, 2004, and return on Thursday, April 8, 2004. The purpose of the trip is to perform music rehearsed in the classroom for groups of the same age group. This trip will provide the opportunity to experience music and lifestyle of other cultures. The performance will be a direct result of rehearsal time spent in the classroom. Cost per student is approximately $700. Funding will be provided through fundraising possibilities sponsored by the band boosters. There are several band boosters who raise money for those students deserving to go but are unable to do so financially. Staff recommends the board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

2. RECOMMENDATION FOR EMPLOYMENT

3. RECOMMENDATIONS FOR REQUEST FOR LEAVE

4. RECOMMENDATIONS FOR CAREER STATUS

BOARD ADVISORY COUNCIL NOMINATIONS

ACTION ITEMS

PROGRAM

1. OPENING JONES DAIRY ELEMENTARY AS A FOUR-TRACK YEAR-ROUND SCHOOL

The staff of the Office of Growth Management will present recommendations for opening Jones Dairy Elementary as a four-track year-round school for the 2004-2005 school year. The addition of Jones Dairy as a year-round school will offer additional building capacity gains as well as opportunities for families. More concise transportation patterns can reduce travel time for students. Better use of building capacity. This item is presented for Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S.115C-319.

SPOTLIGHT ON STUDENTS

ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT

PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.