WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 10/04/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

August 18, 2004- Closed Session
August 24, 2004 - Closed Session
September 7, 2004- Closed Session
September 14, 2004 - Finance Committee
September 8, 2004-Instructional Program Committee

FACILITIES

1. RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Resolution requests funds for the PLAN 2004 School Building Program projects previously approved by the Board. This request will provide construction funds for projects already in design and provide funds to start design on other projects. Fiscal Implications: Total of this appropriation request is $140,578,870. Appropriations for PLAN 2004 to date total $137,904,668. The total PLAN 2004 appropriations including this request, equals $278,483,538.
Recommendation for Action: Board approval is requested.

2. RESOLUTION: LONG RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of startup funds from the PLAN 2000 project at East Millbrook Middle Startup to Mobile Classrooms. The East Millbrook Middle project for PLAN 2004 has been put on hold until funding can be identified. These funds will be used within the Mobile Classrooms project to help with capacity issues. Total reallocation amount is $150,797. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

3. RESOLUTION: LONG RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project funds from the PLAN 2004 projects at East Wake High, Cary High, Harris Creek Elementary, Martin Middle, Daniels Middle, Millbrook High, E10, Brier Creek Elementary, and Commissioning to PLAN 2004 permit fees and Broughton High. Permit fees are paid directly from Wake County for the Permit Fees project. The Broughton High project requires a reallocation of commissioning funds to fund the commissioning process. Total reallocation amount is $525,678. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

4. RESOLUTION: LONG RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project funds from the PLAN 2004 project at E17 Elementary to Harris Creek Elementary E11. On May 18, 2004, the Board approved the increase in size of Harris Creek and the reduction of E17. Total reallocation amount is $1,082,937. Fiscal Implications: No additional appropriation of funding is necessary.
Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: ENLOE HIGH

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Enloe High School Additions and Renovations.
Fiscal Implications: The total proposed project budget is $31,347,889, of which $9,151,942 is currently available from the PLAN 2000 School Building Program, and an additional $22,195,947 is available from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

6. DESIGN CONSULTANT AGREEMENT: WAKE FOREST ROLESVILLE HIGH VOCATIONAL EDUCATION BUILDING

The PLAN 2004 School Building Program includes the renovation of vocational education wing and construction of new tennis courts at Wake Forest Rolesville High. Negotiations have been completed with Davis Kane Architects, PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications:
The total proposed project budget is $2,540,445, which is currently available from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $137,000. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER NO. 2: MILLBROOK HIGH

On October 8, 2003 the board approved the design consultant agreement for Millbrook High with Cherry Huffman Architects. The proposed compensation for the design consultant equaled $1,553,799. Contracts were issued for the design phase only for $1,009,969. With the approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 2 to Cherry Huffman Architects in the amount of $543,830 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $27,581,846, of which $1,321,955 is from the PLAN 2000 School Building Program, and $26,259,891 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

FINANCE

1. GIFTS TO THE SYSTEM

Sixty-seven gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $48,812.67. Fiscal Implications: Not applicable.

2. CRIMINAL RECORD CHECKS

Currently Human Resources-Employee Relations contracts with Carolina Information, Inc. to run criminal record checks on all applicants recommended for employment. Employee Relations began using Carolina Information during the 2000-2001 school year. Last year's cost to run criminal record checks amounted to $99,540. As part of the 2004-2005 budget reductions, contracted service funds were reduced in this area to $80,000. The cost has remained the same at $4.00 for each criminal record run for North Carolina. The cost of out of state varies by state. However, due to a large number of new hires and an increase in substitute applicants, we anticipate spending an additional $20,000. Due to recent changes in school system practices to now run criminal record checks on volunteers, the school system needs to increase its contract amount for the 2004-2005 school year with Carolina Information to $150,000. This amount will be funded by Human Resources - Employee Relations and Instructional Services as outlined below. Fiscal Implications:
Funding is available in the 2004-2005 budget.
Funds budgeted from Human Resources - Employee Relations - $100,000.00
Funds budgeted from Instructional Services - $50,000.00

PROGRAM

1. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION TO KINDERGARTEN)

This amendment increases funding to Project Enlightenment to the contract approved at the August 3, 2004 Board meeting. This is a revenue contract to increase funding to a total of $92,655.00. No WCPSS funds are required. Staff recommends that the Board approve the contract to receive additional funding from Wake County SmartStart, Inc.

2. AMENDMENT #1 TO CONTRACT BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SPEECH/LANGUAGE AND HEARING SCREENING)

This amendment increases funding to Project Enlightenment to the contract approved a the August 3, 2004 Board meeting. This is a revenue contract to increase funding to a total of $107,360.00. No WCPSS funds are required. Staff recommends that the Board approve the contract to receive the additional funding from Wake County SmartStart, Inc.

3. AGREEMENT BETWEEN EXCEPTIONAL CHILDREN'S ASSISTANCE CENTER AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

Project Enlightenment is a model demonstration and training center for the national Parents As Teachers (PAT) program that promotes school readiness and parent involvement. Since 1995, the Exceptional Children's Assistance Center has contracted with Project Enlightenment to provide PAT services for families, develop and distribute quarterly newsletters, plan and host PAT Advisory meetings, and provide training and technical assistance for PAT educators. This is a revenue contract in the amount of $60,842.00. No Wake County Public School funds are required. Staff recommends
that the Board approve the contract to receive the additional funding from Exceptional Children's Assistance Center.

4. MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY HUMAN SERVICES AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

There has been a long-standing Memorandum of Understanding between these two agencies. The contract is updated and renewed annually to reflect current collaborative initiatives. It defines the responsibilities of the 59 school nurses. WCPSS funds 4 of the 59 school nurses and an RN who serves as the system's health officer. Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

BOARD ADVISORY COUNCIL NOMINATIONS

COMMITTEE CHAIR'S REPORTS

ACTION ITEMS

FACILITIES

1. SCHOOL CAPACITIES AND SPACE STANDARDS

Staff will present recommended 2004-05 school capacity models as well as the 2004-05 capacities for each school. Fiscal Implications: The use of standardized building and campus capacities promotes the most effective utilization of school facilities. Recommendation for Action: Board approval is requested.

2. PROVISION OF CLASSROOMS TO ACCOMMODATE FALL 05 ENROLLMENT

Staff will present the deficit of classroom space for fall 2005 and recommend actions to provide additional space. Fiscal Implications: Costs of various options will be presented. Recommendation for Action: Board approval is requested.

3. ADJUSTMENTS TO PLAN 2004

Staff will present the impact of recent construction cost escalation on PLAN 2004 building program projects. Staff will also present options for dealing with the funding shortfall created by the unexpected escalation in prices. Fiscal Implications: None Recommendation for Action: A future reallocation will be necessary to fund the Board's decision. Recommendation for Action: A future reallocation will be necessary to fund the Board's decision.

PROGRAMS

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivisions: Alexander Place Townhomes, Ethan's Glen (Phases 6 and 7), Devonshire, Falls Pointe, Durston, Oakcroft (Phase 1), Margots Pond (Phase 2), Battle Ridge North at Chastain (Phase 4), Avondale Townhomes (Phase 1), and Riverbrooke II, Fieldstone Crossing (Phase 1), and Meryton (Phases 3,4,5, and 6). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.

INFORMATION ITEMS

PROGRAMS

1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Brook Forest Townhomes (Phase 2), Farmington Woods Cluster Units (Phases 11-A and 12-A), Galloway (Phases 2 and 3), Hunters Mark (Phase 3A), Stonemoor (Phase 2). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

CLOSED SESSION

To establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S.143-318 (a)(5).

SPOTLIGHT ON STUDENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.