OPEN SESSION
CALL TO ORDER - 2 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
FACILITIES
1. REAL ESTATE ACQUISITION PROCESS
Staff will present to the Board a report on the process for acquiring real estate for the construction of new schools. Fiscal Implications: None. Recommendation for Action: Information only.COMMUNICATIONS
1. PARTNERSHIP WITH SINCLAIR BROADCASTING'S CW22 TELEVISION STATION
Information will be presented regarding a partnership with WCPSS and Sinclair Broadcasting's CW22 television station for an hour of paid programming produced by the Communications Department. Each Sunday, from 1:00 p.m. until 2:00 p.m. WCPSS will broadcast two programs, the School Connection and Full Circle an information-based program. Fiscal Implications: Corporate sponsors will be sought to underwrite the costs associated with the purchase of air time and associated promotional and production costs. Recommendation for Action: Information only.PROGRAM
1.EFFECTIVENESS STUDIES
Since 2004, a number of studies have been conducted by the staff of Evaluation and Research in conjunction with staff of Curriculum and Instruction and teachers and principals throughout the district. These studies have aimed at isolating specifics practices of teachers and schools that account for higher than expected student achievement. Specifically, studies at the high school level have been conducted in biology, algebra, and U.S. history. In elementary and middle schools, the focus of these studies has been on schools that are able to gain higher than expected growth for students with multiple risks: limited English proficiency (LEP) and free lunch status (FRL), or students with disabilities (SWD) and LEP or students with SWD and FRL.The high school studies all begin with the identification, using the effectiveness index, of teachers who have taught the particular subject for several years and whose students have been more successful than would have been predicted, based on the performance of similar students. Having identified these teachers, E&R and C&I staff observe the teachers in classrooms, conduct surveys, and collect additional information through focus group interviews. These data are then analyzed to identify those practices common to the highly effective teachers but not visible (at least to the same degree) in the practice of less effective teachers.
At the elementary and middle grades level, similar data collection activities have been conducted with a focus on those schools and teachers that have been able to improve academic growth of multiple risk students at higher levels than found at other schools.
ISD has been actively disseminating the findings of these studies through presentations, web postings, and, most recently, through the development and dissemination of a series of videotapes that can help teachers and principals study and apply the outcomes of these research activities. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
April 10, 2007-Board of Education Meeting Closed Session MinutesMay 15, 2007-Facilities Committee Meeting Minutes
May 30, 2007-Board of Education Work Session Minutes
June 5, 2007-Board of Education Work Session Minutes
June 19, 2007 -Committee of the Whole Meeting Minutes
FINANCE
1. AUTHORIZATION FUNDS
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Wake Forest Elementary. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.2. GIFTS TO THE SYSTEM
Forty-eight gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $66,758.19. Fiscal Implications: Not applicable. Recommendation for Action:No action is required.
3. RENEWAL OF ADMINISTRATIVE ASSISTANTS, LTD. (AAL) MAINTENANCE AGREEMENT
WCPSS has an agreement with AAL to provide maintenance and support of the eSIS software used for NCWISE. This contract was the result of WCPSS becoming its own data center in 2003 and the need for direct contact with AAL. The software license fee is covered by the Department of Public Instruction as agreed to in a Memo of Understanding. Maintenance cost is $168,920.00 to renew for the 2007-08 fiscal year. This is a 3% increase over last year and the first increase to be incurred in four years. Fiscal Implications: Total amount of change order is $168,920.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of the renewal.
FACILITIES
1. SETTLEMENT AGREEMENT AND RELEASE OF ALL CLAIMS - HOLLY SPRINGS RIGHT OF WAY DEDICATION AND PERMANENT DRAINAGE EASEMENT CONDEMNATION RESOLUTION AGAINST THE ESTATE OF MARY FRANCES H. RAGAN
A Resolution and Order of Condemnation was approved August 8, 2006, by the Wake County Board of Education for a portion of a parcel of land located on Avent Ferry Road near the intersection of Cass Holt Road, Holly Springs, NC, as needed for a right-of-way dedication and a permanent drainage easement. The BOE filed a Condemnation Action against the property owner, the Estate of Mary Frances H. Ragan, and a deposit was made with the Wake County court system in the amount of $4,337.00. This amount represented the fair market value of the property. Staff negotiated a settlement of the action wherein the property owners have agreed to accept the amount deposited as full settlement of any and all claims for just compensation for the acquisition of the property by the BOE. Fiscal Implications: The release of the funds deposited with the Wake County court system in the amount of $4,337.00. Recommendation for Action: Staff requests Board approval.2. UTILITY EASEMENT DEDICATION: TOWN OF HOLLY SPRINGS (HOLLY SPRINGS HIGH AND HOLLY GROVE ELEMENTARY)
In order to acquire the final certificates of occupancy for Holly Springs High and Holly Grove Elementary, the Town of Holly Springs requires that the water and sanitary sewer utility easements be dedicated to the Town. The sites were developed in compliance with the required utility easement dedication areas as identified on the site plans; however, the utility easement dedication has not yet been formally memorialized in a recorded document and map. Board approval is requested for the granting of a utility easement dedication to the Town so that recordation of said dedication can occur. The requested easement dedication will not interfere with Wake County Public Schools' present or future use of the property. A copy of the Easement Agreement and Plat is attached with the area of the easements identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.3. SETTLEMENT OF WAKE COUNTY BOARD OF EDUCATION V. TYSON GRAVES
The Board authorized the filing of a lawsuit against Tyson Graves arising out of an accident involving bus number 156. The damages to the bus were estimated at $12,000. Staff and the Board attorney recommend settling this matter for $9,500. The proposed settlement agreement is attached. Fiscal Implications: The Board will be reimbursed $9,500 for repairs to the bus. Recommendation for Action: Staff recommends Board approval.4. RESOLUTION: FUNDING FOR CAPITAL OUTLAY PROJECTS
Resolution requests an appropriation to Capital Outlay Projects for conversion of schools to year round ($1,562,320.85) and for an underground storage tank for the Transportation Department ($204,201.25). These are capital outlay funds that were closed into a restricted fund balance at fiscal year end June 30, 2007, and must be allocated for the new fiscal year 2007 - 2008. Fiscal Implications: Total of this appropriation request is $1,766,522.10. Recommendation for Action: Board approval is requested.5. RESOLUTION: FUNDING FOR CAPITAL COLLABORATION PROJECTS
This resolution requests an appropriation from the restricted fund balance to Morrisville Elementary ($11,506.80), Holly Springs High ($145,703.86), Brier Creek Elementary ($302,804.53), and Heritage High ($197,640.38). These are municipal collaboration funds that were closed into a restricted fund balance at fiscal year end on June 30, 2007, and must be allocated for the new fiscal year 2007 - 2008. Fiscal Implications: Total of this appropriation request is $657,655.57. Recommendation for Action: Board approval is requested.6. RESOLUTION: CIP 2006 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION
Resolution requests reallocation of project funds from the CIP 2006 project at Elementary E-28 to Elementary E-21. The identified land at Randleigh Farm for E-28 will not be available for a 2009 school opening, but E-21 will be available as soon as the land is acquired. Both schools will serve the Eastern Raleigh/Wake County area. Total reallocation amount is $2,000,000. Fiscal Implications: No additional appropriation of funding is necessary at this time. Recommendation for Action: Board approval is requested.7. MATERIALS TESTING SERVICES: SYCAMORE CREEK ELEMENTARY (E-17)
Negotiations have been completed with S&ME, Inc. to provide construction materials testing and inspection services for Sycamore Creek Elementary School, in an amount not to exceed $143,772, in accordance with the Master Services Agreement for Geotechnical/Materials Testing Services and the Individual Project Proposal Agreement. Fiscal Implications: The total project budget is $21,882,007 of which, $1,708,291 is from PLAN 2004 and $20,173,716 is from CIP 2006. Recommendation for Action: Board approval is requested.8. DESIGN CONSULTANT SELECTION AND AGREEMENT: E-31 ELEMENTARY
The CIP 2006 School Building Program includes a new elementary school, designated E-31, located in Garner. This resolution is presented to waive the traditional designer selection process and to select Small Kane Architects, PA, for the design of E-31 elementary. E-31 is scheduled to open in 2009. This request is in accordance with NCGS 143-64.32, which allows exemptions to the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Sycamore Creek Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends selection of Small Kane Architects, PA.Negotiations have been completed with Small Kane Architects, PA, for the design of this project. The form of agreement is the standard form approved by the Board attorney. Staff also recommends award of a design contract in the amount of $643,885.20 to Small Kane Architects, PA. Fiscal Implications: Funding is available from the total project budget of $23,865,557, all of which is from CIP 2006. The project budget includes total proposed compensation for the design consultant of $715,428. A separate agreement, in the amount of $71,542.80, was previously issued for the early design. Recommendation for Action: Board approval is requested.
9. CONSTRUCTION MANAGER AT RISK AGREEMENT: E-31 ELEMENTARY
The CIP 2006 School Building program includes a new elementary school (E-31) to be located in Garner. Negotiations have been completed with Clancy & Theys Construction Company, for the construction manager's pre-construction services only. The form of agreement for Construction Management at Risk has been previously reviewed and approved by the Board. Modifications to this agreement have been approved by the board's attorney and are noted on the attached summary. This contract includes reimbursable general conditions. These changes will all be incorporated into the next revision of the standard form of agreement. Small Kane Architects, PA, were previously selected as the designer for this project. Fiscal Implications: Funding is available from the total project budget of $22,746,541, all of which is from CIP 2006. The project budget includes proposed compensation for the Construction Manager of $70,000 for pre-construction basic services. Recommendation for Action: Board approval is requested.10. CONSTRUCTION MANAGER AT RISK AGREEMENT: E-27 ELEMENTARY
The CIP 2006 School Building program includes a new elementary school (E-27) to be located in Fuquay-Varina. Negotiations have been completed with Clancy & Theys Construction Company, for the construction manager's pre-construction services only. The form of agreement for Construction Management at Risk has been previously reviewed and approved by the Board. Modifications to this agreement have been approved by the board's attorney and are noted on the attached summary. This contract includes reimbursable general conditions. These changes will all be incorporated into the next revision of the standard form of agreement. Small Kane Architects, PA, were previously selected as the designer for this project. Fiscal Implications: Funding is available from the total project budget of $22,991,311, all of which is from CIP 2006. The project budget includes proposed compensation for the Construction Manager of $70,000 for pre-construction basic services. Recommendation for Action: Board approval is requested.11. CHANGE ORDER CM-CO-04: HOLLY GROVE ELEMENTARY (E-18)
Board approval is requested for Change Order CM-CO-04 to Clancy and Theys Construction Company for their Construction Manager at Risk contract at Holly Grove Elementary School. This change order, a reduction of $108,605, is for unused plumbing and electrical allowances. Fiscal Implications: The current project budget consists of $19,866,068 of funding from PLAN 2004. Recommendation for Action: Board approval is requested.12. CHANGE ORDER GC-02: H-6 HIGH
Board approval is requested for Change Order GC-02 to Barnhill Contracting Company. This change order, in the amount of $240,000 is to fully fund their Construction Manager at Risk pre-construction phase agreement from Design Development phase to GMP. The Construction Manager had previously been authorized to provide services through the preparation of the Design Development phase. Fiscal Implications: Funding is available from the total project budget of $73,255,556, of which $1,000,000 is from PLAN 2004 Start-Up and $72,255,556 is from CIP 2006. This change order will bring the total Construction Manager at Risk pre-construction phase fees for this project to $360,000. Recommendation for Action: Board approval is requested.13. CHANGE ORDER GC-03: AVERSBORO ELEMENTARY
Board approval is requested for Change Order GC-03 to Skanska USA Building, Inc., for their Construction Manager at Risk contract at Aversboro Elementary School. This change order, in the amount of $3,306,264, is to establish a guaranteed maximum price (GMP) for the final thirteen (13) packages, which are part of the forty-two (42) construction packages for this project. A list of the bid packages is attached. The GMP to date is $16,955,326. This is the total GMP for this project. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.INSTRUCTIONAL PROGRAM
1. GRANT PROPOSALS
Collaboration (#1167): National Science Foundation, Graduate Teaching Fellows in K-12 Education / Individual schools with NC State, College of Physical and Mathematical Sciences serving as fiscal agent. Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.2. CONTRACT 08-267 BETWEEN WAKE COUNTY SMART START, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (CONSULTATION AND SUPPORT FOR CHILDREN WITH SPECIAL NEEDS)
This continuation contract provides funding for Project Enlightenment to provide intervention services for at-risk children through consultation, resources, and support for their teachers and families. Fiscal Implications: This is a revenue contract in the amount of $245,677.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County Smart Start, Inc.3. CONTRACT 08-247 BETWEEN WAKE COUNTY SMART START, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SUPPORTING CHILDREN'S TRANSITION TO KINDERGARTEN)
This continuation contract funds Project Enlightenment to coordinate transition services that promote the success of kindergarten students entering the Wake County Public School System.Up to seven elementary schools in partnership with 28 pre-kindergarten programs serving large numbers of high-risk children will receive grants to implement approved transition activities.
Fiscal Implications: This is a revenue contract in the amount of $100,275.00. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County Smart Start, Inc.
4. CONTRACT 08-232 BETWEEN WAKE COUNTY SMART START, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (PARENTS AS TEACHERS HOME VISITING)
This continuation contract funds Project Enlightenment's Parents As Teachers services for at-risk children in school nodes served by the East Wake Education Foundation and other high-risk areas, and provides coordination for these services throughout Wake County.Research shows a direct relationship between Parents As Teachers services and children's academic and social success in school.
Fiscal Implications: This is a revenue contract in the amount of $391,321. No Wake County Public School System funds are required. Recommendation for Action: Staff recommends that the Board approve the contract to receive funding from Wake County Smart Start, Inc.
5. CONTRACT 08-268 BETWEEN WAKE COUNTY SMART START, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM (SPEECH/LANGUAGE AND HEARING SCREENING PROGRAM)
This continuation contract provides funding for Project Enlightenment to provide center-based training and speech, language, and hearing screening services that target hard-to-reach populations. Fiscal Implications: This is a revenue contract in the amount of $117,485.00. No Wake County Public School System funds are required. Recommendation for Action:Staff recommends that the Board approve the contract to receive funding from Wake County Smart Start, Inc.
POLICY
1. POLICY 2560 - CONSUMPTION OF ALCOHOLIC BEVERAGES
Revised, Second ReadingRecommend modifying policy to reflect exceptions as permitted in state statute - GS-18B-103.8. The revisions were presented and approved by staff and the Policy Committee. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
HUMAN RESOURCES
1. RECOMMENDATIONS FOR EMPLOYMENT
a. Professionalb. Support
2. REQUEST FOR LEAVE(S)
3. CONTRACT FOR CRIMINAL RECORD CHECKS
In order to facilitate a safe learning and working environment for students and employees, Human Resources runs criminal record checks on all applicants and substitutes recommended for employment. Fiscal Implications: $100,000 from contract services budget. Recommendation for Action: Board approval is requested.4. CONTRACT FOR UNICORN STAFFING
Due to the high volume of processing new and rehired employees for the 2007-2008 year, as well as a high volume of processing due to the conversion of 22 traditional to year-round schools, WCPSS job fairs, and the opening of new schools, Human Resources is requesting approval for temporary staffing when needed. Fiscal Implications: $125,000 from contract services budget. Recommendation for Action: Board approval is requested.BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.COMMITTEE CHAIRS' REPORT
ACTION ITEMS
FINANCE
1. ADOPTION OF THE 2007-2008 ANNUAL BALANCED BUDGET RESOLUTION
To approve the 2007-2008 Annual Balanced Budget Resolution. Fiscal Implications: To establish the Adopted Plan for Student Success for the Wake County Public School System for 2007 - 2008. The budget resolution includes county appropriation revenue for the operating budget of$300,744,100 as approved by the Wake County Commissioners. Recommendation for Action: To approve the annual balanced budget resolution for fiscal year 2007 - 2008 in accordance with G.S. 115C-425.
FACILITIES
1. NAMING THE RESOURCE CENTER AT PROJECT ENLIGHTENMENT IN HONOR OF ALICE K. BURROWS
Alice Burrows was the Director of Project Enlightenment from 1969 to June 2006. Under Mrs. Burrows 37 years of leadership, Project Enlightenment developed into a multi-faceted, highly successful early intervention program, that serves children from birth through kindergarten, their parents, and caregivers. It was her vision to create a learning center where parents and teachers of young children could explore books and developmental materials, create classroom materials, and receive support from staff around ways to use these resources. Project Enlightenment opened the first Parent Teacher Resource Center in 1989, and today it is a well established, vibrant, and highly utilized resource for Wake County's teachers and parents that embodies Alice Burrows' vision. In accordance with Board of Education policy 2571, the Project Enlightenment staff and members of the community are requesting the Parent Teacher Resource Center (PTRC) be named "Alice K. Burrows Parent Teacher Resource Center" in honor of Alice K. Burrows. Fiscal Implications: No Wake County Public School System funds are required. Cost for any plaque or sign will be funded from private sources. Recommendation for Action: Staff is requesting Board approval.2. LEGAL SERVICES FOR PUBLIC-PRIVATE PARTNERSHIPS
A selection committee met on May 22, 2007 to interview law firms that had expressed interest in providing legal support services in connection with public-private partnerships. After careful consideration, the committee unanimously agreed to recommend Kilpatrick Stockton, LLP, for selection. Staff has negotiated terms of service with the firm and presents for approval the attached Letter of Agreement and Terms of Retention, dated May 30, 2007. The firm's letter dated June 15, 2007 provides additional information on the potential cost of support services. Fiscal Implications: Funds are available in the Program Management line item of CIP 2006. Recommendation for Action: Staff recommends Board approval.3. CHANGE ORDER CM-01: SYCAMORE CREEK ELEMENTARY (E-17)
Board approval is requested for Change Order CM-01 to Barnhill Contracting Company for their Construction Manager at Risk contract to construct Sycamore Creek Elementary. This change order is to establish a guaranteed maximum price (GMP) for the "Release 1" package, which includes eight of the forty-four construction packages for this project. A list of bid packages will be attached. The amount of the change order will be presented prior to the Board meeting, because bid opening is not until July 10th. A future change order will be brought to the August Board meeting for the final packages to establish the GMP for the total project. The final GMP for this project is expected to be approximately $2,600,000 over budget, primarily due to site conditions and the accelerated work schedule needed to complete this project on time. Fiscal Implications: The total project budget is $21,882,007 of which, $1,708,291 is from PLAN 2004 and $20,173,716 is from CIP 2006. Once the final packages are bid, a reallocation from CIP 2006 Program Contingency will be presented to provide the additional funds. Recommendation for Action: Board approval is requested.PROGRAM
1. TITLE I NO CHILD LEFT BEHIND SCHOOLS OF CHOICE
Under No Child Left Behind legislation, a Title I school that has not met the Adequate Yearly Progress (AYP) goals for two consecutive years must offer parents the option to transfer their child to another school. Criteria for receiving school selection are attached. Fiscal Implications: Transportation costs. Recommendation for Action: Staff recommends the Board approve the receiving schools.2. ACADEMICALLY GIFTED PROGRAM SERVICES AND SUCCESS
The Academically Gifted Program Plan has been revised for 2007-2010 and is presented to the Board for approval.The AG Plan has a 3-year required review under NC State Constitution Article 9B.
The AG Plan is aligned with the required State rubric for development of local education agency plan.
The AG Plan 2007-2010 has been reviewed, revised and amended with input from parents, regular education teachers, academically gifted teachers, principals and administrators.
The AG staff presents the revised Plan for approval and commitment by the Board.
Fiscal Implications: None. Recommendation for Action: Board approval.
POLICY
1.SUGGESTED DAY OF THE WEEK AND TIME FOR THE 2007-08 BOARD OF EDUCATION MEETINGS
The suggested day of the week for the 2007-08 Board of Education Meetings is the first and third Tuesdays except when there is a conflict due to a holiday. The suggested time for the 2007-08 Board of Education Meetings is 3:00 p.m. Board Policy 1300, Board Meetings, states that the regular meetings of the Board shall usually begin at 4:00 p.m. and shall end 11:00 p.m., and the regular meetings of the Board shall be held on the second and fourth Monday of each month. AccordingTo Policy 1517, Suspension of Policies, the Board of Education can suspend this policy with a two-thirds vote of all Board members present. Fiscal Implications: None. Recommendation for Action: Staff recommends Approval.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.ACTION ITEMS
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
2. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)
3. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENT FROM CONVERTED MONTHS OF EMPLOYMENT
a. Permanent Employmentb. Terminating Employment
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.