WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. THE CURRICULUM MANAGEMENT AUDIT QUARTERLY REPORT

The Curriculum Management Audit report was presented to the board by lead auditor,
Dr. Roseanne Stripling on September 4, 2007. The first of regular quarterly reports was
presented to the board on April 8, 2008. The report provided an overview of how the
work of the implementation of the action steps has been mapped over seventeen quarters.
The first quarterly report for 2008-2009 will provide a brief review of the work done in
the first quarter of 2008-2009 and a review of the work done since the last update. It will
also provide a review of the work to be addressed next. A Curriculum Matters Newsletter
serves as a report of the quarterly audit progress. The Curriculum Management Audit
Resource Center website continues to provide the updated status of our work. Fiscal
Implications: None. Recommendation for Action: None.

2. MAGNET THEMES FOR BRENTWOOD MAGNET ELEMENTARY

SCHOOL AND SMITH MAGNET ELEMENTARY SCHOOL AND PHASE OUT PLAN FOR

DANIELS MIDDLE SCHOOL

On September 4, 2008, the Board of Education decided to implement magnet programs
at Smith Elementary and Brentwood Elementary. These schools will accept applications
in February 2009 for its first year of magnet implementation in the 2009-2010 school year.
Magnet Programs staff researched possible themes, collaborated with the principal and
Growth & Planning, and conducted a survey of potential magnet families. Staff plans to
implement an Engineering magnet theme at Brentwood Elementary and an International
Baccalaureate Primary Years Programme theme at Smith Elementary, and will share
details about both themes, partnerships, and plans in anticipation of the Magnet Fair on
November 1, 2009. Staff will present the phase-out plan for Daniels Middle School magnet program.
Fiscal Implications: To be determined. Recommendation for Action: Information.

3. BUDGET AMENDMENTS AND TRANSFERS

To report changes in the budget resolution resulting from transactions processed during
July - September, 2008.
Fiscal Implications:
Adjust State Public School Fund- $17,937,699
Adjust Local Current Expense Fund+ $2,372,654
Adjust Federal Programs Fund+ $5,175,491
Adjust Capital Outlay Fund-$138,753,663
Adjust Multiple Enterprise Fund+ $1,727,581
Adjust Direct Federal Grant Fund-$665,888
Net Changes- $ 148,081,524
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

4. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2008-2009

To report potential changes in local expenditures for 2008-2009 as of September 30, 2008.
Fiscal Implications: Potential adjustments within the local budget. Transactions
transferring budget between accounts will be reported to the Board of Education with all
Budget Amendments and Transfers quarterly. Recommendation for Action: No action.
Administration is reporting potential changes in local expenditures.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 22, 2008- Joint Meeting of the Wake County Board of Education and Town Councils
from Raleigh, Knightdale, and Zebulon Minutes
September 23, 2008-Facilities and Operations Committee Meeting Minutes
September 25, 2008-Joint Meeting of the Wake County Board of Education and Town Councils
Morrisville, Apex, Holly Springs, and Fuquay-Varina
September 30, 2008-Joint Meeting of the Wake County Board of Education and Town Councils
Wake Forest, Wendell, Rolesville, and Fuquay-Varina Minutes
October 7, 2008-Board of Education Work Session Meeting Minutes
October 7, 2008-Board of Education Meeting Minutes

FINANCE

1. . BUDGET AMENDMENTS AND TRANSFERS, 2007-2008

To report changes in the budget resolution resulting from transactions processed during
April - June, 2008.
Fiscal Implications:
Adjust State Public School Fund+ $1,340,652
Adjust Local Current Expense Fund+ $4,792
Adjust Federal Programs Fund+ $53,193
Adjust Capital Outlay Fund+$115,589,025
Adjust Multiple Enterprise Fund+ $136,003
Adjust Local Grants Funds+$11,166
Net Changes + $ 117,134,831
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

2. BUDGET AMENDMENTS AND TRANSFERS, 2007-2008

To report changes in the budget resolution resulting from transactions processed during
2007-2008. These are the final adjusting entries included in the Annual Financial Report.
Fiscal Implications:
Adjust State Public School Fund+ $4,015
Adjust Local Current Expense Fund+ $0
Adjust Federal Programs Fund+ $0
Adjust Capital Outlay Fund+$400,000
Adjust Multiple Enterprise Fund+ $123,600
Adjust Local Grants Funds+$756,223
Net Changes + $ 1,283,838
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

3. INTERIM BUDGET AMENDMENTS AND TRANSFERS, 2008-2009

To report changes in the interim budget resolution resulting from transactions processed
during July 1 - 17, 2008. Fiscal Implications:
Changes to Interim Adopted Budget
Resolution
Adjust State Public School Fund+ $0$756,833,757
Adjust Local Current Expense Fund- $36,748,265$342,765,070
Adjust Federal Programs Fund+ $0$55,356,818
Adjust Capital Outlay Fund+$104,485,725$847,962,660
Adjust Multiple Enterprise Fund+ $0$57,062,694
Adjust Direct Grant Fund+$399,000$7,179,192
Net Changes + $ 68,136,460 $ 2,067,160,191
Recommendation for Action: No action. In accordance with the Budget Resolution
administration is reporting changes in appropriations.

4. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for September

2008.Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES AND OPERATIONS

1. CHANGE ORDER NO. GC-13R: HARRIS CREEK ELEMENTARY

Board approval is requested for the final Change Order No.GC-13R to J.M. Thompson
Company. This change order, a reduction in the amount of $155,578.73, is for the
settlement of claims for delayed punch list completion and for various other claims
associated with the closeout of the project, as negotiated by Board attorney and Facilities
staff. Fiscal implications: Funds are available from the total project budget of
$16,343,961, of which $16,173,961 is from PLAN 2004 and $170,000 from Wake County
Parks and Recreation for a joint-use playfield. It is anticipated that savings from the
project will be available for reallocation to PLAN 2004 Program Contingency in the near
future. Recommendation for action: Board approval is requested.

2. INTERLOCAL AGREEMENT: SOUTHWEST CARY AREA HIGH SCHOOL

SITE (H-7)

On October 7, 2008, the Board of Education approved Offers to Purchase and Contract for the
acquisition of an assemblage of land totaling 88.09 acres, at a purchase price of $8,870,250, to build a high
school (H-7). The site is located in southwest Cary off of Roberts Road, Wake County, NC and is
bounded on the north by White Oak Creek. The Town of Cary has purchased 92 acres for the purpose of
greenways and open space along White Oak Creek, and has also recently approved the acquisition of a 55
acre tract that is adjacent to the school site for park and open space use. Board and Town are each
responsible for their respective land acquisition costs, and at closing title will pass to each Board
respectively and not jointly. As a result of collaborative site planning with the Town of Cary and Wake
County, terms of an Interlocal Agreement (ILA) have been reached regarding the design, construction, and
ownership of the Property for the proposed high school, a potential elementary and/or middle school, a
future public park and for the preservation of open space to protect the White Oak Creek natural area.
Wake County desires to commit up to $250,000 from the County's Community Use of Schools Capital
Fund on a matching basis to the Town for park development, and will also share in the costs of the
acquisition of floodplain open space on the Town's park site. The ILA does not diminish the Board's
independent authority to select a school site, choose building designs, establish school programs, own the
school site in its name alone or operate its schools. A copy of the proposed ILA is attached. Fiscal
implications: none. Recommendation for action: Staff requests Board approval.

STUDENT ACHIEVEMENT

1. GRANT PROPOSALS

Competitive (#002509): Holly Springs Chamber of Commerce / Individual Schools.
Collaboration (#002609): North Carolina Department of Health and Human Services/ Individual Schools.
Competitive (#002709): Wake Forest Chamber of Commerce / Individual Schools.
Competitive (#1201.001): NC General Assembly, NC Department of Public Instruction, Dropout Prevention Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

2. CURRICULUM MANAGEMENT POLICY

Second Reading.
The mission of the WCPSS is to educate each student to be a responsible and productive citizen who can
effectively manage future challenges. Alignment of the written, taught, and tested curriculum ensures that
each student will graduate on time prepared for life in the 21st Century. A curriculum management plan
includes procedures and expectations for the design and delivery of the curriculum. Fiscal Implication:
None. Recommendation for Action: Board approval is requested.

3. CURRICULUM AND ASSESSMENT DECISIONS POLICY

Second Reading.
In order to provide students with equal access to the curriculum, it is necessary to establish through Board
policy a system-wide understanding of where decisions regarding curriculum and assessment lie. Central
staff is responsible for decisions regarding the design and support of the curriculum and common
assessments. School-based staff is responsible for the decisions regarding the delivery of the district's
curriculum and common assessments. Fiscal Implications: None. Recommendation for Action: Board
approval is requested.

POLICY

1. POLICY 7180: PARKING OF MOTOR VEHICLES

Revised: Second Reading
Staff is recommending changes in Policy 7180: Parking of Motor Vehicles that reflects current practice. A
statement is also included in the revised policy to encourage carpooling among students. Fiscal
Implications: None. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FINANCE

1. RECOMMENDATION FOR 403(b) VENDOR
The Wake County Public School System currently offers employees the opportunity to
participate in 403(b) Tax Sheltered Annuities for retirement purposes. New IRS
regulations effective January 1, 2009 require changes be made to the current 403(b)
program. The new regulations direct the Plan Sponsor, WCPSS, to perform fiduciary
responsibilities not previously required in managing the System's 403(b) plan. The
Administrative Services Division has contracted with CAPTRUST Financial Advisors, an
independent investment firm specializing in providing fiduciary advisory services to
retirement plan sponsors, to guide and counsel WCPSS in meeting the new IRS
regulations. CAPTRUST has assisted in the proposed restructuring of the System's
403(b) program, the release of a Request for Proposal to all current WCPSS 403(b)
vendors, a review of responses, and selection of the proposed 403(b) vendor. Vendor
selection criteria included commitment to and quality of education programs for
employees, breadth and depth of investment options, compliance and administrative
services offered to the System, customer service, and cost for plan sponsor and plan
participants. As a result of this comprehensive review process, staff is bringing forward
the attached 403(b) vendor recommendation for Board consideration. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

FACILITIES

1. CHANGE ORDER NO. GC-17: CARROLL MIDDLE

Board approval is requested for Change Order No. GC-17 to Barnhill Contracting Company, for their
Construction Management at Risk (CMAR) contract, for the renovations to Carroll Middle School. This
change order, a reduction in the amount of $25,747.12, provides final reconciliation of the remaining
construction manager contingency. This change order will complete this contract. The final Guaranteed
Maximum Price for this project is $10,676,685.38. The CMAR contracts allow for unused construction
manager contingency funds to be credited to the construction manager as follows: 40% for meeting
substantial completion; 20% for meeting final completion; and 40% for meeting specific performance
measures. This construction manager met substantial completion, did not meet final completion, and met
91% of the performance measures. The attachments show how the unused construction manager
contingency was calculated, the process for evaluation of their performance, and other key criteria about
this contract. Fiscal implications: Funding is available from the total project budget of $13,729,416, all of
which is from PLAN 2004. It is anticipated that savings from this project will be available for reallocation
to PLAN 2004 Program Contingency in the near future. Recommendation for action: Board approval is
requested.

2. BIDS: HUNTER ELEMENTARY MODULAR ADDITION

Bids were received on September 24, 2008 for connecting/installing all services (power, water, sewer, data, ADA access, fire protection, and security) for one multi-purpose modular classroom unit at Hunter Elementary School. A separate contract had previously been issued to Modular Space Corporation for the block, level, and tie-down. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to C. Blake Lewis, Inc, in the amount of $124,595. Reference the attachment for details of the per classroom costs. Fiscal implications: Funding is available from the total Mobile Classroom Relocation and Leasing 2007-2009 project budget of $16,935,553, all of which is from CIP 2006. Recommendation for action: Board approval is requested.

3. CAPITAL IMPROVEMENT PROGRAM ADJUSTMENTS

Due to the current national fiscal uncertainties, Wake County will seek to sell one-year bond anticipation notes, in lieu of general obligation bonds, to raise cash to pay for Wake County, Wake County Public Schools System, and Wake Technical College projects. Because the amount to be raised from the sale of the notes is less than the amount to have been raised by the sale of bonds, it is necessary to delay WCPSS construction projects. Staff will present a recommendation for delaying construction projects and purchases to accommodate the reduced cash flow. Fiscal implications: Staff will provide at the Board table. Recommendation for action: Board approval of recommendations is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2. RECOMMENDATION FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.