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WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


FACILITIES


1.NAME SELECTION FOR NEW MIDDLE SCHOOL NEAR WENDELL (M-5)

In 2004, staff located and acquired a site for a school building in the area of the target ring known as M-5 that is scheduled to be completed in 2009. The school is slated to begin operation in the 2007-2008 school year in the existing modular facility on the site, until the permanent school is completed. The site fronts on NC 97 Highway in the Wendell area, just north of Wendell Boulevard, in Mark's Creek Township. It is adjacent to a neighborhood known as Rothgeb Subdivision and across the street from a mobile home community known as Bridgegate Estates. Naming of the school is now required. After discussions with the Town of Wendell, a review of the file documentation associated with the acquisition of the site, and reviewing the Town's early input and involvement in the planning process, staff recommends that the new school currently designated as M-5 be named Wendell Middle. Fiscal Implications: None. Recommendation for Action: None; for information only. Staff will recommend approval at the Board meeting on October 3, 2006.

2.ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Growth and Planning Department will present recommendations for the following 17 subdivisions:
Anderson Pointe Park (Phase 2)Johnsons Landing (Phase 3A)
Austin Creek (Phase 1A)Maybrook Forest (Phase 1)
Baybridge ParkOld Mill Village (Phases 1 and 2)
Bella Casa (Phases 1 and 2)Scotts Mill, Bungalow (Phases 4B-5)
Bloomfield (Phases 3B and 4B)Sumerlyn (Phase 1)
Branch Crossing Thornrose (Phase 2, Section 3)
Falls River (Phases 30, 32-33, 35-36)Westhaven (Phase 2)
Fieldstone Crossing (Phase 2)Wyndcroft
Hampton Pointe (Phases 2-5)
Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.

INSTRUCTIONAL PROGRAM


1. CONVERSION OF FORESTVILLE ELEMENTARY SCHOOL TO FORESTVILLE MAGNET ELEMENTARY SCHOOL.

Forestville Elementary School will be converted to a magnet school. A timeline for development of the school's magnet theme, informing the community about the changes at the school, training the school's staff, and implementation of the theme must be developed and approved. Fiscal Implications: Conversion of Forestville Elementary School to a magnet school will require funding for training, materials, and personnel. Recommendation for Action: None

2.INTEGRATED APPROACH TO 9TH GRADE ENGLISH

a.This course was created in response to the English I EOC data
b.The course is driven by instructional assessment, aligning student need with specific strategies
c.Two year pilot at Enloe showed significant gains in academic achievement of the students enrolled in this course
d.The course has expanded to six additional high schools and is being piloted in one middle school this year
Fiscal Implications: Central Services provides instructional and assessment materials as well as training. Recommendation for Action: None
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION


1.STUDENT RECOGNITION, CAROLINE RICHARDS

To recognize the following WCPSS student, Caroline Richards, Zebulon Middle School, for receiving the Scholastic Art & Writing Award in New York City this summer. Her award-winning art work was chosen for the cover of the May 8, 2006 Junior Scholastic Magazine. She will be accompanied by her art teacher, Lisa Pesko and her principal Dalphine Perry. Fiscal Implications: None. Recommendation for Action: None.

2.2006 NORTH CAROLINA WINNER OF GILDER LEHMAN INSTITUTE OF AMERICAN HISTORY "PRESERVE AMERICAN HISTORY" AWARD

To recognize Lindy Poling, social studies teacher and department chair at Millbrook High School. She has been named the North Carolina winner of the outstanding teacher of History for 2006 as recognized by the Gilder Lehrman Institute. The Gilder Lehrman Institute of American History promotes the study of American history, creating history-centered schools and academic research centers. The Institute also funds awards including the Lincoln, Frederick Douglass and George Washington Book Prizes and offers fellowships for scholars to work in history archives, including the Gilder Lehrman Collection. Inaugurated in 2004 by Preserve America, the History Teacher of the Year Award is designed to promote and honor the teaching of U.S. history in America's classrooms. The Gilder Lehrman Institute was selected by Preserve America and the White House to coordinate and present this annual award, which honors one outstanding K-12 teacher of American history from each state and U.S. territory. The North Carolina Department of Public Instruction promotes participation in this program. Fiscal Implications: None. Recommendation for Action: None.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

August 8, 2006 - Closed Session Minutes
August 22, 2006 - Closed Session Minutes
August 28, 2006 - Year-Round Conversion Public Hearing Minutes
September 5, 2006 - Committee of the Whole Minutes
September 5, 2006 - Board Meeting Minutes

FINANCE


1.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of West Millbrook Middle School. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms

2.REPORT OF ADMINISTRATION APPROVED CONTRACT

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for August 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

3.RENEWAL OF COVERAGE: GENERAL LIABILITY, PROFESSIONAL LIABILITY, VEHICLE, AND UMBRELLA INSURANCE COVERAGES

The Wake County Public School System maintains General Liability, School District & Educators Legal Liability, Law Enforcement Professional Liability, Vehicle Insurance, and Umbrella Excess Insurance with the Surry Insurance Agency/Utica National Insurance Group. This is the fourth renewal of the coverage and 10% overall reduction in the 2006 renewal premiums in recognition of the WCPSS commitment with Utica National Insurance and our improving loss experience in our ongoing effort to improve facilities and the quality of our risk management services. The recommended action for the 2006-2007 school year is to renew existing policies. The cost will be $986,889 (which excludes Drivers' Education Automobiles) for school liability insurance. Fiscal Implications: Funds are available in the Risk Management budget for 2006-2007. Recommendation for Action: Board Approval to renew primary liability coverage with Surry Insurance Company is requested.

4.CHANGE ORDER 4: NETCOMLOGIC, INC. SERVICE AGREEMENT

As a result of a Request For Proposal (RFP) released in March 2005, Netcomlogic was chosen to provide database administrator (DBA) services. Last June, a one-year contract with the option of renewal for a second and third year was approved by the Board to begin July 1, 2005. Services are being renewed for a second year. Two change orders have been processed to allow services to continue uninterrupted until Change Order 4 could be taken before the Board for approval. Change order 4 will increase funding $470,000, extend contract term for the remainder of the fiscal year through June 30, 2007 and add a Service Level Agreement which defines expected levels of service from Netcomlogic. Fiscal Implications: Total amount of change order is $470,000. Funding for contracted services was identified and planned for in the Technology Services 2006-07 operating budget request. Recommendation for Action: Staff is requesting Board approval of change order.

FACILITIES


1. EAST GARNER ELEMENTARY: RIGHT OF WAY ACQUISITION AND EASEMENT (SMITH PROPERTY)

As a part of the construction approval process, the North Carolina Department of Transportation and Town of Garner are requiring improvements to Jones Sausage Road. To complete the improvements, it is necessary that the WCPSS acquire a right-of-way dedication and a temporary construction easement totaling 5,969.96 square feet as shown on the survey plat. Proposed compensation to acquire the land needed for the right-of-way and easement totals $6,175. Fiscal Implications: WCPSS pays total compensation of $6,175 to Mr. Robert Smith and Ms. Janice Smith for the right-of- way acquisition and temporary construction easement. Funding is available from the Phase II Property Acquisition project. Recommendation for Action: Board approval is requested.

2. JOINT DEVELOPMENT AND USE AGREEMENT: CARY HIGH PARKING

The Town of Cary desires to partner with WCPSS in the development of a parking area on Town-owned property for shared use by WCPSS and the town. The renovation of the Cary High campus increases the student capacity thereby requiring WCPSS to acquire additional parking. The current Cary High site cannot accommodate increased parking at this time; therefore the Town has agreed to jointly develop parking on town-owned land adjacent to the school and consider the additional parking spaces to fulfill the school's parking needs, as well as improve parking for the park. WCPSS and Town shall collaborate and share in the development and maintenance costs. Fiscal Implications: Town and WCPSS will provide for the development of the parking areas and the normal maintenance thereafter. It is anticipated that WCPSS will be responsible for improvements on the site with funding from the current project budget. Ordinary maintenance costs thereafter will be shared by the parties within specific percentages yet to be determined. The Town will pay the associated utility costs for Town installed lights. Recommendation for Action: Board approval is requested.

3. BARWELL ROAD ELEMENTARY: INTERLOCAL AGREEMENT

Wake County Government, the City of Raleigh, and the Board of Education worked together for the development of a school and adjacent park on Barwell Road. The County, City and Board jointly planned the development of the recreational facilities. The Board prepared the master plan for the project to include a Community Center, gymnasiums, additional parking, access roads, and associated infrastructure approved and funded by the City and County. The Board provided supervision for the construction of the school and the additional recreational improvements funded by the County and City. The County and City are responsible for the construction costs of the recreational improvements as well as the design costs associated with those improvements. The County will contribute up to $250,000 to the City towards the design and construction costs of the recreational improvements and the City is contributing $7,755,173 towards the design and construction costs of the recreational improvements in accordance with the approved Master Plan. The City is also responsible for change orders associated with their portion of the project. The County's execution of an Interlocal Agreement was pending the successful drafting of a Joint Use Agreement. The Joint Use Agreement was approved by the Board of Education on August 22, 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

4. CONSTRUCTION DOCUMENTS: WAKEFIELD HIGH 9TH GRADE CENTER

Staff has reviewed the construction documents, and requests Board approval and authorization to advertise for the conversion of an existing grocery store into the Wakefield High 9th Grade Center. Fiscal Implications: Funding is available in the overall 2007 Crowding Solution project budget of $7,896,677, of which the budget for this conversion in PLAN 2004 funding is $6,486,327. The funding for the outfitting of the school is provided in the next building program. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM


1.REQUEST FOR APPROPRIATION OF DESIGNATED FUND BALANCE FOR REPAIR AND REPLACEMENT OF DRIVER EDUCATION VEHICLES

Insurance proceeds retained in designated fund balance from driver education vehicles damaged or totaled in June 2006 are needed to repair and replace the damaged vehicles.
Fiscal Implications: Funds are currently available in the Reserve Fund Balance. Recommendation for Action: This is presented to Wake County Public School System's Board of Education to approve the appropriation of designated fund balance for the period of July 1, 2006 to June 30, 2007.

2.GRANT PROPOSALS

a.Competitive (#1111): NC Department of Juvenile Justice and Delinquent Prevention, Wake County Human Services, Support Our Students / Individual Middle Schools.
b.Collaborative (#1112): Tennessee State University, Evaluation and Research Department, Scaffolded Inquiry Research Project / Curriculum and Instruction, Elementary School Education.
c.Collaborative (#1113): Shaw University, Partnerships for Community Outreach / Curriculum and Instruction, Secondary Science Education.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

3.ADDENDUM TO THE CONTRACT WITH TLC OPERATIONS, INC. (DEVELOPMENTAL DAY CENTER)

The contract with Tammy Lynn Center (TLC) was approved on June 20, 2006 and is being amended to include nursing services. TLC will contract for nursing services for two currently identified students. The required nursing services will be provided during transportation and the entirety of the school day. WCPSS will reimburse TLC, a total not to exceed $143,500, for these services. This will bring the total cost of the contract with TLC to $561,624. Fiscal Implications: Special Education funds (PRC 32) will be used to pay this additional cost. Recommendation for Action: Board approval is requested.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORTS


ACTION ITEMS


FACILITIES


1. SCHEMATIC DESIGN: AVERSBORO ELEMENTARY

Staff will present the schematic design documents prepared by Ramsay GMK for the construction of a replacement school on the existing site at Aversboro Elementary. Fiscal Implications: The total proposed project budget is $21,136,772, of which $978,228 is from the PLAN 2004 School Building Program and $20,158,544 is from the next building program. Recommendation for Action: Board approval is requested.

2. DESIGN PHASE CHANGE ORDER NO. 02: E-22 ELEMENTARY (CARY PARK)

Board approval is requested for Design Phase Change Order No. 01 to Cherry Huffman Architects, P.A. This change order, in the amount of $182,900, is for additional design services required to reconfigure the two-story arrangement to a three-story arrangement, in order to reduce the overall building footprint and enable the school to be fit on the limited size site. Fiscal Implications: The total proposed project budget is $22,217,786, of which $745,000 is currently available from the PLAN 2004 School Building Program, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, and $5,169,177 is from the developer. The remaining $15,972,786 will come from the next building program. Recommendation for Action: Board approval is requested.

3. AGREEMENT FOR CONVEYANCE OF PROPERTY AND DEVELOPMENT AGREEMENT: E-22/M10 (CARY PARK AREA ELEMENTARY AND MIDDLE)

Terms and conditions of an Agreement have been reached with Town of Cary and Panther Creek-Raleigh Limited Partnership to: (1) acquire approximately 20 acres on Green Level to Durham Road, Cary, for a new elementary school; (2) agree to the timing of development of the site and disbursement of $5,500,000 towards same; and (3) contract for an option to later acquire a middle school site of approximately 30 acres in the same vicinity. This contract is supplemental to the original agreement entered by the Board of Education on February 7, 2006, with the primary change being the location of the land identified for school use within the larger tract currently owned by Town of Cary. Fiscal Implications: Estimated land cost for the elementary school site is zero, as the land for the elementary school site is being donated by the Town of Cary pursuant to a Memorandum of Understanding previously entered into by the parties. There is no current fiscal implication associated therewith.
Panther Creek-Raleigh Limited Partnership will provide to the Wake County Board of Education the sum of Five Million Five Hundred Thousand Dollars ($5,500,000) towards the construction of an elementary school upon the site. There is no current fiscal implication associated therewith.
As to future implications, when the option for the middle school site option is exercised at any time prior to the end of 2011, the cost of 30 acres at $21,225 per acre will be approximately $636,750 at the time of acquisition of the property. There is no current fiscal implication associated with the acquisition of the option. Recommendation for Action: Staff requests Board approval of the Agreement for conveyance of property and development agreement with Town of Cary and Panther Creek-Raleigh Limited Partnership.

4.CONVERSION OF MIDDLE SCHOOLS TO A MULTI-TRACK YEAR-ROUND CALENDAR

On May 16, 2006, the Board of Education adopted a Capital Improvement Program that included a provision to "accommodate crowding at middle schools either through the purchase of additional mobiles or through conversion of middle schools or a combination of both." In subsequent discussions regarding a change to a multi-track year-round calendar for 19 elementary schools, the Board indicated a desire to help families have the same calendar for elementary and middle school children whenever possible. After considering community feedback, and Board of Education discussion, staff recommends changing selected middle schools to a multi-track year-round calendar. Fiscal Implications: Annual operating budgets will increase because of more students and more year-round schools. Capital spending for mobile or modular classrooms and new school construction is decreased as reflected in the adopted CIP. Recommendation for Action: Staff is presenting for Board approval.

CLOSED SESSION

·To consider confidential personnel information protected under G.S. 115C-319.
·To consult with an attorney employed by or retained by the board in order to preserve the attorney-client privilege between the attorney and the board pursuant to G.S. 143-318.11 (a)(3).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES


1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.