WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. UNDERSTANDING THE CURRICULUM MANAGEMENT AUDIT

Dr. Hargens will provide a brief overview of the sections of the Curriculum Management Audit Report. Single-page overviews of each recommendation will be reviewed as a method to understand the report and to easily locate additional information regarding a finding, a recommendation, or an action step.
Dr. Rosanne Stripling, lead auditor, presented the 400-page CMA Report to the Board of Education at the September 4, 2007 meeting. At the September 18, 2007 Committee of the Whole, Dr. Hargens presented an expanded overview of the report and overviews of each recommendation for the Board.
At the September 18, 2007 Board Meeting, Dr. Burns and Dr. Hargens provided a framework for the staff work and the phases of the staff work related to the audit and aligned to the four Strategic Directives. Fiscal Implications: None. Recommendation for Action: None

FACILITIES

1. RECOMMENDATIONS OF THE CITIZENS' FACILITIES ADVISORY COMMITTEE

The Board of Education and the Board of County Commissioners jointly established the Citizens' Facilities Advisory Committee in June 2006, and charged it to examine the construction practices used by the County, beginning with those of the Wake County Public Schools system. The committee met over the course of a year and formulated twenty-seven recommendations, affirmed certain current practices and called for further study in other areas. Their report was presented to a joint meeting of the two boards on 19 September 2007. Staff will present a summary of the recommendations. Fiscal Implications: The report is presented for information. Recommendation for Action: The report is presented for information.

2. REAL ESTATE ACQUISITION PROCESS UDATE

The CIP 2006 capital improvement program includes funds for acquisition of land for the seventeen schools to be constructed under the program and for thirteen schools that will be constructed under the next program. Staff will present an update on the land acquisition process. Fiscal Implications: None. Recommendation for Action: The report is presented for information.
PUBLIC COMMENT - 4 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

May 23, 2007-Board of Education Work Session Minutes - Revised
August 7, 2007-Committee of the Whole Meeting Minutes
August 7, 2007-Board of Education Meeting Minutes
August 7, 2007 -Closed Session Meeting Minutes
August 21, 2007 -Closed Session Meeting Minutes
August 28, 2007 -Joint Meeting of the Board of Education and Raleigh Town Council Meeting Minutes
September 4, 2007-Committee of the Whole Meeting Minutes
September 11, 2007-Facilities Committee Meeting Minutes
September 18, 2007-Committee of the Whole Meeting Minutes

FINANCE

1. GIFTS TO THE SYSTEM

Sixty-three gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $30,573.79. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. GREENWAY EASEMENT DEDICATION AND UTILITY LINE MEMORIALIZATION: HERITAGE MIDDLE AND HERITAGE ELEMENTARY

In order to acquire the final certificate of occupancy for Heritage Middle, the Town of Wake Forest requires that the private water and sanitary sewer utility lines, located on the site containing both Heritage Middle and Heritage Elementary, be memorialized on a map. In addition, the Town requires the dedication of a 30 feet wide greenway easement to the Town. The site was developed in compliance with the required utility lines and greenway easement areas as identified on the site plans; however, the utility lines and greenway easement have not yet been formally memorialized in a recorded map. Board approval is requested for the granting of the greenway easement dedication to the Town so that recordation of said dedication map can occur. The requested easement dedication will not interfere with Wake County Public Schools' present or future use of the property. A copy of the Easement Plat is attached with the area of the easement identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2. UTILITY EASEMENT: SYCAMORE CREEK ELEMENTARY (E-17)

As part of the construction process and in order to provide service to the Sycamore Creek Elementary school site, Progress Energy Carolinas, Inc., requires an easement to construct, maintain, and operate electric and/or communication facilities thereon, consisting of poles, cables, wires, underground conduits, enclosures and other pertinent facilities. The easement to be granted will allow for installation of utility service equipment where needed upon the site, with the precise location to be determined by mutual agreement and to be memorialized by site maps or drawings upon installation. The requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the proposed Easement is attached. Fiscal Implications: None.
Recommendation for Action: Staff request Board approval.

3. ROADWAY IMPROVEMENTS: WAKELON ELEMENTARY (E-15)

As agreed to in the Offer to Purchase and Contract dated December 20, 2004 for the Wakelon Elementary property the Board would pay for required improvements to Pippin Road from the center line of Pippin Road to the property boundary line fronting Pippin Road. MacGregor Development completed the work during the Spring 2007 and has presented a final construction invoice, in the amount of $140,967.12, for the Board's portion of the costs. Fiscal Implications: Funding is available form the total project budget of $22,073,088, of which $21,876,183 is from PLAN 2004, $73,952 from the Town of Zebulon, and $122,953 from the Wake County Parks and Recreation. Recommendation for Action: Board approval is requested.

4. MATERIALS TESTING SERVICES: WENDELL MIDDLE SCHOOL (M-5)

Negotiations have been completed with Froehling & Robertson, Inc., to provide construction materials testing and inspection services for Wendell Middle School, in an amount not to exceed $138,845, in accordance with the Master Services Agreement for Geotechnical/Materials Testing Services and the Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total project budget of $31,217,501, of which $1,548,373 is from PLAN 2004 and $29,669,128 is from CIP 2006. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: POE ELEMENTARY

Staff has reviewed the construction documents for Poe Elementary, and requests Board approval and authorization to advertise for the construction. Fiscal Implications: Funding is available from the total project budget $14,089,270, of which $250,000 is from the PLAN 2004 and $13,839,270 from CIP 2006. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. GRANT PROPOSALS

Competitive (#1176): North Carolina Donors Choose / Individual schools.
Collaboration (#1188): US Department of Education, Institute of Education Sciences, Social Communication and Symbolic Play Intervention for Preschoolers with Autism / WCPSS Related Services, with UNC-CH serving as fiscal agent.
Collaboration (#1189): US Department of Education, Institute of Education Sciences, Treatment Comparison of Two Comprehensive Treatment Models (LEAP and TEACCH) for Preschool-aged Children with Autism and Their Families / WCPSS Counseling and Student Services, with UNC-CH serving as fiscal agent.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

2. BLUE DIAMOND INFORMATION SOLUTIONS CONTRACT

Blue Diamond Information Solutions (BDIS) provides software site licenses for all school sites, enabling each site the ability to score formative assessments and generate reports. BDIS also provides consultation services, support services, maintenance of applications, software maintenance, back-up data, and documentation as set forth in the service agreement with the Wake County Public School System. Fiscal Implications: This contract is for $200,000.00 and will be paid from Disadvantaged Students Supplemental Funding. Recommendation for Action: This item is presented for approval.

3. REQUEST FOR TWO-HOUR DELAY IN YEAR-ROUND AND MODIFIED CALENDAR SCHOOLS ON NOVEMBER 4, 2008, DUE TO GENERAL ELECTION

The Wake County Board of Elections is requesting a two-hour delay on November 4, 2008, since many of our schools are polling places.

November 4, 2008, is a workday for traditional schools; therefore, this request applies only to
year-round and modified calendar schools. Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for action.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FINANCE

1. JOINT VENTURE AGREEMENT FOR TRIANGLE LEADERSHIP ACADEMY

This is to renew the contract and funding for Wake County Public Schools continued participation in Triangle Leadership Academy. Fiscal Implications: $150,000.00 per year. Recommendation for Action: Seeks Board approval.

FACILITIES

1. TREE CONSERVATION EASEMENTS: SYCAMORE CREEK ELEMENTARY (E-17)

As a condition of building plan approval, the City of Raleigh has requested Tree Conservation Easements upon school property in order to preserve the integrity of tree protection and natural resource buffers. These requested easements, containing a total of 1.9 acres, are in compliance with the City of Raleigh Tree Conservation Ordinance. The requested easements will not significantly interfere with the Wake County Public School System's present or future use of the property and were part of the master plan. A copy of the plat which indicates the areas of the tree conservation easements is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Seventeen students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (60 and 115C-319.
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.