WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 08/23/2005

OPEN SESSION

COMMITTEE OF THE WHOLE 2p.m.
Facilities - Continue Buidling Plan Assumptions
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

RECOGNITION

1. STATEWIDE AWARD, HERO TO LAW EDUCATION AWARD

Melinda Stephani, Sr. Administrator for Social Studies, has been recognized as the recipient of the first statewide award, Hero to Law Education. This award is given by the North Carolina Bar Association to an educator in the state who has significantly contributed to law related education. Ms. Susan Giamortone will make the presentation on behalf of the NC Bar Association.

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

July 12, 2005 - Committee of the Whole
July 12, 2005 - Open Meeting
August 9, 2005 - Committee of the Whole
August 9, 2005 - Open Meeting

PROGRAM

1. ASSIGNMENT OF NEW SUBDIVSIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Amber Ridge (Phase 9); Cedar Grove at Wakefield Plantation (Phase 2); and Pine Knoll Townhomes.

2. MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY HUMAN SERVICES AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

There has been a long-standing Memorandum of Understanding between these two agencies. The contract is updated and renewed annually to reflect current collaborative initiatives. Two major collaboratives include the school nursing program and the Partnership for Educational Services.

3. GRANT PROPOSALS

1. Competitive (#977): North Carolina Arts Council, Artists in Residency/Individual schools.
2. Competitive (#978): Starbucks Foundation, Opportunity Grants Basic Literacy/ Individual schools.
3. Competitive (#979): United Arts Council of Raleigh and Wake County, Artists in Residency/ Individual schools.
4. Competitive (#980): National Science Teachers Association, Toyota TAPESTRY /Individual, schools.
5. Competitive (#981): National Council of Teachers of Mathematics, Toyota TIME / Individual schools.
6. Competitive (#982): Trentini Foundation / Wake Forest area schools.
7. Competitive (#983): Wal-Mart Foundation / Individual schools.
8. Competitive (#984): Women's Sport Foundation, Go Girl Go / Individual schools.
9. Competitive (#985): North Carolina Electric Cooperative, Bright Idea / Individual schools.

10. Competitive (#986): Wake Education Partnership, Food for Thought / Individual schools.

11. Competitive (#990): Dollar General, Literacy Grants / Weatherstone Elementary Schools.
Fiscal Implications-Any required cash and / or in-kind matching contributions vary by grant program.
Recommendation for Action-Board approval is required.

FACILITIES

1. UTILITY EASEMENT: BARWELL ROAD ELEMENTARY

Construction of the new Barwell Road Elementary School requires the dedication of a 10-foot-wide underground power line easement to Progress Energy Carolinas, Inc. The easement will be provided by standard form easement documents. Staff will present actual easement and location drawing at the Board meeting. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a 10-foot-wide underground power line easement to Progress Energy Carolinas, Inc. to service the new Barwell Road Elementary School.

2. UTILITY EASEMENT - LOCKHART ELEMENTARY

In order to service temporary modular units located on the Lockhart Elementary School campus, Progress Energy Carolinas, Inc. requires a temporary 30-foot wide easement for an overhead line and a 10-foot wide easement for the underground electric line. The location of the easement is from the back of the school building, east to the service area where a new pad mounted transformer will be installed. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant Progress Energy Carolinas, Inc., a temporary easement for electrical service at Lockhart Elementary School.

3. DEDICATION OF RIGHT-OF-WAY: CARROLL MIDDLE SCHOOL

To receive permit approval from the City of Raleigh for the installation of modular classrooms at Carroll Middle School, the City of Raleigh Department of Transportation requires the dedication to the City of Raleigh of .325 acres of right of way along Six Forks Road. The additional right of way will allow for the widening of Six Forks Road. Fiscal Implications: None. Recommendation for Action Staff requests Board approval to dedicate .325 acres of right of way to the City of Raleigh along Six Forks Road.

4. PREFERRED BRANDS OF EQUIPMENT FOR CONSTRUCTION PROJECTS

N.C.G.S. 133-3 requires performance standards to be used when specifying products. The statute also allows preferred brands of equipment to be bid as an alternate on school system projects provided that the performance standards were approved by the Board. To be approved, the alternate must either provide a cost savings or maintain/improve the functioning of a process or system affected by the brand alternate. Previously, the Board has approved door hardware, kitchen equipment, HVAC controls, and stage lighting, as preferred brands. Approval is requested for specific brand alternates for security equipment as indicated on the attachment. Fiscal Implications: Additional cost, if any, for a brand alternate will be identified on the bid and will be part of the total contract that the Board awards. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: SANFORD CREEK ELEMENTARY (E-14)

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Sanford Creek Elementary School (E-14), a two-story, 655-student capacity elementary school located in Rolesville. This is the third reuse of the Brier Creek prototype. Fiscal Implications: The total proposed project budget is $18,690,416 of which $13,890,416 is currently available from PLAN 2004 School Building Program. An estimated future reallocation of $4,800,000 from Program Contingency may be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

6. DESIGN PHASE CHANGE ORDER NO. 1: ROOFING ASSESSMENTS FOR THE NEXT BUILDING PROGRAM

Enhanced Roofing Assessments are being done to confirm the scope of roof replacement projects potentially in the next bond program. Due to the need to expedite the start of the roofing assessments, a contract was entered into between the parties to cover the original scope of work (28 sites). The Design Consultant was authorized to proceed with services up to $90,176.00. This Change Order in the amount of $62,750.66 (additional 22 sites) will fully fund the remaining portion of the Roofing Assessments for the next bond program. Fiscal Implications: Funding is available from the PLAN 2004 Re-roofing Project. Recommendation for Action: Board approval is requested.

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2004-2005

To report changes in the budget resolution resulting from transactions processed during April - June 2005.
Fiscal Implications:
Adjust State Public School Fund+ $633,334
Adjust Local Current Expense Fund+ $24,157
Adjust Federal Programs Fund+ $328,769
Adjust Capital Outlay Fund+$66,914,370
Adjust Multiple Enterprise Fund+ $291,996
Net Changes+$68,192,626

2. IBM CONSOLIDATED MAINTENANCE AGREEMENT

WCPSS has had an agreement in place with IBM for the last five years, which consolidates maintenance and support for several pieces of hardware and software used in the Operations area. Having a single document allows us to better manage our resources, save money and budget accordingly. The current agreement will expire on September 1. By choosing to enter a new agreement for another five-year term, the district will realize an 8% discount off the normal annual renewal fee. Total amount required for 2005-06 will be $240,105.73, which includes a $3,150 one-time charge. Each subsequent year, the agreement will be renewed for another one-year term and will be invoiced at a discounted rate from the then current rates. Fiscal Implications: Total amount of contract over five-year term is estimated at $1,187,928.65. Amount due in 2005-06 is $240,105.73. Funding for contracted services was identified and is available in the Technology Services 2005-06 fiscal year budget.

3. RENEWAL OF NOVELL SITE LICENSE

WCPSS utilizes a network operating system licensed under a renewable School License Agreement with Novell, Inc. This software is one of our basic requirements in providing network access throughout the district. Our annual enrollment fee is calculated at $2 per license. The enrollment fee for WCPSS is reviewed each year to determine appropriate level of license and the total cost is adjusted if necessary. Renewal for 2005-06 will remain static at $200,000. Fiscal Implications: Total amount of renewal is $200,000. Funding for contracted services was identified and is available in the Technology Services 2005-06 fiscal year budget.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

A.Professional
B.Support

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. DESIGN PHASE CHANGE ORDER NO. 3: HERITAGE HIGH (H-2)

Board approval is requested for Design Phase Change Order No. 3 to LS3P/Boney. This design phase change order, in the total amount of $385,309 is due to an adjustment ($259,416) in the project schedule from the originally scheduled 2006 opening (prior to the finalization of PLAN 2004) to a 2008 or 2009 opening. The change order also addresses the fact that the current contract only authorized limited work and this change will authorize the design consultant to proceed through Construction Documents. The maximum amount to be paid to the design consultant through the preparation of Construction Documents shall be $859,709. As a result of a credit of $202,800 for previous design for a portion of the site and the coordination of the building infrastructure, a remaining balance on the existing contract of $255,000, and a $16,500 credit for the master plan for the school/park, this design phase change order is for $385,309. Fiscal Implications: The proposed project budget for Phase I (constructed with PLAN 2004 funds) is $10,600,000, of which $1,564,638 is available from PLAN 2000 Start-Up funds and $2,025,346 is from the PLAN 2004 School Building Program. An estimated future reallocation of $7,010,016 will be needed. Funds are currently available for this Design Phase Change Order.

2. SCHEMATIC DESIGN: HERITAGE HIGH (H-2)

Staff will present the schematic design documents prepared by LS3P/Boney, for the construction of the new 1663-capacity Heritage High School. In order to accommodate growth in northern Wake County, Heritage High needs to be available for students in 2008; one year earlier than currently scheduled. To accomplish this with limited funding, the project must be bid in two main phases. Phase I is the site, steel, and foundation packages; and Phase II is the remainder of construction, which will be funded from the next building program. Fiscal Implications: The proposed project budget for Phase I (constructed with PLAN 2004 funds) is $10,600,000, of which $1,564,638 is available from PLAN 2000 Start-Up funds and $2,025,346 is from the PLAN 2004 School Building Program. An estimated future reallocation of $7,010,016 will be needed. Recommendation for Action: Board approval is requested.

3. CONSTRUCTION DOCUMENTS: E9 AND E12 ELEMENTARIES ON FOREST PINES DRIVE

Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of two 655-student capacity elementary schools (two-story) on Forest Pines Drive (E9 and E12) located in Northern Wake County. This is the first and second reuse of the Brier Creek prototype. Fiscal Implications: The total proposed project budget is $35,524,986, of which $601,719 is currently available from PLAN 2000 Start-Up and $27,290,887 is from the PLAN 2004 School Building Program. An estimated future reallocation of $7,632,380 from Program Contingency will be required in recognition of escalating construction costs. Recommendation for Action: Board approval is requested.

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.

INFORMATION ITEMS

FINANCE

1.EMPLOYEE PAY STUBS

Pursuant to the Board's decision to require all employees to utilize Direct Deposit, a system has been devised to enable employees to view and print their "electronic pay stubs." Fiscal Implications: None.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.