Board Agenda for the Week of 10/05/2005

OPEN SESSION

Committee of the Whole 1 p.m.
Curriculum Improvements Process
Oral Presentations for Audit RFPs (Request for Proposals)
CALL TO ORDER - 4:30 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 6, 2005-Committee of the Whole
September 20, 2005-Committee of the Whole
September 20, 2005-Opening Meeting
August 16, 2005-Finance Committee
September 14, 2005- Human Resources Committee

FACILITIES

1. BUS PARKING LEASE AGREEMENT: PEAKWAY DEVELOPMENT, LLC

Since 2003, the Wake County Public School System has been leasing a parking lot in Apex owned by Peakway Development, LLC, to park approximately 40 buses in off hours. A parking lot lease for this area requires an additional one-year lease from July 1, 2005 to June 30, 2006. In addition to the annual lease cost, the lease includes $7,170 for improvements to the lot. Fiscal Implications: A single sum lease payment of $19,200 and an improvement amount, not to exceed $7,170, is due and payable to Peakway Development, LLC. Recommendation for Action: Staff recommends Board approval of a Parking Lease Agreement with Peakway Development, LLC from July 1, 2005 to June 30, 2006.

2. SIDEWALK EASEMENT: FUQUAY-VARINA HIGH

The Town of Fuquay-Varina has proposed installing a sidewalk across the property at the Fuquay-Varina High School in order to provide a safer access to and from the high school. In order for the sidewalk to be installed, a 5-foot sidewalk easement containing approximately 830 square feet is required. The Town of Fuquay-Varina will incur the cost of installing the sidewalk. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant the Town of Fuquay-Varina a 5-foot permanent sidewalk easement at Fuquay-Varina High School to allow for installation of a sidewalk by the Town.

3. TRANSIT EASEMENT: LONGVIEW

The City of Raleigh has determined that a bus shelter is needed on Bertie Drive and desires to erect the shelter on Board property at Longview school. Dedication of a 20-foot by 15-foot Transit Easement to the City of Raleigh is needed on which to erect the bus shelter. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 300 square-foot Transit Easement to the City of Raleigh on which to erect a bus shelter.

4. UTILITY EASEMENT: ROOT ELEMENTARY

Progress Telecom, LLC, plans to install a fiber optic cable on Progress Energy's existing distribution system, located along Northampton Street. Three utility poles on Board property at Root Elementary School will need to be accessed and an easement granted for this installation. The fiber optic cable will be constructed and will operate in an existing easement. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a utility easement to Progress Telecom, LLC, to construct and operate a fiber optic cable in an existing utility easement located at Root Elementary School.

5. DESIGN CONSULTANT AGREEMENT: KNIGHTDALE ELEMENTARY

The proposed PLAN 2000 School Building Program includes an addition and renovation at Knightdale Elementary. Negotiations have been completed with Shuller Ferris Lindstrom and Associates Architects for the design of this project. The scope of work to be accomplished with current funds is the total design of the project, the demolition of the gymnasium and the placement of a modular gym. The modular gym will replace the demolished gym until the multipurpose room can be constructed in the next bond program. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total project budget includes proposed compensation for the design consultant of $304,000. The total proposed project budget is $5,674,488, of which $1,153,424 is currently available from the PLAN 2000 School Building Program and $4,521,064 will need to come from the proposed CIP 2006 School Building Program. Recommendation for Action: Board approval is requested.

6. CONSTRUCTION DOCUMENTS: CARROLL MIDDLE

Staff has reviewed the construction documents, and requests Board approval and authorization to advertise for the construction of Carroll Middle Renovations. Fiscal Implications: The total proposed project budget is $14,211,892, of which $13,611,892 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $600,000 may be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

7. CAPITAL PROGRAM PLANNING ISSUES

Staff will present "Capital Program Planning Issues" for board approval. These principles will be the cornerstones for the development of the next capital improvement program. The final planning issues document is attached. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a.Professional
b.Support

BOARD ADVISORY COUNCIL NOMINATION

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. RESOLUTION: PLAN 2000 BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project savings from PLAN 2000 Program Contingency to Carpenter Elementary in order to fully fund the conversion from a ninth-grade center back to a year-round elementary school. Fiscal Implications: The total proposed project budget is $2,360,533, of which $1,092,624 is currently available from the PLAN 2000 School Building Program. This reallocation of $1,267,909 from PLAN 2000 Program Contingency will fully fund this conversion. Recommendation for Action: Board approval is requested.

2. RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

This quarterly resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide funding for design and construction at various PLAN 2004 projects, in accordance with the master schedule. In addition, it will provide start-up funding for design and pre-construction services for some of the new elementary schools in the next building program. Fiscal Implications: Total of this appropriation request is $56,508,383. Appropriations for PLAN 2004 to date total $437,717,157. The total PLAN 2004 appropriations including this request, equals $494,225,540. Recommendation for Action: Board approval is requested.

3. RESOLUTION: PLAN 2004 BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project funds from PLAN 2004 projects at E18, E15, E13 and Heritage High to the Permit Fees Project. In addition, the reallocation is requested from the Next Building Program Start-Up funds to E20, E21, E22, E23 and E24 in order to start design and pre-construction work for all of these 2008 opening elementaries. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

4. NAME FOR NEW SCHOOL FACILITIES: HOLLY SPRINGS AREA

The Wake County Public School System is locating an elementary school, E-18, on a 15 acre portion of the approximately 92 acre site in Holly Springs. The site will accommodate a three-school campus with Holly Springs High School and a new future middle school. A name for the new elementary school is now needed. Staff will present a list of recommended names for E-18 elementary and middle schools. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name E-18 and the future middle school.

5. CONSTRUCTION DOCUMENTS: EAST WAKE HIGH

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of East Wake High additions and renovations. The project has been prioritized to maximize the use of the funds allocated for this project by including a base bid for the auditorium and alternates for the balance of the original program scope of work. A list of the alternates is attached. The scope of work not accomplished now will be funded and constructed in the next building program. Fiscal Implications: Funding is available from the total project budget of $20,233,278. Current available funds consist of $1,079,172 from the PLAN 2000 School Building Program Start-Up and $19,144,106 from the PLAN 2004 School Building Program. Phase II will be funded in the next building program. Recommendation for Action: Board approval is requested.

6. BRASSFIELD SCHOOL SANITARY SEWER AGREEMENT - AMENDMENT ONE

The City of Raleigh has reviewed the Board of Education's request for the extension of the modular classroom building agreement at Brassfield Elementary. The City recommends amending the May 20, 1996 interlocal agreement with the attached language. The amendment will regulate the amount of daily sewer allotment to 7,200 gallons per day. Construction of water quality improvements and limitations on future amendments are also addressed. Fiscal Implications: The City requires a $2,045 sanitary sewer fee and the construction of water quality improvements on the site. The two water quality improvements are estimated to cost $300,000. Funds for the design and construction are from the PLAN 2004 mobile units budget. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11(a)(5).

INFORMATION ITEMS

PROGRAM

ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivision: St Ives (Phase 2; A-B). Fiscal Implications-Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action-This item is presented for information.

FACILITIES

1. INFORMATION: NAME FOR NEW ELEMENTARY FACILITIES: NORTH RALEIGH (E-9 and E-12)
On December 20, 2004, the Board of Education approved a contract to acquire approximately 20 acres of land on Forest Pines Drive, Raleigh. This is the location for E-9, which was named Forest Pines Drive Elementary School at the February 15, 2005 Board meeting. Since that time, it has been determined that E-12 will also be located on that site and a name is now needed. Staff will present a list of recommended names. Attached is a site plan of the campus which identifies the schools. Fiscal Implications: None. Recommendation for Action: None at this time.

SPOTLIGHT OF STUDENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.