WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 10/18/2005

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

1.WAKE KIDS FOR KATRINA CAMPAIGN RESULTS RECOGNITION

Representatives from the Wake County PTA Councils; elementary, middle, and high schools; and the Division of Principals and Assistant Principals will join Superintendent McNeal as we present the funds from the "Wake Kids for Katrina" fund raising campaign for the American Red Cross Disaster Recovery Fund.
More than 97 schools joined with their PTAs to raise funds for the American Red Cross. Each school determined how and when it would conduct its efforts. The campaign ran from September 12 through October 7, 2005.

2.NEED (National Energy Education Development) YOUTH AWARDS
The National Energy Education Development Project (NEED) has recognized the WCPSS EnergySavers Program and the following schools as National and State award recipients.
WCPSS EnergySavers Program - District of the Year - State Level
Fox Road Elementary School - Elementary School of the Year - State Level
Forestville Road Elementary School - Elementary School of the Year - State Level
Lockhart Elementary School - Honorable Mention - State Level
North Ridge Elementary School - Honorable Mention - State Level
Students from these schools took on individual energy conservation projects that they documented and shared with NEED. As a result, they were honored on the State and National levels at the NEED National Recognition Ceremonies held in June, in Washington, DC. Fiscal Implications: None. Recommendation for Action: None.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 4, 2005 - Committee of the Whole
October 4, 2005 - Open Meeting
October 4, 2005 - Closed Session
September 20, 2005 - Closed Session

PROGRAM

1.GRANT PROPOSALS

1. Competitive (#989): American Society of Composers, Authors, and Publishers/Longview School.

2. Competitive (#995): ING Northern Annuity, Unsung Heroes/East Millbrook Middle School.

3. Competitive (#996): Holy Trinity Greek Orthodox Church/Heritage Middle School.

4. Competitive (#997): Best Buy, Te@ch Award/West Lake Middle School.

5. Competitive (#998): NC Department of Public Education, Healthy Schools, Abstinence Education/ Central Office, Curriculum and Instruction.

6. Competitive (#999): Wake County Solid Waste Management, Feed the Bin/Timber Drive Elementary School.

7. Competitive (#1000): North Carolina Beautiful, Window of Opportunity/Timber Drive Elementary School.

8. Competitive (#1001): Fuquay-Varina Women's Club/Ballentine Elementary School.

9. Competitive (#1002): SHOPA Foundation for Education Excellence/Zebulon Middle School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

2.CONTRACT: WAKE COUNTY SMARTSTART, INC. (MORE AT FOUR)

The SmartStart/More at Four contract will provide per pupil funds to support one classroom at Project Enlightenment. This classroom is also funded by Title I to provide a blended preschool setting for up to 16 eligible four-year-old students. Fiscal Implications: Original revenue contract was for up to the amount of $13,720 plus Amendment #1 in the additional amount of $15,435 for a total not to exceed $29,155. Recommendation for Action: Staff is requesting Board approval.

3.CONTRACT: WAKE COUNTY SMARTSTART, INC. (MORE AT FOUR)

The SmartStart/More at Four contract provides per pupil funds to support one classroom at Lynn Road ES. This classroom is also funded by Title I and Special Education Services to provide a blended preschool setting for up to 16 eligible four-year-old students. Fiscal Implications: Original revenue contract for up to the amount of $38,870 plus Amendment #1 in the additional amount of $9,261 for a total not to exceed $48,131.00. Recommendation for Action: Staff is requesting Board approval.

4.AGREEMENT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

This contract pays Project Enlightenment for providing technical assistance and support to the Family Child Care Association in order to enhance the quality of childcare for children in Wake County. Fiscal Implications: This is a revenue contract to increase funding to a total of $3,150.00. No WCPSS funds are required. Recommendation for Action: Staff is requesting Board approval.

5.AGREEMENT BETWEEN EXCEPTIONAL CHILDREN'S ASSISTANCE CENTER AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

1. Project Enlightenment is a model demonstration and training center for the national Parents As Teachers (PAT) program that promotes school readiness and parent involvement.

2. Since 1995, the Exceptional Children's Assistance Center has contracted with Project Enlightenment to provide PAT services for families, develop and distribute quarterly newsletters, plan and host state PAT Advisory meetings, and provide training and technical assistance for PAT educators.
Fiscal Implications: This is a revenue contract in the amount of $60,842. No Wake County Public School funds are required. Recommendation for Action: Staff is requesting Board approval.

6.AMENDMENT #I TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING)

This amendment to the contract approved at August 9, 2005, Board meeting increases funding for Project Enlightenment services. The contract pays for Parents As Teachers home visiting services to high needs children and their families. Fiscal Implications: This is a revenue contract to increase funding to a total of $330,403.00. No WCPSS funds are required. Staff is requesting Board approval.

7.AMENDMENT #I TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (CONSULTATION AND SUPPORT FOR CHILDREN WITH SPECIAL NEEDS)

1. This amendment to the contract approved at August 9, 2005, Board meeting increases funding for Project Enlightenment services.

2. The contract pays for intervention services to high needs children, their teachers and families.
Fiscal Implications: This is a revenue contract to increase funding to a total of $231,780.00. No WCPSS funds are required. Staff is requesting Board approval.

8.AMENDMENT #I TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SPEECH/LANGUAGE AND HEARING SCREENING)

This amendment to the contract approved at August 9, 2005, Board meeting increases funding for Project Enlightenment to provide center-based speech, language and hearing screening services that target hard-to-reach populations. Fiscal Implications: This is a revenue contract to increase funding to a total of $110,364.00. No WCPSS funds are required. Recommendation for Action: Staff is requesting Board approval.

9.AMENDMENT #I TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC., AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION TO KINDERGARTEN)

This amendment to the contract approved at August 9, 2005, Board meeting increases funding for Project Enlightenment to coordinate transition services that promote success of kindergarten students entering the Wake County Public School System. Fiscal Implications: This is a revenue contract to increase funding to a total of $98,214.00. No WCPSS funds are required. Recommendation for Action: Staff is requesting Board approval.

FINANCE

1.GIFTS TO THE SYSTEM

Forty-three gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $63,125.98. Fiscal Implications: Not applicable.

FACILITIES

1.BIDS: CARNAGE MIDDLE SCHOOL PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at Carnage Middle School were received on September 22, 2005. Staff and Mactec Engineering and Consulting, Inc. recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $133,217.00. Fiscal Implications: The total proposed budget for roofing and system-wide improvements is $264,556, of which $116,939 is from the System-Wide Improvements component, $89,000 is from the Re-Roofing component of the PLAN 2004 School Building Program and $58,617 is from savings from the Re-Roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

2.CONSTRUCTION DOCUMENTS: HOLLY GROVE ELEMENTARY (E-18)

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Holly Grove Elementary (E-18), a two-story, 768-student capacity elementary school located on the Holly Springs High site. This is the first use of this prototype. Fiscal Implications: The total proposed project budget is $18,533,140, of which $15,033,140 is currently available from PLAN 2004 School building Program. An estimated future reallocation of $3,500,000 from Program Contingency may be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

3.UTILITY EASEMENT - BARWELL ROAD ELEMENTARY

Construction of the new Barwell Road Elementary School requires the dedication of a 10-foot-wide underground power line easement to Progress Energy Carolinas, Inc. The easement will be provided by standard form easement documents. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 10-foot-wide underground power line easement to Progress Energy Carolinas, Inc. to service the new Barwell Road Elementary School.

4.LEASE AGREEMENT: WAREHOUSE SPACE

Acquisition of mobile units, modular complexes and the renovation of existing facilities requires the storage of both new and used furniture until facilities are ready for use. No warehouse space is available at our Central Services Complex for furniture currently being stored in truck trailers. Additional warehouse space is needed to serve other needs in the school system. Bannister Properties is currently providing 8,100 square feet of space and a one-year lease extension is required. Fiscal Implications: 8,100 square feet at $3.50 per foot or $28,350 payable in a single sum at lease inception plus utilities. Funding is available from the operating budget. This is an increase of $6,075 over the previous year's lease. Recommendation for Action: Staff requests Board approval of an additional one-year warehouse space lease with Bannister Properties at $28,350.00 for 8,100 square feet of space plus utilities.

BOARD ADVISORY COUNCIL NOMINATION(S)

These represent new nomination(s) to the Board Advisory Council(s). Nomination form(s) are attached for the Board's review and consideration.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1.DRIVER EDUCATION CONTRACT AMENDMENT

l Statutory authority G.S. 20-881, 115C-216, and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services.
l In July 2004, a new contract with the two-year renewal option was awarded to Jordan Driving School. We are completing the second year of the contract.
l Jordan Driving School has provided quality service to students and has cooperated regarding all program modifications.
l Recommend amending schedule of services in the approved contract to be effective November 1, 2005. Increase from $164.00 to $170.00 the payment for each student completing the Behind-the-Wheel training.
Fiscal Implications: The maximum estimated increased cost will be $60,000. The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program. Recommendation for Action: This is presented to Wake County Public School System's Board of Education to approve the amendment of the contract for Driver Education with Jordan Driving School for the period of November 1, 2005, to June 30, 2006.

2.2005-2009 EDUCATIONAL TECHNOLOGY PLAN

The WCPSS Educational Technology Plan, mandated by North Carolina law GS115C-102-6, must be submitted to the NC Department of Public Instruction by November 1, 2005, and updated at the end of two years. Our district plan is aligned to state and local strategic priorities:
High student achievement
Quality teachers, administrators, and staff
Healthy students in safe, orderly, and caring schools
Strong family, community, and business support
Effective and efficient operations.
Fiscal Implications: Districts must have this plan submitted to qualify for associated state and federal funding. Recommendation for Action: Staff is requesting Board approval.

3.ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivision: St. Ives (Phase 2; A-B). Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is requesting Board approval.

FINANCE

1.SPECIAL PURPOSE AUDIT BY BOARD OF EDUCATION

The Board of Education issued a request for proposal on August 10, 2005, and held a mandatory pre-proposal conference on August 23 with 13 firms attending. Six proposals were received by the deadline of September 13, 2005. After discussing the proposals at the COW meeting on September 20, each Board member rated the six proposals. The finance committee met on September 26 to review the ratings and narrowed the field to 3 firms. These three firms: Dixon Hughes, KPMG, and Summerford Accountancy made presentations to the Board on October 4th. The Finance Committee met on October 12 and the outcome of the discussion is being presented. The Board needs to approve the selection of a firm for the engagement, and instruct the Chair and Vice Chair of the Board of Education with legal counsel to negotiate the contract. Fiscal Implications: Funds to pay for the audit will be transferred from savings identified in the Potential Changes to Local Expenditures Report. Recommendation for Action: Board approval requested.

FACILITIES

1.BIDS: SANFORD CREEK ELEMENTARY (E-14)

Bids for the construction of the new 655-student capacity Sanford Creek Elementary (E-14) were received on October 3, 2005. Staff and LS3P/Boney recommend award of the single-prime contract to DeVere Construction Company, Inc. in the amount of $16,165,000. The project was bid in conjunction with E9/E12. The bidders had the option to bid both projects together or separately. The lowest cost was for the same contractor to construct E9/E12 and E14. The award price of $16,165,000 for E14, when combined with the award price of E9/E12, equals the total amount bid for all three schools. Fiscal Implications: The total proposed budget is $19,067,446 of which $13,844,161 is from the PLAN 2004 School Building Program. A future reallocation of $5,223,285 is needed to fully fund the project. Program Contingency in the amount of $3,300,000 will be used now to fully fund the construction contract until the additional funding is reallocated. Recommendation for Action: Board approval is requested.

2.BIDS: E9 AND E12 ELEMENTARIES ON FOREST PINES DRIVE

Bids for the construction of two 655-student capacity schools on Forest Pines Drive were received on October 3, 2005. Staff and LS3P/Boney recommend award of the single-prime contract to DeVere Construction Company, Inc. in the amount of $31,918,000. The project was bid in conjunction with Sanford Creek (E-14). The bidders had the option to bid both projects together or separately. The lowest cost was for the same contractor to construct E9/E12 and E14. The award price of $31,918,000 for E9/E12, when combined with the award price of E14, equals the total amount bid for all three schools. Fiscal Implications: The total combined project budget is $37,763,288 of which $601,719 is from PLAN 2000 Start-up, and $27,290,887 is from PLAN 2004 School Building Program. A future reallocation of $9,870,682 is needed to fully fund the project. Program Contingency in the amount of $6,600,000 will be used now to fully fund the construction contract until the additional funding is reallocated. Recommendation for Action: Board approval is requested.

3.NAME FOR NEW ELEMENTARY FACILITIES: NORTH RALEIGH (E-9 and E-12)
On December 20, 2004, the Board of Education approved a contract to acquire approximately 20 acres of land on Forest Pines Drive, Raleigh. This is the location for E-9, which was named Forest Pines Drive Elementary School at the February 15, 2005 Board meeting. Since that time, it has been determined that E-12 will also be located on that site and a name is now needed. Staff recommends changing the name of Forest Pines Drive Elementary (E-9) to South Forest Pines Elementary and recommends assigning the name North Forest Pines Elementary to E-12. A list of a school names that were considered, but not selected, is attached. Fiscal Implications: None. Recommendation for Action: Staff requests that E-9 and E-12 be named South Forest Pines Elementary and North Forest Pines Elementary.

4.CHANGE ORDER NO. 4: HERITAGE HIGH (H-2)

Board approval is requested for Design Phase Change Order No. 4 to LS3P/Boney. This design phase change order, in the amount of $245,516 is for the design services of the park site facilities and building for the Town of Wake Forest and Wake County Parks and Recreation. This design fee includes all design services, permitting and approvals, bidding and construction administration. Fiscal Implications: The proposed project budget for Phase I (constructed with PLAN 2004 funds) is $10,600,000, of which $1,564,638 is available from PLAN 2000 Start-Up funds and $2,025,346 is from the PLAN 2004 School Building Program. An estimated future reallocation of $7,010,016 will be needed. Funds are currently available for this Design Phase Change Order. The Town of Wake Forest will reimburse the school system for full amount of the design fees ($245,516). Recommendation for Action: Board approval is requested.

5.PETITION FOR AN ABANDONMENT OF 0.09 ACRES ON S.R. 1609 (TURNER CREEK ROAD) FROM THE STATE MAINTAINED ROAD SYSTEM

On December 20, 2001, the Board of Education acquired 19.68 acres of land at 6801 Turner Creek Road, in Cary. Subsequent to acquisition, the North Carolina Department of Transportation realigned Turner Creek Road creating a 0.09 acre tract of land separated from the remaining school campus. The Petition for Abandonment will remove the right-of-way interest currently held by the North Carolina Department of Transportation. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to Petition the North Carolina Department of Transportation to abandon a portion of State Road 1609 (Turner Creek Road) from the State Maintained System.

6.RESOLUTION: REQUEST TO SURPLUS A PORTION OF FUQUAY-VARINA HIGH TRACT OF LAND

The Board of Education owns 50.06 acres of land near Highway 55, State Road 4014, and Bengal Boulevard at Fuquay-Varina High. Staff requests that the Board of Education surplus an unusable portion (0.0363 acres) of property, on the south side of Bengal Boulevard (the opposite side of the street from the high school). Fiscal Implications: Upon approval from the Board of Education, staff will implement per policy 7250. Recommendation for Action: Staff requests Board approval to surplus property.

7.RESOLUTION: SALE OF A PORTION OF THE FUQUAY-VARINA HIGH TRACT TO RUBY RANSDELL

The Board of Education owns 50.06 acres of land near Highway 55, State Road 4014, and Bengal Boulevard at Fuquay-Varina High. Ruby Ransdell, adjacent property owner to Bengal Boulevard, would like to purchase 0.0363 acres, an unused portion of property, on the south side of Bengal Boulevard. Fiscal Implications: Upon refusal of the Board of Commissioners to acquire said property, the property would be conveyed for the price of $1,333. These funds would be applied per policy 7250. Recommendation for Action: Board approval is requested.

8.2005-2006 CAPACITY REPORT

Staff will present the 2005-06 Capacity Report. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

9.CAPACITY MODELS AND SPACE STANDARDS FOR THE NEXT BUILDING PROGRAM

Staff will present capacity models to be used for the development of the next building program. The revisions to the capacity models include an elementary school model that provides the best efficiencies for year round. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

10.2006-07 & 2007-08 SHORT-TERM CROWDING SOLUTIONS

Staff will present proposed short-term crowding solutions to address enrollment projections above the existing annual campus capacities for 2006-07 & 2007-08. Fiscal Implications: More funding will be needed. Recommendation for Action: Board approval is requested.

EMPLOYEE EXCELLENCE AWARD

Twenty-five (25) employees were nominated for this quarter's Employee Excellence Award. A committee of a cross-section of employees selected ten (10) as recipients. (Attached is information regarding the ten recipients.)

INFORMATION ITEMS

PROGRAM

1.2007-2008 TRADITIONAL CALENDAR

The 2006-07 calendar was adopted in 2004. The calendar presented is for 2007-08.
lThis calendar meets all requirements of the Calendar Law.
lThis calendar contains 180 student days, 11 paid holidays, 10 paid vacation days, and 8 of 14 teacher workdays. The Division of Principals will make recommendations for the remaining teacher workdays.
lThe first day for students will be Monday, August 27, 2007. The last day will be Tuesday, June 10, 2008.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for information.

2.MODIFIED YEAR-ROUND CALENDAR FOR 2007-2008

1. The modified year-round instructional calendar combines features of the traditional and year-round calendar.

2. The first semester is similar to Track 4 of the year-round calendar, and second semester is similar to Track 1.

3. The calendar provides a summer break of approximately seven weeks.

4. Plans are for this calendar to be used at Southeast Raleigh High School, Centennial Campus Middle School, Moore Square Middle School, Carver Elementary School, and Partnership Elementary School.
Fiscal Implications: There are no fiscal implications. Recommendation of Action: This item is presented for information.

3. YEAR-ROUND CALENDAR FOR 2007-2008

1. A year-round calendar committee met to review input from parents and staff and to review drafts of year-round calendars.

2. The committee reviewed parameters for calendar development, annual testing dates, and inclement weather make-up days, and concluded that the attached calendars are most effective in meeting these needs.

3. Each track contains 180 days and the same state holidays as the traditional and modified calendars.

4. These calendars are to be used at the 15 multi-track year-round schools.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for information.

FINANCE

1.POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2005-2006

To report potential changes in local expenditures for 2005-2006 as of September 30, 2005.
Fiscal Implications: Potential adjustments with in the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

2.BUDGET AMENDMENTS AND TRANSFERS, 2005-2006

To report changes in the budget resolution resulting from transactions processed during
July - September 2005. Fiscal Implications:
Adjust State Public School Fund+ $3,011,659
Adjust Local Current Expense Fund+ $6,223,930
Adjust Federal Programs Fund+ $4,339,562
Adjust Capital Outlay Fund+$133,406,285
Adjust Multiple Enterprise Fund+ $2,431,733
Net Changes+ $ 149,413,169

3.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for September 2005. Fiscal Implications: Not applicable.

CLOSED SESSION

� To consider confidential personnel information protected under G.S. 115C-319.
� To consider confidential student information protected under the Family Rights and Privacy Act (FERPA) and G.S. 115C-402.
ACTION (contd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.RECOMMENDATION(S) FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.