WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. INFORMATION

Chair's Comments
Superintendent's Comments

4. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

5. YEAR 2009 LEGISLATIVE SUMMARY

Staff will present Year 2009 Legislative Summary from the North Carolina General
Assembly. Fiscal Implications: None. Recommendation for Action: This is for
information only.

6. SAT SCORES (2008-2009) AND ADVANCED PLACEMENT UPDATE

On August 25, 2009, the Educational Testing Service (ETS) will release SAT score
information for 2008-09. For several years, students in WCPSS have achieved average
scores on the SAT that are higher than the state and national averages. This presentation
will focus on the SAT scores for WCPSS students and will also examine trends in
Advanced Placement (AP) participation and outcomes. Fiscal Implications: None.
Recommendation for Action: For Information

7. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

8. APPROVAL OF MEETING MINUTES

May 13, 2009-Finance Committee Meeting Minutes
August 5, 2009-District 4 Candidate Interview Board Meeting Minutes
August 11, 2009-Student Achievement Committee Meeting Minutes
August 18, 2009-Committee of the Whole Meeting Minutes
August 18, 2009-Board of Education Meeting Minutes

FINANCE

9. GIFTS TO THE SYSTEM

Ninety gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $110,032.00. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.

10.RENEWAL OF COVERAGE: GENERAL LIABILITY, PROFESSIONAL

LIABILITY, VEHICLE, AND UMBRELLA EXCESS INSURANCE

COVERAGE

The Wake County Public School System maintains General Liability, School District &
Educators Legal Liability, Law Enforcement Professional Liability, Vehicle Insurance, and
Umbrella Excess Insurance to limit risk of financial and physical loss of resources and
assets. Two proposals were submitted for the 2009-2010 policy period as follows:
Utica National Insurance/ScottsdaleMontgomery Insurance Company

$999,570$790,279

Fiscal Implications: Funds are available in the 2009-2010 Risk Management Budget.
Recommendation for Action: Board Approval of Montgomery Insurance Company is
requested.

FACILITIES

11.LEASE RENEWAL AGREEMENT: WAREHOUSE SPACE (BANNISTER

PROPERTIES, LLC)

Acquisition of mobile units, modular complexes, and the renovation of existing facilities
require the storage of both new and used furniture until facilities are ready for use.
Sufficient warehouse space is not available at the Rock Quarry Road Central Services
Complex. Bannister Properties, LLC, ("Bannister") is currently providing 8,100 square
feet of leased space for storage of this furniture. Terms and conditions of a Lease
Agreement have been reached with Bannister to again lease warehouse space, located at
1412 Management Way, Garner, NC, under an eight month lease beginning November 1,
2009 and ending June 30, 2010, with the possibility for a renewal thereafter. The current
lease for this space will expire October 31, 2009. Staff recommends renewing the lease for
an additional eight month term. A copy of the Lease Agreement is attached. Fiscal
implications: The 2009-2010 lease rate is $21,666.66 for the additional eight month term,
payable in a single sum at lease inception, plus utilities costs. This is the same per diem
rate as the previous year's lease. Funding is available from the 2009-2010 operating
budget. Recommendation for action: Board approval is requested.

12 DEED OF EASEMENT: CITY OF RALEIGH PUBLIC WATER SUPPLY

AND DISTRIBUTION (1551 ROCK QUARRY ROAD)

The City of Raleigh ("City") has undertaken a project to install a waterline, sewer, and re-
use waterline that cross the site of the Central Services complex at Rock Quarry Road.
The public water supply and distribution easement required upon Board property
includes 3.847 acres. Construction is scheduled for December 2009. The City will
coordinate with WCPSS staff to schedule segments of the construction around peak use
hours and to provide traffic control to further minimize traffic disturbance. Terms and
conditions have been reached regarding compensation for the acquisition of a temporary
construction easement (3,970 sq. ft.), and the acquisition and dedication of a public water
supply and distribution easement (167,567 sq. ft.). In addition, the City will install two
taps and meter boxes on the re-use waterline in a mutually agreeable location -- at no
cost -- for future use by the Board, and has agreed to waive the development fees
ordinarily associated therewith. All plant and landscape materials affected by the project
will be replaced or relocated by the City. The requested easements will not substantially
interfere with the present or future use of the property. Staff requests that Board grant
the requested easements. A copy of the Easement Plat is attached with the areas of the
easements identified thereon. Fiscal implications: The City of Raleigh will compensate
the Board in the amount of $48,407.50 for the easements. Recommendation for action:
Board approval is requested.

13.CHANGE ORDER NO. GC-14: MILLS PARK ELEMENTARY

Board approval is requested for Change Order No.GC-14 to Clancy & Theys
Construction Company for their Construction Management at Risk contract for
construction of Mills Park Elementary. This change order, a reduction in the amount of
$102,731.12, provides reconciliation of earthwork allowances for this project. Fiscal
implications: The total proposed project budget is $27,585,080, of which $745,000 is
from PLAN 2004, $330,823 is from funds passed through Wake County from the
developer in fiscal year 2004-2005, $17,892,872 is from CIP 2006, $1,728,629 is from
CIP 2006 Offsite Improvements, $1,718,579 was provided by the Town of Cary, and
$5,169,177 was provided by the developer. Recommendation for action: Board approval
is requested.

STUDENT ACHIEVEMENT

14.GRANT PROPOSALS

Competitive (#002010): Burroughs Wellcome Fund, Career Award for Science and Mathematics Teachers / Individual Schools.
Competitive (#002110): Lee Brothers, Side Kick Foundation Teacher Grant Program / Individual Schools.
Collaboration (#002210): SAS Institute, Inc., SAS inSchools, Curriculum Pathways / Centennial Campus Middle School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

15.RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

HUMAN RESOURCES

16.2009-2010 SALARY SCHEDULES

Certified and non-certified employees are not provided any salary increases for the 2009
2010 school year. Employees moving up one step on the salary schedule will receive the
same monthly or hourly amount in 2009-2010 as they received in 2008-2009, and receive a
higher local supplement percentage.
Additionally, the following are in effect for 2009-2010:
1). Certified employees who were at the highest step of the 2008-2009 salary schedule
will not receive a top of the scale bonus.
2). Substitute teacher rates remain at 2008-2009 school year levels.
3). No ABC bonus payments will be made in the fall of 2009 from meeting or exceeding
test goals in the 2008-2009 school year
4). No bonus leave provisions are included with the 2009-2010 budget
Fiscal Implications: $420,000 in local funds will be required in order to allow certified
employees to move to the higher supplement percentages at steps 5, 10, 15, 20, and 25.
This enables WCPSS to maintain a local salary supplement structure consistent with past
years and sustainable for future years. Recommendation for Action: Please approve as
presented.

POLICY

17.POLICY 1200 - DUTIES OF OFFICERS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

18.POLICY 1214 - ATTORNEY

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

19.POLICY 1300 - BOARD MEETINGS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 100 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

20.POLICY 1315 - PUBLIC HEARINGS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 1300 Board Meetings. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 1000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

21.POLICY 1316 - HEARING PANELS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 1300 Board Meetings. This policy
has been reviewed by the Policy Committee and the Committee of the Whole as a part
of the 1000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.

22.POLICY 1323 - RULES OF ORDER

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

23.POLICY 2100 - EMPLOYMENT OF THE SUPERINTENDENT

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

24.POLICY 2110 - QUALIFICATIONS OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

25.POLICY 2120 - RECRUITMENT OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

26.POLICY 2130 - ELECTION OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

27.POLICY 2140 - OATH OR AFFIRMATION OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

28. POLICY 2160 - COMPENSATION AND BENEFITS OF

SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

29. POLICY 2170 - EXPENSES OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

30. POLICY 2180 - EVALUATION OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

31. POLICY 2190 - SEPARATION OF SUPERINTENDENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2100 Employment of the
Superintendent. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

32. POLICY 2150 - JOB DESCRIPTION OF SUPERINTENDENT

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, Barnhill Contracting v. Wendell Falls, et al.

ACTION ITEMS CONT'D

HUMAN RESOURCES

33. RECOMMENDATION FOR ADMINISTRATIVE APPOINTEMENT(S)

34. CAREER STATUS

35. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.