WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. ACADEMICALLY INTELLECTUALLY GIFTED PROGRAM PLAN

Article 9B (N.C.G.S. 115C-150.5) provides a state definition for Academically or
Intellectually Gifted (AIG) students and requires local education agencies (LEA) to
develop three-year AIG local plans with specific components, to be approved by local
school boards and subsequently sent to the State Board of Education and Department of
Public Instruction (DPI) for review and comment. Article 9B is the current legislation
mandating identification and services for gifted education K-12 in North Carolina.
The NC AIG Program Standards (adopted by the State Board of Education, July 2009)
serve as a statewide framework and guide LEAs to develop, coordinate and implement
thoughtful and comprehensive AIG programs.
The NC AIG Program Standards encompass six principle standards with accompanying
practices. The revised AIG Program Plan for 2010-2013 has been developed with
feedback from stakeholders to address the needs of gifted students and align with state
standards. Fiscal Implications: None. Recommendation for Action: No action
required, for Board information only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

7. APPROVAL OF MEETING MINUTES

May 11, 2010-Student Achievement Committee Meeting Minutes
May 25, 2010-Facilities Committee Meeting Minutes
June 8, 2010-Closed Session Meeting Minutes
June 14, 2010-Closed Session Meeting Minutes
June 15, 2010-Committee of the Whole Minutes
June 15, 2010-Annual Board of Education Meeting Minutes
June 15, 2010-Board of Education Meeting Minutes
June 17, 2010-Closed Session Meeting Minutes
June 21, 2010-Closed Session Meeting Minutes
June 23, 2010-Closed Session Meeting Minutes
June 24, 2010-Special Board of Education Meeting Minutes

FINANCE

8. AUTHORIZATON FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Penny Road Elementary. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

9. RENEWAL OF ADMINISTRATIVE ASSISTANTS, LTD. (AAL)

MAINTENANCE AGREEMENT

WCPSS has an agreement with AAL to provide maintenance and support of the Esis
software used for NCWISE. WCPSS has been utilizing AAL support services directly
since 2003 when the district entered a Memo of Understanding with DPI and became its
own data center. Cost of maintenance for each of the last two years was $179,055.20.
Cost to renew maintenance for the 2010-11 fiscal year was negotiated to remain static at
$179,055.20. Fiscal Implications: Total amount of renewal is $179,055.20. Funding for
contracted services is identified and planned for in the Technology Services 2010-11
operating budget request. Recommendation for Action: Staff is requesting Board
approval of renewal.

10. CONTRACT: SECURITY SERVICES FOR 2010-2012

Board approval is requested for contracted security services for the Alarm Monitoring
Center, night patrol, administration buildings, bicycle patrol officers, security officers on
elementary school campuses. Staff recommends that AlliedBarton Security Services be
awarded the contract for the 2010-2011 and 2011-2012 school years. The annual value
of this contract is approximately $1,358,500. The rates will remain the same for the next
two years. Fiscal Implications: Funds are available through budgeted security contract
services in the amount of $1,358,500. Recommendation for Action: Staff is requesting
Board approval.

11. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2010-2011

This contract will be made with the City of Raleigh to provide school resource
officers at each of the following high schools:
Athens Drive High SchoolMillbrook High School
Broughton High SchoolSanderson High School
Enloe High SchoolSoutheast Raleigh High School
Longview/Phillips High SchoolWakefield High School
Leesville High School

Fiscal Implications: Funding for this contract, in the amount of $340,542.00
($37,838.00 per school), is available through At-Risk fund 69 for the 2010-2011
school year. Recommendation for Action: Staff is requesting Board approval.

12. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2010-2011

This contract will be made with the Wake County Sheriff's Department to provide
school resource officers at each of the high schools:
East Wake High School
Wake Forest-Rolesville 9th Grade Center
Wakefield High School 9th Grade Center

Fiscal Implications: Funding for this contract, in the amount of $113,574.00
($37,838.00 per school), is available through At-Risk fund 69 for the 2010-2011
school year. Recommendation for Action: Staff is requesting Board approval.

13. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2010-2011

This contract will be made with the Town of Cary to provide school resource officers
at each of the high schools located within the city. The following is a list of the
schools:
Cary High SchoolMiddle Creek High School
Green Hope High SchoolPanther Creek High School
Fiscal Implications: Funding for this contract, in the amount of $113,514.00
($37,838.00 per school), is available through At-Risk fund 69 for the 2010-2011
school year. Recommendation for Action: Staff is requesting Board approval.

FACILITIES

14. LEASE AGREEMENT: MODULAR SPACE CORPORATION ANNUAL

LEASE

Staff recommends approval of lease payments to Modular Space Corporation totaling
$263,484 for the period July 1, 2010 through June 30, 2011. This is in accordance with
the Master Lease Agreement approved by the Board of Education on February 7, 2009.
The lease payments are for 82 buildings (one 6-classroom unit, one 7-classroom unit,
two 2-classroom units, two multipurpose units, three restroom units, and 73 single
units) at 33 campuses. Fiscal implications: Funding is available in the capital outlay
portion of the operating budget for 2010-2011. Recommendation for action: Board
approval is requested.

15. LEASE AGREEMENT: M-SPACE HOLDINGS ANNUAL LEASE

Staff recommends approval of lease payments to M-Space Holdings totaling $195,120
for the period July 1, 2010 through June 30, 2011. This is in accordance with the Master
Lease Agreement approved by the Board of Education on February 7, 2009. The lease
payments are for four 8-classroom modular buildings at 3 campuses. Fiscal implications:
Funding is available in the capital outlay portion of the operating budget for 2010-2011.
Recommendation for action: Board approval is requested.

16. LEASE AGREEMENT: VANGUARD MODULAR BUILDING SYSTEMS

ANNUAL LEASE

Staff recommends approval of lease payments to Vanguard Modular Building Systems
totaling $810,492 for the period July 1, 2010 through June 30, 2011. This is in
accordance with the Master Lease Agreement approved by the Board of Education on
February 7, 2009. The lease payments are for 19 buildings (eleven 8-classroom units, six
6-classroom units, and two 4-classroom units) at 14 campuses. Fiscal implications:
Funding is available in the capital outlay portion of the operating budget for 2010-2011.
Recommendation for action: Board approval is requested.

17. CHANGE ORDER NO. CM-02: ROLESVILLE MIDDLE (M-6)

Board approval is requested for Change Order No. CM-02 to D. H. Griffin Construction Company, LLC, for their Construction Management at Risk contract for Rolesville Middle School. This change order, in the amount of $22,074,772, is to establish a guaranteed maximum price (GMP) for Release 2, which is forty (40) of the forty-three (43) construction packages bid to date for this project. A list of bid packages is attached. The change order for the work at the offsite intersections will be brought to a future board meeting to establish the total GMP for the Rolesville Middle School Project. Fiscal implications: Funding is available from the total project budget of $43,427,316, of which $42,509,271 is from CIP 2006, $426,157 is currently from CIP 2006 Offsite (Public) Improvements, $245,944 from Wake County Parks & Recreation, and $245,944 from the Town of Rolesville. It is expected that the total Offsite Improvements budget commitment will ultimately be approximately $1,900,000. Recommendation for action: Board approval is requested.

18. CHANGE ORDER NO. CM-13 AND CM-16: LACY ELEMENTARY

Board approval is requested for Change Order No. CM-16 to Balfour Beatty
Construction, Inc., for their Construction Management at Risk (CMAR) contract for
additions and renovations at Lacy Elementary. This change order, a reduction in the
amount of $92,604.34, provides final reconciliation of the remaining construction
manager contingency and architectural contingency funds. This change order will
complete this contract. The final Guaranteed Maximum Price for this contract is
$18,596,224.48. The CMAR contract allows for unused construction manager
contingency funds to be credited to the construction manager as follows: 40% for
meeting substantial completion; 20% for meeting final completion; and 40% for meeting
specific performance measures. This construction manager met substantial completion,
final completion, and met 96% of the performance measures. The attachments show
how the unused construction manager contingency was calculated, the process for
evaluation of their performance, and other key criteria about this contract. Board
approval is also requested to ratify the execution of Change Order No. CM-13, a
reduction in the amount of $528,081.11, for unused general conditions and construction
allowances. It was inadvertently presented for execution on March 9, 2010 without
having Board approval first. Fiscal Implications: Funding is available from the total
project budget of $21,941,774, of which $525,000 is from PLAN 2004, $21,086,995 from
CIP 2006, and $329,779 from CIP 2006 Offsite (Public) Improvements.
Recommendation for action: Board approval is requested.

19. RESOLUTION: FUNDING FOR CAPITAL COLLABORATION PROJECTS

This resolution requests an appropriation from the restricted fund balance to Banks
Road Elementary ($11,721.85), and Sycamore Creek Elementary ($165,628.17). These
amounts are municipal collaboration funds that were closed into a restricted fund
balance at fiscal year end June 30, 2010, and must be re-appropriated for the new fiscal
year 2010 - 2011. Fiscal implications: Total of this appropriation request is $177,350.02.
Recommendation for action: Board approval is requested.

20. RESOLUTION: REVISE APPROPRIATION FOR CIP 2006

One June 22, 2010, the Board of Commissioners approved the 15-year lease of
Crossroads I and II for WCPSS administrative space beginning May 1, 2011. Included in
the resolution passed by the Board of Commissioners was a redirection of current CIP
2006 capital funds in order to fund a sub-fund (sinking fund) within the WCPSS capital
projects fund. Annual transfers from the County's WCPSS Capital Projects Fund to the
County's General Fund will be included in the County's general fund budget in order to
fund the differential between WCPSS' current lease costs and the increased operating
budget cost of the Crossroads I and Crossroads II lease. The Board of Commissioners
directed that upon sale of the existing administrative spaces, projects that were deferred
from the redirection of funds would be funded and able to move forward. In
accordance with the resolution adopted by the Board of Commissioners, this Board of
Education resolution requests reducing the appropriation for CIP 2006 by $13,224,163.
$9,189,363 of this reduction comes from Land Purchase and $4,034,800 comes from
Life Cycle Replacement of Building Components which was designated for component
replacements at the administration buildings on Wake Forest Road and Noble Road.
Upon sale of administrative buildings, proceeds will be used toward land acquisition and
life cycle repair projects. Fiscal implications: The appropriation for CIP 2006 will
decrease by $13,224,163, from $880,216,472 to $866,992,309, until the current
administration buildings are sold. Once they are sold, the money will be re-appropriated
to the land and life cycle budgets. Recommendation for action: Board approval is
requested.

STUDENT ACHIEVEMENT

21. GRANT PROPOSALS

Competitive (#00111): Pepsi, Refresh Project / Individual Schools.
Competitive (#00211): Toshiba, American Foundation Grants / Individual Schools.
Competitive (#00311): Target Stores, Field Trip Grant Program / Individual Schools.
Competitive (#00411): US Department of Education, Full-Service Community Schools Program / Central Services.
Competitive (#00511): Walmart Store and Sam's Club, Giving Program / Individual Schools.
Competitive (#00611): Subaru Healthy Sprouts Award, National Gardening Association, Kids Gardening / Individual Schools.
Collaboration (#00711): Wake County Community Partnership Funding, Kraft Family YMCA / Individual Schools.
Competitive (#00811): US Department of Education, High School Graduation Initiative / Central Services.
Contract (#00911): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Central Services.
Contract (#001011): PRC 603 - Wake County Smart Start, Consultation and Support for Child Care Providers / Central Services.
Contract (#001111): PRC 604 - Wake County Smart Start, Supporting School Readiness Program / Central Services.
Competitive (#001211): US Department of Education, Smaller Learning Communities Program / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

22. BOARD POLICY 1610: BOARD MEMBER OPPORTUNITIES FOR

DEVELOPMENT

Second Reading
The Policy Committee approved revisions for Policy 1610, Board Member
Opportunities for Development, on June 9, 2010. The revisions were presented at
Committee of the Whole on June 15, 2010. The proposed revisions reflect changes
in G.S. 115C-50. The Board approved the first reading on June 15, 2010. Fiscal
Implications: None. Recommendation for Action: The Policy Committee requests
Board approval.

23. BOARD POLICY 2100: EMPLOYMENT OF THE SUPERINTENDENT

Second Reading
The Policy Committee approved revisions for Policy 2100, Employment of the
Superintendent on June 9, 2010. The revisions were presented at Committee of the
Whole on June 15, 2010 and the Board approved the first reading on June 15, 2010.
Fiscal Implications: None. Recommendation for Action: The Policy Committee
requests Board approval.

24. BOARD POLICY 3219: JOB DESCRIPTION TEACHER

Revised: Second Reading
This policy was reviewed by the Policy Committee on June 9, 2010 and the
Committee of the Whole on June 15, 2010. It also was presented to the Board for a
first reading at its June 15, 2010 meeting. Fiscal Implications: None.
Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

25. RECOMMENDATION FOR EMPLOYMENT

a.Professional
b.Support
c.Contract Central Services Administrators

26. REQUEST FOR LEAVES

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FACILITIES

27. CAPPING OF ENROLLMENT AT CEDAR FORK ELEMENTARY FOR 2010

2011 SCHOOL YEAR

The Growth and Planning Department recommends that the enrollment be capped for
the 2010-2011 school year at Cedar Fork Elementary. Staff presented information at the
Committee of the Whole showing enrollment in the base area has grown rapidly for the
past year, and is expected to continue, and has caused serious overcrowding at the
school. The enrollment cap recommended by staff is 843. Enrollment capping is
governed by Board Policy 6204. Board Policy 6204.1 states, in part, "shall become
effective on a date specified by the board, but not later than midnight on May 1 prior to
the beginning of the school year of implementation." Waiver of Board Policy 6204.1 will
be necessary to approve this capping request. The overflow school agreed to by the
Board in a discussion at the July 20, 2010 Committee of the Whole is ___________.
Fiscal implications: Transportation costs may increase due to travel time. Other facility
related costs will be avoided. Recommendation for action: Board approval is requested.

28. REVISION OF BOARD POLICY 6520: STUDENT GRIEVANCES

First Reading
Staff will present proposed changes to Policy 6520 to bring it into alignment with
Policies 7105, Use of School Transportation Services, and 7125, School Bus Routing and
Stops. The Policy Committee on June 9, 2010, and the Committee of the Whole on
June 15, 2010, reviewed and recommended approval of the changes. Fiscal Implications:
None. Recommendation for action: Recommend that the Board receive this first
reading and direct staff to place on the agenda of the August 3, 2010 Board meeting.

POLICY

29. BOARD POLICY 2333: REPORTING INFORMATION TO THE PRINCIPAL AND EXTERNAL AGENCIES

Revised: Second Reading
This policy was reviewed by the Policy Committee on June 9, 2010 and the Committee of the Whole on June 15, 2010. It also was presented to the Board for a first reading at its June 15, 2010 meeting. A revision resulting from discussion with the Board at its June 15, 2010 meeting is denoted in blue. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

30. BOARD POLICY 3233: ACTION PLANS RECOMMENDED CHANGES

Revised: First Reading
The Policy Committee met on June 24, 2010 to review these revisions to this policy. This same information was presented at the Committee of the Whole on July 20, 2010. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

31. REVISION OF POLICY 2334: REGISTERED SEX OFFENDERS

First Reading
Staff will present proposed changes to Policy 2334/3034/4034/6434 to clarify the
procedures to be followed for contractor personnel who are delivering or picking up
equipment, materials or supplies at schools. Section E of the existing policy requires that
all contractors conduct annual checks of contractor personnel on several registries. The
proposed change would exempt from that requirement personnel who are solely
delivering or picking up equipment, materials or supplies at the administrative office or
loading dock of the school, at non-school sites, at schools closed for renovation, or at
school construction sites. It is noted that the underlined portion was added after the
Policy Committee meeting. The Committee of the Whole on July 20, 2010, reviewed
and recommended approval of the changes. Fiscal implications: None.
Recommendation for action: Recommend that the Board receive this first reading and
direct staff to place on the agenda of the August 3, 2010 Board meeting.

32. REVISION FOR BOARD POLICY 2110: JOB DESCRIPTION OF

SUPERINTENDENT

First Reading
The Policy Committee discussed Board Policy 2110, Job Description of the
Superintendent, at the June 24 Policy Committee meeting. The Policy Committee
requested for the item to be added to the July 20, 2010 Committee of the Whole
agenda for further discussion by the entire Board. Fiscal Implications: None.
Recommendation for Action: The Policy Committee requests Board approval.

33. REVISON BOARD POLICY 2420: DISTRIBUTION OF PUBLICATIONS BY

NON-STUDENTS

First Reading
The Policy Committee briefly discussed Board Policy 2420, Distribution of
Publications by Non-Students, at the June 24 Policy Committee meeting. The Policy
Committee requested for the item to be added to the July 20, 2010 Committee of the
Whole agenda for further discussion by the entire Board. Fiscal Implications: None.
Recommendation for Action: Board approval requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).

ACTION ITEMS CONT'D

HUMAN RESOURCES

34. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

35. ADMINISTRATIVE TRANSFER(S)

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.