WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

June 20, 2006 - Closed Session Minutes
July 13, 2006 - Year-Round Conversion Focus Groups Minutes
July 18, 2006 - Closed Session Minutes
August 8, 2006 - Committee of the Whole Minutes
August 8, 2006 - Board Meeting Minutes

FINANCE

1.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for June and July 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES

1. TRANSIT EASEMENT - FOREST PINES ELEMENTARY

The City of Raleigh has requested an easement for erecting and maintaining a bus shelter including related facilities. The transit easement area will measure 15 feet wide and extend 20 feet along the western right-of-way line on Forest Pines Drive. This requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2. SEWER EASEMENT - APEX HIGH

The Town of Apex has requested a public sewer easement consisting of 0.173 acres on the northwest corner of the Apex High campus along US 64 Highway. The Town will construct and maintain utility infrastructure within the sewer easement area. This requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Staff request Board approval.

3. SEWER EASEMENT - NORTH FOREST PINES/FOREST PINES ELEMENTARY

The City of Raleigh has requested a public sewer easement on the North Forest Pines/Forest Pines Elementary Schools Campus. The City of Raleigh will construct and maintain utility infrastructure within the sewer easement area. This requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

4. AGREEMENT: MASTER LEASE WITH COMARK BUILDING SYSTEMS, INC.

Staff will present a new Master Lease Agreement with Comark Building Systems, Inc. to provide more leased mobile/modular classroom units during the period from July 1, 2006 to June 30, 2012. The Board attorney has approved the form of agreement. Fiscal Implications: Funding for the setup and rental fees for these swing space units will be encumbered as part of the individual project budgets. Recommendation for Action: Board approval is requested.

5. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION FOR LACY

Resolution requests reallocation of project funds from the PLAN 2004 System Wide Project at Lacy Elementary to PLAN 2004 Lacy Elementary Start-Up and PLAN 2004 Program Contingency. The system wide project for Lacy Elementary will be incorporated into the next building program project at Lacy. This reallocation will provide design funds to begin the next project now. The total reallocation amount is $755,623. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

6.DESIGN CONSULTANT AGREEMENT: SWING SPACE FOR LACY ELEMENTARY

Negotiations have been completed with Gurel Architecture, Inc. for the design of the modular swing space on the Lacy Elementary Campus needed to accomplish the renovation project in the next building program. The form of agreement is the standard form approved by the Board Attorney. Fiscal Implications: Funding will be available in the Plan 2004 Lacy Start-Up project budget of $300,000. The project budget includes proposed compensation for the design consultant of $215,500. The reallocation of funds to this project will be considered with a separate pr�cis at this Board meeting. Recommendation for Action: Board approval is requested.

7. RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION FOR H6

Resolution requests reallocation of project funds from PLAN 2004 Program Contingency to the PLAN 2004 H6 Start-Up project. This action is needed now in order to maintain the schedule for the new 2010 opening high school. This reallocation will provide design funds and pre-construction funds. The total reallocation amount is $1,000,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

8. DESIGN CONSULTANT AGREEMENT: NEW PROTOTYPE HIGH SCHOOL (H6)

The next school building program includes the construction of two new high schools using a new prototype design. Negotiations have been completed with Cherry Huffman Architects, PA for a new prototype design. The form of agreement is the standard form approved by the Board attorney. Barnhill Contracting Company was previous selected as the construction manager for this project, and the construction manager at risk agreement is included for approval on this agenda. Fiscal Implications: The total proposed project budget is $73,276,958 of which $1,000,000 is from the PLAN 2004 School Building Program and, $72,276,958 is from the next building program. The total project budget includes total proposed compensation for the design consultant of $2,772,416. However, since the design consultant is only authorized to provide services through the Design Development Phase, this agreement is only for $693,104. The remaining amount will be authorized after passage of the next building program. Funds for this present contract are encumbered from PLAN 2004 Program Contingency. Another pr�cis at this Board meeting will reallocate these funds to this PLAN 2004 H6 Start-Up project. Recommendation for Action: Board approval is requested.

9. CONSTRUCTION MANAGER AT RISK AGREEMENT: NEW PROTOTYPE HIGH SCHOOL (H6)

The next building program includes the construction of two new high schools. Negotiations have been completed with Barnhill Contracting Company, for the construction manager's pre-construction services only. The form of agreement for Construction Management at Risk has been previously reviewed and approved by the Board. Cherry Huffman Architects, PA was previously selected as the designer for this project, and the design consultant agreement is included for approval on this agenda. Fiscal Implications: The total proposed project budget is $73,276,958, of which $1,000,000 is from the Plan 2004 School Building Program and $72,276,958 is from the next building program. The total project budget includes proposed compensation for the Construction Manager in a not to exceed amount of $360,000 for pre-construction basic services and 3.25% of the construction cost for the construction management fee. However, since the construction manager is only authorized to provide service through the Design Development Phase, the agreement is only for $120,000. The remaining amount will be authorized after the passage of the next building program. Funds for this present contract are encumbered from PLAN 2004 Program Contingency. Another pr�cis at this Board meeting will reallocate these funds to this PLAN 2004 H6 Start-Up project. Recommendation for Action: Board approval is recommended.

10. JOINT USE AGREEMENT - MIDDLE CREEK PARK (MIDDLE CREEK HIGH)

Board and the Town of Cary partnered in the purchase of property for the joint design and construction of a school and park. Land was subdivided after design, with the high school softball field incorporated with the Town's four field baseball/softball complex located on Town owned property. Town shall maintain the areas located on Town Property designated for joint use. The school shall have use of the four fields of the baseball/softball complex during the school day and priority use of the school's program field during school and non-school hours. After normal school hours and when not needed by the Board, the Town shall exercise joint use privileges to schedule the use of the school's program softball field when not needed by the Board and given the autonomy to establish rates for third party users. The term of this agreement has changed to 50 years. A separate Joint Use Agreement for the community center was approved by the Board on June 8, 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

11. JOINT USE AGREEMENT - BARWELL ROAD ELEMENTARY

The City of Raleigh provided funds to enlarge Barwell Road Elementary School's multipurpose room to a full-size gym, which was incorporated into the City's community center located adjacent to the school on City owned property. The school will schedule shared gym space during normal school hours and the City will schedule shared gym during non-school hours. The City has a first option to operate an after-school care program in the shared gym and will be allowed scheduled use of the school's multipurpose field and paved play areas until 6 P.M. on school days for the City's after-school care program. Fiscal Implications: WCPSS will provide maintenance for the playgrounds, multipurpose field with track, and the routine maintenance for the HVAC chiller and boiler located on Board Property that services the community center. The City will provide all other maintenance for the Community Center including the WCPSS physical education staff office and PE equipment storage room which are located on City Property. Recommendation for Action: Board approval is requested.

12. CONTRACT FOR LEGAL SUPPORT SERVICES

The previous year's contract for real estate related legal support services with the law firm of Boxley, Bolton, Garber & Haywood, LLP has expired and a new contract is hereby brought forth for renewal of the contractual relationship. Services will be provided as needed to support and assist in real estate matters effecting or involving real estate currently owned or leased by the Wake County Public School System, and real estate to be acquired or leased by the Wake County Public School System. The contract begins on July 1, 2006, at the conclusion of the prior year's contract. The contract is brought for Board approval in compliance with Board Policy 1214. Fiscal Implications: Compensation proposed in the Agreement is a mix of fees for services based upon an hourly rate schedule, and reimbursement of out of pocket expenses advanced by the firm. Hourly rates have been negotiated at or below the market rate for similar professional services in the area, and are at or below the rates approved for other firms currently employed by the Board. Total payments during the 2006-2007 fiscal year are estimated to be an amount not to exceed $50,000.00. Funding is available from the PLAN 2004 Phase II property acquisition project. Recommendation for Action: Staff requests Board approval.

13. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Growth and Planning Department presented recommendations for the following subdivisions on August 8, 2006: Bradley Terrace (Phase 3B); Churchill Estates (Phase 1, S 1-4); Dutchman Creek (Phase 4); Griffis Glen (Phase 2); Peakway Village (Phases 1-2); and Scotts Mill, Green (Phase 5). Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff recommends Board approval.

INSTRUCTIONAL PROGRAM

1.GRANT PROPOSALS

1.Competitive (#1079) NC Alliance for Health, Physical Education, Recreation, and Dance/Adams Elementary School.

2.Competitive (#1081): North Carolina Donors Choose/Individual schools.

3.Competitive (#1082): Starbucks Foundation Opportunity Grants, Basic Literacy/Individual schools.

4.Competitive (#1083): National Science Teachers Association, Toyota TAPESTRY/Individual schools.

5.Competitive (#1084): National Council of Teachers of Mathematics, Toyota TIME/Individual schools.

6.Competitive (#1085): Trentini Foundation/Wake Forest area schools.

7.Competitive (#1086): Wal-Mart Foundation/Individual schools.

8.Competitive (#1087): North Carolina Electric Cooperatives, Bright Ideas/Individual schools.

9.Competitive (#1088): Wake Education Partnership, Food For Thought/Individual schools.

10.Competitive (#1089): Dollar General, Literacy Grants/Individual schools.

11.Competitive (#1090): ING Northern Annuity, Unsung Heroes/Individual schools.

12.Competitive (#1091): Best Buy Foundation, Te@ch Award/Individual schools.

13.Competitive (#1092): Wake County Solid Waste Management, Feed the Bin/Individual schools.

14.Competitive (#1093): Fuquay-Varina Women's Club/Individual schools.

15.Competitive (#1094): SHOPA Foundation for Education Excellence/Individual schools.

16.Competitive (#1095): Barbara Bush Foundation, Family Literacy/Individual schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

2.MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY HUMAN SERVICES AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

There has been a long-standing Memorandum of Understanding (MOU) between these two agencies. The MOU is updated and renewed annually to reflect current collaborative initiatives. Two major collaboratives include the school nursing program and the Partnership for Educational Success. Fiscal Implications: WCPSS funds 4 of the 66 school nurses and an RN who serves as the system's health officer. Recommendation for Action: Board approval is requested.

3.AMENDMENT I TO THE CONTRACT WITH FLUENT LANGUAGE SOLUTIONS (FORMERLY NAMED INTERPRETERS, INC.)

The contract with Fluent Language Solutions provides interpreting and transliteration services. The contract with Fluent Language Solutions for 2006-07 was approved on July 20, 2006; however, the rate schedule attached to the contract has changed. The revised rate schedule is attached. Board approval is needed for the amended rate schedule. The standard hourly rate increased by $10.00, the non-standard hourly rate increased by $15.00, and the emergency/holiday rate increased by $20.00. Fiscal Implications: Total cost of the contract will remain the same. Funding is available in the Special Education Services' budget to pay for the cost of these services. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATION(S) FOR EMPLOYMENT

(a) Professional
(b)Support

BOARD ADVISORY COUNCIL NOMINATIONS

New nominations to Board Advisory Councils (see attached nomination forms). Fiscal Implications: None. Recommendation for Action: Approval of nomination.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. SCHEMATIC DESIGN: LYNN ROAD ELEMENTARY

Staff will present the schematic design documents prepared by Skinner Lamm & Highsmith Architects,
for the renovations and addition at Lynn Road Elementary. Fiscal Implications: The total proposed budget is $22,086,050, of which $1,206,943 is from the PLAN 2004 School Building Program and $20,879,107 is from the next building program. Recommendation for Action: Board approval is requested.

2. NAME SELECTION FOR NEW ELEMENTARY IN FUQUAY-VARINA (E-23)

On July 31, 2006, the Board of Education together with Wake County, acquired 53.271 acres for a new elementary school in Middle Creek Township, in Fuquay-Varina, NC. The property is at the end of Chambers Road, which runs from Fayetteville Road (Highway 401) to Old Stage Road. The property will eventually be divided into three parts: the elementary school, a community park, and an open space area. Among local residents, the subject property is located in what has long been referred to as the Banks Community or the Banks Road area. Naming of the new elementary school is now required. The names on the attachment were considered. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility "Banks Road Elementary School".

3. NAME SELECTION FOR NEW ELEMENTARY IN SOUTHERN CARY (E-26)

On or about August 4, 2006, the Board of Education acquired approximately 15.63 acres and an industrial building (containing approximately 92,000 square feet of space) formerly used as a Bespak manufacturing plant. The building will be renovated for use as an Elementary School. The property fronts on Laura Duncan Road, but has its main entrance to the school on Laurel Park Drive, which roadway also provides access to a proposed residential neighborhood adjacent to the property. Naming of the new elementary school is now required. The names on the attachment were considered. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility "Laurel Park Elementary School".

POLICY

1.POLICY 8810: AUDIT COMMITTEE

New: First Reading
Policy 8810 was written to specify the Audit Committee's purpose, membership, scope of activities, duties and responsibilities, and structure/format of meetings. The proposed policy has been presented to the Leadership and will be presented at the 8.15.06 Policy Committee. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2.POLICY 6880: PLEDGE OF ALLEGIANCE

Revised: First Reading with waiver for Second Reading
Revisions are being made to align WCPSS policy with newly ratified State legislation. As revised the new policy requires the display of United States and North Carolina flags in classrooms, the daily recitation of the Pledge of Allegiance, and that students receive instruction regarding the origins of the flags and our country's Pledge of Allegiance. The policy has also been revised to state that the "school cannot compel anyone to stand, salute, or recite the Pledge of Allegiance". Since the State law went into effect on July 12, 2006 and all LEA's must comply with its requests starting with this academic school year, staff requests approval of the policy's revisions during a First Reading and requests a waiver of Second Reading. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

3.POLICY 1322: AGENDAS

Revised: First Reading with waiver for Second Reading
The revised policy removes the word "chairman" and replaces it with "chair". Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

4.POLICY 2217: JOB DESCRIPTION OF ATTORNEY

CLOSED SESSION

�To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.ADMINISTRATIVE TRANSFER

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.