OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT -
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
6. APPROVAL OF MEETING MINUTES
March 1, 2011-Closed Session MinutesMay 17, 2011-Closed Session Minutes
June 7, 2011-Closed Session Minutes
June 7, 2011-Board of Education Work Session Minutes
June 9, 2011-Closed Session Minutes (Transfer Appeal Hearings)
June 13, 2011-Closed Session Minutes (Transfer Appeal Hearings)
June 16, 2011-Closed Session Minutes (Transfer Appeal Hearings)
June 18, 2011-Board of Education Retreat Minutes
June 21, 2011-Closed Session Minutes
June 23, 2011-Closed Session Minutes (Transfer Appeal Hearings)
FINANCE
7. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for May 2011. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.8. GIFTS TO THE SYSTEM
One hundred and ninety nine gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $140,307. Fiscal Implications: Not Applicable. Recommendation for Action: No Action is Required.9. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011
To report changes in the budget resolutions resulting from transactions processed during May, 2011. Fiscal Implications:Adjust State Public School Fund+ $143,919
Adjust Local Current Expense Fund+ $1,295
Adjust Federal Grants Fund - State+ $75,352
Adjust Capital Outlay Fund+$0
Adjust Multiple Enterprise Fund+$98,031
Adjust Direct Grants Fund+$6,481
Adjust Other Restricted Fund+$0
Net Changes+$325,078
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.
FACILITIES
10. JOINT USE AGREEMENT: ATHENS DRIVE HIGH
Wake County Public School System and the City of Raleigh have enjoyed the shared use of the Athens Drive stadium, Lake Johnson trail, drive access, and parking areas located on City-owned property along with the shuffleboard courts, horseshoe pits, drive access, and designated parking areas located on Board of Education-owned property since June 4, 1979. The City of Raleigh has agreed to continue the relationship and desires to update, as well as consolidate, the various agreements. The school system will continue to be responsible for the maintenance of the stadium and stadium parking area. The City of Raleigh will continue be responsible for maintenance of the shuffleboard courts and horseshoe pits. City of Raleigh will share (90% WCPSS / 10% City of Raleigh) in the costs of routine and major maintenance of the other shared parking areas and drive accesses. It is also agreed that when the stadium, stadium parking area, shuffleboard courts, and horseshoe pits are not being used by the school or the Greater Raleigh Senior Games, Inc., the areas may be used by the City for city program activities. The school system will schedule all use outside of Board or City use. The school shall have priority of scheduling the use of designated areas located on both Board-owned and City-owned property during school and non-school hours. The term of this agreement is 25 years. Fiscal Implications: None. Recommendation for Action: Board approval is requested.11. DESIGNATION OF APPLICANT'S AGENT RESOLUTION
The Maintenance and Operations Department and Risk Management Department are working with the NCDPI Insurance Department and FEMA to recover damage costs associated with the April tornado event in Wake County. Current costs of the event total over $400,000. WCPSS filed the required paperwork to recover funds expended for repairs and debris removal over the past two months. In late June, North Carolina Division of Emergency Management requested a Board of Education resolution for Designation of Applicant's Agent. This resolution establishes an authorized agent to represent WCPSS in matters pertaining to disaster assistance. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
12. CHANGE ORDER NO. CM-04: ROLESVILLE MIDDLE (M-6)
Board approval is requested for Change Order No. CM-04 to D. H. Griffin Construction Company, LLC, for their Construction Management at Risk contract for Rolesville Middle School. This change order, in the amount of $2,303,911, is to include the offsite improvements at the intersections of Forestville Road / Burlington Mills Road and at Highway 401 / Burlington Mills Road. Fiscal Implications: The proposed project budget is $46,471,383, of which $42,509,271 is from CIP 2006, $246,134 from Wake County Parks & Recreation, $246,134 from the Town of Rolesville, and $3,469,844 will be from Offsite (Public) Improvements. This change order is for offsite expenses, which are currently encumbered from the furniture and equipment budgets within the project. The additional offsite funds to replace these project funds will be requested in September 2011. Recommendation for Action: Board approval is requested.13. RESOLUTION: FUNDING FOR CAPITAL COLLABORATION PROJECTS
This resolution requests an appropriation from restricted fund balance to Alston Ridge Elementary in the amount of $1,422. This amount is for municipal collaboration funds that were closed into a restricted fund balance at fiscal year end June 30, 2011, and must be allocated for the new fiscal year 2011 - 2012. The funds will be used for landscaping materials. Fiscal Implications: Total of this appropriation request is $1,422. Recommendation for Action: Board approval is requested.STUDENT ACHIEVEMENT
14. CONTRACT WITH WAKE COUNTY PARENT CONSULTANTS
This is the second year of the contract with Wake County Parent Consultants to provide parent counseling and education services to families of young children ages birth through kindergarten. Fiscal Implications: Funds are available through state and local funding. Recommendation for Action: Board approval is requested.15. DRIVER EDUCATION FEE FOR 2011-2012 SCHOOL YEAR
Per House Bill 200, Appropriations Act of 2011, Session Law 2011-145, state funding for driver training has been reduced beginning with the 2011-12 fiscal year. The estimated impact on the Wake County Public School System (WCPSS) will be a funding reduction of $535,085. The House Bill includes a provision that LEA's may assess a fee up to $45 to students for driver education to recoup a portion of the funding reduction. State law currently requires WCPSS to provide driver education to all students that are eligible. It is recommended that WCPSS implement the $45 fee for driver education beginning with registration for driver education classes August 25, 2011 and beyond. Fiscal Implications: Charging of the $45 fee will make up for some, but not all of the state funding reduction. Staff will determine additional actions to be taken, beyond implementation of the fee, to meet the state requirement to provide driver education for all eligible students. Recommendation for Action: Board approval is requested.16. SCHOOL IMPROVEMENT PLANS FOR NEW SCHOOLS WHICH OPENED IN 2010-2011
In the initial year of operation new schools engage in the process of creating their schoolimprovement plans. At the end of the first year these schools must submit their plans to the
Board of Education for approval. The schools involved this year are Alston Ridge Elementary,
Holly Grove Middle, Mills Park Middle, and Heritage High School. G.S. 115C-105.27(a) states in part, "All school improvement plans shall be, to the greatest extent possible, data-driven. School improvement teams shall use the Education Value Added Assessment System (EVAAS) or a compatible and comparable system approved by the State Board of Education, to analyze student data to identify root causes for problems and to determine actions to address them. School improvement plans shall contain clear, unambiguous targets, explicit indicators and actual measures, and expeditious time frames for meeting the measurement standards." Instructional school staff voted and approved each plan. Plans are to be a living document the school utilizes to focus the daily work of each staff member. Plans may include waivers the school requests in order to be able to successfully implement their plan for improvement. Schools submit their School Improvement Plan online via the intranet. Instructions for accessing these plans are included. Fiscal Implications: None. Recommendations: Board review is requested.
17. CONTRACT WITH MAXIM HEALTHCARE SERVICES, INC.
We are contracting with Maxim Healthcare Services, Inc. to provide nursing services for five (5) identified special education students who are medically fragile; four (4) full time students (180 days) and one (1) part time student at 3 hours per week. The cost for nursing services for four (4) full time students is $235,072 with an average cost of $58,768 per student. The hourly rate is $42 for an RN and $39 for an LPN, which is the same per hour rate for 2010-11. The total cost per year for one part time student for 3 hours per week is $4,428. Maxim also provides Habilitation Technicians at an hourly rate of $29 for emergency situations. Over the past few years Hab Techs have been utilized two to three times per year for an average cost of $500 per year. Fiscal Implications: Funding in the Special Education Services' budget in the amount of $240,000 is to be used to pay the cost of these services. Recommendation for Action: Board approval is requested.18. CONTRACT WITH PEDIATRIC SERVICES OF AMERICA
We are contracting with Pediatric Services of America, Inc. to provide nursing services for four (4) identified special education students who are medically fragile. The cost for nursing services for four (4) full time students (180 days) is $215,000 with an average cost of 53,750.00 per student. The hourly rate is $41.00 for an RN and $40.00 for an LPN which is the same per hour rate for 2010-11. Fiscal Implications: Funding in the Special Education Services' budget in the amount of $215,000 is to be used to pay the cost of these services. Recommendation for Action: Board approval is requested.19. CONTRACT WITH TRIANGLE DEVELOPMENTAL SERVICES, PLLC
The evaluation services were previously provided by Southeast Family services. As we rebid the contract for the school year 2011-12, Triangle Developmental Services, PLLC was the lowest bidder for multidisciplinary team evaluations for Preschool Services. Triangle will complete up to 200 full evaluations, up to 30 single evaluations, up to 30 observations, and up to 6 independent evaluations. The cost per full evaluation is $1,485, partial evaluations are $495 each, and observations are $225 each. Fiscal Implications: Funding in the Special Education Services' budget in the amount of $333,450 is to be used to pay the cost of these services. Recommendation for Action: Board approval is requested.20. CONTRACT RENEWAL WITH BLUE DIAMOND INFORMATION SOLUTIONS, LLC
To request approval for a contract renewal with Blue Diamond Information Solutions, LLC(BDIS) based on the 2010-2011 contract. The original contract was approved in 2008 and renewed through June 2010. This is the first renewal outside of the original contract period. BDIS provides software site licenses for all school sites, enabling each site the ability to score formative assessment and general reports. BDIS also provides consultation services, support services, maintenance of applications, software maintenance, back-up data, and documentation as set forth in the service agreement with the Wake County Public School System. Fiscal Implications: The contract amount is 209,000.00. Recommendation for Action: Staff is requesting Board approval.21. GRANT PROPOSALS
Competitive (#00112): Pepsi, Refresh Project / Individual Schools.Competitive (#00212): Toshiba, American Foundation Grants / Individual Schools.
Competitive (#00312): Target Stores, Field Trip Grant Program / Individual Schools.
Competitive (#00412): NC Department of Health and Human Services, Division of Social Services, Refugee School Impact Program Grant / Individual Schools.
Competitive (#00512): NC Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (MH/DD/SAS), NC Youth Problem Gambling Awareness and Prevention Initiative (YPGAP) / Individual Schools.
Collaborative (#00612): NC State University, Lumina Foundation for Education, Latino Student Success / Central Services.
Collaborative (#00712): US Department of Health and Human Services, Centers for Disease Control and Prevention, Community Transformation Grant (CTG) / Central Services.
Competitive (#00812): Verizon Foundation, Verizon Foundation Grant / Individual Schools.
Competitive (#00912): US Department of Education, Investing in Innovation Fund (i3) / Central Services.
Competitive (#01012): North Carolina School Library Media Association (NCSLMA), Read2Succeed Grants / Individual Schools.
Competitive (#01112): Walmart Store and Sam's Club, Giving Program / Individual Schools.
Competitive (#01212): Lee Brothers, Side Kick Foundation Teacher Grant Program / Individual Schools.
Competitive (#01312): Zebulon Chamber of Commerce, School Grant Program / Individual Schools.
Competitive (#01412): Lowe's Charitable and Educational Foundation, Regional Grant / Central Services.
Entitlement (#01512): PRC 049 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Services.
Entitlement (#01612): PRC 060 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Handicapped / Central Services.
Competitive (#01712): The Mockingbird Foundation, Inc., Mockingbird Grant Program / Individual Schools.
Competitive (#01812): Barbara Bush Foundation, Family Literacy Grant / Individual Schools.
Competitive (#01912): WeAreTeachers, Teacher and Classroom Grants / Individual Schools.
Competitive (#02012): The Heart of America Foundation, READesign® Library Makeover Project and Books From The Heart® Grant Programs / Individual Schools.
Competitive (#02112): Digital Wish, Teacher and Classroom Grants / Individual Schools.
Competitive (#02212): Saucony, Run for Good Foundation / Individual Schools.
Competitive (#02312): Wake Electric Membership Corporation, Classroom Technology Grant Program / Individual Schools.
Competitive (#02412): Home Depot, Building Healthy Communities Grant Program / Individual Schools.
Competitive (#02512): Office Depot, Listen Learn Care / Individual Schools.
Competitive (#02612): Wake Electric Cooperative, Bright Ideas Grant Program / Individual Schools.
Competitive (#02712): DonorsChoose, Teacher Classroom Grant Program / Individual Schools.
Contract (#02812): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Central Services.
Contract (#02912): PRC 604 - Wake County Smart Start, Supporting School Readiness Program / Central Services.
Competitive (#03012): Bayer USA Foundation, Bayer Science and Education Foundation Grants / Individual Schools.
Collaborative (#03112): Wake County Community Partnership Funding, Kraft Family YMCA / Individual Schools.
Competitive (#03212): Triangle Community Foundation (TCF), Community Grantmaking Program / Individual Schools.
Competitive (#03312): North Carolina Community Foundation (NCCF), Community Grantmaking Program / Individual Schools.
Competitive (#03412): American Honda Foundation, Honda Foundation Grant Program / Individual Schools.
Competitive (#03512): State of North Carolina Office of the Governor, Share Our Strength No Kid Hungry North Carolina Program / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
BOARD
22. BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requestedPOLICY
23. REVISIONS/AMENDMENTS TO POLICIES RELATED TO SPECIFIC POLICIES WITHIN THE 6000 SERIES
Board Policy 6300, 6400, 6410, 6420, 6424, 6425, 6426, 6427, 6429, 6440, 6445, 6447, 6450, 6500, 6530, 6536 Revised, Second Reading6405 New, First Reading and 6505 New, Second Reading
The proposal to amend/revise current Code of Student Conduct, Discipline, and Due Process policies was brought to the Board September 7, 2011. We understand out-of-school suspensions can play an important role in helping keep schools safe and orderly. However, suspensions can have a profound negative impact on students. Proposed policy revisions will eliminate mandatory suspensions, except where required by law; should reduce the frequency and length of suspensions in general; all with the goal of keeping students in school, improving academic performance, and increasing graduation rates. Additionally, these changes will provide principals with the tools they need to keep schools safe and to administer discipline fairly and consistently. These proposed revisions were presented for discussion/feedback to the Professional Learning Team: Alternative to Suspensions, ED Task Force, Superintendent Leadership Team, Division of Principals and Assistant Principals. Additional changes align polices with most recent changes in state law. All revisions were reviewed and approved by Ann Majestic, Tharrington Smith. Fiscal Implications: One time translation services fee, conversation of database fee, and potential cost for administrative training. Allocation of two conference rooms to use daily for centralized hearings and the potential of additional staff (panel members). Recommendation for Action: Staff is requesting Board approval of Second Reading.
24. REVISIONS TO POLICY 6203, TRANSFER OF STUDENT ASSIGNMENT
Second ReadingOn May 3, 2011, the Board of education reviewed possible revisions to Policy 6203, Transfer of Student Assignment. At this meeting, Board members requested several changes as well as information regarding parent-initiated transfers due to courses of study. This information was presented to the Board at the May 17, 2011 work session. On June 7, 2011, the policy revisions were approved on a first reading.
HUMAN RESOURCES
25. RECOMMENDATION FOR EMPLOYMENT
1. Professional2. Support
ACTION ITEMS
FINANCE
26. SHIFT ALL FULL TIME 10 MONTH TEACHER ASSISTANTS TO 9.25 MONTH ASSIGNMENTS - REDUCTION IN FORCE
As a result of the economic downturn, the Wake County Public School System (WCPSS) has faced significant budget reductions from the period beginning December 2008 through present. Significant additional budget reductions continue into the 2011-12 fiscal year. Based upon the final State of North Carolina Budget for 2011-12, additional budget reductions must be made to the WCPSS Budget. A recommendation to shift all full time 10 month Teacher Assistant positions to a 9.25 month assignments is being made. This will keep Teacher Assistants in place on days students are in place. This recommendation for a reduction in force is being made per Board Policy 4430. Fiscal Implications: A reduction in salary and benefits costs for the WCPSS. Recommendation for Action: Board approval for authority of reduction in force is requested.BOARD
27. RESOLUTION RELATED TO THE RELOCATION OF A PROCESSING AND DETENTION CENTER IN CARY
The U.S. Immigrations and Customs Enforcement agency is considering the use of a vacant Kroger store on the corner of NC Route 55 and High House Road as a processing and detention center. The Town of Cary unanimously passed a resolution opposing the placement of the facility in this location.POLICY
28. BOARD POLICY 3430-REDUCTION IN FORCE: CERTIFIED EMPLOYEES
Revised: First ReadingThese revisions to this policy were reviewed by the Superintendent's Leadership Team during the 6/24/11-6/28/11 time period. This same information was presented at the Board Work Session on 7/12/11. Fiscal Implications: None. Recommendation for Action: Board approval is requested.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.To consult with the Board of Education attorney and to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, TB v. Wake County Board of Education.
ACTION ITEMS CONT'D
HUMAN RESOURCES
29. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
30. REDUCTION IN FORCE FOR 10-MONTH, FULL-TIME TEACHER ASSISTANT POSITIONS
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.