WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3.PLEDGE OF ALLEGIANCE

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6 P.M.

Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

6. May 22, 2012 - Board of Education Meeting Minutes - Recognition

FACILITIES

7. SECOND EXTENSION OF JOINT USE AGREEMENT WITH CITY OF RALEIGH

FOR ATHENS DRIVE HIGH

The Board first entered into joint use agreements (JUA) with the City of Raleigh more than
wenty years ago regarding Athens Drive High. The Board approved a new JUA for Athens Drive
High on July 12, 2011, but the JUA has yet to be presented to the Raleigh City Council for
approval. To protect the interests of the Board and to provide time for City of Raleigh to
complete its review and approval of the JUA form, Board counsel and staff recommended
approval of an extension of the JUA which was approved by the Board and City Council, and it
expired on June 3, 2012. The new JUA forms have yet to be presented to the Raleigh City
Council. On June 19, 2012 City staff presented a second contract extension for Athens Drive
High to City Council which was approved. Since which time Board Counsel learned of the
action taken and has had the opportunity to review and approve the extension document as to
form. To protect the interests of the Board and to provide additional time for the City of Raleigh
to complete its review and approval of the Board-approved JUA forms, Board counsel and staff
recommend approval of this additional contract extension for the Athens Drive High agreement
for another one-year term or until a new JUA agreement is entered into by the parties, whichever
first occurs. The proposed contract extension is attached hereto. Fiscal Implications: None.
Savings: None. Recommendation for Action: Board approval is requested.

8. CHANGE ORDERS: REINSTATE ONE ADDITIONAL DAY OF FLOOR

SWEEPING & VACUUMING PER WEEK

Prices have been negotiated with two contract vendors in the amount of $1,059,852.60 to
reinstate one additional day per week of sweeping & vacuuming floors at all of their contracted
schools, as follows: Royal Janitorial, Inc. / DBA Facilico - $756,000.00, and RTP Building
Maintenance, Inc. - $303,852.60. Changes to other contracts are being negotiated and will be
presented for approvals if required. Fiscal Implications: Funds are available in the 2012-2013
Custodial Services budget. Savings: None. Recommendation for Action: Board approval is
requested.

9. CONTRACT RENEWAL: ADA GENERAL CONTRACTING FOR

ENVIRONMENTAL & GROUNDS

The Master Job Order Contract with 39 Construction Company, LLC, for ADA-General
Contracting was bid in 2011 and approved by the Board on June 14, 2011. This contract is used
to provide accessibility improvements for special needs students. The contract allows for two
additional one-year terms at the expiration of its initial term on June 30, 2012. This contractor
has performed well during their first year and has agreed to keep the unit prices the same. The
contract amount is $250,000 with a term of July 1, 2012 to June 30, 2013. Fiscal Implications:
Funding is available from the Environmental and ADA project budget in CIP 2006. Savings:
Not applicable. Recommendation for Action: Board approval is requested.

10. SCHEMATIC DESIGN: WEST APEX HIGH (H-10)

The CIP 2006 School Building Program includes a new high school (West Apex) to be built in
Apex. The schematic design documents, prepared by Little Diversified Architectural Consulting
for the construction of West Apex High School, were presented to and approved by the Facilities
Committee on July 10, 2012, and were presented to the full Board at the August 14, 2012 Work
Session. Fiscal Implications: The proposed budget for the project is $63,999,032, which includes
an offsite improvement budget of $3,000,000. A future reallocation from Reserve will be needed
at the completion of design to fully fund this project. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

11. DESIGN PHASE CHANGE ORDER NO 1: WEST APEX HIGH (H-10)

Board approval is requested for Design Phase Change Order No. 1 to Little Diversified
Architectural Consulting for the off site design of West Apex High. The original contract was
for $2,500,000; this change to the contract, in the amount of $131,280, brings the total to
$2,631,280. The off site design includes improvements to four intersections, a waterline
extension along Humie Olive Road, and a sewer pump station. Fiscal Implications: The
proposed budget for the project is $63,999,032, which includes an offsite improvement budget
of $3,000,000. A future reallocation from Reserve will be needed to fully fund this contract and
to fund construction. Savings: Not applicable. Recommendation for Action: Board approval is
requested.

FINANCE

12. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Fuquay Varina Middle, Sanford Creek Elementary, Wake Forest Rolesville
Middle and West Lake Elementary. Fiscal Implications: These authorization forms are required
for bank records. Savings: Not Applicable. Recommendation for Action: Approval of
Authorization Forms.

13. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for June 2012. Fiscal Implications: Not
Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.

14. GIFTS TO THE SYSTEM

One hundred and eighty gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $229,078. Fiscal Implications: Not Applicable. Savings:
Not Applicable. Recommendation for Action: No Action is Required.

15. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012

To report changes in the budget resolutions resulting from transactions processed during June,
2012. Fiscal Implications:
Adjust State Public School Fund+ $1,307,950
Adjust Local Current Expense Fund- $5,079
Adjust Federal Grants Fund - State+ $49,136
Adjust Capital Outlay Fund+$44,371
Adjust Multiple Enterprise Fund+$21,530
Adjust Direct Grants Fund+$17,600
Adjust Specific Revenue Fund-$3,389,877

Net Changes-$1,954,369
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget
Resolution, administration is reporting changes in appropriations.

16. LAPTOP COMPUTER INSURANCE FUNDS

Prior to fiscal year 2003-04, Wake County Public School System collected a $25 fee from schools,
departments, or employees utilizing system-owned laptop computers in areas other than their
duty station. This fee reduced the employee deductible for stolen or vandalized laptop
computers from $2,000 to $100 and the funds generated through the program replaced laptop
computers if a loss occurred due to theft or vandalism. Due to the amount of funds available in
the program, Wake County Public School System no longer collects the fee. A balance of
$8,859.24 remains in reserved fund balance. Fiscal Implications: This request is to appropriate
$6,500 of reserved fund balance for the current year. Savings: This program provides
replacement funding to cover the balance of the property insurance deductible for stolen or
vandalized laptop computers in schools/departments. Recommendation for Action: Board
approval requested.

17. RENEWAL OF WCPSS WORKERS' COMPENSATION INSURANCE COVERAGE

Wake County Government and Wake County Public School System have partnered to determine
if cost savings can be realized through combining respective Workers' Compensation Self
Insurance Third Party Administrator coverage. Revised cost proposals for 2012-2013 were
requested from the current vendor. This will be the final renewal year of a three year contract.
Fiscal Implications: Funds are available in the 2012-2013 budget in the amount of $1,581,285.
The school system will request appropriation of funds from reserved fund balance as required to
pay claims incurred in excess of the 2012-2013 budgeted amounts. Savings: The combined cost
proposals will save the school system approximately $20,000 due to fee reductions. The
estimated market premium for a fully insured workers' compensation plan is $3.2 million
compared to the school system's proposed $1,581,285 budget for 2012-2013. Recommendation
for Action: Board approval is requested.

SCHOOL PERFORMANCE

18. CONTRACT WITH COMMUNITIES IN SCHOOLS OF WAKE COUNTY (CIS

WAKE) FOR GRADUATION COACHES

CIS Wake will work with approximately 50, Tier 2, ninth and sixth grade students at
Knightdale High School, East Wake Middle School, and Millbrook High school, targeting
those students with attendance and/or behavioral needs. Fiscal Implications: Last year's
contract cost $200,000 and remains the same for academic year 2012-2013. Savings: N/A.
Recommendation for Action: Board approval is requested.

TRANSFORMATION

19. GRANT PROPOSALS

Competitive (#03313): Lee Brothers, Side Kick Foundation Teacher Grant Program / Individual Schools.
Competitive (#03413): Fuquay-Varina Woman's Club, Teacher Mini-Grants / Individual Schools.
Competitive (#03513): National Gardening Association, Kids Gardening Grant Programs / Individual Schools.
Competitive (#03613): LEGO Group, LEGO Children's Fund Grant / Individual Schools.
Competitive (#03713): Mr. Holland's Opus Foundation / Music Grant Program / Individual Schools.
Competitive (#03813): NC Zoo, Keepers in the Classroom Grant Programs / Individual Schools.
Competitive (#03913): Knights of Columbus, Operation Lamb / Individual Schools.
Competitive (#04013): Ezra Jack Keats Foundation, Ezra Jack Keats Minigrants / Individual Schools.
Competitive (#04113): Captain Planet Foundation, Captain Planet Grant / Individual Schools.
Competitive (#04213): Dreyer's Grand Ice Cream Foundation, Foundation Grants / Individual Schools.
Competitive (#04313): Kids In Need Foundation, Kids In Need Grant Program / Individual Schools.
Competitive (#04413): Beyond Question Learning Technologies, Beyond Question Grant Program / Individual Schools.
Competitive (#04513): National Education Association (NEA) Foundation, NEA Grant Programs / Individual Schools.
Competitive (#04613): Woodmen of the World, Educational Grant / Individual Schools.
Collaborative (#04713): Institute of Education Sciences, Education Research Grant Programs / Central Services.
Competitive (#04813): North Carolina Science Teachers Association (NCSTA), NCSTA Grant Programs / Individual Schools.
Competitive (#04913): CVS, CVS Caremark Community Grants / Individual Schools.
Competitive (#05013): Melinda Gray Ardia, Environmental Foundation Grants / Individual Schools.
Competitive (#05113): IBM, IBM Grant Programs / Central Services.
Competitive (#05213): Vernier Software and Technology, Vernier/National Science Teachers Association (NSTA) Technology Awards / Individual Schools.
Competitive (#05313): Project Learning Tree� (PLT), PLT Foundation Grant Programs / Individual Schools.
Competitive (#05413): Institute of Museum and Library Services (IMLS), IMLS Grant Programs / Individual Schools.
Competitive (#05513): Qatar Foundation International (QFI), Qatar Foundation Grants / Individual Schools.
Competitive (#05613): The Beehive Collective, Placemaking Grant / Central Services.
Collaborative (#05713): US Department of Health and Human Services, Centers for Disease Control and Prevention, Community Transformation Grant (CTG) / Central Services.
Collaborative (#05813): Institute of Education Sciences, Evaluation of State and Local Education Programs and Policies / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Staff is requesting Board approval.

CHIEF OF STAFF

20. LEGAL SERVICES 2012-2013 - THARRINGTON SMITH AND HARGROVE

Legal Services for 2012-2013 - Tharrington Smith & Hargrove serves as legal counsel to the
Wake County Board of Education as circumstances and the Board's need require. Fiscal
Implications: Funding is available from the legal/contract services budget. Savings: N/A.
Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

21. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support

22. REQUEST FOR LEAVE(S)

23. 2012-2013 SALARY SCHEDULES

The 2012-2013 Salary Schedules reflect changes from final state legislation for the 2012-2013
school year and Board approved changes. These changes include the 1.2% salary increase for all
state employees and the 1% increase to the salary supplement schedule for certified employees.
Fiscal Implications: The 2012-2013 Operating Budget aligns with the 2012-2013 Salary
Schedules. Savings: N/A. Recommendation for Action: Board approval is requested.

BOARD

24. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination
forms are attached for the Board's review and consideration. Fiscal Implications:
None. Savings: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

SCHOOL PERFORMANCE

25. BOARD POLICY 5534: DUAL ENROLLMENT POLICY

Revised; First Reading
The dual enrollment policy guides students who are seeking academic credit from institutions in
collaboration with WCPSS. The existing policy lacks necessary language to recognize all current
academic opportunities accepted for credit. Staff presented the first draft of revisions to the
policy committee on May 29, 2012. Taking direction from a discussion then, staff presented
acceptable revisions to both the student achievement and policy committees at later dates for
approval. The final draft captures the needed changes for accepting credit from other agencies.
These changes are necessary for updates to the dual enrollment form used at the school level to
establish authorization for students to enroll in acceptable academic institutions other than
WCPSS. These changes are needed to be effective for the 2012-2013 school year. Fiscal
Implications: None. Savings: N/A. Recommendation for Action: Board approval is
requested.

26. MAGNET PRINCIPLES

On June 13, the Board reviewed the Magnet Principles and made suggestions for changes. Staff
has used that feedback to make changes and is bringing a recommendation for the Magnet
Principles to the Board. Fiscal Implications: None. Savings: N/A. Recommendation for
Action: Board approval is requested.

TRANSFORMATION

27. STRATEGIC PLAN FOR THE WAKE COUNTY PUBLIC SCHOOL SYSTEM

The Board of Education and Superintendent jointly discussed and revised the mission, vision
and core beliefs statements for the district at their Dec. 10th and May 22nd Board retreats and
approved them at the June 5th board meeting. The adopted statements have formed the
foundation for the district's strategic plan which has been developed and reviewed by the board
and multiple internal and external audiences. The plan will provide the direction for the district
staff to operationalize the mission, vision and core beliefs and meet our goals for increased
student achievement. Board approval of the strategic plan is requested. Fiscal Implications:
N/A. Savings: N/A. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

28. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.