OPEN SESSION
CALL TO ORDER - 3 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
INSTRUCTIONAL PROGRAM
1. CURRICULUM MANAGEMENT AUDIT REPORT
In the Superintendent's mid-year report delivered to the Board of Education on January 23, 2007, Dr. Burns called for a curriculum management audit of the Wake County Public School System. The contract to do an audit was approved by the Board of Education on February 6, 2007.Since the WCPSS is committed to continuous improvement, the system elected to engage Phi Delta Kappa, to conduct an audit of the curriculum. Each year we engage external auditors to examine our financial position and internal control. This is the first time that we have ever independently audited our core business- teaching and learning. Recommendations from the audit will help guide our efforts to move from good to great and to prepare our students for the more rigorous standards of the future.
Dr. Rosanne Stripling, the lead auditor for the Curriculum Management Audit, will present the audit report to the School Board. Fiscal Implications: Contract approved by the Board on February 6, 2007. Future implications to be determined. Recommendation for Action: This item is for information.
PUBLIC COMMENT - 4 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
May 23, 2007-Board of Education Work Session MinutesJune 26, 2007-Board of Education Work Session Minutes
FINANCE
1. GIFTS TO THE SYSTEM
Forty-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $94,873.25. Fiscal Implications: Not applicable. Recommendation for Action:No action is required.
FACILITIES
1. RIGHT OF WAY DEDICATION: EAST WAKE MIDDLE
In order to obtain the permits required for the addition of classroom modular units on the East Wake Middle School site, the Town of Knightdale is requiring that the Board of Education dedicate a seventy-four (74) foot wide right-of-way to the Town. The total area of the proposed dedicated right-of-way is 145,621 square feet (3.34 acres) and the right-of-way will be located along the school's entrance road. The requested easement will not interfere with the Wake County Public School's present or future use of the property. A map of the proposed right-of-way dedication is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.2.RENEWAL OF JOINT USE AGREEMENT: ATHENS DRIVE HIGH (USE OF THE SHUFFLE BOARD COURTS, HORSESHOE PITS, DESIGNATED PARKING AREA AND DRIVE ACCESS.)
City of Raleigh desires to renew its Joint Use Agreement with the Board pertaining to Athens Drive High School facilities to permit City use of the shuffleboard courts, horseshoe pits, designated parking areas and drive accesses, located on Board Property. City use shall be after normal school hours and at such other times when such areas are not scheduled or being used by the Board. Previous agreements for City use of the shuffleboard courts and the horseshoe pits were approved by the Board on April 21, 1986 and April 9, 1996. Board and City shall share (90% - WCPSS / 10% - City) the costs of routine, preventive, and major maintenance of the designated parking areas and drive access as specified within the agreement. Routine, preventive, and major maintenance of the shuffleboard courts and horseshoe pits shall be the sole responsibility of the City. The Board shall continue to have priority of use of joint use designated areas both during school and non-school hours. The term of the renewed Joint Use Agreement is 25 years with an option to extend the City's use for an additional twenty-five (25) year period. Fiscal Implications: None. Recommendation for Action: Board approval is requested.3. SEWER EASEMENT DEDICATION: RIVER BEND ELEMENTARY (E-19)
With the construction of River Bend Elementary it is necessary to dedicate a sewer easement on the site to the City of Raleigh to serve the facility. Approval and dedication of the sewer easement is necessary to the issuance of a building permit for construction of River Bend Elementary. The requested sewer easement will not interfere with Wake County Public Schools' present or future use of the property. A copy of an Easement Plat is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.4.CHANGE ORDER NO. 29: MARTIN MIDDLE
Board approval is requested for Change Order No. 29, in the amount of $148,652.69, to DeVere Construction Company, Inc. In February, 2006, Staff requested and BOE approved reallocation of funds to Martin Middle School for replacement of chilled water line. This change order reports the actual cost of pipe placement and temporary chiller required to provide service during this replacement. Fiscal Implications: Funding is available from the total project budget of $24,559,010, of which $1,157,258 is from PLAN 2000 Start-Up and $23,401,752 from PLAN 2004. Recommendation for Action: Board approval is requested.5.CHANGE ORDER NO. 1: SMITH ELEMENTARY
Board approval is requested for Change Order No. 1 to Shuller Ferris Lindstrom + Associates Architects, PA. This change order, in the amount of $140,505.69, is to fund the design changes to increase the capacity from 655 to 800 as approved by the Board on April 24, 2007. Fiscal Implications: The proposed project budget is $22,078,106, of which $230,000 is from PLAN 2004 Start-Up, $18,401,717 from CIP 2006, and $3,446,389 will be reallocated from the CIP 2006 Reserve Fund at a future time. Recommendation for Action: Board approval is requested.6.CONSTRUCTION DOCUMENTS: EAST WAKE HIGH
Staff has reviewed the construction documents for East Wake High, and requests Board approval and authorization to advertise for construction of Phase 2 B, which includes renovations to Building A (2-story 1976 portion). This is a continuation of the work to complete the master plan for the south campus high school. The original plan was to complete this work in PLAN 2004. However, due to budget constraints, portions were deferred to CIP 2006. Fiscal Implications: Funding is available from the total project budget of $27,056,516, of which $125,000 is from Plan 2004 Start-Up, $4,199,950 is from remaining funds in the PLAN 2004 project as approved at the August 21, 2007 Board meeting, $302,797 is from CIP 2006 Offsite Improvements, and $22,428,769 is from CIP 2006. Recommendation for Action: Board approval is requested.7.BIDS: TWO SIX-CLASSROOM MODULAR UNITS FOR POE ELEMENTARY
Bids were received on August 14, 2007 for connecting/installing all services (power, water, sewer, ADA access, data, fire protection, and security) required for permitted occupancy for two six-classroom modular units at Poe Elementary School. Staff and Gurel Architecture, Inc., recommend award of the single-prime contract to Beau Chene Company, LLC, in the amount of $249,500. Fiscal Implications: Funding is available from the total project budget of $14,089,270 of which $250,000 is from PLAN 2004 and $13,839,270 is from CIP 2006. Recommendation for Action: Board approval is requested.8.BIDS: SIX-CLASSROOM MODULAR UNIT FOR DILLARD DRIVE MIDDLE
Bids were received on August 14, 2007 for connecting/installing all services (power, water, sewer, ADA access, data, fire protection, and security) required for permitted occupancy of a six-classroom modular unit at Dillard Drive Middle School. Staff and HH Architects, Inc., recommend award of the single-prime contract to Beau Chene Company, LLC, in the amount of $172,500. This project has significantly more site work than the Poe Elementary modular project. Fiscal Implications: Funding is available for set-up from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing 2007-2009 project. Funding is available for lease costs from the 07-08 Operating Capital Outlay Budget. Recommendation for Action: Board approval is requested.9.BIDS: BAILEYWICK ELEMENTARY PARTIAL ROOF REPLACEMENT
Bids for the partial roof replacement at Baileywick Elementary School were received on August 2, 2007. Staff and Roof Engineering, Inc. recommend award of the single-prime contract to Curtis Construction Company, Inc., in the amount of $210,379. The existing single-ply membrane roof (1996 original building construction) is at the end of its useful life and is being replaced with a new modify bitumen roof system. Fiscal Implications: Funding is available from the CIP 2006 Life Cycle Replacement Project budget of $67,813,687. Recommendation for Action: Board approval is requested.10.BIDS: FACILITIES DESIGN & CONSTRUCTION OFFICE ALTERATION
Bids for the office alteration project of leased space for the Facilities Design and Construction Department were received on August 21, 2007. Staff and HH Architects, Inc., recommend award of the single-prime contract to Spec Con, Inc., in the amount of $608,934. Fiscal Implications: Funding is available from the total up-fit project budget of $670,000 as provided from the Program Management component of CIP 2006. Recommendation for Action: Board approval is requested.INSTRUCTIONAL PROGRAM
1. GRANT PROPOSALS
Competitive (#1174): United Arts Council of Raleigh and Wake County / Individual schools.Competitive (#1175): Ezra Jack Keats / Individual schools.
Competitive (#1177): Trentini Foundation / Wake Forest area schools.
Competitive (#1178): Wal-Mart Foundation / Individual schools.
Competitive (#1179): North Carolina Electric Cooperatives, Bright Ideas / Individual schools.
Competitive (#1180): Dollar General, Literacy Grants / Individual schools.
Competitive (#1181): ING Northern Annuity, Unsung Heroes / Individual schools.
Competitive (#1182): Best Buy Foundation, Te@ch Award / Individual schools.
Competitive (#1183): Fuquay-Varina Women's Club / Individual schools.
Competitive (#1184): Target Stores / Individual schools.
Competitive (#1185): Knights of Columbus, Operation Lamb / Individual schools.
Competitive (#1186): North Carolina Arts Council, Artists in Residency / Individual schools.
Competitive (#1187): Wake Education Partnership, Food For Thought / Individual schools.
BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.COMMITTEE CHAIRS' REPORT
ACTION ITEMS
FACILITIES
1. INTERLOCAL AGREEMENT: RIVER BEND ELEMENTARY (E-19) AND WAKE TECHNICAL COMMUNITY COLLEGE
On June 20, 2006, the Board of Education approved an Offer to Purchase and Contract for the acquisition of land for the location of an elementary school (E-19) now known as River Bend Elementary. River Bend Elementary is adjacent to the North Campus of Wake Technical Community College. As a result of collaborative site planning with Wake Technical Community College and Wake County, terms of an Interlocal Agreement have been reached concerning future joint use of infrastructure, dedication of a sewer easement, exchange of 3.26 acre tracts to accommodate the location of a safe vehicular access, and the execution of restrictive covenants from which the Board property shall be exempt. Approval of the Interlocal Agreement is necessary to the issuance of a building permit for construction of River Bend Elementary. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.2.JOINT DEVELOPMENT AGREEMENT: SYCAMORE CREEK ELEMENTARY (ROAD WIDENING)
The City of Raleigh and WCPSS are partnering in the development of the widening of Leesville Road from the southern boundary of the Sycamore Creek Elementary School (E-17) property to I-540, a distance of approximately 0.3 miles. The draft agreement requires WCPSS to pay for the design cost of the project and the City to acquire and pay for the necessary easements and right-of-way acquisitions along with the roadway widening construction cost. The WCPSS will let the project for bid and also manage the construction. Staff will present the agreement for approval. Board approval is also requested to allow staff to subsequently make minor adjustments in the final agreement in conjunction with the City of Raleigh staff. Fiscal Implications: The total estimated cost of this project is $952,399, of which the design and other associated expenses that will be paid by WCPSS are approximately $120,000. The WCPSS funds are available in the CIP 2006 Offsite Improvements project. The City of Raleigh will pay the remainder of the expenses. Recommendation for Action: Board approval is requested.3. JOINT DEVELOPMENT AGREEMENT: SYCAMORE CREEK ELEMENTARY (OFF-SITE SEWER)
The City of Raleigh and WCPSS are partnering in the installation of approximately 1600 feet of 8" gravity sewer line from the City's sewer main to the new Sycamore Creek Elementary School (E-17). This sewer line is necessary for the school to function when it is completed. The draft agreement requires WCPSS to pay the entire cost of the project. The City will acquire the necessary easements, let the project for bid, and also manage the construction, but WCPSS will pay the entire cost. Staff will present the final agreement for approval. Fiscal Implications: The estimated cost of this project is $170,000, of which $148,741 is for basic design and construction and $21,259 is for future unknown change orders and other construction related expenses. In addition, the cost of easement acquisition and buffer-wetland mitigation will also be borne by WCPSS. The WCPSS funds are available in the CIP 2006 Offsite Improvements project. The City of Raleigh will assess fees in the future to adjacent property owners and a portion of these fees will be reimbursed to WCPSS on a yearly basis. The amount of reimbursement is unknown. Recommendation for Action: Board approval is requested.POLICY
1. POLICY 1300- BOARD MEETINGS
Revised: First Reading. Request Waiver of Second ReadingRevisions are being made to the policy to reflect current School Board meeting days and times. Revisions have been made with the input of staff. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
2. POLICY 2308/3008/4008 TOBACCO-FREE ENVIRONMENT
Revised: First ReadingRecent legislative changes included in House Bill 1086 require the revision of Policy 2308/3008/4008-tobacco-Free Environment. Revisions have been made with the input of staff, and have been reviewed by Ann Majestic. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
3. POLICY 5536/6536- FOREIGN LANGUAGE PROFICIENCY
Revised: First ReadingRevisions are being recommended in accordance with the recently adopted North Carolina House Bill 915. The new legislation encourages schools to offer American Sign Language classes in high schools for credit as a modern foreign language. The proposed revisions include a process for students wishing to demonstrate school language proficiency in American Sign Language. In addition, the policy has included two standardized assessment instruments student may use when wishing to receive second language credit for commonly assessed second languages, the Brigham Young University Foreign Language Achievement Testing Service, or the Sign Language proficiency. Revisions have been made with the input of staff. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
4. POLICY 6000-ATTENDANCE
Revised: First ReadingRevisions are being recommended in accordance with North Carolina Statute. Language has been added regarding allowable excused absences. In addition, clarifying language regarding block courses has been included. Revisions have been made with input of staff. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
5. POLICY 6201- SCHOOL ADMISSIONS
Revised: First ReadingRecent legislative changes require the revision of Policy 6201-School Admissions. These changes relate to revisions in the Mc-Kinney-Vento Act, House Bill 1074 (of the 2006 session), House Bill 150, House Bill 1357, and updates regarding Student Due Process procedures.
1.The McKinney-Vento Act and the North Carolina General Assembly require local school boards to develop and implement a process for parents, guardians, or unaccompanied youth who have complaints about enrollment to file an appeal with the district's Homeless Liaison upon registering or attempting to at the school. Enrollment shall be deemed to include attending classes and participating fully in school activities. The burden shall be on the school or the Homeless Liaison to show that the student is not a homeless student or unaccompanied youth.
2.House Bill 150 modified admission requirements for students entering kindergarten. The legislation changes the age requirement stating that a child can be enrolled for kindergarten if the child reaches or reached the age of 5 on or before August 31, rather than October 16, of the school year. This new cut off date will become effective with the 2009-2010 school year.
3.House Bill 1357 states that a student who is not a domiciliary of a local school administrative may attend, without payment of tuition, the public schools of the unit if his or her parent or legal guardian is on active military duty and is deployed out of the local school administrative unit in which the student resides.
4.The Office of Student Due Process has made minor revisions to align the policy with current practices.
Revisions have been made with the input of staff, and have been reviewed by Ann Majestic. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
6. POLICY 6445- INTEGRITY
Revised: First Reading. Request Waiver of Second ReadingRevisions are being made to align language with the revised title of a referenced policy. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implication: None. Recommendation for Action: Staff is requesting Board approval.
7. POLICY 6530-DUE PROCESS
Revised: First Reading.Recent legislative changes included in House Bill 1739 require the revision of Policy 6530-Due Process. The revised law allows students placed on short term suspensions to take their textbooks home for the duration of the short term suspension, to have access to homework assignments, and to ensure that parents receive actual notice of a student's expulsion or suspension from school. Revisions to our policy have been made with the input of staff, and have been reviewed by Carolyn Waller. The Policy Committee reviewed and approved the recommended revisions on 8/28/07. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational Privacy Rights Act, 20 U.S.C.1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.