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Board Agenda for the Week of 08/27/2001 |
OPEN SESSION - 4:00 p.m.
CALL TO ORDER
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chairman's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
PUBLIC HEARING FOR ITEMS ON THE AGENDA
CONSENT ITEMS
FACILITIES
1. Bids: Heritage Elementary (E2) Site Preparation
The approved PLAN 2000 School Building Program includes the construction of Heritage Elementary (E2). Bids for the site preparation were received on August 16, 2001. Staff and Pearce, Brinkley, Cease & Lee, PA recommend award of the site preparation contract to Thompson Contracting in the amount of $221,111. Fiscal Implications - Funding is available from the total project budget of $10,662,555 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.
2. Designer Selection: Design Package 01F
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the pre-selection committee will present recommendations for the board to select architectural firms for the following PLAN 2000 building and campus improvements projects:
Special Optional School - New School, Apex Middle School - Addition and Renovations, East Cary Middle School - Site Improvements, and Ligon Middle School - Addition and Renovations
Fiscal Implications - Design fees will be negotiated in accordance with the designer selection procedures. Recommendation for Action - Board approval is requested.
3. Utility Easement: Carroll Middle
Bellsouth Telecommunications Inc. requests an easement area approximately 30 feet by 30 feet at Carroll Middle School to install communications equipment. The easement will be located on North Brook Drive and will be fenced on three sides. An option for 180 days is requested to allow for surveying and due diligence. Fiscal Implications - Board will receive $4,000 for a
180-day option and for the easement, if the option is exercised. Recommendation for Action - Staff recommends board approval to grant BellSouth Telecommunications, Inc. a 180-day option to acquire the easement and authorization to grant the requested easement, if the option is exercised.
FINANCE
1.Contract: Contract Security Services For 2001-2003
Board approval is requested for contracted security services for the high school parking lots, various elementary schools, alternative schools, night patrol, and the Alarm Monitoring Center. Staff recommends that the Lankford Protective Services, Inc. be awarded the contract for an hourly rate of $14.38. The estimated value of this contract is approximately $675,000. Lankford will provide highly trained bicycle patrol officers who will work in conjunction with the School Resource Officers and surveillance cameras in providing a safe environment for our students and staff. Fiscal Implications: Funds are available through the proceeds of parking passes sold to high school students and through budgeted contract services funds.
2.Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Farmington Woods Elementary and Holly Springs Elementary. Fiscal Implications: These authorization forms are required for bank records.
3.Report of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all contracts and change orders for the third and fourth fiscal quarters of 2001-2002, which were approved by the administration, having a value greater than $50,000 and not over $100,000. Fiscal Implications: Not applicable.
4.Service Agreement: Daugherty Consulting
Technology Services would like to contract directly with Steve Daugherty to provide project management for several initiatives, including NCWise and Data Warehousing. Hourly rate for Mr. Daugherty's services is $110 per hour. By contracting directly with Mr. Daugherty, the hourly rate is $30 cheaper than when his services were being provided through TeleConsultants. Mr. Daugherty has a proven track record with the school system and could be a valuable asset in preparation for the future rollout of the State mandated NCWise initiative as well as research, review, development and analysis for other projects. Fiscal Implications: Funding in the amount of $220,000 is requested. Funding is available through the Technology Services Division current expense budget.
5.Service Agreement: Alliance Of Professionals And Consultants, Inc.
On June 26, 2000, the Board approved a contract with Alliance of Professionals and Consultants, Inc. (APC) to provide outsourcing services such as technical DBA, applications DBA, programming and development. These services were in relation to the implementation of the Oracle business applications. The current contract has been negotiated to provide continued support through the 2001-02 fiscal year utilizing contractors who are familiar with the system. By continuing services through APC, the hourly rate for each contractor provided is reduced which equates to an overall savings of $193,425 over the course of the contract. The contract allows for renewal of up to two consecutive one-year terms provided funding is available and services are still required. Fiscal Implications: Funding in the amount of $1,685,000 is requested. Funding is available through the Technology Services Division current expense budget.
PROGRAM
1. Grant Proposals
Continuation (#580): U.S. Department of Education, Office of Elementary and Secondary Education, Effective Alternative Strategies: Reduce Student Suspensions and Expulsions and Ensure Education Progress of Students Who Are Suspended or Expelled (Year 2 of 3) / Central Office ($596,375). Second-year funding of a three-year grant program is approved by U.S. DOE. Staff recommends that the board approve the applications.
2. National Computer Systems, Inc. (NovaNet)
NCS will provide 251 ports (connections) for the NovaNet educational software for all area high schools and all training and staff development packages, including technical and educational support and consultation. Note: The first full year of implementation of this program resulted in overall gains for students in all subject areas where it was used, with an average increase of (1) letter grade. Total cost of the contract shall not exceed $237, 195, $183,330 of which shall be paid from Safe Schools/Healthy Students Grant funds and $53,865 of which shall be paid from At Risk local funds. This is the third and concluding year for SS/HS funding of this project. Staff recommends that this contract be approved.
3. Assignment of New Subdivisions to Schools
Staff will present recommendations for the following subdivisions: Brier Creek Country Club (phase 7), Caddell Woods (phase 2), Falls River (phase 12), Lenox Gate Apartments, Merion (phase 1), and Rutledge Landing (phase 1). Transportation cost will increase due to travel distance. Other facilities related cost will be avoided. This is presented for Board approval.
POLICY
1. Nominations for Board Advisory Council
ACTION ITEMS
FACILITIES
1. Schematic Design: Salem Middle (M2)
The approved PLAN 2000 School Building Program includes the construction of Salem Middle School. Staff will present the schematic design documents for this project prepared by Cherry Huffman Architects, PA. The school design will be a reuse of the prototype designed and used for Holly Ridge Middle School. Fiscal Implications - Funding is available from the total project budget of $21,093,376, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is recommended.
2. Schematic Design: Apex Elementary Building Replacements and Renovations
The approved PLAN 2000 School Building Program includes building replacements and renovations at Apex Elementary. Staff will present schematic design documents prepared by Ramsay GMK for this project. Fiscal Implications - Funding is available from the total project budget of $11,283,615, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.
3. Schematic Design: Leesville Campus Additions and Renovations
The approved PLAN 2000 School Building Program includes additions and renovations at Leesville Middle and High. Staff will present schematic design documents prepared by The Freelon Group for this project. Fiscal Implications - Funding is available from the total project budget of $16,349,949, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is recommended.
4. Schematic Design: Millbrook Elementary Building Replacement and Renovations
The approved PLAN 2000 School Building Program includes a building replacement, building renovations, and site improvements at Millbrook Elementary. Staff will present schematic design documents prepared by Innovative Design, Inc. for this project. Fiscal Implications - Funding is available from the total project budget of $8,128,021 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is recommended.
5. Schematic Design: Project Enlightenment Addition and Renovations
The approved PLAN 2000 School Building Program includes a building addition and building renovations at the Project Enlightenment facility on Boylan Avenue. Staff will present schematic design documents prepared by The Roberts Group for this project. Fiscal Implications Funding is available from the total project budget of $5,205,103, as provided in the PLAN 2000 School. Building Program project budget. Recommendation for Action - Board approval is recommended.
PROGRAM
1. Year-Round Conversion of Stough Elementary School and Carroll Middle School
POLICY
1. Wake Technical Board of Trustees (2 appointments for consideration)
INFORMATION ITEM
PROGRAM
1. Legislative Update
Staff will present for information a legislative update. There are no fiscal implications. This is for information only.
POLICY
2. Board Advisory Councils - Topics for Study 2001-2002
§ Student Assignment Process and Communications
§ School Safety
§ Technology & Learning
§ Dress Code
§ Beyond 2003
PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.