OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
5. APPROVAL OF MEETING AGENDA
RECOGNITION
FACILITIES
6. FEED THE BIN RECYCLING ANNUAL AWARDS
FEED THE BIN is a school recycling program sponsored by Wake County Environmental Servicesin partnership with the Wake County Public School System. Currently all WCPSS schools and two
charter schools participate in the FEED THE BIN program. More than 7 million pounds of paper
have been recycled through the program since 2004. Staff will provide a summary of the program
and announce the winners for the 2009-2010 Outstanding Recycling Club/Group and the
Outstanding Recycling Coordinator. Award winners will be recognized at the annual January Feed
the Bin meeting with a recycled-content plaque award and will be publicized in an article with the
WCPSS e-news editions of School-Community News and The Classroom Connection. Fiscal
Implications: None. Recommendation for action: None.
PUBLIC COMMENT - 6 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
7. APPROVAL OF MEETING MINUTES
June 1, 2010 -Closed Session Meeting MinutesAugust 26, 2010-Closed Session Meeting Minutes
September 7, 2010-Committee of the Whole/Work Session Minutes
FINANCE
8. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for August
2010. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.
9. GIFTS TO THE SYSTEM
One hundred and twenty one gifts have been donated to the Wake County Public SchoolSystem. The approximate value of the gifts is $100,486. Fiscal Implications: Not
Applicable. Recommendation for Action: No Action is Required.
10. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011
To report changes in the budget resolutions resulting from transactions processed duringAugust, 2010. Fiscal Implications:
Adjust State Public School Fund+ $3,414,670
Adjust Local Current Expense Fund+ $39,741
Adjust Federal Grants Fund - State+ $21,274,186
Adjust Capital Outlay Fund+$1,040,646
Adjust Multiple Enterprise Fund+$2,469,310
Adjust Direct Grants Fund-$406,085
Adjust Other Restricted Fund+$1,167,207
Net Changes+$28,999,675
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.
11. BUDGET AMENDMENTS AND TRANSFERS, 2009-2010
To report changes in the budget resolution resulting from transactions processed during2009-2010. These are the final adjusting entries included in the Annual Financial Report. Fiscal
Implications:
Adjust State Public School Fund- $66,738
Adjust Local Current Expense Fund+ $0
Adjust Federal Grants Fund - State- $64,739
Adjust Capital Outlay Fund+$21,516
Adjust Multiple Enterprise Fund+$53,229
Adjust Direct Grants Fund-$25
Adjust Other Restricted Fund+$0
Net Changes-$56,757
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.
FACILITIES
12. CONSTRUCTION MANAGER AT RISK SELECTION AND AGREEMENT: SCOTTS
RIDGE ELEMENTARY (E-32)
On August 10, 2010, the Board approved design of Scotts Ridge Elementary (E-32), located inApex. If constructed in this building program, it will be scheduled to open in 2013. This resolution
is presented to waive the traditional construction manager selection process and to select Clancy &
Theys Construction Co. (Clancy & Theys), as the Construction Manager at Risk for this school.
This request is in accordance with NCGS 143-64.32, which allows exemptions to the statutory
selection process. The specific reason for this exemption is that this school is a re-use of the Small
Kane Webster & Conley elementary prototype and Clancy & Theys has constructed its latest use at
Herbert Akins. Due to this prior experience, it is anticipated that this exemption will reduce cost
and help expedite the project. Staff recommends selection of Clancy & Theys. Negotiations have
been completed with Clancy & Theys for the construction manager's pre-construction services only.
The current proposed project budget is $21,416,218, of which $700,000 is currently available from
CIP 2006 and $73,200 from CIP 2006 Offsite (public) Improvements. The total project budget
includes pre-construction compensation for the CM of $100,000. However, since the CM is only
authorized to provide services through the construction documents phase, this agreement is for
$70,000. A future reallocation from Reserve will be needed at the completion of design to fund
construction. Recommendation for action: Board approval is requested.
13. DESIGN CONSULTANT SELECTION AND AGREEMENT: SCOTTS RIDGE
ELEMENTARY (E-32)
On August 10, 2010, the Board approved design of Scotts Ridge Elementary (E-32), located inApex. If constructed in this building program, it will be scheduled to open in 2013. This resolution
is presented to waive the traditional designer selection process and to select Small Kane Webster &
Conley Architects, PA, for the design of this school. This request is in accordance with NCGS 143
64.32, which allows exemptions to the statutory selection process. The specific reason for this
exemption is that this school is the third use of their 800 student capacity prototype. It is
anticipated that this exemption will shorten design time, reduce cost, and help expedite the project.
Staff recommends selection of Small Kane Webster & Conley Architects, PA. Negotiations have
been completed with Small Kane Webster & Conley Architects, PA, for the design of this project.
The two-story arrangement will be reconfigured to a three-story arrangement, in order to reduce the
overall building footprint and enable the school to fit on the limited size site. The current proposed
project budget is $21,416,218, of which $700,000 is currently available from CIP 2006 and $73,200
from CIP 2006 Offsite (public) Improvements. The total project budget includes total proposed
compensation for the design consultant of $927,239. However, since the design consultant is only
authorized to provide services through the construction documents phase, this agreement is for
$556,343. A future reallocation from Reserve will be needed at the completion of design to fund
construction. Recommendation for action: Board approval is requested.
14. CONSTRUCTION MANAGER AT RISK SELECTION AND AGREEMENT: E-20
ELEMENTARY
On August 10, 2010, the Board approved design of a new elementary school designated E-20,located in north Raleigh. If constructed in this building program, it will be scheduled to open in
2013. This resolution is presented to waive the traditional construction manager selection process
and to select Barnhill Contracting Company (Barnhill), as the Construction Manager at Risk for this
school. This request is in accordance with NCGS 143-64.32, which allows exemptions to the
statutory selection process. The specific reason for this exemption is that this school is a re-use of
the Pearce, Brinkley, Cease & Lee, P.A., elementary prototype and Barnhill has constructed the
three prior uses at Alston Ridge, Banks Road, and River Bend. Due to this prior experience, it is
anticipated that this exemption will reduce cost and help expedite the project. Staff recommends
selection of Barnhill. Negotiations have been completed with Barnhill for the construction
manager's pre-construction services only. The current proposed project budget is $21,379,418, of
which $700,000 is currently available from CIP 2006 and $36,400 from CIP 2006 Offsite (public)
Improvements. The total project budget includes pre-construction compensation for the CM of
$100,000. However, since the CM is only authorized to provide services through the construction
documents phase, this agreement is for $70,000. A future reallocation from Reserve will be needed
at the completion of design to fund construction. Recommendation for action: Board approval is
requested.
15. DESIGN CONSULTANT SELECTION AND AGREEMENT: E-20 ELEMENTARY
On August 10, 2010, the Board approved design for a new elementary school designated E-20,located in north Raleigh. If constructed in this building program, it will be scheduled to open in
2013. This resolution is presented to waive the traditional designer selection process and to select
Pearce, Brinkley, Cease, & Lee, PA, (PBC&L) for the design of this school. This request is in
accordance with NCGS 143-64.32, which allows exemptions to the statutory selection process. The
specific reason for this exemption is that this school is the fourth use of their 800-student capacity
prototype. It is anticipated that this exemption will shorten design time, reduce cost, and help
expedite the project. Staff recommends selection of PBC&L. Negotiations have been completed
with PBC&L for the design of this project. The two-story arrangement will be reconfigured to a
three-story arrangement, in order to reduce the overall building footprint and enable the school to
fit on the limited size site. The current proposed project budget is $21,379,418, of which $700,000
is currently available from CIP 2006 and $36,400 from CIP 2006 Offsite (public) Improvements.
The total project budget includes total proposed compensation for the design consultant of
$984,180 with $166,590 being paid under a prior contract. Therefore this contract amount is
$817,590. However, since the design consultant is only authorized to provide services through the
construction documents phase, this agreement is for $495,626. A future reallocation from Reserve
will be needed at the completion of design to fund construction. Recommendation for action:
Board approval is requested.
16. CHANGE ORDER NO. 1: LANDSCAPE MAINTENANCE
Board approval is requested for Change Order No. 1 to Baines Landscaping Inc., for their serviceagreement for landscape maintenance. The contractor is currently unable to fulfill workload
demands. This change order, a reduction in the amount of $101,000, will reduce the coverage area
to a more manageable size. Fiscal implications: Funds will be reallocated to the 2010-2011
operating budget. Recommendation for action: Board approval is requested.
17. TEMPORARY CONSTRUCTION EASEMENT - TOWN OF CARY: PUBLIC
RECLAIMED WATER SUPPLY AND DISTRIBUTION (ALSTON RIDGE
ELEMENTARY)
As a part of the Jordan Lake Water Reclamation and Reuse Project, Phase I, the Town of Cary ("Town"),per terms of an Interlocal Agreement with Wake County (Wake) and Durham County, is planning
and installing a reclaimed water line along Green Level Church Road adjacent to Alston Ridge
Elementary. The Town needs an 847 square foot temporary construction easement (TCE) for a
bore pit at the southeastern corner of Board property to facilitate a water pipe installation under
Green Level Church Road. Staff has negotiated with Wake and Town, and terms and conditions
have been reached regarding the compensation for the TCE and landscape materials affected by the
project. The Town will compensate the Board in the amount of $1422 and will also provide and
install at no cost to Board the fixtures and equipment necessary to expedite future connections to
the line for use on Board property. The project will bid this winter and construction is scheduled
to begin in early 2011 with a completion date of fall 2011. The Town will notify and coordinate
with WCPSS administration to schedule segments of the construction to minimize disturbances to
the school, including scheduling work at night, on weekends and at non-peak traffic hours. The
requested easement will not substantially interfere with the present or future use of the property.
Copies of the Easement Exhibit and Offer are attached. Staff requests Board approval and
conveyance of the requested easement. Fiscal implications: Board will receive $1422, together with
installation of fixtures and equipment necessary to expedite future connections to the line, at no
cost to Board. Funds will be budgeted in "Municipal Collaborations". Recommendation for action:
Board approval is requested.
18. SCHEMATIC DESIGN: H-6 HIGH
The CIP 2006 School Building Program includes a new high school (H-6) to be built southeast ofRolesville. Staff will present the schematic design documents prepared by Cherry Huffman
Architects, PA, for the construction of H-6. Fiscal Implications: The current project budget is
$72,692,517 (for a 2010 opening), of which $1,000,000 is from PLAN 2004 Start-Up, $71,007,898
from CIP 2006, and $684,619 from Offsite (Public) Improvements. Approximately $5,600,000 of
additional funding will be needed to pay for offsite improvements, site adaption to the new site, and
a delayed opening to 2013. The additional funds will be requested in the spring of 2011 after the
design of the site adaption is completed. Pursuant to Board of Commissioner approval on October
4, 2010, the budget above reflects a reduction of $1,247,658 representing costs expended at the
Forestville Road site. Recommendation for action: Board approval is requested.
STUDENT ACHIEVEMENT
19. GRANT PROPOSALS
Competitive (#004911): NCSU Sigma Alpha Professional Agriculture Sorority, Ag in the Classroom Grant Program / Individual Schools.Competitive (#005011): John Rex Endowment, Capacity Building Initiative and Positive Youth Development Grants / Central Services.
Competitive (#005111): National Gardening Association, Youth Garden Grants / Individual Schools.
Competitive (#005211): American Academy of Dermatology, Shade Structure Grant Program / Individual Schools.
Competitive (#005311): got breakfast?®, The Silent Hero Grant / Individual Schools.
Competitive (#005411): AgCarolina Financial, AgCarolina Financial Fund for Rural North Carolina Grant Program / Individual Schools.
Competitive (#005511): Zebulon Chamber of Commerce, School Grant Program / Individual Schools.
Competitive (#005611): The Laura Bush Foundation, For America's Libraries Grant / Individual Schools.
Competitive (#005711): UnitedHealth HEROES, Service-Learning Grant / Individual Schools.
Competitive (#005811): Extron Electronics, Classroom Technology Grant Program / Individual Schools.
Contract (#005911): PRC 501 - The Exceptional Children's Assistance Center, Parents As Teachers Home Visiting Program / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Requesting Board approval.
HUMAN RESOURCES
20. RECOMMENDATIONS FOR EMPLOYMENT
a. Professionalb. Support
BOARD
21. BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nominationforms are attached for the Board's review and consideration. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.
ACTION ITEMS
STUDENT ACHIEVEMENT
22. 2011-2012 INSTRUCTIONAL CALENDARS (TRADITIONAL, YEAR
ROUND, MODIFIED)
The traditional, year-round, and modified instructional calendars contain 180 students days andmeets all requirements of the calendar law. Fiscal Implications: None. Recommendation for
Action: This item is presented for action.
23. ACCELERATED LEARNING POLICY
First ReadingThis is the first reading of Board Policy Draft 5532 that establishes the policy for grade
acceleration. Fiscal Implications: None. Recommendation for Action: Requesting Board
approval.
24. CONTRACT WITH CIS WAKE FOR GRADUATION COACHES
For the 2010-2011 academic school-year, CIS Wake will work with approximately fifty ninth andsixth grade students at Knightdale High School, East Wake Middle School, and Millbrook High
School, targeting those students with attendance and/or behavioral issues. Fiscal Implications: Last
year's contract was for one coach at Knightdale High School and the cost was $50,000.00. This
year's contract is for three coaches at a cost of $180,000.00. Recommendation for Action:
Requesting Board approval.
25. AMENDMENT ONE TO THE CHESHIRE CENTER
The state has made some program changes in its Development Day Programs serving preschoolchildren. The state is now requiring these programs to provide inclusive instructional services. This
means classrooms with non-disabled peers.
Some Developmental Day Programs have not been able to meet this requirement and therefore
cannot continue participation as a Developmental Day for these purposes. This change has affected
one (1) program within Wake County, which has resulted in the assumption of Special Education
and Related Services for twenty-one (21) preschool students this year. Fiscal Implications: Special
Education ARRA Funds in the amount of $250,000 will be used to provide the required instruction
and related services this year. Recommendation for Action: Requesting Board approval.
BOARD
26. MAKE A DIFFERENCE DAY RESOLUTION—OCTOBER 23, 2010
Wake County Public School System will participate in the 20th anniversary of National "Make ADifference Day", a day of nationwide volunteerism. This resolution invites all Wake County
citizens to help increase early childhood literacy by creating and dropping off "Early Literacy Kits"
on October 23rd. Fiscal Implications: None. Recommendation for Action: Requesting Board
approval of the resolution.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
ACTION ITEMS CONT'D
HUMAN RESOURCES
27. RECOMMENDATION FOR ADMINSTRATIVE APPOINTMENT(S)
28. RECOMMENDATION FOR CAREER STATUS
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.