WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3.PLEDGE OF ALLEGIANCE

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC HEARING AND CONSIDERATION OF RESOLUTION - FUTURE CTE HIGH SCHOOL

The Board received information from staff and Board Counsel on September 17, 2012, regarding consideration of possible methods for acquisition of a new career and technical education (CTE) high school. Staff and Board Counsel recommend Board's consideration of a resolution to request that Wake County enter into a capital lease to acquire, renovate, and outfit, by any lawful method, the property located at 2200 S. Wilmington Street, Raleigh, North Carolina, for use as a new CTE high school beginning in August 2014. Pursuant to NCGS 153A-158.1, the Board must hold a public hearing regarding its consideration of approval of the resolution. The CTE high school would be comprised of 101, 719 square feet of space in two buildings on a 15.802 acre site with appropriate parking areas located at 2200 S. Wilmington Street, Raleigh, NC. Board's publication of Notice of Intent to hold a public hearing regarding the adoption of the resolution is required by NCGS 153A-158.1 has timely occurred. Fiscal Implications: None at this time. Savings: N/A. Recommendation for Action: That the Board hold a public hearing as required by statute.

PUBLIC COMMENT - IMMEDIATELY FOLLOWING THE PUBLIC HEARING

Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

6. June 26, 2012 - Policy Committee Meeting Minutes
July 10, 2012 - Facilities Committee Meeting Minutes
July 31, 2012 - Policy Committee Meeting Minutes
August 7, 2012 - Facilities Committee Meeting Minutes

FINANCE

7. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on
behalf of North Ridge Elementary. Fiscal Implications: These authorization forms are required for bank
records. Savings: Not Applicable. Recommendation for Action: Approval of Authorization Forms.

8. ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT

Original purchase of Oracle business applications was approved by the Board in November 1998
and included the first three years of technical support, product patches, and product updates.
Beginning with the fourth year, renewal has been brought before the Board annually for approval.
Last year's renewal fee was $596,336.07. In January 2012 the district was required to purchase
additional licenses pursuant to an assessment exercise performed by Oracle License Management
Services. This purchase was approved by the Board in January 2012. Support renewal for those
additional licenses was co-termed with existing service contract. This year's renewal, which
includes the additional line items, is $624,683.58. New support term will run through November
15, 2013. Fiscal Implications: Total amount to renew support is $624,683.58. Support is invoiced
quarterly. Amount encumbered on current purchase order covers last two quarterly invoices from
2011 renewal and first two quarterly invoices for this year's renewal. Funding for contracted
services is identified and planned for in the Technology Services 2012-13 operating budget
request. Savings: Not applicable. Recommendation for Action: Staff is requesting Board
approval of renewal.

9. CHANGE ORDER 3 TO ST TECH, INC. ORACLE PRODUCTION SUPPORT SERVICES

AGREEMENT

As a result of an RFP process concluded in Fall 2009, the Board awarded ST Tech a one-year
contract for outsourced Oracle production services. Initial term of the contract began November
1, 2009. The contract allowed for renewal of two additional one-year terms. Fixed monthly fee
was set at $59,833.33. Two prior change orders have been utilized for approval of the additional
terms. Each change order added $718,000 to cover twelve months of the fixed fee. An RFP has
been in the works and is being finalized for release in the near future. In order to allow time for a
complete and proper review of bids submitted against the RFP, Change Order 3 will allow for a
three-month extension of services through January 31, 2013 and add $179,500 to cover monthly
fixed fee during extension. A vendor will then be chosen through the RFP process to provide
services after extension expires. Fiscal Implications: Total amount of change order is $179,500.
Funding for contracted services is identified and available in the Technology Services 2012-13
operating budget. Savings: Monthly fixed fee remains static during extension. Recommendation
for Action: Staff is requesting Board approval of change order.

FACILITIES

10. CONTRACT EXTENSIONS: COMMODITY PROCESSING SERVICES - BEEF, CHEESE,

CHICKEN, PEANUT BUTTER, AND TOMATO PRODUCTS FOR CHILD NUTRITION

SERVICES

Staff requests Board approval to extend commodity food processing contracts for one year as
follows: USDA beef to JTM Provisions Company in the amount of $360,000; USDA cheese to
ConAgra Foods, Inc., in the amount of $150,000, Land O'Lakes in the amount of $290,000,
Rich-Sea Pak Corporation in the amount of $150,000, and Tasty Brand Foods in the amount of
$120,000; USDA chicken to Tyson Foods, Inc., in the amount of $500,000; USDA peanut butter
to Smucker Foodservice, Inc., in the amount of $280,000; and USDA tomato products to Red
Gold in the amount of $180,000. CNS staff selects the products based on a combination of
taste test results, product yield, and cost. All the taste tests were conducted with WCPSS
students at one or more schools. The above commodity processing contract amounts were
originally approved in 2010 and are based on the pounds of entitlement from USDA and the
product processing yield. If advantageous to WCPSS, CNS may extend these contracts one
additional year. Savings: Not applicable. Fiscal Implications: Funding is available from the
2012-2013 Child Nutrition Services current expense budget. Recommendation for Action:
Board approval is requested.

11. CHANGE ORDER NO. CM-12: WILBURN ELEMENTARY

Board approval is requested for Change Order No. CM-12 to Barnhill Contracting Company,
Inc., for their Construction Management at Risk (CMAR) contract for Wilburn Elementary. This
change order, a reduction in the amount of $330,201.93, provides final reconciliation of the
remaining contractual amount and will complete this contract. The final Guaranteed Maximum
Price for this contract is $14,429,545.76. The CMAR contract allows for unused construction
manager contingency funds to be credited to the construction manager as follows: 40% for
meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific
performance measures. This construction manager met substantial completion, final
completion, and met 93% of the performance measures. The attachments show how the unused
construction manager contingency was calculated, the process for evaluation of their
performance, and other key criteria about this contract. Fiscal Implications: The total project
budget is $18,243,943, of which $17,899,629 is from CIP 2006 and $344,314 is from CIP 2006
Offsite (Public) Improvements. Savings: Not Applicable. Recommendation for Action: Board
approval is requested.

TRANSFORAMTION

12. GRANT PROPOSALS

Competitive (#10813): First Book, First Book Grant Program / Individual Schools.
Competitive (#10913): Fender Music Foundation, Foundation Grants / Individual Schools.
Competitive (#11013): NC Beautiful, Windows of Opportunity Grant / Individual Schools.
Competitive (#11113): Center for International Understanding, NC Confucius Classrooms Collaborative / Individual Schools.
Collaborative (#11213): Patient-Centered Outcomes Research Institute, Assessment, Prevention, Diagnosis, and Treatment Options Grant / Central Services.
Competitive (#11313): NC Department of Crime Control and Public Safety, Governor's Crime Commission Grant Programs / Central Office.
Competitive (#11413): Southeast Allstate Foundation, Teen Safe Driving Grant / Individual Schools.
Competitive (#11513): Whole Kids Foundation, School Garden Grant Program / Individual Schools.
Competitive (#11613): Annie's Homegrown, Grants for Gardens / Individual Schools.
Competitive (#11713): NC Department of Public Instruction, Cooperative Innovative High School Programs / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Savings: Grant funding supplements existing resources. Recommendation for
Action: Staff is requesting Board approval

HUMAN RESOURCES

13. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrator

BOARD

14. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination
forms are attached for the Board's review and consideration. Fiscal Implications:
None. Savings: None. Recommendation for Action: Board approval is requested.

15. COUNCIL OF URBAN BOARDS OF EDUCATION

The Board will discuss and make a decision regarding membership of the Council of Urban
Boards of Education. Fiscal Implications: The District annual enrollment fee is $14,000, but
will receive a 35% discount for introductory savings. Total joining fee would be $9,100.
Savings: 35% discount for introductory savings. Recommendation for Action: Board approval
is requested.

ACTION

FACILITIES

16. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION - FUTURE CTE

HIGH SCHOOL

The Board received information from staff and Board Counsel on September 17, 2012,
regarding consideration of possible methods for acquisition of a new career and technical
education (CTE) high school. Staff and Board Counsel recommend Board's consideration of a
resolution to request that Wake County enter into a capital lease to acquire, renovate and outfit,
by any lawful method, the property located at 2200 S. Wilmington Street, Raleigh, North
Carolina, for use as a new CTE high school beginning in August 2014. Pursuant to NCGS
153A-158.1, the Board must hold a public hearing regarding its consideration of approval of the
resolution, a copy of which is attached hereto. The CTE high school would be comprised of
101,719 square feet of space in two buildings on a 15.802 acre site with appropriate parking
areas located at 2200 S. Wilmington Street, Raleigh, NC. Board's publication of Notice of Intent
to hold a public hearing regarding the adoption of the resolution as required by NCGS 153A
158.1 has timely occurred. Fiscal Implications: None at this time. Savings: Not applicable.
Recommendation for Action: That the Board hold a public hearing as required by statute and
approve the proposed Resolution as presented.

17. SCHEMATIC DESIGN: GARNER HIGH 9TH GRADE CENTER

The schematic design documents, prepared by Gurel Architecture, Inc., for the renovation of a
former theater across Spring Drive from Garner High School, were presented to the full Board
at the October 2, 2012 Work Session. Fiscal Implications: The proposed budget for the project
is $11,523,111 which includes an assumed offsite improvement budget of $400,000. The budget
includes the purchase of the theater. A future reallocation from Reserve will be needed at the
completion of design to fully fund this project. Savings: Not applicable. Recommendation for
Action: Board approval is requested.

18. SCHEMATIC DESIGN AND PERMISSION TO ADVERTISE: WAKE YOUNG MEN'S

LEADERSHIP ACADEMY AT THE THOMPSON BUILDING

The schematic design documents, prepared by Pearce Brinkley Cease + Lee Architecture, PA, for
the Wake Young Men's Leadership Academy at the Thompson Building, were presented to the
full Board at the October 2, 2012 Work Session. In order to meet the tight construction
schedule needed to complete this project for a 2013 school opening, staff requests Board
approval to advertise for this project upon completion of design and satisfactory review by staff.
Staff will bring the construction contract to the Board for approval after receipt of bids. Fiscal
Implications: The proposed budget for the project is $3,448,509. A reallocation from savings is
on a separate pr�cis at this Board meeting to fund the construction of this project. Savings: Not
applicable. Recommendation for Action: Board approval is requested.

19. SCHEMATIC DESIGN AND PERMISSION TO ADVERTISE: WAKE YOUNG

WOMEN'S LEADERSHIP ACADEMY AT GOVERNOR MOREHEAD SCHOOL

The schematic design documents, prepared by Pearce Brinkley Cease + Lee Architecture, PA,
for the Wake Young Women's Leadership Academy at Governor Morehead School, were
presented to the full Board at the October 2, 2012 Work Session. In order to meet the tight
construction schedule needed to complete this project for a 2013 school opening, staff requests
Board approval to advertise for this project upon completion of design and satisfactory review
by staff. Staff will bring the construction contract to the Board for approval after receipt of bids.
Fiscal Implications: The proposed budget for the project is $4,690,357. A reallocation from
savings is on a separate pr�cis at this Board meeting to fund the construction of this project.
Savings: Not applicable. Recommendation for Action: Board approval is requested.

20. SCHEMATIC DESIGN: CARY HIGH

The schematic design documents, prepared by Pearce Brinkley Cease + Lee Architecture, PA,
for Cary High Phase 3, were presented to the Facilities Committee on October 10, 2012, and
were presented to the full Board at the October 16, 2012 Work Session. Phases I & II included
the new auditorium, auxiliary gym, a new 3-story classroom addition, and major renovations for
art and music. Phase III includes new dining and kitchen, and a 3-story classroom addition that
will connect to the existing classroom addition and will replace obsolete classroom buildings
being demolished. Fiscal Implications: The construction of this project is not included in CIP
2006. The budget for this project will be dependent on funding in a future building program.
Savings: Not applicable. Recommendation for Action: Board approval is requested.

21. RESOLUTION: CIP 2006 REALLOCATION REQUEST

This resolution requests that $4,556,648 be reallocated to the Wake Young Men's Leadership
Academy at the Thompson Building and the Wake Young Women's Leadership Academy at the
Governor Morehead School. Funding is needed for the construction of these projects. The
details of this resolution are shown on the attachment. Fiscal Implications: This action will
fund the construction of these two academies and is in accordance with the spending plan
presented at the September 4, 2012 Board Work Session. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

POLICY

22. BOARD SUPPLEMENT 3800/4800 SECTION 3.1 - ANNUAL VACATION

LEAVE EARNED

Revised: First Reading
The revisions to this policy were reviewed by the Superintendent's Leadership Team on
8/13/12. This same information was presented at the Policy Committee on 9/25/12. Fiscal
Implications: None. Savings: N/A. Recommendation for Action: Board approval is
requested.

23. BOARD SUPPLEMENT 3800/4800 SECTION 8.3 - PARENTAL

INVOLVEMENT IN SCHOOLS LEAVE

Revised: First Reading
The revisions to this policy were reviewed by the Superintendent's Leadership Team on
9/10/12. This same information was presented at the Policy Committee Meeting on 9/25/12.
Fiscal Implications: None. Savings: N/A. Recommendation for Action: Board approval is
requested.

24. BOARD SUPPLEMENT 3800/4800 SECTION 9.1- COMPENSATORY

LEAVE (FAIR LABOR STANDARDS ACT)

Revised: First Reading
The revisions to this policy were reviewed by the Superintendent's Leadership Team on
8/13/12. This same information was presented at the Policy Committee Meeting on 9/25/12.
Fiscal Implications: None. Savings: N/A. Recommendation for Action: Board approval is
requested.

25. BOARD SUPPLEMENT 3800/4800 SECTION 20.0- EXCESSIVE ABSENTEEISM

Revised: First Reading
The revisions to this policy were reviewed by the Superintendent's Leadership Team on
8/13/12. This same information was presented at the Policy Committee Meeting on 9/25/12.
Fiscal Implications: None. Savings: None. Recommendation for Action: Board approval is
requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

26. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

FACILITIES

27. OFFER TO PURCHASE AND CONTRACT: M-13 SITE

28. INTERLOCAL AGREEMENT WITH WAKE COUNTY REGARDING LEASE

AGREEMENT - FACILITY FOR FUTURE CAREER & TECHNICAL

EDUCATION HIGH SCHOOL

29. LEASE WITH STATE OF NORTH CAROLINA - WAKE YOUNG WOMEN'S

LEADERSHIP ACADEMY

ADJOURNMENT

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.