WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3.PLEDGE OF ALLEGIANCE

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6 P.M.

Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

INFORMATION ITEMS

FACILITIES

6. TRANSPORTATION UPDATE

Staff will provide a report on the new transportation routing system after the first week of
traditional calendar school. Fiscal Implications: None. Savings: N/A. Recommendation for
Action: This report is provided for information.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

7. April 28, 2012-Policy Committee Meeting Minutes
May 1, 2012 - Board of Education Meeting Minutes
May 29, 2012-Policy Committee Meeting Minutes
June 12, 2012-Closed Session Meeting Minutes
June 12, 2012-Facilities Committee Meeting Minutes
June 21, 2012-Closed Session Meeting Minutes
June 26, 2012-Closed Session Meeting Minutes
July 10, 2012-Closed Session Meeting Minutes
July 10, 2012-Facilities Committee Meeting Minutes
July 24, 2012-Closed Session Meeting Minutes
August 9, 2012-Closed Session Meeting Minutes
August 14, 2012-Board of Education Meeting Minutes

FINANCE

8. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Jones Dairy Elementary and West Millbrook Middle. Fiscal Implications:
These authorization forms are required for bank records. Savings: Not Applicable.
Recommendation for Action: Approval of Authorization Forms.

9. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361.
The summaries list all change orders, and contracts having a value greater than $50,000 and not
over $100,000, and purchase orders in excess of $250,000 for July 2012. Fiscal Implications: Not
Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.

10. GIFTS TO THE SYSTEM

Twenty four gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $18,024. Fiscal Implications: Not Applicable. Savings: Not
Applicable. Recommendation for Action: No Action is Required.

11. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012

To report changes in the budget resulting from transactions processed during July, 2012. Fiscal
Implications:
Adjust State Public School Fund+ $11,251,534
Adjust Local Current Expense Fund+ $5,240,161
Adjust Federal Grants Fund - State+ $10,773,517
Adjust Capital Outlay Fund-$54,064
Adjust Multiple Enterprise Fund+$152,738
Adjust Direct Grants Fund+$357,764
Adjust Specific Revenue Fund-$1,627,655

Net Changes+$26,093,995
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget
Resolution, administration is reporting changes in appropriations.

12. RENEWAL OF COVERAGE: GENERAL LIABILITY, PROFESSIONAL LIABILITY,

VEHICLE, AND UMBRELLA EXCESS INSURANCE COVERAGE

The Wake County Public School System maintains General Liability, School District &
Educators Legal Liability, Law Enforcement Professional Liability, Vehicle Insurance (State
Driver Education funds pay for driver education vehicle coverage and not included in cost
proposals below), and Umbrella Excess Insurance to limit risk of financial and physical loss of
resources and assets. This is the final year of a three year agreement. Montgomery provided
three alternative proposals for 2012-13 as follows:

OPTION 1 -MONTGOMERY INSURANCE$781,236

($75,000/$150,000 Deductible Program)

OPTION 2 -MONTGOMERY INSURANCE$726,349

($100,000/$200,000 Deductible Program)

OPTION 3 -MONTGOMERY INSURANCE$670,180

($100,000/$300,000 Deductible Program)
Fiscal Implications: Funds are available in 2011-2012 Risk Management Budget. Savings: N/A. Recommendation for Action: Board approval for Option 3 Montgomery Insurance is requested.

13. CHANGE ORDER 1: ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC.

SERVICE AGREEMENT

On September 6, 2011 the Board awarded an agreement to Alliance of Professionals & Consultants (APC) to serve as a preferred vendor for Technology Services and provide technical contract personnel on an as needed basis. Initial amount encumbered to cover existing contracted resources provided by APC through September 30, 2012 was $935,487.00. Change Order 1 will renew services and allow APC to continue to serve as a preferred vendor for another one-year term. Fiscal Implications: Total amount of change order is $935,060.00. $691,834.00 is required this fiscal year. The remaining $243,226.00 will be paid in 2013-2014. Funding for contracted services is available in the Technology Services 2012-13 operating budget request. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of change order.

14. CHANGE ORDER 1: AUTONOMIC RESOURCES LLC SERVICE AGREEMENT

On September 6, 2011 the Board awarded an agreement to Autonomic Resources to serve as a preferred vendor for Technology Services and provide technical contract personnel on an as needed basis. Initial amount encumbered to cover existing contracted resources provided by Autonomic Resources through September 30, 2012 was $345,560.00. Change Order 1 will renew services and allow Autonomic Resources to continue to serve as a preferred vendor for another one-year term. Fiscal Implications: Total amount of change order is $345,600.00. $255,654.00 is required this fiscal year. The remaining $89,946.00 will be paid in 2013-2014. Funding for contracted services is available in the Technology Services 2012-13 operating budget request. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of change order.

15. CHANGE ORDER 4: ST TECH, INC. SERVICES AGREEMENT

On September 6, 2011 the Board awarded an agreement to ST Tech, Inc. to serve as a preferred vendor for Technology Services and provide technical contract personnel on an as needed basis. Initial amount encumbered to cover existing contracted resources provided by ST Tech through September 30, 2012 was $178,200. Change orders have been processed during the initial term to add funding to cover additional contract personnel utilized through ST Tech on the Department of Public Instruction (DPI) initiative to replace the current BUD System. Current change order will renew services and allow ST Tech to continue to serve as a preferred vendor for another one-year term. Fiscal Implications: Total amount of change order is $178,000. $131,668.00 is required this fiscal year. The remaining $46,332.00 will be paid in 2013-2014. Funding for contracted services is available in the Technology Services 2012-13 operating budget request.
Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of change order.

16. RENEWAL OF EMC MAINTENANCE AND SUPPORT OF HARDWARE AND

SOFTWARE PRODUCTS

EMC hardware and associated software are utilized in the data center for storage of critical district information including student data and Oracle business applications data. Maintenance and support coverage of EMC products is reviewed and updated on an annual basis to determine which items require renewal. Last year's support cost was $132,226.11. This year prepaid coverage on hardware related to the CX4-480C expired and is being rolled in to the annual support fee. Coverage for all hardware and software related to the DMX is only offered through June 30, 2013 and is therefore being prorated for ten months. Support on other hardware and software is being renewed through August 1, 2013. Fiscal Implications: Amount of renewal is $175,849.78. Funding for contracted services is available in the current Technology Services operating budget. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of renewal.

FACILITIES

17. INTERLOCAL AGREEMENT WITH TOWN OF FUQUAY-VARINA: E-35

The Board acquired fee simple title to a 20.48 acre site for a future elementary school (E-35). The
Town of Fuquay-Varina has since acquired fee simple title to a 10.25 acre tract for future town
park that is adjacent to the E-35 site. Both tracts are located on the northern side of Old
Honeycutt Road in or near Fuquay-Varina, Middle Creek Township. Town and Board staffs
have jointly developed a concept plan for collaborative development of the sites. Terms and
conditions of an Interlocal Agreement have been negotiated to insure the most efficient use of
the properties with savings in the overall cost of site development being an intended result. The
Interlocal Agreement includes certain terms and conditions relating to the development, design,
construction, operation, maintenance and use of the properties associated with the proposed
future Elementary School and future Town Park. The Town and Board will jointly develop a
master plan for development of the property pursuant to the agreed upon Concept Plan, and will
share in master plan design costs. Minimum proposed design features will include an 800 student
capacity elementary school and related program areas (Board's obligation), and a town park
consisting of active and passive recreation areas that may include open play fields, restrooms,
playgrounds, parking facilities and other amenities (Town's obligation). It is anticipated that the
Interlocal Agreement will come before the Town of Fuquay-Varina Board of Commissioners for
review and approval on September 18, 2012. A copy of the concept plan and the Interlocal
Agreement are attached. Fiscal Implications: None at this time. Board will be responsible for its
proportionate share of the master planning design costs during the development of the next
bond program. Recommendation for Action: Board approval is requested, subject to terms and
conditions acceptable to Board counsel.

18. RESOLUTION: FUNDING REALLOCATION FOR PLAN 2004 AND BUDGET

MODIFICATION FOR PLAN 2004 / CIP 2006

This resolution requests reallocation of $496,264 of savings from nine PLAN 2004 projects to
PLAN 2004 Program Contingency. Since these projects were completed under budget, the
funds are now available as savings. This resolution also requests reducing the Plan of Record
(overall budget) for PLAN 2004 by this amount, and increasing the overall budget for the CIP
2006 School Building Program by the same amount. These funds will be budgeted in CIP 2006
Reserve and will be appropriated at a later date. The reduction in Plan 2004 will close this
building program. Fiscal Implications: The Plan of Record for PLAN 2004 will decrease by
$496,264 and CIP 2006 will increase by $496,264 to $1,083,143,558. Savings: The reallocation
of $496,264 is planned to fund the Board approved February 2012 spending plan.
Recommendation for Action: Board approval is requested.

19. RESOLUTION: CIP 2006 REALLOCATION REQUEST

This resolution requests that $700,000 be reallocated to Offsite (Public) Improvements and
Building Permits. Both of these budget line items provide funding for all of the projects in CIP
2006 where needed. The offsite funds are primarily needed for design and easement
acquisition for West Apex High and the permit funding is for Rolesville High and various life
cycle projects. The details of this resolution are shown on the attachment. Fiscal Implications:
Reallocated funds will be used for Offsite (Public) Improvements and Building Permits.
Savings: Not applicable. Recommendation for Action: Board approval is requested.

SCHOOL PERFORMANCE

20. PRELIMINARY SCHOLASTIC APTITUDE TEST (PSAT)

The College Board, will process PSAT assessments for 10th grade students who have met the
Algebra I requirements and those students in grades 8, 9, 11 and 12, and/or homeschooled
students who have either met the Algebra I requirement or will complete the Algebra I course by
November 17, 2012. Legal Provision: N.C.G.S. �115C-174.18 Opportunity to take Preliminary
Scholastic Aptitude Test. Fiscal Implications: WCPSS will pay the College Board a fixed rate of
$114,576.00 for all 10th graders at a cost based on 75% of students projected to be enrolled in the
tenth grade and at a rate of $14 per student for test takers at participating schools in grades 8, 9,
11 and 12. Eligible homeschooled students will be provided with an opportunity to register to
take the PSAT for $14 at one of the seven middle schools that have been set up as testing centers
across Wake County. Payment will be rendered against a purchase order from the Testing Office
and from schools who collect fees from students to take the PSAT. Schools will deposit fees
into the Fund 6 code established for collecting PSAT fees, which will be transferred to the
Testing Office local account to pay the district bill. Total PSAT invoice amount for 2011-2012
was $133,435.75. Savings: N/A. Recommendation for Action: Board approval is requested.

21. SCHOOL IMPROVEMENT PLANS

In accordance with GS 115C-105.27, Board of Education Policy 5610 states in part: "In order to
improve student performance, each school shall create a school improvement plan in accordance
with state law, State Board of Education policy, and Department of Public Instruction
guidelines." To comply with these expectations the following occurred:
Schools engaged in a year long process of crafting their 2012-2014 School Improvement Plan
Instructional school staff voted and approved each plan
Schools submitted their School Improvement Plans online
Plans include waivers the schools are requesting in order to be able to successfully implement their plan for improvement. Plans are to be "living" documents which schools utilize to focus their work. Fiscal Implications: None. Savings: N/A. Recommendation for Action: Board acceptance of plans, as presented, is requested.

TRANSFORMATION

22. GRANT PROPOSALS

Competitive (#07813): North Carolina Council of Teachers of Mathematics (NCCTM), NCCTM Mini-Grant Programs / Individual Schools.
Competitive (#07913): North Carolina English Teachers Association (NCETA), NCETA Grant Programs / Individual Schools.
Competitive (#08013): North Carolina Biotechnology Center, Education Enhancement Grant (EEG) / Individual Schools.
Competitive (#08113): Kinder Morgan Foundation, Kinder Morgan Foundation Grant / Individual Schools.
Competitive (#08213): Wake Forest Area Chamber of Commerce, Teacher Grants / Individual Schools.
Competitive (#08313): KaBOOM!, Playground Grant Programs / Individual Schools.
Competitive (#08413): United Arts Council, Arts in Education Grant / Individual Schools.
Competitive (#08513): US Department of Education, Race to the Top District (RTT-D) Grant Program / Central Services.
Competitive (#08613): Kappa Delta Pi Educational Foundation, Classroom Teacher Grant / Individual Schools.
Competitive (#08713): AgCarolina Financial, AgCarolina Financial Fund for Rural North Carolina Grant Program / Individual Schools.
Competitive (#08813): American Academy of Dermatology, Shade Structure Grant Program / Individual Schools.
Competitive (#08913): Extron Electronics, Classroom Technology Grant Program / Individual Schools.
Competitive (#09013): Fuquay-Varina Rotary Club, Educational Grant Program / Individual Schools.
Competitive (#09113): National Science Teachers Association, Shell Science Lab Challenge / Individual Schools.
Competitive (#09213): Clorox, Power a Bright Future Grant / Individual Schools.
Competitive (#09313): Fruit Tree Planting Foundation, FTPF Fruit Tree Orchard Grant / Individual Schools.
Collaborative (#09413): Corporation for National & Community Service, Senior Corps Grant Program / Central Services.
Competitive (#09513): Wake County Smart Start, NC Pre-K / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Savings: Grant funding supplements existing resources. Recommendation for
Action: Board approval is requested.

23. BOARD POLICY 1321: BOARD MEETING PREPARATION

Revised; Second Reading
The Board of Education Policy Committee discussed and revised Board Policy 1321. The full
Board reviewed the changes at the August 21, 2012 Work Session. An updated draft of Policy
1321 is provided including final recommended language. Board approval is requested. Fiscal
Implications: N/A. Savings: N/A. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

24. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrator

ACTION

FACILITIES

25. ADOPTION OF PRIORITY LISTS OF RENOVATION PROJECTS

The Board of Education approved the Capital Planning Bond Assumptions on July 24, 2012,
which began the process of developing the next Capital Improvement Plan (CIP). Staff
prepared preliminary lists of whole and partial campus renovation projects, life-cycle repair
projects, and support and athletic field projects needed by the 2016-17 school year. The initial
list has been revised to include the Board's direction from the August 14, August 21, and
September 4 work sessions. Fiscal Implications: To be determined as the next CIP is
developed. Savings: Not applicable. Recommendation for Action: That the Board adopt the
priority lists of Whole Campus and Partial Campus renovation projects, as well as the list of
Support and Athletic Field projects at existing schools, in order to facilitate further capital
improvement program planning.

SCHOOL PERFORMANCE

26. RECOMMENDATION OF SCHOOLS TO INCLUDE IN THE MSAP

(MAGNETSCHOOLS ASSISTANCE PROGRAM) GRANT

Staff recommends that the following schools be included in the Magnet Schools Assistance
Program (MSAP) Grant:
Fox Road Elementary
Green Elementary
Poe Elementary
Carroll Middle School
Moore Square Middle School
The schools in the grant need to be identified in order to participate in the Magnet Fair and
Magnet Application period and be able to be included in the Student Assignment Plan. Fiscal
Implications: The implementation of the new/revised magnet programs will be funded as
submitted and awarded in the MSAP grant proposal. Savings: N/A. Recommendation for
Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.

ACTION ITEMS CONT'D

HUMAN RESOURCES

27. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Upcoming Committee Meetings
Tuesday, September 11, 2012LocationTime
Facilities Committee MeetingBoard Conference Room4:00 - 6:00
Thursday, September 13, 2012
Student Achievement CommitteeBoard Conference Room12:00 - 2:00

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.