WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

RECOGNITION

RESOLUTION - GRADUATION AWARENESS WEEK SEPTEMBER 7-13, 2008

INFORMATION ITEMS

1. THE CURRICULUM MANAGEMENT AUDIT REPORT- A YEAR LATER

The Curriculum Management Audit report was presented to the board by lead auditor, Dr. Roseanne
Stripling on September 4, 2007. The Wake County Public School System is committed to continuous
improvement. The audit report has provided our system with a blueprint for that improvement. It has
also been a catalyst for aligning and focusing our efforts as a system to better support our core business of
learning and teaching.
Dr. Donna Hargens will describe what is different in WCPSS a year after receiving the report.

2. MAGNET SCHOOL ASSISTANCE GRANT- YEAR 1 PROGRESS UPDATE

As the first year of the Magnet School Assistance Program (MSAP) grant is coming to an end, the Magnet
Office and the three MSAP schools (East Garner Magnet Middle School, Garner Magnet High School,
and Southeast Raleigh Magnet High School) will provide an update regarding year one of the MSAP grant.
The Board will be presented with a brief summary of the Annual Performance Report; and students from
each school will provide the Board with a brief update regarding activities related to the year one program
implementation as well as objectives for year two of the MSAP grant.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

January 22, 2008-Closed Session Meeting Minutes
August 12, 2008-Facilities/ Systems & Structures Committee Meeting Minutes
August 13, 2008-Joint Board of Education and County Commissioner's Meeting Minutes
August 19, 2008-Committee of the Whole Meeting Minutes
August 19, 2008-Board of Education Meeting Minutes

FACILITIES

1. BIDS: ENLOE HIGH PAVING

Bids for the paving of the visitor/staff and stadium parking lots at Enloe High School were received on
August 14, 2008. Staff recommends award of the single-prime contract to RDU Paving, Inc., in the
amount of $135,990. Fiscal Implications: Funding is available from the total project budget of
$67,813,687 for CIP 2006 Life Cycle Replacement of Building Components. Recommendation for
Action: Board approval is requested.

2. LEASE AGREEMENT: COMARK BUILDING SYSTEMS YEARLY LEASE PAYMENTS

In accordance with the Master Lease Agreement approved by the Board of Education on August 22, 2006,
staff recommends lease payments to CoMark Building Systems, in the amount of $303,757.27, for July 1,
2008 thru June 30, 2009. These lease payments are for six eight-classroom modulars at five different
schools. Fiscal Implications: Funding is available in the capital outlay portion of the operating budget for
2008-2009. Recommendation for Action: Board approval is requested.

3. LEASE AGREEMENT: MODULAR SPACE CORPORATION YEARLY LEASE

PAYMENTS

In accordance with the Master Lease Agreement approved by the Board of Education on June 5, 2007,
staff recommends lease payments to Modular Space Corporation, in the amount of $348,095.88, for July 1,
2008 thru June 30, 2009. These lease payments are for 94 single classrooms, three restrooms, two double
classrooms, one multi-purpose unit, one eight-classroom modular, one six-classroom modular, and one
seven-classroom modular at 41 different schools. Fiscal Implications: Funding is available from the
capital outlay portion of the operating budget for 2008-2009. Recommendation for Action: Board
approval is requested.

4. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS YEARLY LEASE

PAYMENTS

In accordance with the Master Lease Agreement approved by the Board of Education on February 2,
2007, staff recommends lease payments to Vanguard Modular Building Systems, in the amount of
$662,500, for July 1, 2008 thru June 30, 2009. These lease payments are for eight eight-classroom
modulars, six six-classroom modulars, and two four-classroom modulars at 12 different schools. Fiscal
Implications: Funding is available in the capital outlay portion of the operating budget for 2008-2009.
Recommendation for Action: Board approval is requested.

5. DESIGN CONSULTANT SELECTION AND AGREEMENT: SCOTTS RIDGE

ELEMENTARY (E-32)

A new elementary school, designated Scotts Ridge Elementary, located on Apex Barbeque Road in Apex,
will be proposed for funding in the next building program. Scotts Ridge Elementary is scheduled to open
in 2011. Additional funding is needed by November 2009 to support this date. This resolution is
presented to waive the traditional designer selection process and to select Cherry Huffman Architects, PA,
for the design of this school. This request is in accordance with NCGS 143-64.32, which allows
exemptions to the statutory selection process. The specific reason for this exemption is this is a re-use of
the Mills Park Elementary prototype and it fits the site the best of the two current elementary prototypes.
This will shorten design time, reduce cost, and help expedite the project. Staff recommends selection of
Cherry Huffman Architects, PA. Negotiations have been completed with Cherry Huffman Architects, PA,
for the design of this project. The form of agreement is the standard form approved by the Board
attorney. Fiscal Implications: The total proposed budget will be determined with the development of the
next building program. The current estimated budget is approximately $25,000,000, of which $700,000 is
currently available from CIP 2006. The remaining funds will be provided from the next building program.
The total project budget includes proposed compensation for the design consultant of $827,464. The
amount authorized by this contract funds the design through the permitting phase. Thus, this agreement
is for $455,105. The remaining amount of $372,359 will be authorized by change order in the next
building program. The contract authorized by this action will be awarded from currently available funds.
Recommendation for Action: Board approval is requested.

6. CONSTRUCTION MANAGER AT RISK SELECTION AND AGREEMENT: SCOTTS

RIDGE ELEMENTARY (E-32)

A new elementary school, Scotts Ridge Elementary, located on Apex Barbeque Road in Apex, will be
proposed for funding in the next building program. Scotts Ridge is scheduled to open in 2011. Additional
funding is needed by November 2009 to support this date. This resolution is presented to waive the
traditional construction manager selection process and to select Clancy & Theys Construction Company,
Inc., as the Construction Manager at Risk for this school. This request is in accordance with NCGS 143
64.32, which allows exemptions to the statutory selection process. The specific reason for this exemption
is this school is a re-use of the Mills Park Elementary prototype and Clancy & Theys has been the
construction manager for all of the previous uses of this prototype when Construction Manager at Risk
was used. Due to their prior experience, it is anticipated that this exemption will reduce cost and help
expedite the project. Staff recommends selection of Clancy & Theys Construction Company, Inc.
Negotiations have been completed with Clancy & Theys Construction Company, Inc., for the construction
manager's pre-construction services only. This contract includes reimbursable general conditions. Fiscal
Implications: The total proposed budget will be determined with the development of the next building
program. The current estimated budget is approximately $25,000,000, of which $700,000 is currently
available from CIP 2006. The remaining funds will be provided from the next building program. This
contract, in the amount of $100,000, is only for pre-construction basic services. The contract authorized
by this action will be awarded from currently available funds. Recommendation for Action: Board
approval is requested.

7. DESIGN CONSULTANT SELECTION AND AGREEMENT: H-8 HIGH

A new high school designated H-8, located on Hebron Church Road in Southeastern Wake County, will
be proposed for funding in the next building program. H-8 is scheduled to open in 2012. Additional
funding is needed by November 2009 to support this date. This resolution is presented to waive the
traditional designer selection process and to select Cherry Huffman Architects, PA, for the design of this
school. This request is in accordance with NCGS 143-64.32, which allows exemptions to the statutory
selection process. The specific reason for this exemption is this is the first re-use of the new H-6 High
prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends
selection of Cherry Huffman Architects, PA. Negotiations have been completed with Cherry Huffman
Architects, PA, for the design of this project. The form of agreement is the standard form approved by
the Board attorney. Fiscal Implications: The total proposed budget will be determined with the
development of the next building program. The current estimated budget is approximately $79,000,000,
of which $2,100,000 is currently available from CIP 2006. The remaining funds will be provided from the
next building program. The total project budget includes proposed compensation for the design
consultant of $2,478,729. The amount authorized by this contract funds the design through the permitting
phase. Thus, this agreement is for $1,363,301. The remaining amount of $1,115,428 will be authorized by
change order in the next building program. The contract authorized by this action will be awarded from
currently available funds. Recommendation for Action: Board approval is requested.

8. CONSTRUCTION MANAGER AT RISK SELECTION AND AGREEMENT: H-8 HIGH

A new high school designated H-8, located on Hebron Church Road in Southeastern Wake County, will
be proposed for funding in the next building program. H-8 is scheduled to open in 2012. Additional
funding is needed by November 2009 to support this date. This resolution is presented to waive the
traditional construction manager selection process and to select Barnhill Contracting Company, as the
Construction Manager at Risk for this school. This request is in accordance with NCGS 143-64.32, which
allows exemptions to the statutory selection process. The specific reason for this exemption is this school
is a re-use of the new H-6 High prototype. Due to their prior experience, it is anticipated that this
exemption will reduce cost and help expedite the project. Staff recommends selection of Barnhill
Contracting Company. Negotiations have been completed with Barnhill Contracting Company, for the
construction manager's pre-construction services only. This contract includes reimbursable general
conditions. Fiscal Implications: The total proposed budget will be determined with the development of
the next building program. The current estimated budget is approximately $79,000,000, of which
$2,100,000 is currently available from CIP 2006. The remaining funds will be provided from the next
building program. This contract, in the amount of $210,000, is only for pre-construction basic services.
The contract authorized by this action will be awarded from currently available funds. Recommendation
for Action: Board approval is requested.

9. SANDERSON HIGH AIR-COOLED CHILLER REPLACEMENT

Sanderson High School has an air-cooled chiller that is 20 years old and has reached the end of its life
expectancy. The unit has experienced numerous chiller failures over the past year. Currently the chiller
is not operational due to mechanical failure. This unit is a 180-ton chiller that supplies chilled water
for the school auditorium HVAC system. There are numerous events scheduled to be held over the
coming months in the auditorium which will require adequate cooling. It is recommended that the
chiller be replaced. Staff recommends award of a contract, in the not-to-exceed amount of $160,000,
which includes unit and installation costs. Bids are currently being received and the successful
contractor will be reported at a future Board meeting. Fiscal Implications: Funding is available from
the PLAN 2004 Systemwide Improvement Project. Recommendation for Action: Board approval is
requested.

INSTRUCTIONAL PROGRAM

1. MEMORANDUM OF UNDERSTANDING

The Memorandum of Understanding (MOU) between the Wake County Board of Education, the Trustees
of Wake Technical Community College, and Wake Med Health & Hospitals concerning Wake Early
College of Health and Sciences needs to be signed by the WCPSS Board Chair and by the Superintendent.
The MOU agreement is effective through June 30, 2009 and up to four additional years.
The agreement covers: (1) the operation of Wake Early College of Health and Sciences on the Wake
Technical Community College Campus, (2) classroom facilities, (3) security, (4) expenses, and (5)
provisions provided by all parties to the high school students.
Fiscal Implications: None. Recommendation for Action: Requesting Board approval.

2. GRANT PROPOSALS

Competitive (#00909): Spare Some For Autism / Individual Schools.
Competitive (#001009): Best Buy, Teach Award Program / Individual Schools.
Competitive (#001109): Samsung, Hope for Education / Individual Schools.
Competitive (#001209): Ezra Jack Keats Foundation / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FINANCE

1. RECOMMENDATION FOR TWO (2) VOTING MEMBERS TO THE AUDIT

COMMITTEE, AS DESCRIBED IN BOARD POLICY 8810, TO FILL TERMS THROUGH

DECEMBER 31, 2009

Board Policy 8810 establishes the membership requirements for the Audit Committee. The Audit
Committee allows for six voting members from the community not employed by the school district or
having any direct or indirect business dealings with the school district. The Board will vote to select two
members to fill the vacancies with term ending on December 31, 2009. Board members are encouraged to
select a professional with a background in accounting, finance, business, management consulting or law.
Fiscal Implications: The Audit Committee serves an important role in expanding the fiscal accountability
of the system and providing transparency to the community. The Audit Committee provides an expert
and independent group with whom the Board can communicate regarding the external audit process,
audit findings, and management responses to the findings. Recommendation for Action: Board approval is
requested.

FACILITIES

1. DESIGN CONSULTANT AGREEMENT: E-20 ELEMENTARY SCHOOL

A new elementary school designated E-20, located adjacent to the closed North Wake Landfill on Durant
Road in Raleigh, will be proposed for funding in the next building program. E-20 is scheduled to open in

2011.Additional funding is needed by November 2009 to support this date. Negotiations have been
completed with Pearce, Brinkley, Cease & Lee, PA, for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The current estimated budget is approximately $25,000,000, of which $700,000 is currently available from CIP 2006. The remaining funds will be provided from the next building program. The total project budget includes proposed compensation for the design consultant of $834,550. The amount authorized by this contract funds the design through the permitting phase. Thus, this agreement is for $359,600. The remaining amount of $474,950 will be authorized by change order in the next building program. The contract authorized by this action will be awarded from currently available funds. Recommendation for Action: Board approval is requested.

2. CONSTRUCTION MANAGER AT RISK SELECTION AND AGREEMENT: E-20

ELEMENTARY

A new elementary school designated E-20, located adjacent to the closed North Wake Landfill on Durant
Road in Raleigh, will be proposed for funding in the next building program. E-20 is scheduled to open in
2011. Additional funding is needed by November 2009 to support this date. This resolution is presented
to waive the traditional construction manager selection process and to select Barnhill Contracting
Company as the Construction Manager at Risk for this school. This request is in accordance with NCGS
143-64.32, which allows exemptions to the statutory selection process. The specific reason for this
exemption is this school is a re-use of the Banks Road Elementary prototype, and Barnhill has been the
construction manager for all of the previous uses of this prototype when Construction Manager at Risk
was used. Due to their prior experience, it is anticipated that this exemption will reduce cost and help
expedite the project. Staff recommends selection of Barnhill Contracting Company. Negotiations have
been completed with Barnhill Contracting Company, for the construction manager's pre-construction
services only. This contract includes reimbursable general conditions. Fiscal Implications: The total
proposed budget will be determined with the development of the next building program. The current
estimated budget is approximately $25,000,000, of which $700,000 is currently available from CIP 2006.
The remaining funds will be provided from the next building program. This contract, in the amount of
$100,000, is only for pre-construction basic services. The contract authorized by this action will be
awarded from currently available funds. Recommendation for Action: Board approval is requested.

3. SCHEMATIC DESIGN: BRYAN ROAD MIDDLE (M-12)

A new middle school designated M-12, located on Bryan Road in Garner, will be proposed for funding in
the next building program. Additional funding is needed by June 2009 to support a 2011 opening. The
schematic design was reviewed with the Systems & Facilities Committee on August 26, 2008, and the
committee recommended placing on the action agenda. This is the third re-use of this middle school
prototype. Fiscal Implications: The total proposed budget will be determined with the development of
the next building program. The current estimated budget is approximately $44,000,000, of which
$1,200,000 is currently available from the CIP 2006 early start line item. The remaining funds will be
provided from the next building program. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G. S. 143-318.11(a)(5).
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation involving Wake CARES, Inc., v. Wake County Board of Education.
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.