WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. WCPSS RAISING THE ACHIEVEMENT AND CLOSING GAPS

COMMITTEE

The WCPSS Raising Achievement and Closing Gaps Advisory Committee (co-chaired by
past PTSA Council President Derrick Byrd and Chief Academic Officer Donna Hargens
meets quarterly to review the progress of the Wake County Public School System in
raising achievement and closing gaps. The committee, composed of thirty five members,
representing diverse segments of the community, provides feedback on issues, objectives,
and action steps related to raising achievement and closing gaps. The efforts of the
committee focus on four frames:
Academic Equity and Access
Parent/Community Involvement
Teaching Diverse Populations
Literacy and Math
The committee has focused its efforts for the past two years on Family/Community
Involvement (Gail Cameron, sub-committee chair) and Teaching Diverse Populations
(Pam Bright, sub-committee chair). The committee is working to align its efforts with
other community initiatives and the State Board of Education's Advisory Commission on
Raising Achievement & Closing Gaps. WCPSS co-chair Derrick Byrd also serves on that
Commission. Fiscal Implications: None. Recommendation for Action: This item is
presented for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

July 21, 2009-Committee of the Whole Minutes
July 21, 2009-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of West Lake Elementary. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

FACILITIES

1. UTILITY EASEMENT: PROGRESS ENERGY CAROLINAS, INC. (3600

WAKE FOREST ROAD)

The State of North Carolina owns property located adjacent to 3600 Wake Forest Road
on the eastern side at 3700 Wake Forest Road. As part of the construction project
underway, a 3-phase primary power line will be installed to serve the State's building.
Progress Energy Carolinas, Inc., ("PEC") will run the new underground power line from
the Duke Raleigh Medical Center, along St. Albans Drive and then across a portion of
the Board's property to the site. PEC requires an easement to construct, relocate,
maintain, and operate electric and/or communication facilities thereon consisting of
cables, wires, underground conduits, enclosures and other pertinent facilities. The
easement to be granted is 10 feet wide by approximately 495 feet long (4950 sq. ft.) and
will allow for installation and maintenance of utility service equipment with the precise
location to be determined by mutual agreement and to be memorialized by site maps or
drawings upon installation. The utility lines will be installed using a direct bore method so
the facilities are installed underground without the need for an open cut along the
property. The requested easement will not interfere with the Wake County Public School
System's present or future use of the property. Staff requests that the Board grant PEC
the utility easement contingent upon the State receiving the approval of the
compensation amount by the Council of State and the Governor upon presentation of
the offer at their August 4, 2009 meeting. A copy of the proposed Easement and offer of
compensation letter are attached. Fiscal implications: The State of North Carolina will
compensate the Board $19,800 in consideration of the PEC easement upon approval
from the Council of State and the Governor. Recommendation for action: Board
approval is requested.

2.EASEMENT REALIGNMENT AND TERMINATION (H-7)

In December 2008, the Board purchased 88.07 acres for the future H-7 high school, of which 20.299 acres had been dedicated as a conservation easement to the Town of Cary and the Trust for Public Land by the previous owners, with the ultimate intended owner being the Clean Water Management Trust Fund. Concurrently, the Town of Cary purchased a 56.04 acre adjacent tract with the intention of developing a Town park site. As part of a master planning process, staff has collaborated with the Town of Cary to realign the conservation easement so as to better accommodate the school program elements while still meeting the needs of the Clean Water Management Trust Fund. A map depicting the conservation easement realignment is attached herewith for review. Staff recommends approval of realignment of the conservation easement as depicted on the attached map. Fiscal implications: None. Recommendation for action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. GRANT PROPOSALS

Competitive (#00810): Lowe's Toolbox for Education / Individual schools.
Competitive (#00910): Target Stores, Field Trip Grants Program / Individual Schools.
Competitive (#001010): The Dreyer's Foundation / Individual Schools.
Competitive (#001110): LEGO Children's Fund / Individual Schools.
Collaboration (#001210): North Carolina Biotechnology Center, Education Enhancement Grants / Individual Schools.
Competitive (#001310): US Department of Education, Magnet Schools Assistance Program Supplemental Funds / Central Services, Magnet Programs.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

2. PUBLIC CONSULTING GROUP, INC., MEDICAID BILLING SERVICES

The Wake County Public School System (WCPSS) has contracted with Public Consulting
Group, Inc. (PCG) for the past twelve years for the provision of Medicaid-billing
processes compliant with federal and state requirements. PCG works with the WCPSS
staff and the state Medicaid-billing agency to develop forms and reporting format and
provides training for staff. PCG will submit quarterly invoices for payment of their
$125,000.00 fees and 15% of second portion of said fees not to exceed $60,000.00.
Fiscal Implications: Contract totals $125,000.00 and $60,000.00 and will be funded by
Medicaid revenues. Recommendation for Action: Staff is requesting Board approval.

3. SANDERSON HIGH SCHOOL TRIP TO NANJING, CHINA

Participants will be eight Sanderson students (grades 10-12) and five Sanderson staff chaperons.
The group will depart from RDU on Thursday, September 10, 2009 and return on Tuesday, September 22, 2009.
Sanderson High School has established a school partnership with Zhonghua High School in Nanjing Jiangsu, China. The purpose of the student and faculty exchange is to allow the students and teachers to exchange ideas, to learn about the cultures and to experience the family life of the two countries. This exchange will also enhance the academic understanding of secondary education, school curriculum, teacher training and school management as well as foster Chinese-American friendship.
Fiscal Implications: The cost per student will be approximately $2,125.00. The total cost
will be approximately $32,625. Funds have been donated from Sanderson community
partners for scholarships and to help defray other expenses incurred within the stated
parameters of the exchange. Funds have also been provided for the cost of substitutes
for the four teachers. Recommendation for Action: This item is recommended for
consent.

POLICY

1. POLICY 1320- NOTIFICATION OF BOARD MEETINGS

Policy Revision: Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

2. POLICY 1321- BOARD MEETING PREPARATION

Policy Revision: Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

3. POLICY 1400- OFFICIAL BOARD RECORDS

Reviewed Policy with no changes - First Reading; Request Waiver of Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. No changes are being recommended.
Recommendation for Action: Staff is requesting Board approval.

4. POLICY 1500- REVIEW OF BOARD PROCEDURES/OPERATIONS

Reviewed Policy with no changes - First Reading; Request Waiver of Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. No changes are being recommended.
Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

a. Professional
b. Support

ACTION ITEMS

FACILITIES

1. IMPACT OF CAPITAL IMPROVEMENT PLAN DELAYS UPON STUDENT

ASSIGNMENT

Staff will present information projecting the impact of delayed completion of Forest
Ridge High School (H6), Rolesville Middle School (M6) and Walnut Creek
Elementary (E21). The Board of Education approved a three-year assignment plan in
February 2009 that assumed a 2011 opening for H6, M6, and E21. Current Capital
Improvement Plan expenditure plans delay those openings to 2012 for H6 and 2013
for M6 and E21, based upon funding provided by County bond sales. Fiscal
implications: More capital funding may be needed for mobile and modular
classrooms. Recommendation for action: The Board of Education will be asked to
agree to a two-year delay in implementation of assignments to Forest Ridge High,
Rolesville Middle, and Walnut Creek Elementary.

2. POLICY 7130: STUDENT SAFETY AND CONDUCT WHILE ON STUDENT

TRANSPORTATION

First Reading.
The proposed policy was reviewed by the Committee of the Whole on July 21, 2009
and by the Facilities and Operations Committee on July 14, 2009. The Transportation
Advisory Committee has reviewed and supports adoption of this policy. Fiscal
implications: The provisions of the proposed policy will not increase transportation
cost. Recommendation for action: Board receipt of first reading is recommended.

3. DELETION OF POLICY 7133: DUTIES AND RESPONSIBILITIES OF

SCHOOL BUS PASSENGERS

First Reading.
The content of Policy 7133, Duties and Responsibilities of School Bus Passengers, has
been incorporated into new Policy 7130, Student Safety and Conduct While on
Student Transportation. Accordingly, staff recommends deletion of Policy 7133.
Fiscal implications: None. Recommendation for action: Board receipt of first reading
is recommended.

4. POLICY 7155: BUS IDLING

First Reading.
The proposed policy has been re-formatted and was reviewed by the Policy
Committee on June 9, 2009 and by the Committee of the Whole on August 4, 2009.
There were no substantive changes to the existing policy. Fiscal implications: The
provisions of the proposed policy will not increase transportation cost.
Recommendation for action: Board receipt of first reading is recommended.

POLICY

1. BOARD POLICY 1324- MINUTES

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

2. BOARD POLICY 1340 BOARD STANDING COMMITTEES

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

3. BOARD POLICY 1345-BOARD COMMITTEE OPERATIONS

Policy Revision: First Reading.
The content of this policy has been placed in Policy 1340- Board Standing Committees.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval to delete this policy.

4. BOARD POLICY 1350-AD HOC COMMITTEES

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. The Policy number is being changed from 1810
to 1350 to align with the other Board Committee policies. Recommendation for Action:
Staff is requesting Board approval.

5. BOARD POLICY 1518- ADMINISTRATION IN POLICY ABSENCE

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

6. BOARD POLICY 1610 - BOARD MEMBER OPPORTUNITIES FOR

DEVELOPMENT

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

7. BOARD POLICY 1662- EXPENSES FOR MEMBERS OF THE BOARD OF

EDUCATION

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole as
a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

8.BOARD POLICY 1700- OFFICIAL SCHOOL SPOKESPERSON

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

9. BOARD POLICY 1800- BOARD ADVISORY COUNCILS

Policy Revision: First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, B.E.H. v. Wake County Board of Education, et al.

ACTION ITEMS CONT'D

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.