WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. INFORMATION

Chair's Comments
Superintendent's Comments

4. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

5. DISABILITY HISTORY AND AWARENESS MONTH

The State of North Carolina serves more than 190,000 students with disabilities under the
Individuals with Disabilities Act (IDEA). WCPSS serves 18,690 of those students. In
2007, the NC General Assembly passed Senate Bill 753 proclaiming the month of
October as Disability History and Awareness Month. The intent is to increase public
awareness and respect for people with disabilities by providing meaningful learning
opportunities. To assist schools, Special Education Services has developed and provided
information/resources for school staff to use. Fiscal Implications: None.
Recommendation for Action: Information item only.

6. OVERVIEW OF THE TAP (TEACHER ADVANCEMENT PROGRAM)

MODEL AT VENA WILBURN ELEMENTARY

The TAP (Teacher Advance Program) consists of four elements: 1. Multiple Career
Paths for Career, Mentor and Master Teachers, 2. On-going applied professional growth,
3. Instructionally focused accountability, and 4. Performance based compensation.
Cluster groups meet for one to two hours weekly in grade-alike or subject-alike groups.
Clusters are led by expert instructors in the school - the master and/or mentor teachers.
TAP has developed a comprehensive system for evaluating teachers and rewards them
for how well they teacher their students. Teachers are held accountable for meeting the
TAP Teaching Skills, Knowledge and Responsibility Standards, as well as for the
academic growth of their students. Fiscal Implications: The TAP model is funded by the
school through the school's Title I funds. Recommendation for Action: For information
only.

7. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

8. APPROVAL OF MEETING MINUTES

July 21, 2009-Closed Session Meeting Minutes
August 4, 2009-Closed Session Meeting Minutes
August 18, 2009-REVISED Board of Education Meeting Minutes
August 18, 2009-Closed Session Meeting Minutes
August 31, 2009-Board Advisory Council Chairs Meeting Minutes
September 2, 2009-Facilities & Operations Committee Meeting Minutes
September 8, 2009-District 6 Candidate Interview Meeting Minutes
September 9, 2009-Student Achievement Committee Meeting Minutes
September 15, 2009-Committee of the Whole Meeting Minutes
September 15, 2009-Board of Education Meeting Minutes
September 15, 2009-Closed Session Meeting Minutes

FINANCE

9. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Apex Middle. Fiscal Implications: These authorization
forms are required for bank records. Recommendation for Action: Approval of
Authorization Forms.

10. RENEWAL OF PROPERTY INSURANCE COVERAGE: OWNED OR

LEASED REAL & PERSONAL PROPERTY, BOILER, & MACHINERY, AND

MUSICAL INSTRUMENTS

The Wake County Public School System has maintained Property Insurance Coverage
through participation in the statewide pool administered by the North Carolina
Department of Public Instruction for over 20 years. The annual premium is based on
current total insured values of $2,964,635,426 (9.7% increase) with deductibles of
$5,000/$2,000/$25,000 (Fire, Lightning, Extended Coverage, & All Other Perils / Theft
& Vandalism / Flood & Earthquake). There is a special deductible of $1,000 for Mobile
Band Equipment, Uniforms, Laptop, and Portable Computer Equipment. Coverage was
modified in 2005 to Blanket Coverage with all property being on Replacement Cost,
except vacant and unoccupied property. The annual premium quoted is $914,354 (5.1%
increase), which includes 584 mobile units and 83 modular units. Fiscal Implications:
Funds are available in the Risk Management budget for 2009-2010. Recommendation for
Action: Board Approval is requested.

FACILITIES

11. LEASE AGREEMENT RENEWAL: ANDERSON FAMILY HOME AT H-7

SCHOOL SITE

A portion of the H-7 site (the Anderson Tract) was the Anderson family home, and as
part of the acquisition negotiations, the Seller bargained to continue to reside in the
family home and a surrounding area of approximately 3 acres until December 31, 2009.
The Board entered into a lease agreement with Mr. William Anderson on March 3, 2009.
Tenant has requested to renew the lease upon its current terms and conditions to permit
him to continue to reside in the home until December 31, 2010. Until such time as
construction begins on the school project, this portion of the property is not needed for
school use and/or school-related activities. As the initial lease agreement did not contain
provisions for an extension, it is necessary to enter into a new lease agreement for the
additional one year lease term. The Tenant will remain responsible for the provision,
maintenance, upkeep, and usage costs of utilities to the site. After vacation of the
premises, Tenant is responsible for leaving the property in a neat and clean condition,
including removal and appropriate disposal of all debris. Tenant will obtain an
appropriate liability insurance policy insuring the Board against any and all claims from
any person, whomsoever, which may arise from the seller's lease of the property. A copy
of the proposed lease is attached. Fiscal implications: None. (The lease rate is for the
token sum of $1, as it was part of the negotiation to acquire the site.) Recommendation
for action: Board approval is requested.

12. BIDS: WILBURN ELEMENTARY MODULAR ADDITION

Bids were received on September 8, 2009 for connecting/installing all services (power,
water, sewer, data, ADA access, fire protection, and security) and interior fit up of 1
eight-classroom modular unit to accommodate Wilburn Elementary School at the Spring
Forest Road Modular Campus. A separate contract had previously been issued to
Comark Building Systems, Inc., for the purchase of the eight-classroom unit, which
included delivery to the site, set-up, block, level, and tie-down. Staff and Gurel
Architecture, Inc., recommend award of the single-prime contract to C. Blake Lewis,
Inc., in the amount of $277,169. Reference the attachment for details of the per
classroom costs. Fiscal implications: Funding is available from the $16,935,553, CIP
2006 Mobile Classroom Relocation and Leasing, 2007-2009, line item. Recommendation
for action: Board approval is requested.

13. CHANGE ORDER NO. GC-10: MILLS PARK MIDDLE

Board approval is requested for Change Order No. GC-10, to D. H. Griffin
Construction Company, LLC, for their Construction Management at Risk contract for
the construction of the new Mills Park Middle School. This change order, in the amount
of $271,376, is for the addition of a traffic signal at Green Level to Durham Road and
Mills Park Drive, and road improvements on Green Level to Durham Road. This was
required by Town of Cary conditions for site plan approval for the Mills Park
Elementary School and the Certificate of Occupancy for Mills Park Middle School. The
Town of Cary has agreed to share this cost for the roadwork and traffic signalization
under the development agreement to acquire the land. Fiscal implications: The
proposed project budget is $46,420,951, of which $44,503,526 is from CIP 2006,
$433,326 from CIP 2006 Offsite Improvements, $407,848 from the Town of Cary for
road improvements, and $1,076,251 from the Town of Cary Parks Department for field
improvements. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

14. GRANT PROPOSALS

Competitive (#003010): NC Fruits and Veggies Mini Grant / Individual Schools.
Competitive (#003110): National Education Association (NEA) Foundation / Individual Schools.
Contract (#003210): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Instructional Services Division, Project Enlightenment.
Competitive (#003310): United Arts Council of Raleigh and Wake County, Arts in Education Invitational Grants / Individual Schools.
Competitive (#003410): Woodmen of the World / Individual Schools.
Competitive (#003510): NCSU Sigma Alpha Professional Agriculture Sorority, Ag in the Classroom / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

15. PSAT TESTS FOR 10TH AND 11TH GRADES

PSAT/NMSQT will process PSAT assessments for 10th grade students who have
completed Algebra I by November 13, 2009 and 11th grade students who have met the
Algebra I requirements. Fiscal Implications: WCPSS will pay PSAT/NMSQT a rate of
$13 per student. Payment will be rendered against a purchase order from the Evaluation
and Research Department. Schools who collect fees from students to take the PSAT will
submit a direct pay based on the agreed rate of $13 per student. Recommendation for
Action: Board Approval is requested.

HUMAN RESOURCES

16. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FACILITIES

17. POLICY 7145: ACTIVITY BUSES

First Reading
The proposed policy was reviewed by the Facilities and Operations Committee on
September 2, 2009 and by the Committee of the Whole on September 15, 2009. The
Transportation Advisory Committee has reviewed and supports adoption of this policy.
Fiscal implications: The provisions of this policy will not increase transportation cost.
Recommendation for action: Receipt of first reading is recommended.

HUMAN RESOURCES

18. MENTOR PAY PLAN FOR 2009-2010

WCPSS received a 15% reduction in state funding for mentor pay for 2009-2010.
Prior to 2009-2010, WCPSS staff paid for mentoring exceeded state minimum
requirements. The reduction in state funding will be met by maintaining the same
rate of mentor pay ($100/month) for only mentors meeting state minimum
requirements. The 2009-2010 mentor pay plan will maintain our focus on classroom
teachers.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Fifteen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To establish of instruct staff or the attorney concerning the Board's position in negotiating the material terms of an employment contract protected under G.S. 143-318.11 (a)(5) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D

HUMAN RESOURCES

19. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

20. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.