WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

June 13, 2006 - Committee of the Whole (For Facilities) Minutes
August 22, 2006 - Committee of the Whole Minutes
August 22, 2006 - Board Meeting Minutes

2006-2008 BOARD OF EDUCATION WORK PLAN

The Board of Education Work Plan and the Superintendent's Strategic Directives have been aligned. Fiscal Implications: None. Recommendation for Action: Board approval is requested for the 2006-2008 Board of Education Work Plan.

FINANCE

1.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Fuquay Varina Middle School. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms

2.GIFTS TO THE SYSTEM

Thirty-one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $72,326.03. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. BIDS: RECYCLING SERVICES FOR CHILD NUTRITION

Staff requests board approval to award the contract for Recycling Services to Orange Recycling in the amount of $393,000. The contract is the result of bid 07-004 opened on July 18, 2006. Items to be recycled are polystyrene, aluminum cans, plastics and glass. Fiscal Implications: Funding is available from the 2006-2007 current expense budget. Recommendation for Action: Board approval is requested.

2. JOINT USE AGREEMENT: CARROLL MIDDLE

The City of Raleigh desires to renew their joint use agreement for the walking track at Carroll Middle. City installed low level lighting for the track surrounding the school's football field and continues to pay the associated utility costs. City desires community access outside of the school's normal hours and/or when the area is not needed by the school. Any and all third party use is scheduled according to WCPSS policy through the Community Schools' office. Fiscal Implications: The City will provide maintenance and pay the associated utility costs for the City installed lights surrounding the track. WCPSS will provide normal maintenance for the track surface. Recommendation for Action: Board approval is requested.

3. LEASE AGREEMENT: BUS PARKING LOT

Terms and conditions of a Lease Agreement have been reached with Peak Development, LLC to again lease a gravel parking lot that it owns at 3600 Apex Peakway, Apex, NC, under a one year lease beginning July 1, 2006, with the possibility for an annual renewal thereafter. This lease is for continued use of a regional bus parking lot. Fiscal Implications: Rental rate is $20,200 for the one year term of the lease. Funding for this lease would come from the Operating Budget. Recommendation for Action: Staff requests Board approval.

4. BIDS: BROUGHTON HIGH CHILLER REPLACEMENTS

Bids for the replacement of two chillers at Broughton High were received on August 8, 2006. Staff and Dewberry and Davis Inc. recommend award of the single-prime contract to Jeff Hargett Mechanical, Inc. in the amount of $142,705. Fiscal Implications: Funding is available from the total project budget of
$283,961, as provided in the PLAN 2004 School Building Program Systemwide Improvement Project. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: KNIGHTDALE ELEMENTARY ADDITIONS & RENOVATIONS PHASE 2

Staff has reviewed the construction documents, and requests Board approval and authorization to advertise for Phase 2 of the Knightdale Elementary Additions & Renovations project. Phase 2 consists of the construction of classrooms and a multi-purpose room. Fiscal Implications: Funding is available from the total budget of $6,426,511, as provided in the PLAN 2000 School Building program. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1.GRANT PROPOSALS

Collaborative (#1110): SAS Institute, Inc., SAS in Schools, Curriculum Pathways / Centennial Campus Middle School. Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 8810: AUDIT COMMITTEE

New: Second Reading
This policy establishes criteria for the membership, meetings, scope of activities and duties and responsibilities of the Audit Committee. The Finance Committee reviewed and approved the policy. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2.POLICY 1300: BOARD MEETING

Revised, First Reading
Waive Section 1300.1 B of Board Policy 1300 through June 30, 2007. The pilot program permits the Board to begin their regular meetings at 2:00 p.m. During this extension of the pilot program, the Public Hearing portion of the meeting will occur at 3:00 p.m. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATION(S) FOR EMPLOYMENT

(a) Professional
(b)Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. DESIGNER SELECTION WAIVER AND DESIGN AGREEMENT: SWIFT CREEK ELEMENTARY

Resolution is presented to waive the traditional designer selection process and to select Heery International, P.C. for the design of HVAC Replacement at Swift Creek Elementary. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that Heery was selected to begin design work under a master agreement limited to $1,000,000, but project scope increased due to additional duct work replacement. The scope now exceeds $1,000,000 thereby requiring this waiver for selection to be approved by the Board. Approving this exemption will shorten design time, reduce cost, and help expedite the project. In addition, negotiations have been completed with Heery International, P.C. for the design of this project. The form of agreement is the standard form approved by the Board attorney.
Fiscal Implications: The total proposed project budget is $1,546,602 of which $1,232,468 is currently available from the PLAN 2000 School Budget Program. Another pr�cis at this Board meeting will reallocate the remaining $314,134 to this project from PLAN 2000 Program Contingency. The total project budget includes compensation for the design consultant in the amount of $114,000.
Recommendation for Action: Board approval is requested for: waiver of the selection process; selection of Heery International, P.C.; and the design consultant agreement.

2. RESOLUTION: PLAN 2000 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution request reallocation of PLAN 2000 Program Contingency funds to Swift Creek Elementary project and Priority Needs category. Swift Creek Elementary project needs additional funds due to the scope of the project increasing. The Priority Needs category was under funded due to the rising cost of construction and the addition of a project at West Cary Middle. Ground settlement beneath a section of West Cary Middle, constructed 10 years ago, requires repairs to be made. Total reallocation amount is $857,302. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

3. RESOLUTION: PLAN 2004 QUARTERLY FUNDING FOR SCHOOL BUILDING PROGRAM

Resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide Educational Equipment Replacement funds in accordance with the master schedule. Fiscal Implications: Total of this appropriation request is $500,000. Appropriations for PLAN 2004 to date total $535,165,099. The total PLAN 2004 appropriations including this request, equals $535,665,099. This leaves a balance of $4,430,901 to be appropriated. Total funding of $539,596,000 for PLAN 2004 combined with prior building program savings of $24,847,749 brings the program total to $564,443,749. Recommendation for Action: Board approval is requested.

4. RESOLUTION: PLAN 2004 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of PLAN 2004 Program Contingency to Millbrook High, Holly Springs High, and Building Permit Fees. The Millbrook High funds are needed due to unanticipated change orders. Holly Springs High had very limited funds for change orders due to using one-half of the funds designated for change orders to fund the initial project being over budget. Also, the Building Permit Fee project needs additional funds due to higher than expected fees being paid for the building program. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

5. 3,000 SEAT ELEMENTARY CAPACITY GAIN THROUGH ADOPTION OF MULTI-TRACK YEAR-ROUND CALENDAR FOR 19 SCHOOLS

The CIP for 2007-2009, adopted by the Board of Education on May 16, 2006, assumes the conversion of enough traditional calendar elementary schools to multi-track year-round calendar to accommodate 3,000 students with the understanding that every effort will be made to accommodate families that cannot make year-round work. After community feedback, and Board of Education discussion, staff recommends that 19 schools change from a traditional calendar to a multi-track year-round calendar for the 2007-2008 school year. Fiscal Implications: Annual operating budgets will increase because of more year-round schools. Capital spending for mobile or modular classrooms and new school construction is decreased as reflected in the adopted CIP. Recommendation for Action: Staff is presenting for Board approval.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
�To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S. 143-318.11 (a)(3) related to a parcel on Jones Sausage Road near the intersection of Denison Way.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.