WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

June 1, 2006 - Student Transfer Appeal Hearings Minutes
June 5, 2006 - Student Transfer Appeal Hearings Minutes
June 7, 2006 - Student Transfer Appeal Hearings Minutes
June 13, 2006 - Special Board Meeting Minutes
June 14, 2006 - Student Transfer Appeal Hearings Minutes
June 19, 2006 - Student Transfer Appeal Hearings Minutes
June 20, 2006 - Committee of the Whole Minutes
June 20, 2006 - Annual Board Meeting Minutes
June 20, 2006 - Board Meeting Minutes
June 29, 2006 - Student Transfer Appeal Hearings Minutes

FINANCE

1.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Wake County Public Schools. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

2.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Kingswood Elementary. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

3.GIFTS TO THE SYSTEM

Seventy-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $69,714.54. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

4.PLAN TO RETAIN MIDDLE SCHOOL RESOURCE OFFICERS

The Wake County Sheriff's Department and the Wake County Public Schools entered into a partnership in January 2001 to place deputies in seventeen (17) middle schools as school resource officers through a COPS in Schools Grant. The WCPSS agreed to a retention plan funding ($188,000) for salaries at the end of the grant. The grant expired in April 2005. Board approval is requested. Fiscal Implications: Budgeted funds are available through the Security Department. Recommendation for Action: Approval is requested.

5.RENEWAL OF WCPSS WORKERS' COMPENSATION SELF-INSURANCE COVERAGE

The estimated cost to operate a self-insured workers' compensation program for 2006-2007 is $1,439,488. In comparison, the estimated standard premium for commercial insurance for 2006-2007 would be $2,430,258. There continues to be substantial savings realized for WCPSS by self-insuring. It is recommended that coverage continue with Key Risk Management Services based on claim handling fees remaining unchanged for the fifth consecutive year and since Key Risk Management Services is the Third Party Administrator of State Board of Education Self-Insured Workers' Compensation (state funded positions). This provides efficient coordination of claims activities for workers paid from multiple funding sources. Fiscal Implications: Funds are available in 2006-2007 in the amount of $1,226,715. Funds will be appropriated from reserved fund balance as required to pay claims incurred in excess of the 2006-2007 budgeted amounts. Recommendation for Action: Board Approval is requested

6.CHANGE ORDER 3: MCNATTON TECHNOLOGIES LLC SERVICE AGREEMENT

As a result of a Request For Proposal (RFP) released in March 2005, McNatton Technologies was chosen to provide Unix systems administrative support services. Last June, a one-year contract with the option of renewal for a second and third year was approved by the Board to begin July 1, 2005. Services are being renewed for a second year. Change order 2 allowed services to continue uninterrupted until Change order 3 could be taken before the Board for approval. Change order 3 will increase funding $672,000 and extend contract term for the remainder of the fiscal year through June 30, 2007. Fiscal Implications: Total amount of change order is $672,000. Funding for contracted services was identified and planned for in the Technology Services 2006-07 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

7.RENEWAL OF NOVELL SITE LICENSE

WCPSS utilizes a network operating system licensed under a renewable School License Agreement with Novell, Inc. This software is one of our basic requirements in providing network access throughout the district. Our annual enrollment fee is calculated at $2 per license. The enrollment fee for WCPSS is reviewed each year to determine appropriate level of license and the total cost is adjusted if necessary. Renewal for 2006-07 will remain static at $200,000. The use of Microsoft Server 2003 at seventeen school sites is the main factor in the level of license not requiring an increase. Additional school sites will utilize Microsoft Server 2003 in the future. Fiscal Implications: Total amount for renewal is $200,000. Funding for contracted services was identified and planned for in the Technology Services 2006-07 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of license renewal.

FACILITIES

1. BIDS: RELOCATE MODULAR UNIT TO GARNER HIGH

Bids were received on June 22, 2006 to relocate one eight classroom modular complex from Longview to Garner High. Work includes the tear-down, relocation, block, level, tie-down and trim out of the complex. Staff and H. S. Annis Architecture, PA recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $114,046.63. This pr�cis ratifies the contract that the Board previously approved by email. Fiscal Implications: Funding is available in the current 2007 Crowding Solution budget of $7,896,677, of which $910,350 is for the Garner High 9th Grade Center. Recommendations for Action: Board approval is requested.

2. BIDS: SITE SET-UP OF MODULAR UNITS AT GARNER HIGH

Bids were received on June 29, 2006 for the site set-up of one eight classroom modular complex and one six classroom modular complex at Garner High School. Staff and H. S. Annis Architecture, PA recommend award of the single-prime contract to Beau Chene Company in the amount of $184,500. Fiscal Implications: Funding is available in the current 2007 Crowding Solution budget of $7,896,677, of which $910,350 is for the Garner High 9th Grade Center. Recommendation for Action: Board approval is requested.

3. DESIGN CONSULTANT AGREEMENT: CARY HIGH ADDITION

The proposed Capital Improvement Program 2007-2010 includes a Cary High project, to construct a new three-story addition to the school. This contract provides for the design of the addition using PLAN 2004 Ninth Grade Crowding funds, with construction to be funded from the CIP. By advancing the project schedule, the new addition will expand the school's capacity and take the place of an additional 9th grade center. Negotiations have been completed with Pearce Brinkley Cease + Lee PA for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: Funding is available in the current 2007 Crowding Solution budget of $7,896,677, of which $500,000 is for the Cary High 9th Grade Center solution. The total project budget includes total proposed compensation for the design consultant of $572,000. However, since the design consultant is only authorized to provide services through the permitting and bidding/negotiation phase, this agreement is only for $314,600. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.

4. DESIGN CONSULTANT AGREEMENT: RIVER BEND ELEMENTARY (E-19)

The next school building program includes the construction of a new elementary school designated as River Bend Elementary which will open in 2008. Negotiations have been completed with Pearce Brinkley Cease + Lee, PA for the reuse of the prototype used at East Garner Elementary and the form of agreement is the standard form approved by the board attorney. Fiscal Implications: The total proposed project budget is $21,736,051, of which $2,292,654 is from the PLAN 2004 School Building Program and, $19,443,397 is from the next building program. The total project budget includes total proposed compensation for the design consultant of $698,500. However, since the design consultant is only authorized to provide services through the permitting and bidding/negotiation phase, this agreement is only for $304,175. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.

5. EASEMENT: PANTHER CREEK HIGH

The Town of Cary requires a riparian buffer for development of property. The development of Panther Creek High encroached into the required riparian buffer thereby requiring a variance with the condition that an equivalent, or larger, parcel of land serve as "substitute riparian buffer" to mitigate the effects of the encroachment. The area to be set aside will not interfere with the Wake County Public School System's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Board approval requested.

6. RESOLUTION: FUNDING FOR CAPITAL PROJECTS

Resolution requests an appropriation from the restricted fund balance to Morrisville Elementary ($12,285.74), Barwell Road Elementary ($1,600,560), Holly Springs High ($368,964), Brier Creek Elementary ($790,477.10), Heritage High ($88,385.76), and Cary Park Project ($330,823). These are municipal collaboration funds that were closed into a restricted fund balance at fiscal year end June 30, 2006, and must be allocated for the new fiscal year 2006-2007. Fiscal Implications: Total of this appropriation request is $3,191,495.60. Recommendation for Action: Board approval is requested.

7.RESOLUTION: FUNDING FOR SPECIAL PROJECT - FUEL OIL TANKS

Resolution requests an appropriation from the restricted fund balance for completion of a Special Project for Fuel Oil Tanks for the Transportation Department. These are funds that were closed into a restricted fund balance at fiscal year end June 30, 2006, and must be allocated for the new fiscal year 2006-2007. Fiscal Implications: Total of this appropriation request is $230,000. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1.ENLOE HIGH SCHOOL TRIP TO WINNEPEG, MANITOBA CANADA

�Students participating will be representative of grades 10-12.
�Approximately five students will participate and six chaperones.
�Students will depart from RDU on Friday, July 21, and return on Sunday, July 30, 2006. No school will be missed as this is over summer break.
�The students won the North Carolina competition and now are going to compete at the international level.
Fiscal Implications: The trip will be funded by the NC Soil and Water Conservation District so there is no cost to the students. Recommendation for Action: This item is recommended for consent.

2.CONTRACT 07-267 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (CONSULTATION AND SUPPORT FOR CHILDREN WITH SPECIAL NEEDS)

This continuation contract provides funding for Project Enlightenment to provide intervention services for at-risk children through consultation, resources, and support for their teachers and families. Fiscal Implications: This is a revenue contract in the amount of $231,780.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

3.CONTRACT 07-247 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION TO KINDERGARTEN)

1.This continuation contract funds Project Enlightenment to coordinate transition services that promote success of kindergarten students entering the Wake County Public School System.

2.Up to seven elementary schools in partnership with 28 pre-kindergarten programs serving large numbers of high-risk children will receive grants to implement approved transition activities.
Fiscal Implications: This is a revenue contract in the amount of $98,214.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

4.CONTRACT 07-232 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING)

1.This continuation contract funds Project Enlightenment's Parents As Teachers services for at-risk children in school nodes served by the East Wake Education Foundation and provides coordination for these services in other areas of Wake County.

2.Research shows a direct relationship between Parents As Teachers services and children's academic and social success in school.
Fiscal Implications: This is a revenue contract in the amount of $330,403.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

5.CONTRACT 07-268 BETWEEN WAKE COUNTY SMARTSTART, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SPEECH/LANGUAGE AND HEARING SCREENING PROGRAM)

This contract extends SmartStart funding for Project Enlightenment to provide center-based training and speech, language, and hearing screening services that target hard-to-reach populations. Fiscal Implications: This is a revenue contract in the amount of $110,364.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County SmartStart, Inc.

6.PUBLIC CONSULTING GROUP, INC., MEDICAID BILLING SERVICES

The Wake County Public School System (WCPSS) has contracted with Public Consulting Group, Inc. (PCG) for the past nine years for the provision of Medicaid-billing processes compliant with federal and state requirements. PCG works with the WCPSS staff and the state Medicaid-billing agency to develop forms and reporting format, and provides training for staff. PCG will submit two invoices, one in December 2006 and the other in May 2007 for their fees. Fiscal Implications: Contract totals $125,000 and will be funded by Medicaid revenues received in 2006-2007, projected to total $1.2 million dollars. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION(S) FOR EMPLOYMENT

(a) Professional
(b) Support

2.REQUEST(S) FOR LEAVE

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FINANCE

1. CONTRACT: SECURITY SERVICES FOR 2006-2007

Board approval is requested for contracted security services for the Alarm Monitoring Center, night patrol, administration buildings, bicycle patrol officers, and security officers on elementary school campuses. Staff recommends that AlliedBarton Security Services be awarded the contract for the 2006-07 and 2007-08 school years. The annual value of this contract is approximately $1,303,400.00 ($1,291,500.00 after 1% discount option). The rates will remain the same for the next two years. Fiscal Implications: Funds are available through budgeted security contract services in the amount of $1,118,900.00. Additional funds from savings identified and potential changes to the local budget will be required to support the contract. Recommendation for Action: Staff is requesting Board approval.

FACILITIES

1.SCHEMATIC DESIGN: WAKEFIELD HIGH 9TH GRADE CENTER

Staff will present the schematic design documents prepared by Schenkel Shultz Architecture for the conversion of an existing grocery store into the Wakefield High 9th Grade Center. Fiscal Implications: Funding is available in the current 2007 Crowding Solution project budget of $7,896,677, of which $6,486,327 is provided for this conversion. Recommendation for Action: Board approval is requested.

INFORMATION ITEMS

FINANCE

1.PRELIMINARY PROJECTION OF THE LOCAL IMPACT OF STATE BUDGET CHANGES

To present the preliminary projection of the local impact of State budget changes. Fiscal Implications: Preliminary projection of adjustments to the local budget. Additional information will be provided to the Board of Education once Wake County Public School System receives initial State allotments, salary increases are applied, and 20th day average daily membership data is available. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action at this time. Administration is reporting potential changes in local expenditures.

FACILITIES

1. REVIEW OF RANDLEIGH FARMS CONCEPTUAL PLAN

Staff will present a review of the Randleigh Farms property draft conceptual plan for the development of a 411+ acre parcel that is jointly owned by Wake County and the City of Raleigh, and is located at the intersection of Auburn-Knightdale Road and Battle Bridge Road. The conceptual plan includes potential sites for E-28 and M-7. Fiscal Implications: None at this time. Recommendation for Action: Staff is presenting for information.

CLOSED SESSION

�To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
�To consider confidential personnel information protected under G.S. 115C-319.
lTo preserve the attorney-client privilege pursuant to G.S. 143-318.11 (a) (3).
lTo preserve the attorney-client privilege pursuant to G.S. 143-318.11 (a) (3) due to current litigation, captioned: DB & RB, for BB, minor child, vs. WCBOE.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.