|
|
| Board of Education |
Board Agenda for the Week of 08/13/2001 |
OPEN SESSION - 4:00 p.m.
CALL TO ORDER
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chairman's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
PUBLIC HEARING FOR ITEMS ON THE AGENDA
CONSENT ITEMS
MINUTES
June 21, 2001 Facilities Committee MeetingJune 25, 2001 Board Meeting
June 25, 2001 Program Committee Meeting
June 25, 2001 Board Budget Work Session
July 2, 2001 Annual Board Meeting
July 10, 2001 Board Meeting
FACILITIES
1. Bids: Cookies, Bakery Goods, Pizza, Snacks, Sanitation and Cleaning Supplies, and Paper Goods
Staff requests board approval to award food services contracts as follows: Gourmet cookies to Otis Spunkmeyer, in the amount of $111,831.30; bakery items to Interstate Brands, in the amount of $270,224; pizza to Domino's, in the amount of $642,000, Little Debbie® snacks to McKee Foods Corp., in the amount of $89,469.76, manual sanitation system supplies to Coastal Sanitary Supply Co., Inc., in the amount of $200,758.74; cleaning supplies to 1) Brame Specialty Company, in the amount of $2,215.50; 2) Calico Industries, in the amount of $38,437.85; 3) Ecolab Inc., in the amount of $13,700; 4) PFS Sales Co., in the amount of $189,582.75; and 5) PYA/Monarch, in the amount of $21,723.30; and paper/serving supplies to 1) Southeastern Paper Group, in the amount of $8,510; 2) Unisource, in the amount of $26,705.05, and 3) PYA/Monarch (trays only), in the amount of $92,540. Fiscal Implications - Funds are available in the 2001-2002 child nutrition operating budget. Recommendation for Action - Board approval is requested.
2. Bids: Technology Center Renovations - Administration Building
At the June 25, 2001 meeting, the board pre-approved issuance of notice of intent to award the contract and notice to proceed for the site improvements at 3600 Wake Forest Road, provided the bids received were within the estimated Construction Contract Award Price (CCAP) of $923,200. Bids for the Technology Center renovations were received on June 20, 2001. Staff and Davis Kane, Architects, PA recommend award of the general construction contract to Polovick Construction Co., Inc., in the amount of $212,200; mechanical contract to Watco Corporation, in the amount of $194,200; electrical contract to ANECO Electrical Construction, Inc., in the amount of $230,500, and plumbing contract to Acorn Industrial Inc., in the amount of $19,631. The total of these multi-prime bids is $656,531. The lowest single-prime bid was $674,730. Fiscal Implications - Funding is available from the total project budget of $1,200,000, including $500,000 from the annual capital outlay, category I budget and $700,000 from the Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested to award these contracts.
3. Bids: Farmington Woods Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes the addition and renovations at Farmington Woods Elementary. Bids were received on July 19, 2001. Staff and Davis Kane Architects, PA recommend award of the general construction contract to J. W. Grand, Inc. in the amount of $3,320,900; mechanical contract to Southern Piping Company in the amount of $1,235,000; electrical contract to M C Electric, Inc. in the amount of $645,600; and plumbing contract to Bolton Corporation, in the amount of $346,000. The total of these multi-prime bids is $5,547,500. The lowest single-prime bid was $5,833,400. Fiscal Implications - Funding is available from the total project budget of $8,903,977, of which $8,392,886 is from PLAN 2000 School Building Program; $334,763 from the modernization component of PLAN 2000, and $176,328 from the board-approved 1996 State Bond project budget. Recommendation for Action. Board approval is requested to award these contracts.
4. Bids: Joyner Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes the addition and renovations at Joyner Elementary. Bids for Joyner Elementary were received on August 2, 2001. Staff and Skinner, Lamm & Highsmith, PA Architects recommend award of the single-prime contractor contract to Poythress Commercial Contractors, Inc., in the amount of $6,775,600. The total for multi-prime bids was $6,694,508. Fiscal Implications - Funding is available from the total project budget of $8,792,608, as provided in the PLAN 2000 School Building Program. The total project budget consists of $8,629,863 from the PLAN 2000 School Building Program, and $162,745 from the board-approved 1996 State Bond project budget. Recommendation for Action - Board approval is requested to award these contracts.
5. Bids: Mount Vernon Facility Addition and Renovations
The approved PLAN 2000 School Building Program includes an addition and renovations at the Mount Vernon facility. Bids were received on July 12, 2001. Staff and H.S. Annis Architect, AIA recommend award of the general construction contract to Jacobsen Construction, Inc., in the amount of $1,212,859; mechanical contract to Southern Piping Company, in the amount of $337,000; electrical contract to Jones, Inc. of Wilson, in the amount of $240,100, and plumbing contract to ABC Plumbing Company, Inc., in the amount of $103,954. The total of these multi-prime bids is $1,893,913. The lowest single-prime bid was $1,951,200. Fiscal Implications - Funding is available from the total project budget of $3,119,461, of which $2,510,987 is from the PLAN 2000 School Building Program project budget; $423,359 from the modernization component of PLAN 2000; $120,000 from the environmental compliance component of PLAN 2000, and $65,115 from the board-approved 1996 State Bond project budget. Recommendation for Action - Board approval is requested to award these contracts.
6. Design Consultant Agreement: Apex Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes building addition and renovations at Apex Elementary. Negotiations have been completed with Ramsay GMK for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $11,283,615, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $619,319. Recommendation for Action - Board approval is requested.
7. Design Consultant Agreement: Fuquay-Varina Middle Addition and Renovations
The approved PLAN 2000 School Building Program includes a building addition and renovations at Fuquay-Varina Middle. Negotiations have been completed with Pearce, Brinkley, Cease & Lee, PA for the design of Fuquay-Varina Middle. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $14,518,206, as provided in the Plan 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $836,000. Recommendation for Action - Board approval is requested.
8. Design Consultant Agreement: Underwood Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes a building addition and renovations at Underwood Elementary. Negotiations have been completed with Davis Kane Architects, P.A. for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $9,576,543, of which $7,000,000 is from the PLAN 2000 School Building Program; $541,171 from Phase IIIB Building Program, $535,372 from State Bond funding; $500,000 from PLAN 2000 Code Compliance, $500,000 from PLAN 2000 Environmental Compliance, and $500,000 from PLAN 2000 Program Contingency. The total project budget includes proposed compensation for the design consultant of $571,500. Recommendation for Action - Board approval is requested.
9. Right Of Way Encroachment Agreement: Athens Drive High
The North Carolina Department of Transportation has agreed to the installation of approximately 45 linear feet of 8 inch ductile iron water main and appurtenances by the Wake County Public School System at Athens Drive High subject to the execution of a Three Party Right of Way Encroachment Agreement. The encroachment agreement will allow the completion of a fire loop system. Fiscal Implications - The cost of installation is included in the total project budget of $10,482,584. Recommendation for Action Staff requests board approval of an encroachment agreement with the N. C. Department of Transportation and the City of Raleigh to install a water main across D.O.T. and City of Raleigh property to serve Athens Drive High.
10. Utility Easement: Wildwood Forest Elementary
Carolina Power & Light Company requires a ten-foot-wide utility easement at Wildwood Forest Elementary to install a pad mounted transformer to provide electrical service to mobile units on the site. Fiscal Implications - None. Recommendation for Action - Staff recommends board approval of the easement.
FINANCE
1. Fund Balance Appropriation: 2001-02
Reallocation of the remaining fund balance appropriation of $3,607,742.59 carryover from the original allotment granted to Wake County schools in 2000-01 from the Wake County Commissioners to Technology Services budget.
1. Spreadsheet detailing the expenditures of $2,397,455.41 in school year 2000-01 is attached.
2. Spreadsheet detailing the planned expenditures of $3,607,742.59 in school year 2001-02 is attached. Fiscal Implications: An appropriation of fund balance for $3,607,742.59.
2. Fund Balance Appropriation: 2001-02
Fund balance appropriation for $439,908.96 for the carryover balance from 2000-01 for the Technology Services 1st floor renovation. Fiscal Implications: An appropriation of fund balance for $439,908.96
3. Long-Term IBM Customer Agreement: Business Recovery Services
WCPSS entered into a 5-year contract with IBM in June 1996 to provide business recovery services. Contract included assistance in preparing for and responding to a disaster. A new agreement has been drafted to provide coverage for a new 5-year term beginning September 1, 2001. This agreement includes a supplement, which extends coverage during the months of July and August allowing for transition to and approval of the new agreement. Rate for these two months is $496/month. The negotiated rate of service for the 5-year agreement will be $1,987/month. Rate includes two scheduled tests of restore services per year along with a test time allowance of 48 hours per year. Additional tests may be requested and performed at a rate of $1,192 per 8-hour block of time. Fiscal Implications: Total for term of contract is $120,212. Funding required for 2001-02 fiscal year is $20,862. Remaining allotment will be $23,844/year through 2005-06 and $3,974 required in the 2006-07 fiscal year. Funding is available through the Technology Services Division current expense budget.
4. Budget Amendments & Transfers, 2000-2001
To report changes in the budget resolution for the month of June. Fiscal Implications:
Adjust State Public School Fund+ $1,344,982
Adjust Local Current Expense Fund+ $60,583
Adjust Federal Programs Fund+ $0
Adjust Capital Outlay Fund+$8,600
Adjust Multiple Enterprise Fund- $14,250
5. Womble, Carlyle, Sandridge, & Rice Potential Conflict
Womble, Carlyle, Sandridge, & Rice have been retained to represent WCPSS in a proceeding brought by parents of a student. The firm has been asked to represent Granite State Insurance Company in a potential proceeding to obtain remission of a bond forfeiture. Because the proceeds of any forfeiture would be payable to WCPSS, the firm requests permission of WCPSS to represent Granite State. Fiscal Implications: None.
6. Fund Balance Appropriation-Oracle Implementation
To appropriate fund balance necessary to continue Oracle functional support for Human Resources and Payroll. Fiscal Implications: Fund balance appropriation in the amount of $400,000. Funds are available through the recent six million-dollar transfer from the Phase III B Building Program reserved for special projects in 2000-2001.
7. Change Order CRF1 27 HR Functional Support
Change Order CRF1a27 Payroll Functional Support
On June 26, 2000, the Board approved a fixed price contract with Oracle to provide consulting services required to complete implementation of the integrated Oracle applications. Fiscal Implications: Two change orders totaling $159,600 are requested to provide functional support during a critical go live period. CRF1 27, in the amount of $67,200, will continue to provide a resource for the functional production support. CRF1a, in the amount of $92,400, will continue to provide functional and technical support in post-production. Funds are available through the recent six million-dollar transfer from the Phase IIIB Building Program reserved in fund balance.
8. Agreements For Criminal Records Checks
HR - Employee Relations, in order to facilitate a safe learning/working environment for its students and employees, put out an RFP for pre-employment and employment criminal history screening services for all of its potential employees and others designated by WCPSS policy. The goal was to seek the most comprehensive, reliable, and efficient service at the most reasonable cost. Five companies responded. We are recommending Carolina Information, Inc - a local Wake Forest, NC company - which offered the lowest bid and will provide more comprehensive and less expensive services than companies have in the past.
In addition to Carolina Information, Inc., we are recommending agreements with City County Bureau Identification (CCBI) and State Bureau of Investigation (SBI) to provide Live Scan Service when deemed necessary. Fiscal Implications: $100,000 - currently in the 2001-2002 budget.
9. Fund Balance Appropriation
To appropriate fund balance necessary to continue project work funded from previous fiscal year. These funds are for roofing projects at Wake Forest Elementary and Rolesville Elementary.
Fiscal Implications: Appropriate fund balance in the amount of $279,518.
10. Fund Balance Appropriation
To appropriate fund balance necessary to continue special projects funded in the previous year through contributed funds. Fiscal Implications: Appropriate fund balance in the amount of $654,174.31
11. Fund Balance Appropriation
To appropriate fund balance necessary to continue project work contracted and funded from the previous fiscal year. These funds are for the construction and repair of HVAC equipment at Wendell Elementary and replacement of gymnasium bleachers at Apex Elementary.
Fiscal Implications: Appropriate fund balance in the amount of $345,000.
12.Employee/Family Dental Insurance
The Wake County Public School System (WCPSS) Dental Insurance Plan, underwritten by Reliance Standard, expires September 30, 2001. Renewal rates for continued coverage by Reliance Standard represent an increase of 12.4%. A review of the market and the renewal rates proposed by Reliance Standard result in a recommendation to maintain the current carrier. The monthly increase for employee only coverage (paid totally by WCPSS) will be $2.24. The monthly increase for employee/family coverage (paid by the employee) will be $4.53.
Fiscal Implications: Current year Dental Insurance Budget: $2,388,007. Estimated budget shortage for 2001-2002 fiscal year of $296,183 will be covered by funds available from the anticipated reduction of the retirement rate.
PROGRAM
1. Grant Proposals
Competitive (#565): U.S. Department of Education, Office of Elementary and Secondary Education, Teaching American History / Central Office ($999,847); Competitive (#576): U.S. Department of Education, Office of Elementary and Secondary Education, Arts in Education Model Development / Central Office ($999,677); Continuation (#577): Capital Area Workforce Development Board, Workforce Investment Act Youth Services (Year 2 of 2) / Phillips High School ($188,000); Competitive (#578): Wake Education Partnership, Food for Thought / Multiple applications by individual schools ($750 to $2,500 per award). Fiscal implication varies by grant. Only the Capital Area Workforce grant program requires an in-kind or cash match. Recommended that the board approve the applications.
2. Contract: White Plains Children's Center for 2001-2002
This contract is for special education and related services for children ages three through twenty. The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost not to exceed $143,633.00. Staff recommends this contract be approved.
3. Contract: Charlie Gaddy Developmental Center (UCP) for 2001-2002
This contract is for special education and related services for children ages three through twenty. The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost not to exceed $185,878.00. Staff recommends this contract be approved.
4. Contract: Learning Together, Inc. for 2001-2002
This contract is for special education and related services for children ages three through twenty. The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost not to exceed $388,654.00. Staff recommends this contract be approved.
5. Contract: Frankie Lemmon School and Developmental Center for 2001-2002
This contract is for special education and related services for children ages three through twenty. The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost not to exceed $211,225.00. Staff recommends this contract be approved.
6. Contract: Community Partnerships, Inc. for 2001-2002
This contract is for special education and related services for children ages three through twenty. The State of North Carolina provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost not to exceed $337,960.00. Staff recommends this contract be approved.
7. Contract: TLC Operations, Inc. for 2001-2002
This contract states that the State of North Carolina Provides categorical monies totaling $8,084.00 per child per year plus a one-time supply fee of $25.00 for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $6,000.00 per child per year to the center. Total cost not to exceed $419,021.00. Staff recommends this contract be approved.
8. Contract: Hilltop Home (Residential Center) for 2001-2002
This contract is for special education and related services for children ages three through twenty served in community residential centers. The State of North Carolina provides categorical monies totaling $11,886.00 per child per year plus a one-time supply fee of $25.00 for children ages three through twenty served in community residential day centers. Total cost not to exceed $214,398.00. Staff recommends this contract be approved.
9. Contract: TLC Operations, Inc. (Residential Center) for 2001-2002
This contract is for special education and related services for children ages three through twenty served in community residential centers. The State of North Carolina provides categorical monies totaling $11,886.00 per child per year plus a one-time supply fee of $25.00 for children ages three through twenty served in community residential day centers. Total cost not to exceed $154,843.00. Staff recommends this contract be approved.
10. Transportation Agreement for Parents of Exceptional Children
This agreement form is proposed for reimbursing parents who transport their exceptional children to school. Reimbursement will be based on actual mileage to and from school. Staff recommends approval of agreement form.
HUMAN RESOURCE
1. Recommendations for Administrative Appointments
See attached sheets
2. Recommendations for Employment
See attached sheets
ACTION ITEMS
FACILITIES
1. Schematic Design: Baucom Elementary Renovations
The approved PLAN 2000 School Building Program includes demolition and renovations at Baucom Elementary. Staff will present schematic design documents prepared by H.S. Annis Architects, AIA for this project. Fiscal Implications - Funding is available from the total project budget of $1,104,646 as provided in the PLAN 2000 School Building Program.
Recommendation for Action - Board approval is requested.
2. Schematic Design: East Wake High Additions and Renovations
The approved PLAN 2000 School Building Program includes additions and renovations at East Wake High. Staff will present the long range plan for this campus and the schematic design documents for this project prepared by Pearce, Brinkley, Cease & Lee, PA. Fiscal Implications -
Funding is available from the total project budget of $8,130,061, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.
3. Schematic Design: Millbrook Elementary Building Replacement and Renovations
The approved PLAN 2000 School Building Program includes building replacement and renovations at Millbrook Elementary. Staff will present schematic design documents prepared by Innovative Design, Inc. for this project. Fiscal Implications - Funding is available from the total project budget of $8,128,021 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.
4. Schematic Design: Underwood Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes addition and renovations at Underwood Elementary. Staff will present schematic design documents prepared by Davis Kane Architects, PA for this project. Fiscal Implications - Funding is available from the total project budget of $9,576,543, of which $7,000,000 is from the PLAN 2000 School Building program, $541,171 is from the Phase IIIB Building program project budget, $535,372 is from the State Bond funding, $500,000 is from the PLAN 2000 Code Compliance budget, $500,000 is from the PLAN 2000 Environmental Compliance budget and $500,000 is from the PLAN 2000 Program Contingency. Recommendation for Action - Board approval is requested.
HUMAN RESOURCES
1. Quality Workforce Recruitment and Retention Plan
2.Revised Career Teacher and School Administrator Evaluation Guidelines
INFORMATION ITEMS
PROGRAM
1. Results From EOC and EOG Reading Tests in 2001
EOC average scale scores for WCPSS students rose in seven courses, showed no change in three courses, and did not decline in any course in 2000-2001 compared to the previous year. Both the average EOG Reading Test scales score and the percentage of students scoring in Levels III and IV on the test reached new highs at all six tested grade levels in 2000-200. Although official ABC results are not yet available, the school district appears to have exceeded targets for "Exemplary" growth in reading at four of the six tested grade levels, and growth rates for students from low-income and minority families narrowed the reading achievement "gap". This item is presented for information only.
2. Assignment of New Subdivisions to Schools
The purpose of this item is to present recommendations for the following subdivisions: Bier Creek Country Club (phase 7), Caddell Woods (phase 2), Falls River (phase 12), Lenox Gate Apartments, Merion (phase 1) and Rutledge Landing (phase 1). Transportation cost will increase due to travel distance. Other facilities related cost will be avoided. This item is recommended for information.
PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA
CLOSED SESSION
To consider confidential personnel file information under G.S. 115C-319ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.