WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. KINDERGARTEN ELIGIBILITY DATE FOR 2009-2010

Effective in 2009-2010, House Bill 150 requires that a child presented for enrollment to kindergarten must
be 5 years old on or before August 31 of that school year. The August 31 date is a change from the
previous October 15 cut-off. Information will be presented regarding the impact of this change.

2. WAKE COUNTY PUBLIC SCHOOLS/WAKE COUNTY HUMAN SERVICES

COLLABORATIVE PROGRAMS

Wake County Public Schools is joining with Wake County Human Services to offer services associated
with the "Middle Class Express." These services will include after school tutoring, social skill building
activities and activities associated with building strong families. Fiscal Implications: Programs will operate
in schools currently serving as community school sites. Should the program grow to include sites not
associated with current community school sites, additional costs may be incurred.

3. U.S. ENVIRONMENTAL PROTECTION AGENCY 2008 INDOOR AIR QUALITY TOOLS

FOR SCHOOLS LEADERSHIP AWARD

The U.S. Environmental Protection Agency (EPA) has awarded the Wake County Public School System
the 2008 Indoor Air Quality Tools for Schools (IAQ TfS) Leadership Award. This award is based on the
high quality of WCPSS' indoor air quality program. There were specific criteria for this achievement and
very few awards are given nationwide each year. This award recognizes our school district's true
commitment to managing indoor air quality issues in our school buildings. The EPA also commends the
Wake County Public School System's commitment to protecting the health and safety of students,
teachers, and other school staff by improving the learning environment. Fiscal Implications: None.
Recommendation for Action: For information only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

August 13, 2008-Finance Committee Meeting Minutes
September 2, 2008-Committee of the Whole Meeting Minutes
September 9, 2008-Facilities and Operations Committee Meeting Minutes
September 16, 2008-Committee of the Whole Meeting Minutes
September 16, 2008-Board of Education Meeting Minutes

FINANCE

1. RENEWAL OF PROPERTY INSURANCE COVERAGE: OWNED OR LEASED

REAL & PERSONAL PROPERTY, BOILER & MACHINERY, AND MUSICAL

INSTRUMENTS

The Wake County Public School System has maintained Property Insurance Coverage through
participation in the statewide pool administered by the North Carolina Department of Public Instruction
for over 20 years. The annual premium is based on current total insured values of $2,702,685,623 (6.7%
increase) with deductibles of $5,000/$2,000/$25,000 (Fire, Lightning, Extended Coverage, & All Other
Perils / Theft & Vandalism / Flood & Earthquake). There is a special deductible of $1,000 for Mobile
Band Equipment, Uniforms, Laptop, and Portable Computer Equipment. Coverage was modified in 2005
to Blanket Coverage with all property being on Replacement Cost, except vacant and unoccupied
property. The annual premium quoted is $869,640.62 (5.7% increase), which includes 586 mobile units and
97 modular units. Fiscal Implications: Funds are available in the Risk Management budget for 2008-2009.
Recommendation for Action: Board Approval is requested.

2. GIFTS TO THE SYSTEM

Seventy-five gifts have been donated to the Wake County Public School System. The approximate
value of the gifts is $42,685.00. Fiscal Implications: Not applicable. Recommendation for Action: No
action is required

3. CHANGE ORDER 9: MCNATTON TECHNOLOGIES LLC SERVICE AGREEMENT

McNatton Technologies has been under contract to provide Unix administration support services since
2005. The current term is set to expire October 7. In order to continue the same level of service for the
remainder of the fiscal year, an extension has been negotiated which will carry services through June 30,
2009. Monthly rate, which has remained static for three years, will increase four percent to $66,560.
Change Order 9 will increase funding $582,400.00 to account for invoiced amounts and extend contract
end date. Fiscal Implications: Total amount of change order is $582,400.00. Funding for contracted
services was identified and planned for in the Technology Services 2008-09 operating budget request.
Recommendation for Action: Staff is requesting Board approval of change order.

4. OUTSOURCED DBA SERVICES AGREEMENT

On August 24, 2008 a Request for Proposal was released offering qualified vendors an opportunity to bid
on outsourced DBA support services. The services will be provided remotely and will help to ensure that
the district's business applications are maintained and operate in a manner that meets the requirements of
the district. Submitted proposals were reviewed and one vendor was chosen to provide the services.
Autonomic Resources is the selected vendor being awarded an eighteen-month contract with the option
of renewal for up to two additional one-year terms. The initial eighteen-month term enables the renewal
date to better align with the fiscal year. Amount to be encumbered this fiscal year to offset anticipated
costs through June 30, 2009 is $416,075.31. Fiscal Implications: Total amount of initial term is
$832,150.62. 416,075.31 is required during the 2008-09 fiscal year. The remaining 416,075.31 will be paid
in 2009-2010. Funding for contracted services was identified and planned for in the Technology Services
2008-09 operating budget request. Recommendation for Action: Staff is requesting Board approval of
contract.

5. DISTRICT TECHNOLOGY PLAN

The district's current Technology Plan was initially drafted in 2005 and has been revised through
collaboration between Instructional Services Division staff and Technology Services Division staff. The
revised plan utilizes the framework required by the North Carolina Department of Public Instruction. The
resulting plan, once approved by the Board, will be submitted to DPI for its approval and is required for
participation in certain state and federal initiatives such as E-Rate and North Carolina's School
Connectivity Initiative. Fiscal Implications: None. Recommendation for Action: Board approval of the
district Technology Plan is requested.

FACILITIES AND OPERATIONS

1. APPROPRIATION OF FUND BALANCE FOR WAKEFIELD NINTH GRADE

CENTER LEASE

Board approval was granted on July 15, 2008 to restrict $187,500, within the capital outlay budget fund
balance, for a required escrow deposit related to the future removal of a modular unit on the Wakefield
Ninth Grade Center campus. An agreement has now been reached between the landlord and the Board,
and a check for $187,500 must be deposited to an escrow account with a title insurance company, within
60 days of the approval of this agreement by both parties. The appropriation of the reserved funds is
requested. A copy of the Agreement is attached. Fiscal Implications: Upon approval of this request,
funding of $187,500 will be available from fiscal year 2008-2009 local operating capital outlay budget.
Recommendation for Action: Staff requests Board approval.

2. BIDS: SPORT FLOOR REPLACEMENT AT VARIOUS ELEMENTARY SCHOOLS

Bids were received on September 9, 2008, for the sport floor replacement at Brentwood, Douglas, Jeffreys
Grove, and Jones Dairy Elementary Schools. The lowest responsive bidder was Royalwood Associates,
Inc. Staff recommends award of contracts to Royalwood Associates, Inc., in the total amount of
$101,777. Fiscal Implications: Funding is available from the total project budget of $67,813,687 for CIP
2006 Life Cycle Replacement of Building Components. Recommendation for Action: Board approval is
requested.

3. BIDS: JEFFREYS GROVE ELEMENTARY PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at Jeffreys Grove Elementary School were received on September 11,
2008. Staff and Rooftop Systems Engineers, P.C., recommend award of the single-prime contract to
Owens Roofing, Inc., in the amount of $269,631. The existing single-ply membrane roof (1996 original
building construction) is at the end of its useful life and is being replaced with a new modified bitumen
roof system. Fiscal Implications: Funding is available from the total project budget of $67,813,687 for
CIP 2006 Life Cycle Replacement of Building Components. Recommendation for Action: Board
approval is requested.

4. CHANGE ORDER NO 5: NEW PROTOTYPE HIGH (H-6)

Board approval is requested for Change Order No. 5 to Cherry Huffman Architects, P.A. This change
order, in the amount of $109,300, is for additional design services for roadway design for the 2,400 foot
long collector street and the 2,000 foot long private drive. This amount of additional site design was not
anticipated when the design contract was negotiated two years ago, prior to property acquisition.
Execution of this change order will not proceed until the acquisition of the site is approved by the Board
of Commissioners. Fiscal Implications: Funding is available from the total project budget of
$73,364,856, of which $1,000,000 is from PLAN 2004 Start-Up, $72,255,556 from CIP 2006, and $109,300
from CIP 2006 Offsite Improvements. Recommendation for Action: Board approval is requested.

5. DESIGN CONSULTANT AGREEMENT: APEX HIGH

A feasibility study and design narrative have been completed for a project at Apex High, to consider an
addition to increase permanent capacity, as well as major renovations to the existing building. Staff
recommends that a phase 1 project for Apex High be considered for construction funding in the next
building program with a 2011 completion. This project would provide 580 much needed new high school
seats in the southwestern part of the county, a new auditorium, replacement of the vocational education
building, and site improvements. Future phases may include renovations and/or replacement of other
parts of the campus. The 2011 completion date is contingent upon construction funding being available in
fall 2009.
Negotiations have been completed with SCHENKELSHULTZ Architecture for the design of this Phase 1
addition and renovation project. The form of agreement is the standard form approved by the Board
attorney. Fiscal Implications: The total proposed budget will be determined with the development of the
next building program. The current estimated budget is approximately $41,000,000, of which $2,200,000
is currently available from CIP 2006 and $250,000 from PLAN 2004 Startup. The remaining funds will be
provided from the next building program. The total project budget includes proposed compensation for
the design consultant of $1,971,600. The amount authorized by this contract funds the design through the
construction documents phase; thus, this agreement is for $1,281,540. The remaining amount of $690,060
will be authorized by change order in the next building program. The work authorized by this action will
be awarded from currently available funds. Recommendation for Action: Board approval is requested.

6. LEASE AGREEMENT: MODULAR SWING SCHOOL LEASE PAYMENTS FOR ROOT

ELEMENTARY

In accordance with the Master Lease Agreement approved by the Board of Education on August 22, 2006,
the rental fees for the Root Elementary modular swing school are due to Comark Building Systems. This
two-year lease agreement is for three eight-classroom units, one admin/media unit, and one multi
purpose/dining unit. The units will be removed at the end of the lease period. Staff recommends approval
of lease payments, in the amount of $540,377.28, to Comark Building Systems.
Fiscal Implications: Funding is available from the total project budget of $20,938,887, of which $300,000
is from PLAN 2004 and $20,638,887 from CIP 2006. Recommendation for Action: Board approval is
requested.

STUDENT ACHIEVEMENT

1. MEMORANDUM OF UNDERSTANDING BETWEEN REX HEALTHCARE, INC. AND

WAKE COUNTY PUBLIC SCHOOL SYSTEM

Rex Healthcare proposes to provide an asthma education program to elementary and middle-school-aged
students diagnosed with asthma. The program will be provided over a two-year period and will teach
children ways to better manage their asthma. The desired outcome is a reduction in the frequency of
asthma attacks, resulting in improved school attendance. Fiscal Implication: There are no fiscal
implications associated with this MOU. Recommendation for Action: Board approval is requested.

2. ATHENS DRIVE HIGH SCHOOL TRIP TO LONDON ENGLAND

Advanced theatre students will be representative of Athens Drive High School theatre classes.
Approximately 10 - 16 students will participate. The three to six chaperones will reflect an appropriate student/teacher ratio.
Students, staff, and chaperones will depart from Raleigh on Friday, April 3, 2009 and will return on Sunday, April 12, 2009.
Athens Drive High School is on a traditional calendar. Thus, the dates for this trip are during the school's Spring Break. No school days will be missed.
Purpose: Students will explore the background of Elizabethan Theatre and the life of William Shakespeare. The trip will provide more in-depth understanding of theatre through attendance of three productions and backstage tours.
Fiscal Implications: The cost per student and chaperone will be approximately $2100.00. Assistance will
be provided for students who cannot afford to pay for the trip. Some school fundraising may be applied
to the trip. Recommendation for Action: Board approval is requested.

3. APPROVAL OF 2008-2009 WAKE EARLY COLLEGE OF HEALTH AND SCIENCES

NORTH CAMPUS INSTRUCTIONAL CALENDAR AND THE APPROVAL OF THE 2008-

2009 WAKE EARLY COLLEGE OF HEALTH AND SCIENCES- HEALTH SCIENCE

CAMPUS INSTRUCTIONAL CALENDAR

Approval of the 2008-2009 Wake Early College of Health and Sciences North Campus Instructional
Calendar and approval of the 2008-2009 Wake Early College of Health and Sciences-Health Science
Campus Instructional Calendar is requested. Parents and students have been notified via letter, website,
and school messenger. Fiscal Implications: None. Recommendation for Action:
This item is presented for Board approval.

4. GRANT PROPOSALS

Competitive (#001609): Future Fisherman Foundation / Zebulon Middle School.
Competitive (#001709): Governor's Crime Commission / Individual Schools.
Competitive (#001809): Wake Electric Membership Corporation, Classroom Technology Awards / Individual Schools.
Competitive (#001909): Wal-Mart Foundation / Individual Schools.
Competitive (#002009): Support Our Students / Carnage, Daniels, Fuquay-Varina and Ligon Middle Schools.
Competitive (#002109): National Endowment For The Humanities, We The People "Picturing America" Bookshelf Grants / Individual Schools.
Competitive (#002209): NC Alliance For Athletics, Health, Physical Education, Recreation and Dance / Individual Schools.
Competitive (#002309): NC Zoo Keepers in the Classroom Program Grants / Individual Schools.
Competitive (#002409): Cary Community Foundation / Individual Schools.
Competitive (#968.003): 21st Century Community Learning Center Program / Mary E. Phillips High School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

2.REQUEST FOR LEAVE(S)

3. 2008-2009 SALARY SCHEDULE AS BUDGETED IN THE 2008-2009 PLAN FOR STUDENT

SUCCESS

Teacher and Certified Instructional Support
1). State teacher salary schedules provide an average increase of 3%. The table below provides a summary
of percentage increases by step.
2). Certified employees who do not move up a step on the salary schedule because they were at the top
of the pay scale in 2007-2008 receive a one-time bonus of 1.8% of their 2007-2008 salary and
supplement. Qualified employees will receive this bonus with the September 30, 2008, paycheck.
Assistant Principal and Principals
1). Assistant principal salary schedules are based on the state teacher salary schedules. Assistant principal
raises range from 1.4% to 5.9%, depending on the step. The table below provides a summary of
percentage increases by step.
2). Assistant principals and principals who do not move up a step on the salary schedule because they
were at the top of the pay scale in 2007-2008 receive a one-time bonus of 2.0% of their 2007-2008
salary and supplement. Qualified assistant principals will receive this bonus with the September 30,
2008, paycheck.
3). Principal salary increases, retroactive salary adjustments and top of the scale bonuses occur after 2008
2009 instructional staffing is established.
Noncertified support, central office, and technology personnel
1). The 2008-2009 budget bill provides salary increases of 2.75% or $1,100 (whichever is greater) for
noncertified, central services, and technology employees. The Wake County Board of Education
provided an additional one-half of one percent salary increase for these employees.
Substitute Teachers
1). The daily rates for substitute teachers are: $90 (certified teachers), $79 (substitutes completing effective
teacher training), and $69 (noncertified substitutes).
2). Teacher assistants serving as substitute teachers earn $141.54 per day.
Fiscal Implications: The fiscal implications will include the appropriate salary and benefit costs as
budgeted in the 2008-2009 Plan for Student Success. Recommendation for Action: Board approval is
requested.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FINANCE

1. POLICY 3731/4731 TAX SHELTERED ANNUITIES

New federal regulations covering Tax Sheltered Annuities must be implemented by January 1, 2009. This
policy revision is the first step in aligning Board Policy with the new regulations.
Fiscal Implications: None. Recommendation for Action: Staff is requesting Board Approval.

2. JOINT VENTURE AGREEMENT FOR TRIANGLE LEADERSHIP ACADEMY

This is to renew the contract and funding for Wake County Public Schools continued participation in
Triangle Leadership Academy. Fiscal Implications: $150,000.00 per year. Recommendation for Action:
seeks Board approval.

FACILITIES

1. INTERLOCAL AGREEMENT: HOLLY SPRINGS HIGH AMENDMENT #1 -

DEVELOPMENT OF PARK FACILITIES

On November 19, 2003, the Board of Education approved an Interlocal Agreement with Wake County
and the Town of Holly Springs for the joint development of approximately 92.57 acres of land in Holly
Springs known as the Holly Springs High School Development. The primary focus of the Interlocal
Agreement was the collaborative design and construction of recreational improvements beyond the
standard high school program. The high school project has been completed with its intended
improvements and the Board now intends to construct a middle school adjacent to the high school on
the same parcel of land.
All of the County committed funds were not expended on the high school construction project; therefore,
the Town and County desire to develop recreational facilities on the middle school beyond the Board's
middle school program. As a result of collaborative planning and coordination, terms of an Interlocal
Agreement Amendment have been negotiated to confirm that the County will provide the $58,577 balance
of the originally committed $250,000 in County funding for the development of public recreation facilities
at the high school, and commit up to $75,000 of additional funding toward recreational facilities at the new
middle school. The Town will provide the balance of the originally committed $350,000 in Town funding,
and commit up to $350,000 of additional funding for recreational facilities at the new middle school.
The terms of the Interlocal Agreement and the Amendment will not adversely affect Wake County Public
School System's current or future use of the property. A copy of the proposed Interlocal Agreement
Amendment is attached. Fiscal Implications: None. Recommendation for Action:
Staff requests Board approval.

STUDENT ACHIEVEMENT

1. CURRICULUM AND ASSESSMENT DECISIONS POLICY

In order to provide students with equal access to the curriculum, it is necessary to establish through Board
policy a system-wide understanding of where decisions regarding curriculum and assessment lie. Central
staff is responsible for decisions regarding the design and support of the curriculum and common
assessments. School-based staff is responsible for the decisions regarding the delivery of the district's
curriculum and common assessments. Fiscal Implications: None. Recommendation for Action: First
reading.

2. CURRICULUM MANAGEMENT POLICY

The mission of the WCPSS is to educate each student to be a responsible and productive citizen who can
effectively manage future challenges. Alignment of the written, taught, and tested curriculum ensures that
each student graduates on time prepared for life in the 21st Century. A curriculum management plan
includes procedures and expectations for the design and delivery of the curriculum. Fiscal Implications:
None. Recommendation for Action: First reading.

POLICY

1. POLICY 7180: PARKING OF MOTOR VEHICLES

Revised: First Reading
Staff is recommending changes in Policy 7180: Parking of Motor Vehicles that reflects current practice. A
statement is also included in the revised policy to encourage carpooling among students. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Sixteen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G. S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.