WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. PRELIMINARY RESULTS, 2008-2009 STUDENT EOG/EOC TESTING

Preliminary results for End of Grade and End of Course testing for 2008-09 have been
authorized for release by DPI. For most EOCs, WCPSS experienced an improvement of
between 1 percentage point and 6 percentage points in students performing at/above
grade level. The exception to this was Algebra 1, which saw a decline of just over 2
percentage points.
A larger percentage of students were successful on the EOG tests of reading and
mathematics in 2008-09 than was true in 2007-08. While the increase in percent
proficient was modest following the first administration of the tests, students who did
not earn proficient scores were allowed to re-test. The results of the re-test in both
reading and mathematics rendered an improvement of 8.5 percentage points (reading)
and 6.5 percentage points (mathematics) as compared to 2007-08, when such re-tests
were not allowed. Fiscal Implications: None. Recommendation for Action: This item is
presented for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

May 12, 2009-Student Achievement Committee Meeting Minutes
June 9, 2009-Facilities & Operations Committee Meeting Minutes
June 16, 2009-Committee of the Whole Minutes
June 16, 2009-Annual Board of Education Meeting Minutes
June 16, 2009-Board of Education Meeting Minutes
June 17, 2009-Joint Board of Education & Board of County Commissioners
Meeting Minutes

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2008-2009

To report changes in the budget resolution resulting from transactions processed during
April -June, 2009. Fiscal Implications:
Adjust State Public School Fund- $ 4,092,359
Adjust Local Current Expense Fund- $996,933
Adjust Federal Programs Fund+ $23,534,663
Adjust Capital Outlay Fund+$2,484,001
Adjust Multiple Enterprise Fund+ $1,107,110
Adjust Direct Grant Fund+$404,929
Net Changes + $ 22,441,411
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

2. RENEWAL OF ADMINISTRATIVE ASSISTANTS, LTD. (AAL)

MAINTENANCE AGREEMENT

WCPSS has an agreement with AAL to provide maintenance and support of the Esis
software used for NCWISE. WCPSS has been utilizing AAL support services directly
since 2003 when the district became its own data center. Cost of maintenance last year
was $179,055.20. Cost to renew maintenance for the 2009-10 fiscal year was negotiated to
remain static at $179,055.20. Fiscal Implications: Total amount of renewal is
$179,055.20. Funding for contracted services was identified and planned for in the
Technology Services 2009-10 budget. Recommendation for Action:
Staff is requesting Board approval of the renewal.

3. RENEWAL OF NOVELL SCHOOL LICENSE AGREEMENT

WCPSS utilizes a network operating system licensed under a renewable School License
Agreement with Novell, Inc. This software is currently one of our basic requirements in
providing network access throughout the district. This year's enrollment fee increased to
$2.25 per license and is based on the number of students enrolled at schools running
Novell. The enrollment fee is reviewed each year to determine appropriate level of
license and the total cost is adjusted if necessary. Last year the license fee was $230,000.
This year the fee is increasing to $240,750 due to the increase in the cost of each license.
Renewal will run through July 2010. Fiscal Implications: Total amount of renewal is
$240,750. Funding for contracted services was identified and planned for in the
Technology Services 2009-10 budget. Recommendation for Action: Staff is requesting
Board approval for renewal.

4. GIFTS TO THE SYSTEM

One-hundred and sixty-five gifts have been donated to the Wake County Public School
System. The approximate value of the gifts is $63,955.00. Fiscal Implications: Not
applicable. Recommendation for Action: No action is required.

5. WAKE COUNTY SERVICE AGREEMENT FOR ATHENS DRIVE PUBLIC

LIBRARY

The Wake County Public School System and Wake County Public Library System have a
long and mutually beneficial relationship with the Public Library located at Athens Drive
High School.
The Wake County Service Agreement provides for reimbursement to the Wake County
Public School System of salaries and benefits for Athens Drive Public Library staff for
2009-10.The agreement provides for funding not to exceed $180,000. It has been
confirmed that associated staff salary and benefits will not exceed this amount. The service agreement details how Athens Drive Public Library expenses are to be managed and also includes a change in library hours for 2009-10. New hours are:
Monday-Thursday - 10:00 am - 8:00 pm
Friday 10:00 - am - 6:00 pm
Saturday 10:00 am - 2:00 pm
Sunday - closed
Fiscal Implications: Funding for Athens Drive Public Library staff, not to exceed
$180,000, is provided by this agreement. Recommendation for Action: Board approval is
requested.

FACILITIES

1. EQUIPMENT PURCHASE FROM APEX ELEMENTARY FUND

In 1991 the Board accepted a gift from an anonymous donor of 6.261 acres of land
located at McGregor Park, Cary, North Carolina. The terms of the gift required that the
net proceeds from the sale be used for the capital needs of Apex Elementary. Real Estate
Services handled the surplus property sale and a Special Anonymous Gift Fund was
established in 1999, which accrues interest annually. Apex Elementary School's most
recent use of the fund was in 2008 when $185,771.02 was used for the purchase of
equipment to enhance and update the school's technology educational program. Apex
Elementary is now requesting $66,551.87 for the purchase of additional electronic
educational equipment including 16 adjustable interactive boards with mounts, 6
multimedia data projectors, 6 document cameras, 2 wireless interactive mini-boards, and
2 hubs needed for the interactive mini-boards. Fiscal implications: Disbursement of
$66,551.87 from the Anonymous Gift Fund balance of $162,588.08 will leave a balance
of $96,036.21. Recommendation for action: Board approval is requested.

2. LEASE: APPROPRIATION OF FUND BALANCE FOR CORNING ROAD,

LLC (CROSSROADS ADMINISTRATION BUILDING)

On or about June 30, 2009, funds in the amount of $38,218.59 were reserved in fund
balance for the purpose of satisfying a payment demand made by Corning Road, LLC
("Corning"), the original landlord of the administration building commonly known as
"Crossroads", for additional 2007 common area maintenance charges. Corning
demanded a payment of $33,902.39. Staff reviewed the payment demand and disagreed
with the amount. Staff, together with real estate counsel, is in the process of finalizing
negotiations with the landlord's counsel. The contested amount is $33,902.39, which
does not include late fees or finance charges, if any. Excess funds totaling $38,218.59
were reserved to cover these fees, if necessary. For the 2009-2010 fiscal year, it is
requested that these reserved funds be appropriated within the budget fund balance for
payment of the final negotiated figure. A copy of the demand letter and budget code
encumbrance report is attached. Fiscal implications: Funding of $38,218.59 is available
from fiscal year 2008-2009 restricted fund balance. Recommendation for action: Board
approval is requested.

3. REQUEST TO DECLARE LAND SURPLUS: A PORTION OF THE GREEN

HOPE ELEMENTARY CAMPUS

The Board of Education owns 17.77 acres of land on Louis Stephens Road upon which
Green Hope Elementary School is located, and which is more particularly described as
having Wake County PIN # 0744-17-5120. The property includes an unusable tract of
approximately 0.3 acres, the precise area of which shall be confirmed by survey, which is
separated from the main site by Louis Stephens Road. The limited size, shape, and
location prohibit cost effective school uses. An aerial photo and survey excerpt are
attached hereto which depict and identify the subject property. Staff requests that the
Board of Education declare the subject property as surplus. Fiscal implications: Upon
approval from the Board of Education, staff will dispose of the property per Board
Policy 7250. Recommendation for action: Board approval is requested.

4. REQUEST TO DECLARE LAND SURPLUS: A PORTION OF THE

HERITAGE HIGH CAMPUS

The Board of Education owns 106.56 acres of land on Forestville Road in Wake Forest
upon which Heritage High School is located, and which is more particularly described as
having Wake County PIN # 1749.01-47-7665. The property includes an unusable 12.722
acre tract, the precise area of which has been confirmed by survey, which is separated
from the main body of the tract by Foundation Drive. Its limited size, shape, and
location prohibit cost effective school uses. A survey excerpt is attached hereto which
depicts and identifies the subject property as "Lot 2." Staff requests that the Board of
Education declare the subject property as surplus. Fiscal implications: Upon approval
from the Board of Education, staff will dispose of the property per Board Policy 7250.
Recommendation for action: Board approval is requested.

5. REQUEST TO DECLARE LAND SURPLUS: A PORTION OF THE KNIGHTDALE HIGH CAMPUS

The Board of Education owns 85.09 acres of land on Old Knight Road and Horton Road in Knightdale upon which Knightdale High School is located, and which is more particularly described as having Wake County PIN # 1755-50-1353. The property includes an unusable 2.53 acre tract, of which 0.46 acres lie within the right-of-way of Old Knight Road (leaving 2.07 acres as useable), which is separated from the main site by Old Knight Road. The limited size, shape, and location prohibit cost effective school uses. An aerial photo and survey excerpt are attached hereto which depict and identify the subject property. Staff requests that the Board of Education declare the subject property as surplus. Fiscal implications: Upon approval from the Board of Education, staff will dispose of the property per Board Policy 7250. Recommendation for action: Board approval is requested.

6. REQUEST TO DECLARE LAND SUPRLUS: A PORTION OF THE WASHINGTON ELEMENTARY CAMPUS

The Board of Education owns 23.60 acres of land on Fayetteville Street and bounded by South Dawson Street and South McDowell Street, upon which Washington Elementary School is located, and which is more particularly described as having Wake County PIN # 1703-53-2989. The property includes an unusable tract of approximately 0.92 acres, the precise area of which shall be confirmed by survey, which is separated from the main body of the tract by South Dawson Street and South McDowell Street. The limited size, shape, and location of the tract, together with the encumbrances by streams, flood plains, and existing easements, together prohibit cost effective school uses. In addition to the 0.92 acre portion, there are two adjacent areas of property in which The Board of Education may have an ownership interest - one by virtue of the possible abandonment of an adjacent street (0.04 acres) and one by virtue of conflicting legal descriptions within the chain-of-title of the subject property and adjacent tracts (0.07 acres). An aerial photo and survey excerpt are attached hereto, which depict and identify the subject property. Staff requests that the Board of Education declare as surplus the subject property, together with such rights as it may have, if any, in the additional adjacent areas. Fiscal implications: Upon approval from the Board of Education, staff will dispose of the property per Board Policy 7250. Recommendation for action: Board approval is requested.

7. OPTION FOR ACQUISITION OF EASEMENT: BELLSOUTH TELECOMMUNICATIONS, INC., D/B/A AT&T NORTH CAROLINA (LYNN ROAD ELEMENTARY)

BellSouth Telecommunications, Inc., d/b/a/ AT&T North Carolina ("AT&T") is interested in acquiring a permanent utility easement upon the Lynn Road Elementary campus to accommodate installation and maintenance of communications equipment and associated systems as AT&T deems necessary in the conduct of its business. To secure permission to conduct due diligence surveys and tests to determine if the site would in fact be a suitable location for a permanent utility easement, and to finalize the terms of the easement acquisition in advance, AT&T seeks to enter an Option for Acquisition of Easement (Option) in exchange for token consideration of one dollar ($1.00). The term of the Option is 90 days from the date of execution. The proposed utility easement area is approximately 100 square feet and is located in the northwest corner of the school site near the intersection of Lynn Road and Woodmere Drive. If AT&T finds the location suitable and exercises the Option, AT&T will compensate the Board in the amount of $1,000 for the conveyance of the permanent utility easement. The proposed utility easement will not substantially interfere with the present or future use of the property. A copy of the Option for Acquisition of Easement, which includes as exhibits the proposed Deed of Easement and drawing depicting the easement location, is attached. Staff requests that Board grant the Option for Acquisition of Easement and the proposed permanent utility easement conveyance. Fiscal implications: None, unless and until the Option is exercised, at which time AT&T will compensate the Wake County Board of Education in the amount of $1,000 for the utility easement. Recommendation for action: Board approval is requested.

8. LEASE AGREEMENT: M SPACE HOLDINGS, LLC ANNUAL LEASE

In accordance with the Master Lease Agreement approved by the Board of Education
on July 1, 2006 with Comark Building Systems, Inc. and the Notice of
Acknowledgement of Assignment from Comark Building Systems, Inc., to M Space
Holdings, LLC, dated October 3, 2007, staff recommends lease payments to M Space
Holdings, LLC, in the amount of $243,900, for July 1, 2009 through June 30, 2010.
These payments are for 5 eight-classroom modular units at four different schools. Fiscal
implications: Funding is available in the capital outlay portion of the operating budget
for 2009 - 2010. Recommendation for action: Board approval is requested.

9. LEASE AGREEMENT: MODULAR SPACE CORPORATION ANNUAL

LEASE

In accordance with the Master Lease Agreement approved by the Board of Education on May 1, 2007, staff recommends lease payments to Modular Space Corporation, in the amount of $295,404, for July 1, 2009 through June 30, 2010. These lease payments are for 96 single-classroom units at 39 different schools. Fiscal implications: Funding is available in the capital outlay portion of the operating budget for 2009 - 2010. Recommendation for action: Board approval is requested.

10. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS ANNUAL LEASE

In accordance with the Master Lease Agreement approved by the Board of Education on February 2, 2007, staff recommends lease payments to Vanguard Modular Building Systems, in the amount of $810,492, for July 1, 2009 thru June 30, 2010. These lease payments are for 11 eight-classroom modular units, 6 six-classroom modular units, and 2 four-classroom modular units at 14 different schools. Fiscal implications: Funding is available in the capital outlay portion of the operating budget for 2009 - 2010. Recommendation for action: Board approval is requested.

11. RESOLUTION: MUNICIPAL FUNDING FOR CAPITAL COLLABORATION PROJECTS

This resolution requests an appropriation from the restricted fund balance to Heritage High ($321,922.94), Mills Park Middle ($914.00), Banks Road Elementary ($170,579.00), and Brier Creek Elementary ($146,282.76). The Brier Creek funds are needed pending reconciliation of the final payment amount with the City of Raleigh. These amounts are municipal collaboration funds that were closed into a restricted fund balance at fiscal year end June 30, 2009, and must be allocated for the new fiscal year 2009 - 2010. Fiscal implications: Total of this appropriation request is $639,698.70. Recommendation for action: Board approval is requested.

12. CHANGE ORDER NO. CM-20: RIVER BEND ELEMENTARY

Board approval is requested for Change Order No. CM-20 to Barnhill Contracting Company for their Construction Management at Risk (CMAR) contract for the construction of River Bend Elementary School. This change order, a reduction in the amount of $234,369.60, provides reconciliation of all unused earthwork and other miscellaneous construction allowances for this project. Fiscal implications: Funding is available from the total project budget of $20,893,558, of which $2,292,654 is from PLAN 2004, $18,302,934 from CIP 2006, $259,622 from CIP 2006 Offsite Improvements, and $38,348 from the City of Raleigh. Recommendation for action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. BROUGHTON HIGH SCHOOL TRIP TO COMPIEGNE, FRANCE

Students participating will be representative of grades 10-11.
Approximately 20 students will participate with two school staff chaperones.
Students will depart from RDU on Tuesday, March 23, 2010 and return on Tuesday,
April 6, 2010.
This program is part of the French Exchange Program. During this trip students will live with French families, attend school with their French brother or sister, and go on organized excursions to historic sites. As Broughton is an International Baccalaureate World School, this exchange is a vital part of the program.
Fiscal Implications: The cost per student will be approximately $900.00. The total cost
will be approximately $18,000.00. Scholarships from corporate sponsorship are available
for students who need financial assistance. Recommendation for Action: This item is
recommended for consent.

2. POLICY 3610/4510/5040 - PROFESSIONAL LEARNING TEAMS

On March 31, 2009 the Board approved the recommendation of the Time Committee
creating a structure for weekly time for professional learning communities and the Early
Release Days for each calendar/track.
A subcommittee of the time committee developed a draft of a policy and R&P regarding
Professional Learning Teams. It was presented to the Student Achievement Committee
on 06/09/09 for feedback. The policy was also presented to the Board at the Committee
of the Whole. It was presented for First Reading on June 16, 2009. Fiscal Implications:
None. Recommendation for Action: Second reading.

3. GRANT PROPOSALS

Competitive (#00110): DonorsChoose / Individual schools.
Competitive (#00210): Wake Electric Membership Corporation, Classroom Technology Grant Program / Individual Schools.
Contract (#00310): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Instructional Services Division, Project Enlightenment.
Contract (#00410): PRC 603 - Wake County Smart Start, Consultation and Support for Child Care Providers / Instructional Services Division, Project Enlightenment.
Contract (#00510): PRC 604 - Wake County Smart Start, Supporting School Readiness Program / Instructional Services Division, Project Enlightenment.
Collaboration (#00610): Wake County Community Partnership Funding, Kraft Family YMCA / Individual Schools.
Collaboration (#00710): JCPenney Afterschool Fund, YMCA of the USA / Dillard Drive Elementary School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

4. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2009-2010

The contract will be made with the Wake County Sheriff's Department to provide school
resource officers at each of the high schools:
East Wake High
Wake Forest-Rolesville 9th Grade Center at Dubois Center
Wakefield High School 9th Grade Center at Winn Dixie
Fiscal Implications: Funding for this contract, in the amount of $113,574.00 ($37,838.00
per school), is available through At-Risk fund 69 for the 2009-2010 school year.
Recommendation for Action: Staff is requesting Board approval.

5. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2009-2010

This contract will be made with the Town of Cary to provide school resource officers
at each of the high schools located within the city. The following is a list of the
schools:
Cary High SchoolMiddle Creek High School
Green Hope High SchoolPanther Creek High School
Fiscal Implications: Funding for this contract, in the amount of $113,514.00
($37,838.00 per school), is available through At-Risk fund 69 for the 2009-2010
school year. Recommendation for Action: Staff is requesting Board approval.

6. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2009-2010

This contract will be made with the City of Raleigh to provide school resource officers
at each of the following high schools:
Athens Drive High SchoolMillbrook High School
Broughton High SchoolSanderson High School
Enloe High SchoolSoutheast Raleigh High School
Longview/Phillips High SchoolWakefield High School
Leesville High School
Fiscal Implications: Funding for this contract, in the amount of $340,542.00
($37,838.00 per school), is available through At-Risk fund 69 for the 2009-2010
school year. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

a. Professional
b. Support

2. CRIMINAL RECORDS CHECK

In order to facilitate a safe learning and working environment for students and
employees, The Human Resources Department runs criminal record checks on all
substitutes and applicants recommended for employment. Fiscal Implications: $100,000
from contract services budget. Recommendation for Action: Board approval is
requested.

3. CONTRACT UNICORN STAFFING

The Human Resources Department is processing a high volume of new and re-hired
employees due to the opening of 3 new schools for the 2009-2010 school year. Also, the
conversions of schools from year-round to traditional calendars and from traditional to
year round calendars is creating the need for a high volume of processing with regard to
employee paperwork in the Human Resources Department. The Human Resources
Department is requesting approval for temporary staffing when needed. Fiscal
Implications: $120,000 from contract services budget. Recommendation for Action:
Board approval is requested.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FACILITIES

1. REQUEST TO DECLARE LAND SURPLUS: MECKLENBURG COUNTY

PARCELS

The Board of Education owns two tracts of land totaling 9.29 acres that are located on
Rice Road in Matthews, Mecklenburg County, and which is more particularly
described as having Mecklenburg County PIN #193-43-202 and PIN #193-3-201. The
subject property was conveyed to the Board by James B. Black, Sr. and wife, Betty C.
Black on May 28, 2009, pursuant to a court order issued May 14, 2009. Due to its
location, the property is unusable for cost effective school uses. A parcel map, aerial
photo, and map are attached hereto which depict and identify the subject properties.
Staff requests that the Board of Education declare the subject property as surplus.
Fiscal implications: Upon approval from the Board of Education, staff will dispose of
the property per Board Policy 7250. Recommendation for action: Board approval is
requested.

POLICY

1. BOARD POLICY 1000- SCHOOL BOARD/AUTHORITY AND DUTIES

First Reading/Request Waiver of Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

2. BOARD POLICY 1005-RESPONSIBILITIES OF A BOARD MEMBER

First Reading/Request Waiver of Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

3. BOARD POLICY 1020-QUALIFICATIONS AND PERFORMANCE OF A

BOARD MEMBER

Policy Revision: First Reading, Request Waiver of Second Reading.
The content of this policy has been placed in Policy 1005- Responsibilities of a Board
Member. This policy has been reviewed by the Policy Committee and the Committee of
the Whole as a part of the 1000 series review cycle. Fiscal Implications:
None. Recommendation for Action: Staff is
requesting Board approval for the deletion of this policy.

4. BOARD POLICY 1035-CODE OF ETHICS FOR SCHOOL BOARD MEMBER

First Reading/Request Waiver of Second Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

5. BOARD POLICY 1320-NOTIFICATION OF BOARD MEETINGS

First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

6. BOARD POLICY 1321 - BOARD MEETING PREPARATION

First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

7. BOARD POLICY 1323- RULES OF ORDER

First Reading.
This policy has been reviewed by the Policy Committee and the Committee of the Whole as
a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

1. ADMINISTRATIVE TRANSFER(S)

2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.