WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

FACILITIES

1. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Growth and Planning Department will present recommendations for the following subdivisions: Twelve Oaks - Phase 1A; Phase 1B; Phase 1C and Kitts Creek - Phase 1D
Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.

PROGRAM

1.USING TECHNOLOGY TO IMPROVE WRITING INSTRUCTION IN ELEMENTARY SCHOOLS

Current state of writing achievement
Writing Model overview
The role of The Writer in writing instruction
Fiscal Implications: None. Recommendation for Action: None
PUBLIC COMMENT - 4 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

May 22, 2007-Board of Education Meeting Minutes
May 22, 2007-Board of Education Closed Session Minutes
June 4, 2007-Board of Education Closed Session Minutes
June 5, 2007-Board of Education Closed Session Minutes
June 6, 2007-Board of Education Recessed Board Meeting Minutes
June 12, 2007-Facilities Committee Meeting Minutes
June 19, 2007-Board of Education Annual Meeting Minutes
June 19, 2007-Board of Education Meeting Minutes
June 19, 2007-Board of Education Closed Session Minutes
June 26, 2007-Board of Education Closed Session Minutes
July 17, 2007-Committee of the Whole Minutes
July 20, 2007-Facilities Committee Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of the Wake County Public School's General Fund, Federal/FICA Tax, Capital Outlay, Capital Improvements, Child Nutrition, Individual Schools, Federal Programs, Flexible Benefits, Transfer Account, Individual Schools Child Nutrition, ACH Payroll Settlement, Individual Schools, Worker's Comp/Payroll Deduction, Community Schools, NC401k, Wachovia Investment Account. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Wake Forest Rolesville High. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

3. RENEWAL OF NOVELL SCHOOL LICENSE AGREEMENT

WCPSS utilizes a network operating system licensed under a renewable School License Agreement with Novell, Inc. This software is one of our basic requirements in providing network access throughout the district. Our annual enrollment fee is calculated at $2 per license. The enrollment fee for WCPSS is reviewed each year to determine appropriate level of license and the total cost is adjusted if necessary. Renewal for 2007-08 will remain static at $200,000. The use of Microsoft Server 2003 at twenty-three school sites is the main factor in the level of license not requiring an increase. In the future additional school sites will convert to Microsoft Server 2003. Fiscal Implications: Total amount of renewal is $200,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Recommendation for Action: Staff is requesting Board approval of renewal.

FACILITIES

1. MEMORANDUM OF AGREEMENT FOR CONVEYANCE OF PROPERTY AND DEVELOPMENT AGREEMENT: MILLS PARK ELEMENTARY AND MIDDLE SITE (E-22/M-10)

Terms and conditions of an Agreement were previously reached with the Town of Cary and Panther Creek-Raleigh Limited Partnership to acquire and develop an elementary and middle school site on Green Level to Durham Road, Cary, NC. Execution of a Memorandum of Agreement is now required for recordation in the Office of the Register of Deeds of Wake County to serve as record notice of the terms of the agreement that survive closing. Closing of the site has occurred, and site development is underway on the elementary school site. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2. BIDS: EIGHT-CLASSROOM MODULAR UNIT FOR LEESVILLE ROAD HIGH

Bids were received on July 12, 2007 for connecting and installing all services (power, water, sewer, data, ADA access, fire protection, and security) required for permitted occupancy for an eight classroom modular unit at Leesville Road High School. Staff and H. S. Annis Architect, PA recommend award of the single-prime contract to Blake Lewis Construction in the amount of $201,653. Fiscal Implications: Funding for this contract is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

3. BIDS: EIGHT-CLASSROOM MODULAR UNIT FOR BUGG ELEMENTARY

Bids were received on July 10, 2007 for connecting and installing all services (power, water, sewer, ADA access, data, fire protection, and security) required for permitted occupancy for an eight classroom modular unit at Bugg Elementary. Staff and H. S. Annis Architect, PA recommend award of the single-prime contract to Beau Chene Company in the amount of $161,000. Fiscal Implications: Funding for this contract is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

4. BIDS: EAST WAKE MIDDLE WATER MAIN

Bids for the new water main at East Wake Middle were received on July 10, 2007. Staff and Dewberry & Davis, Inc., recommend award of the single-prime contract to Construction Supervision Services Inc. in the amount of $842,606. This project will provide city water to the school and enable the well to be abandoned. Fiscal Implications: Funding is available from the total project budget of $1,033,908, of which $783,908 is from PLAN 2004 System wide Improvement and $250,000 is from Plan 2004 Environmental Compliance. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER CM-CO-05 LAUREL PARK ELEMENTARY (E-26)

Board approval is requested for Change Order CM-CO-05 to D.H. Griffin Construction Co., LLC, for their Construction Management at Risk contract for construction of the new Laurel Park Elementary School. This change order, in the amount of $1,369,011, establishes the guaranteed maximum price (GMP) for the remaining construction work packages for this project. A list of the bid packages is attached. The total GMP for the project is $16,071,081. Fiscal Implications: The total proposed project budget is $21,113,069 of which $895,000 is from PLAN 2004 Start-UP, $20,078,513 from CIP 2006, and $139,556 from CIP 2006 Offsite Infrastructure Improvements. Recommendation for Action: Board approval is requested.

6. CHANGE ORDER CM-08: EAST GARNER ELEMENTARY

Board approval is requested for Change Order CM-08 to Barnhill Contracting Company for East Garner Elementary. This change order, a reduction of $168,456, is primarily for unused earthwork allowances. Fiscal Implications: The current project budget consists of $19,221,892, of which $19,211,892 is from PLAN 2004 and $10,000 from funds contributed by Wake County Parks & Recreation. Recommendation for Action: Board approval is requested.

7. MATERIALS TESTING SERVICES: EAST WAKE HIGH

Negotiations have been completed with S&ME, Inc. to provide construction materials testing and inspection services for East Wake High additions and renovations, in an amount not to exceed $143,000, in accordance with the Master Service Agreement for Geotechnical/Materials Testing Services and the Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total budget of $22,856,566 of which $125,000 is from PLAN 2004 Start-Up, $22,428,769 is from CIP 2006, and $302,797 from CIP 2006 Offsite Improvements. Recommendation for Action: Board approval is requested.

8. SCHEMATIC DESIGN: E-27 ELEMENTARY

Staff presented the schematic design documents to the Facilities Committee on July 24, 2007, for the construction of E-27 Elementary School located on Herbert Akins Road, Fuquay-Varina. The Facilities Committee reviewed and approved the project and directed that it be placed on the consent agenda for Board approval. Fiscal Implications: Funding is available from the total project budget of $22,991,311, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

9. SCHEMATIC DESIGN: E-30 ELEMENTARY

Staff presented the schematic design documents to the Facilities Committee on July 24, 2007, for the construction of E-30 Elementary School located approximately 1200 feet south of the intersection of Wake Road and Alston Avenue in Cary's jurisdictional limits. The Facilities Committee reviewed and approved the project and directed that it be placed on the consent agenda for Board approval. Fiscal Implications: Funding is available from the total project budget of $22,822,608, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

10. SCHEMATIC DESIGN: E-34 ELEMENTARY

Staff presented the schematic design documents to the Facilities Committee on July 24, 2007, for the construction of E-34 Elementary School located north of Poole Road, on the east side of Lake Myra, in Wendell. The Facilities Committee reviewed and approved the project and directed that it be placed on the consent agenda for Board approval. Fiscal Implications: Funding is available from the total project budget of $22,826,072, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

11. SCHEMATIC DESIGN: CHILD NUTRITION WAREHOUSE

Staff presented the schematic design documents to the Facilities Committee on July 24, 2007, for the construction of the Child Nutrition Warehouse Additions and Renovations located at the Central Services complex on Rock Quarry Road. The Facilities Committee reviewed and approved the project and directed that it be placed on the consent agenda for Board approval. Fiscal Implications: Funding is available from the total project budget of $2,778,383, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. GRANT PROPOSALS

Collaborative (#1112): Tennessee State University, Evaluation and Research Department / WCPSS Curriculum and Instruction, Elementary School Education.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

2. REQUEST FOR LEAVE(S)

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. AMENDMENT TO OFFER TO PURCHASE AND CONTRACT: NORTHWESTERN CARY AREA (E-30 NORTHERN PARCEL)

Terms and conditions of an Offer to Purchase and Contract have been reached with Alston/55, LLC, a North Carolina Limited Liability Company; Cabernet 1 Realty, LLC, a Delaware Limited Liability Company; and Harold G. Bagwell and spouse, Anna H. Bagwell, to acquire approximately 9.00 acres on and located on the western side of Alston Avenue, Cary, County of Wake, North Carolina, as one parcel of a two parcel assemblage for a new elementary school site. The subject property is a portion of Wake County PIN # 0736088344. Due to an unforeseen delay in approval of the acquisition, an Amendment to the Contract is required to extend the time for closing from July 31, 2007 to August 31, 2007, to allow additional time for review and approval of the acquisition by the Wake County Board of Commissioners. Fiscal Implications: No additional costs. Recommendation for Action: Staff requests Board approval.

2. AMENDMENT TO OFFER TO PURCHASE AND CONTRACT: NORTHWESTERN CARY AREA (E-30 SOUTHERN PARCEL)

Terms and conditions of an Offer to Purchase and Contract have been reached with Betty Lou Ferrell 2006 Grantor Retained Annuity Trust, by David Stuart Ferrell, Trustee, and Luanne Ferrell Adams, Trustee, to acquire approximately 10.63 acres on and located on the western side of Alston Avenue, Cary, County of Wake, North Carolina, as one parcel of a two parcel assemblage for a new elementary school. The subject property is a portion of Wake County PIN # 0726976362. Due to an unforeseen delay in approval of the acquisition, an Amendment to the Contract is required to extend the time for closing from July 31, 2007 to August 31, 2007, to allow additional time for review and approval of the acquisition by the Wake County Board of Commissioners. Fiscal Implications: Additional cost is estimated not to exceed $10,540, which estimate is calculated as interest on the purchase price at the prime rate of 8.25% per annum prorated for each day that the closing is delayed beyond July 1, 2007, to and including August 31, 2007, and would come from the Land Purchase component of CIP 2006. Recommendation for Action: Staff requests Board approval.

3. CHANGE ORDER GC-06: MILLS PARK ELEMENTARY (E-22)

Board approval is requested for Change Order GC-06 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of Mills Park Elementary. This change order, in the amount of $821,875, is to establish a guaranteed maximum price (GMP) for the "Release 3" package. A list of bid packages is attached. The total GMP for this project is $21,280,053. This is $1,694,998 over the project budget of $19,585,055, primarily due to site conditions and an accelerated work schedule. Efforts to reduce the cost include replacing the second and third floor brick with EFIS, changing the roofing from a combination roofing system to a pitched metal roof, and lowering the multi-purpose room height. The savings from these changes is approximately $450,000. Fiscal Implications: The total proposed project budget is $25,647,787, of which $745,000 is from PLAN 2004, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,897,874 from CIP 2006, $904,958 is from CIP 2006 Offsite Improvements, $904,957 is to be provided by the Town of Cary, and $5,169,177 is to be provided by the developer. A reallocation from CIP 2006 Program Contingency will be presented at the August 21, 2007 Board meeting to provide the additional funds. Recommendation for Action: Board approval is requested

INSTRUCTIONAL PROGRAM

1. REVIEW OF MAGNET SCHOOLS

All magnet schools were reviewed during the 2006-07 school year at the request of the Board of Education to determine how well each magnet school is aligned with the objectives set forth for Magnet Programs: 1. Reduce high concentrations of poverty; 2. Maximize use of school facilities; and 3. Provide expanded educational opportunities. A review of the data was conducted to determine how well each school currently aligns with the magnet objectives, and to determine if action steps could be taken to improve a school's alignment with the objectives. The results of the review and staff recommendations were presented to the Board of Education. Magnet program phase-out plans were developed and presented to the Board of Education Committee of the Whole. Fiscal Implications: To be determined. Recommendation for Action: This item is presented for Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.

ACTION ITEMS

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.