Board Agenda for the Week of 08/06/2002

SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments

Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order-first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

INFORMATION ITEMS

PROGRAM

1. Results From EOC and EOG Multiple-Choice Tests 2002
EOG test results for 2001-2002 showed increases at all grade levels in both reading and math. The composite percentage of all grade 3-8 EOG scores at/above grade level rose from 87.5% in 2001 to 89.4% in 2002. More than 85% of students met or exceeded grade-level standards in both reading and math at all grade levels except for Grade 6 reading. No grade level showed a decrease. Among students participating in the free-reduced lunch program, the percentage that met or exceeded grade-level standards rose an average 5.4 points in reading and 6.0 points in math. This item is presented for information only.

CONSENT ITEMS

APPROVAL OF MINUTES

February 19, 2002 - Board Meeting
March 5, 2002 - Board Meeting
March 19, 2002 - Board Meeting
April 2, 2002 - Board Meeting
May 7, 2002 - Facilities Committee
June 3, 2002 - Facilities Committee
June 25, 2002 - Facilities Committee

FACILITIES

1. Continuance of Contract: Food Service Sanitation System
Staff requests board approval to continue the contract for food service sanitation with Coastal Sanitary Supply Company in the amount of $205,941.84. Fiscal Implications - Funding is available from the 2002-2003 current expense budget. Recommendation for Action - Board approval is requested.

2. Bids: Recycling and Paper Goods
Staff requests board approval to award food services contracts as follows: Recycling to Orange Recycling in the amount of $300,000.00 and paper goods to P.F.S. Sales Co. in the amount of $300,000.00. Fiscal Implications - Funding is available from the 2002-2003 current expense budget. Recommendation for Action - Board approval is requested.

3. Bids: Processing USDA Commodities and Bread
Staff requests board approval to award food services contracts as follows: Processing ground beef to JTM, Inc., in the amount of $560,000.00; processing turkey to Zartic, Inc., in the amount of $185,000.00; processing cheese to Rich Sea Pack Corp., in the amount of $210,000.00; and bread to Franklin Baking Company in the amount of $252,910.00. Fiscal Implications - Funding is available from the 2002-2003 current expense budget. Recommendation for Action - Board approval is requested.

4. Bids: Heritage Middle Site Preparation
Pre-approval for bids was received at the June 25, 2002, board meeting. Bids for Heritage Middle School site preparation were received on July 2, 2002. Staff and Innovative Design, Inc., recommend award of the single-prime contract (base bid only) to Thompson Contracting, Inc., in the amount of $283,743.34. Fiscal Implications - Funding is available from the total project budget of $22,062,401, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

5. Annexation Petition: West Lake Middle and Elementary
In August 2000, the Town of Cary allowed the Wake County Public School System to remove West Lake Elementary from its well water supply and access public water lines installed by the Town. West Lake Middle may also access Cary's public water system with the installation of additional water lines to complete a fire loop system. By agreement, the Board of Education would file an annexation petition with the Town of Cary since the town limits are contiguous to Board property at West Lake Middle and Elementary. Fiscal Implications - Reduced utility rates, Cary fire and police protection, and other municipal services. Recommendation for Action - Staff requests board approval to file an annexation petition with the Town of Cary transferring West Lake Middle and Elementary to Cary's jurisdiction.

6. Resolution: Closing of Completed Phase IIIA and Phase IIIB Projects
Resolution requests closing project accounts for completed Phase IIIA projects to include Poe Elementary and Olive Chapel Elementary. Resolution also requests closing project accounts for completed Phase IIIB projects to include Longview, Mt. Vernon Redirectional, Phillips High, Daniels Middle, Garner High, Lincoln Heights Elementary, Baucom Elementary, Millbrook High, Reedy Creek Middle, Holly Ridge Middle, Ballentine Elementary, Phase IV AA/Wakefield Land, Brooks Elementary, Ligon Middle, Carver Elementary, Southeast Raleigh High (Stadium), Wilburn Elementary, Lockhart Elementary, Apex High, Zebulon Middle, Broughton High, and Apex Middle. Fiscal Implications - The consolidated balance after closing the accounts for these projects is $1,023,907.34. These funds will be transferred to the Program Contingency Project. Recommendation for Action - Board approval is requested.

7. Resolution: Phase IIIB Long Range Building Program Funding Reallocation
Resolution requests reallocation of project savings from the Yates Mill Elementary project in the Phase IIIB Long Range Building Program to Municipal Assessments to fund the connection costs to the Town of Cary sewer line from Yates Mill Elementary and Swift Creek Elementary. Total reallocation amount is $300,000.00. Fiscal Implications - No additional appropriation of funding is necessary. Recommendation for Action - Board approval is requested.

8. Resolution: Funding for PLAN 2000 School Building Program
Resolution requests funds for the PLAN 2000 School Building Program previously approved by the board. This request will provide the balance of funding for Environmental Compliance.
Fiscal Implications - Total of this appropriation request is $2,000,000. Appropriations for PLAN 2000 to date total $430,434,808. The total PLAN 2000 appropriations, including this request, equal $432,434,808. Recommendation for Action - Board approval is requested.

FINANCE

1. Contract: Contract Security Services For 2002-2004
Board approval is requested for contracted security services for the high school parking lots, various elementary schools, alternative schools, night patrol, and the Alarm Monitoring Center. Staff recommends that the Lankford Protective Services, Inc. be awarded the contract for an hourly rate of $14.67. The estimated value of this contract is approximately $691,000. Lankford will provide highly trained bicycle patrol officers who will work in conjunction with the School Resource Officers and surveillance cameras in providing a safe environment for our students and staff. Fiscal Implications: Funds are available through the proceeds of parking passes sold to high school students and through budgeted contract services funds.

PROGRAM

1. Contract: TLC Operations, Inc.
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $6,000.00 per child per year to the center. Total cost is not to exceed $412,552.00. Staff recommends that the board approve the contract.

2. Contract: TLC Operations, Inc. (Residential Center)
This is the fourth year that monies for Community Residential Centers has been processed through the local education agency (PRC 63). These are flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County: Tammy Lynn Center and Hilltop Home. The State of North Carolina provides categorical monies totaling $12,511.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one in residential centers. Total cost is not to exceed $162,968.00. Staff recommends that the board approve the contract.

3. Contract: Hilltop Home (Residential Center)
This is the fourth year that monies for Community Residential Centers have been processed through the local education agency (PRC 63). These are flow through funds allocated out of NC Department of Public Instruction. There are two community residential centers in Wake County: Tammy Lynn Center and Hilltop Home. The State of North Carolina provides categorical monies totaling $12,511.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one in residential centers. Total cost is not to exceed $175,504.00. Staff recommends that the board approve the contract.

4. Contract: White Plains Children's Center
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost is not to exceed $163,332.00. Staff recommends that the board approve the contract.

5. Contract: Charlie Gaddy Developmental Center (UCP)
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost is not to exceed $145,184.00. Staff recommends that the board approve the contract.

6. Contract: Learning Together, Inc.
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost is not to exceed $471,848.00. Staff recommends that the board approve the contract.

7. Contract: Frankie Lemmon School and Developmental Center
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost is not to exceed $226,850.00. Staff recommends that the board approve the contract.

8. Contract: Community Partnerships, Inc.
We have contracted with developmental day centers for over 18 years to provide special education and related services to special education students ages three to twenty-one. The State of North Carolina provides categorical monies totaling $8,709.00 per child per year plus a one-time supply fee of $25.00 for children ages three to twenty-one served in developmental day centers. The Wake County Public School System will pay a supplement of $340.00 per child per year to the center. Total cost is not to exceed $362,960.00. Staff recommends that the board approve the contract.

9. Lacy Elementary Blended Preschool
The Lacy Elementary Blended Preschool offers hearing impaired preschoolers the opportunity to learn in an environment that includes non-hearing impaired children. For the 2001-2002 school year, 4 hearing impaired and 3 non-hearing impaired children were enrolled in the morning session and 5 hearing impaired and 4 non-hearing impaired children were enrolled in the afternoon session. The program is building and is not yet to capacity (7 hearing impaired, 5 non-hearing impaired per session). Tuition for non-hearing impaired students is $150.00 per month for 4 days of preschool per week following the WCPSS school calendar. It is used to offset the increase in materials and to enhance the program. The program is a great success. Hearing impaired students in the Lacy program are showing gains attributable to their interaction with the non-hearing impaired students, and the non-hearing impaired students are gaining skills interacting with students with disabilities. Program status will be reviewed annually. There is no increase in tuition. Staff and facility costs will be approximately the same. Approve continuation of the blended program and tuition rates as outlined.

HUMAN RESOURCES

1. Recommendations for Employment

2. Requests for Leave

3. Recommendation for Administrative Appointment

ACTION ITEMS

FACILITIES

1.Schematic Design: Apex Middle Additions and Renovations
Staff will present the schematic design documents prepared by Cherry Huffman Architects, PA, for the PLAN 2000 additions and renovations at Apex Middle. Fiscal Implications - Funding is available from the total project budget of $15,814,791, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2. Construction Documents: Heritage Middle
Staff will present construction documents designed by Innovative Design for the construction of the new Heritage Middle. The design is based on the middle school prototype first constructed on the Durant Road Middle campus. Fiscal Implications - Funding is available from the total project budget of $22,062,401, as provided in the PLAN 2000 School Building Program.
Recommendation for Action - Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd)

HUMAN RESOURCES

1. Recommendation for Administrative Appointment
PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.