OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3.PLEDGE OF ALLEGIANCE
4.INFORMATION
Chair's CommentsSuperintendent's Comments
Board Members' Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6 P.M.
Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
6. April 10, 2012-Board of Education Meeting Minutes
April 24, 2012-Board of Education Meeting Minutes
May 10, 2012-Student Achievement Committee Meeting Minutes
May 24, 2012-Facilities Committee Meeting Minutes
FACILITIES
7. INTERLOCAL AGREEMENT - LEASE OF FORMER A.A. THOMPSON SCHOOL
SITE FROM WAKE COUNTY
On June 19, 2012, the Board authorized staff to negotiate an agreement with Wake County foruse of the former A.A. Thompson School at 567 East Hargett Street as the site for the Wake
Young Men's Leadership Academy. Terms and conditions of an Interlocal Agreement have been
reached with Wake County. On July 2, 2012, the Wake County Board of Commissioners
approved the Interlocal Agreement and authorized the County Manager to enter into a separate
lease agreement on the property with the School Board for a term of up to Thirty (30) years at a
rate of $1.00 per year, subject to other conditions acceptable to the County Attorney. A copy of
the County-approved Interlocal Agreement is attached hereto. Fiscal Implications: Rental rate is
$1.00 per year. Savings: Not applicable. Recommendation for Action: Staff requests that Board
approve the Interlocal Agreement, and authorize the Superintendent to enter into a separate lease
agreement on the property with the County for a term of up to Thirty (30) years at a rate of $1.00
per year.
8. DESIGN CONSULTANT AGREEMENTS: PANTHER CREEK 9th GRADE CENTER
In accordance with the modified spending plan approved at the February 7, 2012 Board meeting,
projects are being planned with the available savings in CIP 2006, including the 9th Grade Center
for Panther Creek High School to be located on the future M-16 middle school site in Cary.
Negotiations have been completed with Gurel Architecture, Inc., for the design of this modular
school and with McNeely Associates, PA for the site design. The modular school design is in
accordance with the Master Mobile Classroom Design Consultant Services Agreement and the
site design is in accordance with the Master Landscape Architect Services Agreement. Fiscal
Implications: Funding is available from the $910,000 currently appropriated for the Garner and
Cary 9th Grade Center budget. This includes compensation for Gurel Architecture, Inc. in the
amount of $265,000 and for NcNeely Associates, PA in the amount of $176,900. Of these
amounts, Gurel has been compensated $5000 and McNeely $40,700 under prior contracts for
this project. Due to limited currently appropriated funds, the consultants are only authorized to
provide services through the 60% construction document phase. Therefore the contract for
Gurel Architecture, Inc. is for $140,000 and McNeely Associates, PA for $50,200. A future
reallocation from Reserve will be needed to fully fund these contracts and to fund construction.
Savings: Not applicable. Recommendation for Action: Board approval is requested.
9. RESOLUTION: FUNDING FOR MUNICIPAL COLLABORATION PROJECTS
This resolution requests an appropriation from restricted fund balance to Rolesville Middle of$44,370.92. This amount represents municipal collaboration funds that were closed into a
restricted fund balance at fiscal year end June 30, 2012, and must be reallocated for the new fiscal
year 2012 - 2013. Fiscal Implications: Total of this appropriation request is $44,370.92. Savings:
Not applicable. Recommendation for Action: Board approval is requested.
10. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS ANNUAL LEASE
Staff recommends approval of lease payments to Vanguard Modular Building Systems, totaling$756,780 for the period July 1, 2012 through June 30, 2013, in accordance with the Master Lease
Agreement approved by the Board of Education on March 6, 2012. The lease payments are for
18 existing modular buildings at 13 campuses (ten 8-classroom units, six 6-classroom units, and
two 4-classroom units). Fiscal Implications: Funding is available in the capital outlay portion of
the operating budget for 2012-2013. Savings: Not applicable. Recommendation for Action:
Board approval is requested.
11. LEASE AGREEMENT: M/SPACE HOLDINGS ANNUAL LEASE
Staff recommends approval of lease payments to M/Space Holdings, LLC, totaling $146,340 forthe period July 1, 2012 through June 30, 2013, in accordance with the Master Lease Agreement
approved by the Board of Education on March 6, 2012. The lease payments are for 3 existing
eight-classroom modular buildings at three campuses. Fiscal Implications: Funding is available
in the capital outlay portion of the operating budget for 2012-2013. Savings: Not applicable.
Recommendation for Action: Board approval is requested.
12.LEASE AGREEMENT: MODULAR SPACE CORPORATION ANNUAL LEASE
Staff recommends approval of lease payments to Modular Space Corporation, totaling $239,604for the period July 1, 2012 through June 30, 2013, in accordance with the Master Lease
Agreement approved by the Board of Education on March 6, 2012. The lease payments are for
80 existing modular buildings at 32 campuses (1 six-classroom unit, 2 two-classroom units, 2
multipurpose units, 3 restroom units, and 72 single units). Fiscal Implications: Funding is
available in the capital outlay portion of the operating budget for 2012-2013. Savings: Not
applicable. Recommendation for Action: Board approval is requested.
13.CLOSEOUT CHANGE ORDER FOR WALNUT CREEK ELEMENTARY
Board approval is requested for Change Order No. 8 to Clancy & Theys Construction Companyfor their Construction Management at Risk (CMAR) contract for Walnut Creek Elementary.
This change order, a reduction in the amount of $490,893.99, provides final reconciliation of the
remaining contractual amount and will complete this contract. The final Guaranteed Maximum
Price for this contract is $14,665,396. The CMAR contracts allow for unused construction
manager contingency funds to be credited to the construction manager as follows: 40% for
meeting substantial completion; 20% for meeting final completion; and up to 40% for meeting
specific performance measures. This construction manager met substantial and final completion
and met 94% of the performance measures. The attachments show how the unused construction
manager contingency was calculated, the process for evaluation of their performance,
and other key criteria about this contract. Fiscal Implications: Funding is available from the total
project budget of $19,325,874, of which $18,746,533 is from CIP 2006 and $579,341 is from CIP
2006 Offsite (Public) Improvements. Savings: The reallocation of $490,894 is planned to fund
the Board approved February 2012 spending plan. Recommendation for Action: Board
approval is requested.
14. SCHEMATIC DESIGN: RICHLAND CREEK ELEMENTARY (E-25)
The CIP 2006 School Building Program includes a new elementary school (Richland Creek) tobe built in Wake Forest. The schematic design documents, prepared by Small Kane Webster
Conley Architects, PA, for the construction of Richland Creek, were presented to and approved
by the Facilities Committee on June 12, 2012, and were presented to the full Board at the July
24, 2012 Work Session. Fiscal Implications: The proposed project budget is $21,553,012, which
includes an offsite improvement allowance of $1,500,000, although the scope for offsite work
has not been established yet. A future reallocation from Reserve will be needed at the
completion of design to fully fund this project. Savings: Not applicable. Recommendation for
Action: Board approval is requested.
15. APPROVAL OF CAPITAL BOND ASSUMPTIONS FOR THE NEXT CAPITAL
IMPROVEMENT PROGRAM
WCPSS and Wake County staffs have drafted proposed Capital Planning Issues, which will serveas the basis for developing the next capital improvement program (CIP). The Facilities
Committee reviewed the proposed document over several meetings this spring, and at its
meeting on June 12, 2012, approved the May 24, 2012 Capital Planning Issues document and
recommended that it be forwarded to the full Board for review and approval. At its meeting on
June 12th, the Facilities Committee approved the document with the basic text (referring to
attached document). At the Facilities Committee meeting on July 10th, the changes noted in
blue "Track Changes" text in sections 6a, 8, and 13e were proposed, but the committee did not
vote on them. In addition, staff subsequently made the deletion from the chart in section 15.
The Board reviewed the document at the work session on July 24, 2012. Fiscal Implications: To
be determined as the next CIP is developed. Savings: Not applicable. Recommendation for
Action: Staff recommends Board approval of the Capital Planning Issues, dated May 24, 2012,
with any revisions made during the Work Session. Staff further recommends that the planning
issues document be forwarded to the Board of Commissioners for their review and approval.
FINANCE
16. AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment ofmoney on behalf of Martin Middle, Olive Chapel Elementary, West Lake Middle and West
Millbrook Middle. Fiscal Implications: These authorization forms are required for bank records.
Savings: Not Applicable. Recommendation for Action: Approval of Authorization Forms.
17. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. Thesummaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for May 2012. Fiscal Implications: Not
Applicable. Savings: Not Applicable. Recommendation for Action: Not Applicable.
18. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012
To report changes in the budget resolutions resulting from transactions processed during May,2012. Fiscal Implications:
Adjust State Public School Fund+ $172,401
Adjust Local Current Expense Fund + $255,000
Adjust Federal Grants Fund - State + $5,042
Adjust Capital Outlay Fund +$0
Adjust Multiple Enterprise Fund +$59,650
Adjust Direct Grants Fund +$112,727
Adjust Specific Revenue Fund +$79,394
Net Changes +$684,214
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget
Resolution, administration is reporting changes in appropriations.
TRANSFORMATION
19. GRANT PROPOSALS
Competitive (#00113): Toshiba, American Foundation Grants / Individual Schools.Competitive (#00213): Target Stores, Field Trip Grant Program / Individual Schools.
Competitive (#00313): Belk Foundation, Foundation Grant Program / Individual Schools.
Competitive (#00413): Verizon Foundation, Verizon Foundation Grants / Individual Schools.
Competitive (#00513): Walmart Store and Sam's Club, Giving Program / Individual Schools.
Competitive (#00613): Zebulon Chamber of Commerce, School Grant Program / Individual Schools.
Competitive (#00713): Lowe's Corporation, Charitable and Educational Foundation Grants / Individual Schools.
Competitive (#00813): The Mockingbird Foundation, Inc., Mockingbird Grant Program / Individual Schools.
Competitive (#00913): WeAreTeachers, Teacher and Classroom Grants / Individual Schools.
Competitive (#01013): The Heart of America Foundation, READesign® Library Makeover Project and Books From the Heart® Grant Programs / Individual Schools.
Competitive (#01113): Digital Wish, Teacher and Classroom Grants / Individual Schools.
Competitive (#01213): Saucony, Run for Good Foundation / Individual Schools.
Competitive (#01313): Wake Electric Membership Corporation, Classroom Technology Grant Program / Individual Schools.
Competitive (#01413): Home Depot, Building Healthy Communities Grant Program / Individual Schools.
Competitive (#01513): Office Depot, Listen Learn Care / Individual Schools.
Competitive (#01613): Wake Electric Cooperative, Bright Ideas Grant Program / Individual Schools.
Competitive (#01713) DonorsChoose, Teacher Classroom Grant Program / Individual Schools.
Competitive (#01813): Bayer USA Foundation, Bayer Science an Education Foundation Grants / Central Services.
Competitive (#01913): Triangle Community Foundation (TCF), Community Grantmaking Program / Individual Schools.
Competitive (#02013): North Carolina Community Foundation (NCCF), Community Grant Programs / Individual Schools.
Competitive (#02113): American Honda Foundation, Honda Foundation Grant Program / Individual Schools.
Competitive (#02213): State of North Carolina Office of the Governor, Share Our Strength No Kid Hungry North Carolina Program / Individual Schools.
Competitive (#02313): Library of Congress, Teaching with Primary Sources (TPS) / Central Services.
Competitive (#02413): US Department of Education, Teacher Incentive Fund (TIF) / Central Services.
Competitive (#02513): GlaxoSmithKline, Corporate Grants / Central Services.
Competitive (#02613): Mimio Interactive Teaching Technologies, DYMO/Mimio Science and Math Grant / Individual Schools.
Competitive (#02713): ING Foundation, ING Foundation Grants / Individual Schools.
Competitive (#02813): Target, Undesignated Grant Program / Central Services.
Competitive (#02913): Burroughs Wellcome Fund, Science and Mathematics Grant Program / Individual Schools.
Competitive (#03013): North Carolina School Library Media Association (NCSLMA), NCSLMA Grant Programs / Individual Schools.
Contract (#03113): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Central Services.
Contract (#03213): PRC 604 - Wake County Smart Start, Supporting School Readiness Program / Central Services.
Fiscal Implications: any required cash and/or in-kind matching contributions vary by grant
program. Savings: Grant funding supplements existing resources. Recommendation for
Action: Staff is requesting Board approval.
HUMAN RESOURCES
20. RECOMMENDATION FOR EMPLOYMENT
1. Professional2. Support
3. Contract Central Services Administrator
21. REQUEST FOR LEAVE(S)
ACTION ITEMS
TRANSFORMATION
22. STRATEGIC PLAN FOR THE WAKE COUNTY PUBLIC SCHOOL SYSTEM
The Board of Education and Superintendent jointly discussed and revised the mission, visionand core beliefs statements for the district at their Dec. 10th and May 22nd Board retreats and
approved them at the June 5th board meeting. The adopted statements have formed the
foundation for the district's strategic plan which has been developed and reviewed by the board
and multiple internal and external audiences. The plan will provide the direction for the district
staff to operationalize the mission, vision and core beliefs and meet our goals for increased
student achievement. Board approval of the strategic plan is requested. Fiscal Implications:
N/A. Savings: N/A. Recommendation for Action: Board approval is requested.
23. STUDENT ASSIGNMENT PLAN POTENTIAL PLAN MODIFICATION ON HP
SEATS
Staff reviewed information with the Board during work session on projected locations ofremaining kindergarten students not yet registered on the corresponding availability of seats at
high performing schools to determine if the Board wishes to take any action. Staff recommends
potential solution number one as the best alternative for a seat allocation solution. Fiscal
Implications: N/A. Savings: N/A. Recommendation for Action: Board approval is requested.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
ACTION ITEMS CONT'D
HUMAN RESOURCES
24. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
25. ADMINISTRATIVE TRANSFER(S)
ADJOURNMENT
Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.