WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. THE CURRICULUM MANAGEMENT AUDIT QUARTERLY REPORT

The Curriculum Management Audit report was presented to the board by lead auditor, Dr. Roseanne
Stripling on September 4, 2007. On September 18, 2007, Dr. Hargens presented the work structure that
had been developed to align the work of the implementation of the administrative actions with the four
Strategic Directives.
The first of regular quarterly reports was presented to the board on April 8, 2008. The report provided an
overview of how the work of the implementation of the action steps has been mapped over seventeen
quarters. That report also provided an overview of the work that was done in the first three quarters of

2007-08.

The fourth quarterly report for 2007-08 will provide a brief review of the work done in the first three
quarters and a review of the work done in the 4th quarter since the last update. It will also provide a
review of the work to be addressed next. A Curriculum Matters Newsletter serves as a report of the
quarterly audit progress. The Curriculum Management Audit Resource Center website continues to
provide the updated status of our work. Fiscal Implications: None. Recommendation for Action: None

2. WENDELL MAGNET ELEMENTARY SCHOOL TRANSITION FROM GIFTED &

TALENTED TO CREATIVE ARTS & SCIENCE MAGNET THEME

On August 7, 2007, the Board of Education decided to convert Wendell Magnet Elementary School and
Zebulon Magnet Elementary School from equity to application magnet schools. Since both were Gifted
& Talented magnet schools, a new theme needed to be chosen for Wendell. Magnet Programs staff
researched possible themes, collaborated with the principal and Growth & Planning, and conducted a
survey of potential magnet families. The A+ Network, based at UNC-G, is a network of twenty-three
schools throughout North Carolina focused on daily instruction enhanced by visual and creative arts,
discovery-based science with a science specialist, and instruction based on Howard Gardner's Theory of
Multiple Intelligences. There are currently successful A+ Creative Arts and Sciences programs at Bugg
and Douglas. Staff has begun developing a marketing plan for Wendell in anticipation of their first
magnet application period in February, 2009. Fiscal Implications: None. Recommendation for Action:
Information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

December 4, 2007-Closed Session Minutes
April 22, 2008-Closed Session Minutes
May 6, 2008-Closed Session Minutes
May 20, 2008-Closed Session Minutes
May 27, 2008-Facilities Committee Meeting Minutes
June 3, 2008-Board of Education Meeting Minutes
June 10, 2008-Closed Session Minutes
June 17, 2008-Committee of the Whole Meeting Minutes
June 17, 2008-Annual Board of Education Meeting Minutes
June 17, 2008-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money
on behalf of Wendell Middle School, Willow Springs Elementary, and Wake County Public Schools.
Fiscal Implications: These authorization forms are required for bank records.
Recommendation for Action: Approval of Authorization Forms.

2. CHANGE ORDER 7: ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC.

SERVICE AGREEMENT

Alliance of Professionals & Consultants was chosen through an RFP process in Spring 2005 to serve as
one of three preferred vendors in supplying technical contracted resources. An agreement has been in
place since July 1, 2005. The initial three-year term expired June 30. An RFP will be released in the near
future to entertain proposals against these services and determine a new list of preferred vendors
beginning October 1. In order to continue the same level of service in the interim, a three-month
extension has been negotiated which will carry services through September 30, 2008. Change Order 7 will
increase funding $641,680.00 to account for invoiced amounts of current contract personnel provided
and extend contract end date. Fiscal Implications: Total amount of change order is $641,680.00. Funding
for contracted services was identified and planned for in the Technology Services 2008-09 operating
budget request. Funding will be contingent upon approval of the Technology Services current expense
budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

3. CHANGE ORDER 6: AUTONOMIC RESOURCES SERVICE AGREEMENT

Autonomic Resources (formerly Advantage Professionals of Raleigh LLC) was chosen through an RFP
process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted
resources. An agreement has been in place since July 1, 2005. The initial three-year term expired June 30.
An RFP will be released in the near future to entertain proposals against these services and determine a
new list of preferred vendors beginning October 1. In order to continue the same level of service in the
interim, a three-month extension has been negotiated which will carry services through September 30,
2008. Change Order 6 will increase funding $339,560.00 to account for invoiced amounts of current
contract personnel provided and extend contract end date. Fiscal Implications: Total amount of change
order is $339,560.00. Funding for contracted services was identified and planned for in the Technology
Services 2008-09 operating budget request. Funding will be contingent upon approval of the Technology
Services current expense budget allotment. Recommendation for Action: Staff is requesting Board
approval of change order.

4. CHANGE ORDER 4: L3 COMMUNICATIONS- TITAN GROUP SERVICE AGREEMENT

L3 Communications - Titan Group was chosen three years ago through an RFP process to provide
WAN/LAN network support services. An agreement was executed July 1, 2005. Although the initial
three-year term has expired, unique circumstances require these services be extended through this
vendor one additional year through June 30, 2009. An RFP process will be initiated prior to new
expiration date in order to determine a service provider beginning July 2009. Change Order 4 will increase
funding $636,480.00 and extend contract end date. Fiscal Implications: Total amount of change order is
$636,480.00. Funding for contracted services was identified and planned for in the Technology Services
2008-09 operating budget request. Funding will be contingent upon approval of the Technology Services
current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of
change order.

5. CHANGE ORDER 7: MCNATTON TECHNOLOGIES LLC SERVICE AGREEMENT

McNatton Technologies was chosen through an RFP process in Spring 2005 to provide Unix
administration support services. An agreement has been in place since July 1, 2005. The initial three-year
term expired June 30. An RFP will be released in the near future to entertain proposals against these
services and determine a provider beginning October 1. In order to continue the same level of service in
the interim, a three-month extension has been negotiated which will carry services through September 30,
2008. Change Order 7 will increase funding $192,000.00 to account for invoiced amounts and extend
contract end date. Fiscal Implications: Total amount of change order is $192,000.00. Funding for
contracted services was identified and planned for in the Technology Services 2008-09 operating budget
request. Funding will be contingent upon approval of the Technology Services current expense budget
allotment. Recommendation for Action: Staff is requesting Board approval of change order.

6. CHANGE ORDER 6: NETCOMLOGIC, INC. SERVICE AGREEMENT

Netcomlogic was chosen through an RFP process in Spring 2005 to provide database administration
(DBA) support services. An agreement has been in place since July 1, 2005. The initial three-year term
expired June 30. An RFP will be released in the near future to entertain proposals against these services
and determine a provider beginning October 1. In order to continue the same level of service in the
interim, a three-month extension has been negotiated which will carry services through September 30,
2008. Change Order 6 will increase funding $142,500.00 to account for anticipated invoiced amounts and
extend contract end date. Fiscal Implications: Total amount of change order is $142,500.00. Funding for
contracted services was identified and planned for in the Technology Services 2008-09 operating budget
request. Funding will be contingent upon approval of the Technology Services current expense budget
allotment. Board Recommendations: Staff is requesting Board approval of change order.

FACILITIES

1. RESOLUTION: FUNDING FOR CAPITAL COLLABORATION PROJECTS

This resolution requests appropriations from the restricted fund balance to: Heritage High ($695,027.03);
Holly Springs High ($118.78); Brier Creek Elementary ($372,437.26); Barwell Elementary ($57,123.03);
Morrisville Elementary ($11,506.80); River Bend Elementary ($20,348.29); Wakelon Elementary
($1,011.00); and Mills Park Elementary ($684,062.50). These amounts are municipal collaboration funds
that were closed into a restricted fund balance at the end of fiscal year 2007-08 on June 30, 2008, and
must be allocated for the new fiscal year 2008 - 2009. Fiscal Implications: Total of this appropriation
request is $1,841,634.69. Recommendation for Action: Board approval is requested.

2. BIDS: CUSTODIAL SERVICES DEPARTMENT SERVICE AGREEMENT

During the 2008-09 fiscal year, custodial services for 89 campuses will be provided by contract, and the
remaining campuses will be served by in-house custodial teams. Staff solicited and received bids on June
26, 2008 for 23 campuses: one campus was converted from in-house to contract; three campuses are new
construction; and 19 were selected for rebidding to ensure competitive prices. Staff recommends that a
contract for services to the 23 campuses be awarded to Facilico/Royal Janitorial Services, in the amount
of $1,673,864.02.
Staff recommends renewal of contracts for services to the remaining 66 campuses based on the
contractors' satisfactory performance and no change in price. Staff recommends contracts with A-K
Building Maintenance in the amount of $904,145.42; Cenplex Building Services, Inc., in the amount of
$219,075.52; Facilico, Inc., in the amount of $2,834,503.66 (this is in addition to the contract for service
to 23 campuses, noted above); and RTP Building Maintenance, in the amount of $3,978,663.26.
The total amount of the five contracts is $ 9,610,251.88, with a contract term of July 1, 2008 to June 30,
2009. Lists indicating the schools to be served by each contract are attached. Fiscal Implications:
Funding is included in the 2008-2009 operating budget. Recommendation for Action: Board approval is
requested.

3. CHANGE ORDER NO. GC-05: HOLLY GROVE MIDDLE (M-9)

Board approval is requested for Change Order No. GC-05, to D. H. Griffin Construction Company, LLC, for their Construction Management at Risk contract for the construction of the new Holly Grove Middle School. This change order, in the amount of $21,982,175, is to establish an interim guaranteed maximum price (GMP) for the 19 bid packages in Release 3 of the project. A list of the bid packages is attached. The GMP to date is $31,565,828. The remaining 13 packages will be brought to the August 5, 2008 Board meeting, in order to establish the final GMP for this project. Fiscal Implications: Funding is available from the total project budget of $42,955,675, of which $42,490,315 is from CIP 2006 and $465,360 is from Wake County Parks and Recreation and the Town of Holly Springs for field improvements. Recommendation for Action: Board approval is requested.

4. CHANGE ORDER NO. GC-03: H-6 PROTOTYPE HIGH SCHOOL (ROOFTOP

MECHANICAL)

Board approval is requested for Change Order No. GC-03 to Barnhill Contracting Company for their
Construction Management at Risk contract for the construction of the new H-6 High School, located on
Forestville Road, in Raleigh, NC. This change order, in the amount of $3,435,166, is to establish a
guaranteed maximum price (GMP) for the early rooftop mechanical system package, which is one of the
48 construction packages for this project. A list of the bid packages is attached. Future change orders
will be brought to the Board to establish the GMP for the total project. Fiscal Implications: Funding is
available from the total project budget of $73,255,556, of which $1,000,000 is from PLAN 2004 Start-Up
and $72,255,556 from CIP 2006. $300,000 of this change order is temporarily encumbered from CIP
2006 Program Contingency and will be transferred to the project budget when the remainder of the
construction funding for this project has been appropriated. Recommendation for Action: Board
approval is requested.

5. CHANGE ORDER NO. GC-13: HERITAGE HIGH

Board approval is requested for Change Order No. GC-13 to the Heery International, Inc., and D.H. Griffin Construction, LLC, Joint Venture, for their Construction Management at Risk contract for construction of the new Heritage High School in Wake Forest. This change order, in the amount of $322,393, is for changes to the bid documents required by the Town of Wake Forest and other review agencies during the permit review process. Due to the lengthy review process and in order to maintain the project schedule, bids were received and a contract issued prior to receiving all permitting comments. Fiscal Implications: Funding is available from the total project budget of $63,020,526, of which $1,564,638 is from Plan 2000 Start Up, $513,391 is from Plan 2004, $56,129,055 is from CIP 2006, and $1,459,904 is from CIP 2006 Offsite Improvements. The remaining $3,353,538 will be provided by the Town of Wake Forest and the Wake County Parks and Recreation Department for additional ball fields and upgrades to the school's ball fields. Recommendation for Action: Board approval is requested.

6. CHANGE ORDER NO. 6: HERBERT AKINS ROAD ELEMENTARY

Board approval is requested for Change Order No. 6 to Clancy & Theys Construction Company, for their Construction Management at Risk contract for construction of the new Herbert Akins Road Elementary. This change order, in the amount of $201,212.15, is for additional site work required by the permitting authorities (i.e. Town of Fuquay-Varina, DENR, DWQ, DOT, etc.) for this project. Fiscal Implications: Funding is available from the total project budget of $23,542,375, of which $22,914,681 is from CIP 2006, and $627,694 is from CIP 2006 Offsite Improvements. Recommendation for Action: Board approval is requested.

7. LEASE AMENDMENT: WAKEFIELD NINTH GRADE CENTER

Board approval is requested for modifications to the leasing agreement with F.R.O., L.L.C. VII, a
Maryland limited liability company, dated February 13, 2006, in order to place an eight-classroom modular
unit and two storage buildings on the parking lot area of the leased property. This agreement requires the
Board to place into an escrow account, with a title insurance company, the amount of $187,500, said
amount being approximately 150% of the estimated construction costs to cover the removal of the
modular unit and related utilities, and restoring the disturbed areas. Other terms of the original lease
agreement remain the same. A copy of the lease Agreement Amendment and estimate of the
construction costs is attached. This issue was discussed at the Systems and Structures Committee meeting
on June 24, 2008 and the committee concurred with placing the precis on the agenda. Fiscal Implications:
Funding of $187,500 is available from fiscal year 2007-2008, local operating capital outlay budget. These
funds have been restricted within fund balance, and a check for the amount must be issued within 60 days
of the approval of this agreement by both parties, to the escrow account. Recommendation for Action:
Board approval is requested.

8. CHANGE ORDER NO. GC-04: MILLS PARK MIDDLE (M-10)

Board approval is requested for Change Order No. GC-04, to D. H. Griffin Construction Company, LLC, for their Construction Management at Risk contract for the construction of the new Mills Park Middle School. This change order, in the amount of $18,828,532, is to establish a guaranteed maximum price (GMP) for Release 1, which are 18 of the 54 construction packages for this project. A list of bid packages is attached. A future change order will be brought to the Board to establish the GMP for the total project. Fiscal Implications: Funding is available from the total project budget of $42,872,489, of which $42,509,271 is available from CIP 2006, $181,609 from CIP 2006 Offsite Improvements, and $181,609 from the Town of Cary for road improvements. A future reallocation from program contingency will be required to fully fund the offsite portion. Recommendation for Action: Board approval is requested.

9. MATERIALS TESTING SERVICES: MILLS PARK MIDDLE (M-10)

Negotiations have been completed with QORE Property Sciences, to provide construction materials testing and special inspection services for Mills Park Middle School, in an amount not-to-exceed $238,353, in accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or Wetland Delineation Services Agreement. Fiscal Implications: Funding is available from the total project budget of $42,872,489, of which $42,509,271 is available from CIP 2006, $181,609 from CIP 2006 Offsite Improvements, and $181,609 from the Town of Cary for road improvements. A future reallocation from program contingency will be required to fully fund the offsite portion. Recommendation for Action: Board approval is requested.

10. WEST CARY MIDDLE SCHOOL AIR-COOLED CHILLER REPLACEMENT PROJECT

West Cary Middle School has experienced numerous failures of the 185 ton air-cooled chiller which has
supplied chilled water for HVAC cooling to building C over the past several years. Currently, two of the
four compressors on this chiller unit require replacement due to mechanical failure. It is recommended
that the 185 ton air-cooled chiller be replaced with a new unit, in order to supply the school with reliable
chilled water for cooling. Informal bids for the replacement of the air-cooled chiller and associated
installation were taken during the month of June 2008. Staff recommends award of a contract to Brady
Trane Services, Inc., in the amount of $117,426. Fiscal Implications: Funding is available from the 2008
- 2009 operating budget for maintenance and operations. Recommendation for Action: Board approval
is requested.

INSTRUCTIONAL PROGRAM

1. PUBLIC CONSULTING GROUP, INC., MEDICAID BILLING SERVICES

The Wake County Public School System (WCPSS) has contracted with Public Consulting Group, Inc.
(PCG) for the past ten years for the provision of Medicaid-billing processes compliant with federal and
state requirements. PCG works with the WCPSS staff and the state Medicaid-billing agency to develop
forms and reporting format, and provides training for staff. PCG will submit quarterly invoices for
payment of their fees. Fiscal Implications: Contract totals $125,000 and will be funded by Medicaid
revenues received in 2008-2009, projected to total $500,000 dollars.
Recommendation for Action: Staff is requesting Board approval.

2. CONTRACT WITH DAMAR SERVICES, INC.

We are contracting with Damar, a private, non-profit corporation located in Indiana, to provide special
education and related services for an identified student with special needs. This student was served at this
residential facility prior to moving to Wake County. In order to facilitate the transition to the Wake
County Public School System, it was agreed that the student should continue to receive services in the
Damar facility through June 30, 2009. Fiscal Implications: Funding is available in the Special Education
Services' budget in the amount of $141,620.00 to pay the cost of these services. Recommendation for
Action: Board approval is requested.

3. TITLE I NO CHILD LEFT BEHIND SCHOOLS OF CHOICE

Under No Child Left Behind legislation, a Title I school that has not met the Adequate Yearly Progress
(AYP) goals for two consecutive years must offer parents the option to transfer their child to another
school. Fiscal Implications: Transportation costs. Recommendation for Action: Staff recommends the
Board approve the receiving schools.

4. GRANT PROPOSALS

Competitive (#00109): NetWorks Basketball, Ballhandling Clubs Character at Work Through Physical Education / Individual schools.
Competitive (#00209): North Carolina DonorsChoose / Individual schools.
Competitive (#00309): Wake County Smart Start, More at Four / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 5530: PROMOTION AND INTERVENTION

Policy 5530: Promotion and Intervention wording in amended to remove specific test titles. This change
aligns policy to R &P. The change has been approved by the Policy Committee. Fiscal Implications:
None. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

2. REQUEST FOR LEAVE

3. CONTRACT FOR UNICORN STAFFING

Due to a high volume of processing new and rehired employees for the 2008-2009 school year, as well as
the yearly fall and spring job fairs, Human Resources is requesting approval for temporary staffing when
needed.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FINANCE

1. ADOPTION OF THE 2008-2009 ANNUAL BALANCED BUDGET RESOLUTION

To approve the 2008-2009 Annual Balanced Budget Resolution. Fiscal Implications: To establish the
Adopted Plan for Student Success for the Wake County Public School System for 2008-2009. The budget
resolution includes county appropriation revenue for the operating budget of $316,200,000 as approved
by the Wake County Commissioners. Recommendation for Action: To approve the annual balanced
budget resolution for fiscal year 2008-2009 in accordance with G.S. 115C-425.

FACILITIES

1. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Growth and Planning Department presented recommendations for the following
subdivision at the June 17, 2008 Board meeting: Carlton Pointe (Phase 1). Fiscal Implications:
Transportation costs will increase due to travel time. Other facility-related costs will be avoided.
Recommendation for Action: Staff is presenting for Board approval.

2. INTERLOCAL AGREEMENT: M-6 MIDDLE

Wake County Government, the Town of Rolesville, and the Board of Education are working together for
the development of a new middle school, M-6 Middle, near the intersection of Burlington Mills Road and
South Main Street, Rolesville. The Board and Town have collaborated in the joint purchase of land with
the Town contributing $112,524 towards the purchase of approximately 37.5 acres ($3,000.00 per acre).
The Board, Town of Rolesville and County staffs have jointly planned the development of the outdoor
recreational facilities for the middle school. The Board is responsible for the preparation of the project's
master plan to include additional recreational amenities above the educational standard. The Board will
supervise the construction of the school and the additional recreational improvements funded by the
County and Town. The County and Town are responsible for the design and construction costs
associated with these recreational improvements above the normal middle school program. The County
will contribute up to $250,000 towards the design and construction costs of the recreational
improvements. Town is contributing the balance of funds necessary for the design and construction costs
of the recreational improvements requested above the normal middle school program in accordance to an
approved Master Plan and approved by the Town. The Town is also responsible for any change orders
associated with their portion of the project. The Joint Use Agreement has been drafted and awaiting
review and approval. Fiscal Implications: None. Recommendation for Action: Board approval is
requested.

3. LEVEL 4 JOINT USE AGREEMENT: M-6 MIDDLE

Board of Education and Town of Rolesville have partnered in the purchase of property for the joint
design, development and construction of a school with recreational amenities beyond those included in
the middle school program. The Town shall maintain the outdoor basketball courts, softball field, soccer
and multipurpose fields in exchange for the privilege to schedule the use of these areas after normal
school hours. The Board shall have priority use of the outdoor basketball courts, softball field, soccer and
multipurpose fields both during normal school hours. The Board and Town agree that the Town shall
exercise joint use privileges to schedule use of the outdoor basketball and tennis courts, softball field,
soccer and multipurpose field and track located on M-6 Middle School, when they are not needed or
scheduled for school program activity. Town is also given the autonomy to establish rates for third party
users per the terms of the Level 4 Joint Use Agreement. The initial term of this agreement is for a period of twenty-five (25) years. At the end of the initial term, the Town has the exclusive option to extend the Town's use for an additional twenty-five (25) year period, so long as the property is not needed for Board purposes and the facility is operated as a school. Fiscal Implications: None. Recommendation for Action: Board approval of this agreement is requested.

POLICY

1. WAKE COUNTY BOARD OF EDUCATION POLICY WORK PLAN

During the 2007-2008 school year, the Board of Education drafted an Education Policy Work Plan. This
document is the result of a year-long process in which Board members strategically aligned the
recommendations from the Curriculum Management Audit (2007), the recommendations from the
Citizen's Facilities Advisory Committee (2007), and components from previous work plans. This plan
will serve as a guide for the future work of the Wake County Board of Education and will be periodically
reviewed and revised to reflect the changing needs of the district. Fiscal Implications: None.
Recommendation for Action: Approval is recommended.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

3. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS FROM

CONVERTED MONTHS OF EMPLOYMENT

1.Permanent Employment

2.Terminating Employment

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.