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Board Agenda for the Week of 08/17/2004 |
OPEN SESSION
CALL TO ORDER - 4:00 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public hearing will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.APPROVAL OF MEETING AGENDA
CONSENT ITEMS
FACILITIES
1. RESOLUTION: ELEMENTARY "E9" and "E14" - DESIGNER SELECTION
Resolution is presented to waive the traditional designer selection process and to select Boney, PLLC for the design of PLAN 2004 Elementaries "E9" to be located in Central Wake - Area A and "E14" to be located in Northern Wake - Area B. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Brier Creek Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Boney, PLLC. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.
2. RESOLUTION: ELEMENTARY "E12" and "E13" - DESIGNER SELECTION
Resolution is presented to waive the traditional designer selection process and to select Pearce, Brinkley, Cease & Lee, P.A. for the design of PLAN 2004 Elementaries "E12" to be located in Central Wake - Area A and "E13" to be located in Southeastern Wake - Area D. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Timber Drive Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Pearce, Brinkley, Cease & Lee, P.A. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.
3. RESOLUTION: ELEMENTARY "E15" and "E18" - DESIGNER SELECTION
Resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects, P.A. for the design of PLAN 2004 Elementaries "E15" to be located in Eastern Wake - Area F and "E18" to be located on the Holly Springs High site. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Holly Springs Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Cherry Huffman Architects, P.A. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.
4. CHANGE ORDER NO. 2: LIGON MIDDLE
On August 19, 2003 the board approved the design consultant agreement for Ligon Middle with Pearce, Brinkley, Cease, and Lee. The proposed compensation for the design consultant equaled $518,000. Contracts were issued for the design phase only for $336,700. With the approval of the PLAN 2004 School Building Program, Board approval is now requested for change order No. 2 to Pearce, Brinkley, Cease, and Lee in the amount of $181,300 for the construction administration phase of the basic contract. Approval of this change order will fully fund the design consultant agreement. Fiscal Implications: Funding is available from the total project budget of $9,105,472, of which $530,769 is from the PLAN 2000 School Building Program start-up funds and $8,574,703 is from the PLAN 2004 School Building Program.Recommendation for Action: Board approval is requested.
5. BIDS: 2004 RELOCATION OF MOBILE UNITS PACKAGE "F"
Bids for the 2004 Relocation of Mobile Units Package "F" were received on July 27, 2004. Staff and Design Development, Inc. recommend award of the single-prime contract to C. Blake Lewis in the amount of $575,000. Fiscal Implications: Funding is available from the total project budget of $2,500,000, as provided in year one of the PLAN 2004 School Building Program.Recommendation for Action: Board approval is requested.
6. BIDS: MARTIN MIDDLE MODULAR CLASSROOM UNITS
Bids for the Modular Classroom Units at Martin Middle were received on July 29, 2004. Staff and Gurel Architecture, Inc. recommend award of the single-prime contract to Resun Leasing, Inc. in the amount of $1,093,389. Fiscal Implications: Funding is available from the total project budget of $22,479,417, of which $1,157,258 is from the PLAN 2000 School Building Program and $21,322,159 is from the PLAN 2004 School Building Program. The project budget will contribute $420,325 of the cost with the balance of $673,014 being provided by the PLAN 2004 mobile relocations project. Recommendation for Action: Board approval is requested.
7. BIDS: SANDERSON HIGH ROOF REPLACEMENT
Bids for the roof replacement at Sanderson High were received on July 22, 2004. Staff and Roof Engineering, Inc. recommend award of the single-prime contract to Simon Roofing and Sheet Metal Corporation, Inc. in the amount of $173,700. Fiscal Implications: Funding is available from the total project budget of $354,200, as provided in the re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.8. BIDS: E&R AND TESTING RENOVATIONS AT CENTRAL SERVICES COMPLEX
Bids for the E&R and Testing Renovations at the Central Services complex on Rock Quarry Road were received on July 29, 2004. Staff and Gurel Architecture recommend award of the single-prime contract to Scotia Construction, Inc. in the amount of $494,000. This project will create secured storage and processing of testing materials by converting existing warehouse space into usable work areas and conditioned storage. Fiscal Implications: Funding is available from the total project budget of $570,700, of which $31,700 is from the 2003-2004 Operating Budget and $539,000 is from the 2004-2005 Operating Budget. Recommendation for Action: Board approval is requested.9. BIDS: HVAC UPGRADES & REPLACEMENTS AT PROTOTYPE ELEMENTARIES
Bids for HVAC Upgrades at Brassfield Road, Fox Road, Leadmine Road and Penny Road Elementary Schools were received on Tuesday, July 27, 2004. Staff and Dewberry recommend award of the single-prime contract to CCI Systems, Inc. in the amount of $1,665,000. The total of the low multi-prime bids was $1,682,300. Fiscal Implications: Funding is available from the total project budget of $4,454,124, of which $400,000 is from the PLAN 2000 Savings and $4,054,124 is from System Wide Improvement component of the PLAN 2004 School Building Fund. Recommendation for Action: Board approval is requested.FINANCE
1. AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Apex Middle. Fiscal Implications: These authorization forms are required for bank records.2. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for June and July 2004. Fiscal Implications: Not applicable.PROGRAM
1. GRANT PROPOSALS:
Competitive (#880): Apex, NC, Woodsmen of the World Lodge 1473 / Individual schools. Competitive (#881): General Mills Foundation, Youth Nutrition Fitness Grants, General Mills Champions / Individual schools. Competitive (#884): Keep North Carolina Clean and Beautiful Foundation / Individual schools. Competitive (#885): North Carolina Arts Council, Artists in Residency / Individual schools. Competitive (#886): Starbucks Foundation, Opportunity Grants, Basic Literacy / Individual schools. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.2. CONTRACT: WAKE COUNTY SMARTSTART, INC. (MORE AT FOUR)
The SmartStart/More at Four contract provides per pupil funds for the two Lynn Road Elementary School More at Four classrooms. These classrooms provide blended preschool services for up to 34 four-year-old students. Title I and Special Programs funds are also used to support these classrooms. This is a revenue contract for up to the amount of $117,120.00 (reimbursable). Staff recommends the Board approve this contract.3. ALTERNATIVE PRIVATE PROGRAM SERVICE FOR SPECIAL EDUCATION STUDENTS WHO HAVE BEEN LONG-TERM SUSPENDED
State and federal laws requires that students with disabilities who have been long-term suspended continue to receive a free appropriate education and related services, and access to general curriculum as determined by the IEP Team. The Life Course Academy will administer the program at their facility located at 3012 Falstaff Road, Raleigh, NC. The contract will run from August 10, 2004, through May 25, 2005. The program provides education for up to 30 long-term suspended special education students whose IEP's call for continued resource to separate services. Legally mandated core academic classes and behavioral training will be provided. Students will attend 5 days per week, 6 hours per day. Transportation will be provided by WCPSS. The Special Education Department will fund this contract in the amount of $465,750.00. Staff recommends that the Board approve the contract.4. ALTERNATIVE PRIVATE PROGRAM SERVICE FOR SPECIAL EDUCATION STUDENTS WHO HAVE BEEN IDENTIFIED AS HAVING SEVERE EMOTIONAL DISABILITIES
The Life Course Academy will administer the program at their facility located at 3012 Falstaff Road, Raleigh, NC. The contract will run from August 10, 2004, through May 25, 2005. The program provides education for up to 10 emotionally disabled students whose IEP's call for separate school services. Legally mandated core academic classes and behavioral training will be provided. Students will attend 5 days per week, 6 hours per day. Transportation will be provided by WCPSS. The Special Education Department will fund this contract in the amount of $155,250.00. Staff recommends that the Board approve the contract.HUMAN RESOURCES
1. RECOMMENDATIONS FOR EMPLOYMENT
2. REQUESTS FOR LEAVES
3. 2004-2005 SALARY SCHEDULES
ACTION ITEMS
FACILITIES
1. PLAN 2004 SCHOOL SITE DESIGNATIONS
The PLAN 2004 capital improvement program includes the construction of thirteen new schools and a pre-kindergarten center. The general locations for eleven of the new school sites and the pre-kindergarten center site were identified prior to the bond referendum, and the locations of the two remaining school were undesignated. Facilities Department and Growth Management Department staffs have collaborated on identification of the general locations for the remaining school sites. The two new school locations are indicated by the circles designated as "E17" and "E19" on the revised Plan 2004 new location map dated August 17, 2004. In addition to the two new "circles," the map reflects the relocation of the "E12" circle slightly to the north of its original location. The map reflects the following adjustments to the schedule for school openings. The changes are:E9: from 2006 to 2007E11: from 2006/7 to 2006E14: from 2008 to 2007
E15: from 2008 to 2007E16: from 2007 to 2006
Fiscal Implications: These school sites are included in the approved bond program.
Recommendation for Action: Board approval is recommended.
PROGRAM
1. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS
The staff of the Office of Growth Management presented recommendations for the following subdivisions: Bedford at Falls River (Phase 14), Old Stone Crossing, The Villages at Pear Ridge (Phases 1-6), and Edwards Mill Town homes. Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.INFORMATION ITEMS
LEGISLATIVE
1. YEAR 2004 LEGISLATIVE SUMMARY
Staff will present Year 2004 Legislative summary from the North Carolina General Assembly.Fiscal Implications-None. Recommendation for Action-This is for information only.
PROGRAM
1. EOG AND EOC TEST RESULTS FOR 2003-04 AND AYP AND ABC OUTCOMES
Composite EOG results showed little change from the previous year, with 91.1 percent of all EOG tests scoring in Level III or IV. End-of-Course test results showed higher average scale scores in 5 of 8 subjects, but little change in overall EOC proficiency, with 83.2% of EOC tests scoring in Level III or IV (using only the most recent test for each student). AYP measures showed more schools successfully meeting AYP targets, increasing from 44% of schools in 2002-03 to 72% of schools in 2003-04. Under the ABC accountability program, 56 schools were recognized as Honor School of Excellence, 8 schools were recognized as School of Excellence, 35 schools were recognized as School of Distinction, 58 schools achieved High Growth, and 48 schools achieved Expected Growth. Composite Growth at 20 schools was below the expected level. There are no fiscal implications. This item is presented as information only.CLOSED SESSION
§To consider confidential personnel information protected under G.S.115C-319.§To establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S.143-318 (a)(5).
§To consult with an attorney employed or retained by the board in order to preserve the attorney-client privilege between the attorney and the board. G.S. 143-318.11 (a)(3).
ACTIONS ITEMS (cont'd.)
HUMAN RESOURCES
1. REQUEST FOR CONTRACT RENEWAL
INFORMATION ITEMS (cont'd.)HUMAN RESOURCES
1.ADMINISTRATIVE TRANSFERS
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.