WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3.PLEDGE OF ALLEGIANCE

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6 P.M.

Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

6. June 5, 2012-Board of Education Meeting Minutes
June 19, 2012-Annual Board of Education Meeting Minutes

FACILITIES

7. LEASE FOR COMMUNICATIONS EQUIPMENT: WAKEFIELD HIGH

Alltel Communications, LLC, a Delaware limited liability company, d/b/a Verizon Wireless ("Tenant") currently leases space from the Board at Wakefield High for a cellular communications tower and related operating equipment. The current lease will expire October 23, 2012. Tenant desires to continue its operation of the telecommunications equipment within the existing leased area and extend its leasehold upon Board property. Tenant has proposed to lease for a term of five (5) years commencing October 23, 2012, with an option to extend the initial term for one (1) additional period of five (5) years. Board approval of the new lease will not adversely impact the current use or future use of the school site. A copy of the proposed lease and Resolution is attached. Fiscal Implications: Board currently receives annual rental fees of $56,250 and under the new lease will receive annual rental fees of $70,312.56 for the initial term for a total of $351,562.80 over the five year term. If Tenant exercises its option to extend the term, the annual rent for the extended term will increase. Savings: Not Applicable: Recommendation for Action: Board approval is requested.

FINANCE

8. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for August 2012. Fiscal Implications: Not
Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.

9. GIFTS TO THE SYSTEM

One hundred and eighty gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $104,169. Fiscal Implications: Not Applicable. Savings: Not
Applicable. Recommendation for Action: No Action is Required.

10. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012

To report changes in the budget resolutions resulting from transactions processed during 2011
2012. These are the final adjusting entries included in the Annual Financial Report. Fiscal
Implications:
Adjust State Public School Fund+ $0
Adjust Local Current Expense Fund+ $0
Adjust Federal Grants Fund - State+ $0
Adjust Capital Outlay Fund+$0
Adjust Multiple Enterprise Fund+$50,974
Adjust Direct Grants Fund+$0
Adjust Specific Revenue Fund+$0

Net Changes+$50,974
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget
Resolution, administration is reporting changes in appropriations.

11. BUDGET AMENDMENTS AND TRANSFERS, 2012-2013

To report changes in the budget resulting from transactions processed during August, 2012.
Fiscal
Implications:
Adjust State Public School Fund+ $5,395,314
Adjust Local Current Expense Fund+ $270,558
Adjust Federal Grants Fund - State+ $710,263
Adjust Capital Outlay Fund+$345,000
Adjust Multiple Enterprise Fund+$1,614,037
Adjust Direct Grants Fund+$75,728
Adjust Specific Revenue Fund+$0

Net Changes+$8,410,900
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget
Resolution, administration is reporting changes in appropriations.

12. RENEWAL OF PROPERTY INSURANCE COVERAGE: OWNED OR LEASED REAL &

PERSONAL PROPERTY, BOILER & MACHINERY, AND MUSICAL INSTRUMENTS

The Wake County Public School System has maintained Property Insurance Coverage through
participation in the statewide pool administered by the North Carolina Department of Public
Instruction for over 20 years. The current total insured value for WCPSS property is of
$3,410,758,445 and the premium quoted for the 2012-2013 insurance coverage is $973,327.
Similar coverage through commercial insurance would result in a 27% additional premium cost.
Fiscal Implications: Funds in the amount of $973,327 are available in 2012-2013 Risk
Management Budget. Savings: Not Applicable. Recommendation for Action: Board approval is
requested.

SCHOOL PERFORMANCE

13. ACCURATE COMMUNICATIONS, INC.

Wake County Public School System is contracting with Accurate Communication Inc. to
provide interpretation/translation services for classroom and extra-curricular activities for
students who are hearing impaired in Wake County Public Schools. Fiscal Implications:
Funding in the Special Education Services' budget in the amount of $388,168 is to be used to
pay for the cost of these services. Savings: N/A. Recommendation for Action: Board
approval is requested.

14. AMIKIDS, INC.

This is the third year of a three year contract. Our initial contract with AMIKIDS, inc. began
March 22, 2011. AMIKIDS provides instructional services to a maximum of forty (40) students
with disabilities in grades six (6) through twelve (12) who have been long term suspended. Our
contract with AMIkids will assist us in meeting our obligation to continue to provide special
education services to students with disabilities who have been removed from school for
disciplinary reasons. Fiscal Implications: Funding in the Special Education Services; budget in
the amount of $427,860 will be used to pay the cost of these services for the 2012-2013 school
year. Savings: Not applicable. Recommendation for Action: Board approval is requested.

15. AMENDMENT ONE TO FRANKIE LEMMON SCHOOL

We are increasing the number of children receiving services at the Frankie Lemmon
Developmental Day Center. The maximum enrollment at the Frankie Lemmon Center will
increase from forty (40) to fifty (50) children, an increase of ten (10) slots. This will increase our
contract with Frankie Lemmon by $103,810 for a total contract amount of $519,050. Fiscal
Implications: The State of North Carolina provides categorical monies totaling $9,991.00 per
child, per year, for children ages three (3) through twenty one (21) served in developmental day
centers. In addition, each year, the state provides $50 per child to help provide needed supplies
and materials. Additional funding from the state in the amount of $100,410.10 is to be used for
these services. For each child receiving services at Frankie Lemmon School, WCPSS pays a
yearly supplement of $340 per child. Special Education funds will be used to pay an additional
$3,400 for the supplement for ten (10) additional children. The total amount of the contract is
$519,050. Savings: N/A. Recommendation for Action: Board approval is requested.

16. LEESVILLE ROAD HIGH SCHOOL TRIP TO LONDON, ENGLAND

Students have an opportunity to participate by special invitation to the Annual London New
Year's Parade and Gala Concert in London, England.
Students participating will be representative of Leesville Symphonic Band, grades 9-12.
Approximately 84 students will participate and 70 chaperones.
Students will miss only 1 day of instructional time; trip will take place over Winter Break of 2013.
They will depart RDU on December 27, 2013 and return on January 3, 2014.
Students will experience all aspects of a quality music education; they will perform at a level to best represent Leesville Road High School, Wake County Public School System, the State of North Carolina, and the United States of America. They will perform to an audience in excess of half a million along the parade route as well as a worldwide TV broadcast reaching over 280 million people.
Fiscal Implications: The cost per student is $2,995. Boosters will assist with funding. Fund
raisers will be held as necessary to enable all students an opportunity to participate in this
activity. Savings: N/A. Recommendation for Action: Board approval is requested.

TRANSFORMATION

17. GRANT PROPOSALS

Competitive (#10113): State Farm�, Celebrate My Drive� / Individual Schools.
Competitive (#10213): Robert Wood Johnson Foundation, Forward Promise Innovation Grants / Central Office.
Competitive (#10313): Drive Education, Talent for Education Grant / Individual Schools.
Competitive (#10413); Delta Kappa Gamma International Society for Key Women Educators, Mini-Grants for Teacher Awards / Individual Schools.
Competitive (#10513): State Farm�, Company Grants / Individual Schools.
Competitive (#10613): John Rex Endowment, Early Childhood Mental Health, Social and Emotional Well-being Grants / Central Office.
Competitive (#10713): NC Council for Social Studies, Grant Programs / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Savings: Grant funding supplements existing resources. Recommendation for
Action: Board approval is requested.

HUMAN RESOURCES

18. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrator

BOARD

19. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination
forms are attached for the Board's review and consideration. Fiscal Implications:
None. Savings: None. Recommendation for Action: Board approval is requested.

ACTION

FACILITIES

20. PLANNED INCREASED CAPACITY FOR GREEN HOPE HIGH AND PANTHER

CREK HIGH

On September 18, 2012 and October 2, 2012, staff presented four options during Board Work
Session for a 9th grade center for Panther Creek High School - a leased building located near
RDU Airport, a modular campus to be constructed on the M-16 site adjacent to Alston Ridge
Elementary School, a leased building located near SW Maynard and Kildaire Farm Road, and the
installation of additional modular units at Panther Creek and Green Hope. Staff recommends
the additional modular units at Panther Creek and Green Hope High Schools. Fiscal
Implications: The recommended solution of two additional modular units at Panther Creek and
three at Green Hope has a proposed project budget of $6,944,600, which includes an assumed
offsite budget of $1,500,000. A future reallocation from Reserve will be needed at the
completion of design to fully fund this project. Savings: None. Recommendation for Action:
Board approval is requested.

HUMAN RESOURCES

21. TEMPORARY PAY INCREASE FOR SUBSTITUTE BUS DRIVERS

In response to the recent transportation issues, a temporary pay increase for substitute bus
drivers was implemented. This change was made to maximize the number of approved
substitute bus drivers working a large number of days during the school system's efforts to
recruit and train additional bus drivers for permanent positions. It will result in a temporary
hourly rate increase for substitute drivers from $11.89 per hour to $15.00 per hour. The
temporary pay increase for substitute drivers will be in effect for the 9/10/12 - 10/31/12 time
period. Fiscal Implications: It is estimated that the maximum cost for this initiative will be no
more than $49,000. Funding is available. Savings: N/A. Recommendation for Action: Board
approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

22. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

23. CAREER STATUS

ADJOURNMENT

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.