WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

6. APPROVAL OF MEETING MINUTES

March 1, 2011-Board of Education Meeting Minutes
May 3, 2011-Board of Education Meeting Minutes
June 21, 2011-Board of Education Work Session Minutes
July 12, 2011-Board of Education Work Session Minutes
July 13, 2011-Closed Session Minutes

FINANCE

7. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Lacy Elementary. Fiscal Implications: These authorization forms are required for
bank records. Recommendation for Action: Approval of Authorization Forms.

8. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for June 2011. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

9. GIFTS TO THE SYSTEM

Fifty-Five gifts have been donated to the Wake County Public School System. The approximate
value of the gifts is $16,760. Fiscal Implications: Not Applicable. Recommendation for Action: No
Action is Required.

10. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during June, 2011.
Fiscal Implications:
Adjust State Public School Fund+ $46,569
Adjust Local Current Expense Fund+ $1,616
Adjust Federal Grants Fund - State+ $0
Adjust Capital Outlay Fund+$0
Adjust Multiple Enterprise Fund+$148,097
Adjust Direct Grants Fund+$12,780
Adjust Other Restricted Fund+$0

Net Changes+$209,062
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

11. COMPUTER INSURANCE FUNDS

Prior to fiscal year 2003-04, Wake County Public School System collected a $25 fee from schools,
departments, or employees utilizing system-owned laptop computers in areas other than their duty
station. This fee reduced the employee deductible for stolen or vandalized laptop computers from
$2,000 to $100 and the funds generated through the program replaced laptop computers if a loss
occurred due to theft or vandalism. Due to the amount of funds available in the program, Wake
County Public School System no longer collects the fee. A balance of $11,998.59 remains in reserved
fund balance. Fiscal Implications: This request is to appropriate $10,000 of reserved fund balance
for the current year. Recommendation for Action: Board approval requested.

12. RENEWAL OF WCPSS WORKERS' COMPENSATION INSURANCE COVERAGE

Wake County Government and Wake County Board of Education requested revised cost proposals
for the 2011-2012 (second of a three-year proposal) to determine if it is advantageous to combine
marketing of self-insured workers' compensation third-party administration services. Cost proposals
for 2011-2012 produced savings in the amount of $26,000 over 2010-2011 as follows:
Lower per claim fees
Reduction in annual administrative fee
Removal of remaining transferred fee
Removal of system access fee
Fiscal Implications: Funds are available in 2011-2012 in the estimated amount of $1,488,431. We will
appropriate funds from reserved fund balance as required to pay claims incurred in excess of the
2011-2012 budgeted amounts. Recommendation for Action: Board approval is requested.

FACILITIES

13. JOINT USE AGREEMENT- SANDERSON HIGH SCHOOL

Wake County Public School System and the City of Raleigh share the use of the baseball field,
softball field, stadium, track, and tennis courts located partially or wholly on City-owned property
and the stadium, track, tennis courts, aquatic center, and parking areas located partially or wholly on
Board-owned property, since June 4, 1979. The City of Raleigh has agreed to continue this
relationship and to formally document the maintenance arrangements. The school system will be
responsible for the maintenance of the stadium, track, and parking areas at Sanderson High. The
City will be responsible for maintenance of the aquatic center, baseball field and softball field. The
Board and City will equally share the costs associated with resurfacing the tennis courts. The Board
will be responsible for scheduling all use of the stadium, track, and parking areas. The Board will
have access to the baseball field, softball field, and tennis courts during school hours and shall have
priority of scheduling the use of the baseball field, softball field, and tennis courts during non-school
hours for school events. The City will be responsible for all operations and scheduling of the aquatic
center. The term of this agreement is 25 years. Fiscal Implications: None. Recommendation for
Action: Board approval is requested.

14. BIDS: FOX ROAD ELEMENTARY ASPHALT IMPROVEMENTS

Bids were received on July 14, 2011 for the repair and installation of asphalt at Fox Road
Elementary. Staff and CLH Design, PA, recommend award of the single-prime contract to Ruston
Paving Company, Inc., in the amount of $187,250. Fiscal Implications: Funding is available from
the total budget of $74,813,687 for CIP 2006 Life-Cycle Replacement of Building Components.
Recommendation for Action: Board approval is requested.

15. FIRE DAMAGE CLEANUP AND RESTORATION FOR RAND ROAD ELEMENTARY

A fire occurred on July 19, 2011 at Rand Road Elementary causing fire damage in one room, and
smoke and water damage in eleven other rooms. Staff obtained bids and awarded a contract under
emergency provisions in order to ensure that school will be ready for students on August 1, 2011.
The contract was awarded to 39 Construction Company, LLC, in the amount of $291,756. Fiscal
Implications: Funds are presently encumbered from the Maintenance and Operations current
expense budget, however, DPI insurance will reimburse a significant amount of the cost, less a
$5,000 deductible. Recommendation for Action: Board ratification of contract is requested.

16. CONTRACT EXTENSION: TEMPORARY PERSONNEL SERVICES FOR SCHOOL

CAFETERIAS

Staff requests board approval to award a contract with Creative Staffing in the amount of $122,500,
and Advantage Staffing in the amount of $157,500, for temporary personnel for school cafeterias.
Temporary personnel will include food service assistants and cashiers. The contracted rates were
reduced by 22% for temporary service cashiers, and 15% for food service assistants for the 2011
2012 year. Fiscal Implications: Funding is available from the 2011-2012 current expense budget.
Recommendation for Action: Board approval is requested.

17. FOOD SERVICE SANITATION SYSTEM SERVICES FOR CHILD NUTRITION

Staff requests board approval to award a contract to Sanitech Systems, Inc., for foodservice
sanitation system services, in the amount of $166,993. A complete foodservice sanitation system
will include service and training to school cafeteria employees and premeasured concentrated
detergents, dispensing bottles, and related materials. Fiscal Implications: Funding is available from
the 2011-2012 current expense budget. Recommendation for Action: Board approval is
requested.

18. RECYCLING SERVICES FOR CHILD NUTRITION

Staff requests board approval to extend the contract to Grime Control Cleaning Service for
recycling services in the amount of $300,000. The work was bid in 2010 and is being extended
another year at the same rate. Recycling services will include recycling of polystyrene #6 (school
lunch trays), commingled plastic bottles, aluminum beverage containers, #10 tin cans, and
commingled mixed paper. Fiscal Implications: Funding is available from the 2011-2012 current
expense budget. Recommendation for Action: Board approval is requested.

19. USDA COMMODITY PROCESSING SERVICES: FOR CHILD NUTRITION (BEEF,

CHEESE, CHICKEN, PEANUT BUTTER, AND TOMATO PRODUCTS

Staff requests board approval for commodity food processing service contracts as follows:
Commodity processing of USDA beef to JTM Provisions Company in the amount of $470,115;
Commodity processing of USDA cheese to Land O'Lakes in the amount of $400,589.70, Tasty
Brands Foods in the amount of $433,424.44, and Rich-Sea Pak Corporation in the amount of
$200,000; Commodity processing of USDA chicken to Tyson Foods, Inc., in the amount of
$940,000; Commodity processing of USDA peanut butter to Smucker Foodservice, Inc., in the
amount of $389,445; and Commodity processing of USDA tomato products to Red Gold in the
amount of $100,000. CNS staff selects the products based on a combination of taste test results,
product yield, and cost. All the taste tests were conducted with WCPSS students at one or more
schools. Fiscal Implications: Funding is available from the 2011-2012 current expense budget.
Recommendation for Action: Board approval is requested.

STUDENT ACHIEVEMENT

20. CONTRACT WITH CIS WAKE FOR GRADUATION COACHES

For the 2011-2012 academic school year, CIS Wake will work with approximately fifty ninth and
sixth grade students at Knightdale High School, East Wake Middle School, and Millbrook High
School, targeting those students with attendance and/or behavioral needs. Fiscal Implications: This
year's contract is for three coaches at a cost of $200,000. Recommendation for Action: Board
approval is requested.

21. CONTRACT WITH INTERPRETERS UNLIMITED

Interpretation and transliteration services for classroom and extra-curricular activities for hearing
impaired students in Wake County were previously provided by Accurate Communication, Inc. As
we rebid the contract for the school year 2011-12, Interpreters Unlimited was the lowest bidder for
these services for hearing impaired students. Services provided through this contract provide
services for 28 students and include six (6) interpreter/transliterators, 75 hours of interpreting for
extracurricular activities, substitute interpreters for staff and interpreters for parents to attend IEP
meetings. Last year substitutes provided 39 days of services (253.50 hours). Fiscal Implications:
Funding in the Special Education Services' budget in the amount of $282,880 is to be used to pay
the cost of these services. Recommendation for Action: Board approval is requested.

22. GRANT PROPOSALS

Competitive (#03612): National Gardening Association, Kids Gardening Grant Programs / Individual Schools.
Competitive (#03712): Lowe's Charitable and Educational Foundation, Lowe's Toolbox for Education / Individual Schools.
Competitive (#03812): LEGO Group, LEGO Children's Fund Grant / Individual Schools.
Competitive (#03912): Mr. Holland's Opus Foundation, Music Grant Program / Individual Schools.
Competitive (#04012): NC Zoo, Keepers in the Classroom Program Grants / Individual Schools.
Competitive (#04112): Knights of Columbus, Operation Lamb / Individual Schools.
Competitive (#04212): Ezra Jack Keats Foundation, Ezra Jack Keats Minigrant / Individual Schools.
Competitive (#04312): Captain Planet Foundation, Captain Planet Grant / Individual Schools.
Competitive (#04412): Dreyer's Grand Ice Cream Foundation, Foundation Grant / Individual Schools.
Competitive (#04512): Kids In Need Foundation, Kids In Need Grant / Individual Schools.
Competitive (#04612): ING Foundation, ING Foundation Grants / Individual Schools.
Competitive (#04712): Beyond Question Learning Technologies, Beyond Question Grant Program / Individual Schools.
Competitive (#04812): National Education Association (NEA) Foundation, Student Achievement Grants / Individual Schools.
Competitive (#04912): Tool Factory & Olympus Classroom Grants, Tool Factory Podcasting Grant Program / Individual Schools.
Competitive (#05012): Turning Foundation, Classroom Improvement Technology Grant / Individual Schools.
Collaborative (#05112): University of NC at Chapel Hill, US Department of Education, Institute for Education Sciences, Special Education Research Grants / Central Services.
Competitive (#05212): Food Lion Charitable Foundation, Education Grants / Individual Schools.
Competitive (#05312): Build-A-Bear Workshop, Bear Hugs Foundation Grant / Individual Schools.
Competitive (#05412): North Carolina Science Teachers Association (NCSTA), NCSTA Grant Programs / Individual Schools.
Competitive (#05512): CVS, CVS Caremark Community Grant / Individual Schools.
Competitive (#05612): Melinda Gray Ardia, Environmental Foundation Grants / Individual Schools.
Competitive (#05712): Learn and Serve America, Youth Service America's STEMester of Service Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

BOARD

23. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested

POLICY

24. BOARD POLICY 3430- REDUCTION IN FORCE: CERTIFIED EMPLOYEES

Revised: Second Reading
This policy was presented at the Board Work Session on 7/12/11. It also was presented to the
Board for a first reading at its 7/12/11 meeting. Fiscal Implications: None. Recommendation for
Action: Board approval is requested.

HUMAN RESOURCES

25. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support

26. 2011-2012 SALARY SCHEDULES

Certified and non-certified employees are not provided any salary increases for the 2011-2012
school year. Employees moving up one step on the salary schedule will receive the same monthly or
hourly amount in 2011-2012 as they received in 2010-2011. These salary schedules have been
prepared in a manner consistent with legislation passed in the 2011 session of the North Carolina
General Assembly. Fiscal Implications: The salary schedules for 2011-2012 do not provide any
salary increases, and do not increase state, local, or federal expenditures. Recommendation for
Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

27. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

28. REDUCTION IN FORCE FOR 10-MONTH, FULL-TIME TEACHER ASSISTANT POSITIONS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.