OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

COMMITTEE REPORTS

Facilities, Program

APPROVAL OF AGENDA

PUBLIC HEARING FOR ITEMS ON THE AGENDA

CONSENT ITEMS

MINUTES

May 16 Policy Committee
June 11, 2001 Board Meeting
June 11, 2001 Facilities Committee Meeting

FINANCE

1. Budget Amendments and Transfers, 2000-2001
To report changes in the budget resolution for the month of May.
Fiscal Implications:
Adjust State Public School Fund+ $125,240
Adjust Local Current Expense Fund+ $ 5,110
Adjust Federal Programs Fund+ $439,864
Adjust Capital Outlay Fund+$226,668
Adjust Multiple Enterprise Fund+ $ 50,995

2. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment
of money on behalf of Cary Elementary. Fiscal Implications: These authorization forms are required for bank records.

3. Gifts to the System
Sixty-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $25,786.25.

4. Service Agreement: Btg, Inc.
The Technology Services Division wishes to retain the services of BTG Inc. to maintain the Wide Area Network (WAN), Network Operations Center (NOC), data connections and Local Area Networks (LANs). BTG will also provide staff to support all administrative sites in regards to troubleshooting Help Desk calls. We have negotiated a lower monthly fixed price for the continuation of these services. During the 2001-02 year, invoiced amount will be $54,000/month for services and a not to exceed amount of $2,000/month for expenses. The contract may allow for renewal of up to 2 consecutive 1-year terms. BTG (formerly SSDS) has been providing these services since October 1999. Fiscal Implications: Total amount of agreement is $672,000 for the 2001-02 fiscal year. Funding contingent upon approval of the Technology Services Division current expense budget allotment. Cost of agreement was forecasted as part of the Division's request.

5. Change Order 4: Alliance Of Professionals & Consultants, Inc.
On June 26, 2000, the Board approved a contract with Alliance of Professionals and Consultants, Inc. to provide outsourcing services such as technical DBA, applications DBA, programming and development. With July 1 being the go live for payroll, there will be a need to continue the services to provide production support. Before initiating a long-term contract for the 2001-02 fiscal year, we feel there is a need to assess how we are utilizing our contracted services. Therefore, we want to extend the current contract until the Board meets again in August. By then, we will have brought in an outside agency to assess the situation and provide suggestions as to the best way to proceed. The current change order will carry us through August 31, 2001. Fiscal Implications: An increase in funding for a not to exceed amount of $471,000 is requested. Funding is available through the reallocation of capital building program funds to the current expense budget approved by the county commissioners on April 16, 2001.

6. Change Order 6: Teleconsultants, Inc.
In August 2000, we brought before the Board a contract with TeleConsultants, Inc. for consulting services. TeleConsultants personnel have been providing pre-production work such as development of internal technical documents, programs and procedures relative to Oracle in the areas of payroll, financial applications, budget and HR. With July 1 being the go live for payroll, there will be a need to continue the services to provide production support. Before initiating a long-term contract for the 2001-02 fiscal year, we feel there is a need to assess how we are utilizing our contracted services. Therefore, we want to extend the current contract until the Board meets again in August. By then, we will have brought in an outside agency to assess the situation and provide suggestions as to the best way to proceed. Current change order extends the date of completion to August 31, 2001. Fiscal Implications: An increase in funding for a not to exceed amount of $595,000 is requested. Funding is available through the reallocation of capital building program funds to the current expense budget approved by the county commissioners on April 16, 2001.

PROGRAM

1. 2000-2001 Safe Schools Salary Increase for Administrators
Attached are the guidelines provided to us from the Department of Public Instruction describing the criteria to be used in determining those eligible to receive the one percent (1%) bonus. Included is a list of Wake County school administrators whose Safe Schools goals were met/not met for the lump sum payment of 1% of their base salary as a school-based administrator for the 2000-2001 school year. Amount becomes part of principals' state-based salary. Board approval is requested.

2. Communications Agreement for School Buses: NEXTEL Communications
Staff recommends a three-year service agreement with NEXTEL Communications for digital 2-way radio and text messaging service which includes 800 Motorola cellular telephone units for school buses during the period July 9, 2001, through July 8, 2004. New telephones will be provided and NEXTEL will offer free text messaging and free calls to 911 which will allow simultaneous emergency notification to all buses in the fleet. Board approval is recommended. Estimated annual cost is $137,350 for the first year and $136,510 per year for the succeeding two years or a total of $410,370 over a three year period (a $79,949 increase over the recently expired ALLTEL contract). Funds for 2001-2002 fiscal year are available in the current transportation budget. Funds for 2002-2003 and 2003-2004 will be requested in annual transportation budget. Staff recommends that agreement with NEXTEL Communications be approved as presented.

3. Contract: School Resource Officers of 2001-2002
This contract was approved at the May 14, 2001 board meeting, but subsequent changes in language, but not amount have been amended by the city of Raleigh to provide school resource officers at each of the high schools located within the city. The following is a list of the schools: Broughton High School, Sanderson High School, Enloe High School, Southeast Raleigh High School, Longview/Phillips High School, Wakefield High School, and Millbrook High School. Funding for this contract, in the amount $264,866 ($37,838 x 7 schools) is available through fund 69 for the 2001-2001 school year. Staff recommends this contract be approved.

4. Tuition Fee for 2001-2002
Staff will present fees for the 2001-2002 school year for nonresident students. This fee is based on the county tax appropriation for current expense, capital outlay, and capital improvement. No fiscal implications at this time. This is presented for Board approval.

FACILITIES

1. Bids: Project 10 I - Networking and Infrastructure Additions and Renovations
Over 90% of all classroom areas in Wake County are outfitted with fiber optic cabling from previous technology projects and/or original building construction. This project will begin to provide fiber optic cabling to limited areas that currently have only minimal cabling service. This project will also replace on-floor classroom data cabling with wall-mount cabling raceways and improve labeling of existing cabling. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. Initial bid opening took place June 13, 2001 for networking and infrastructure additions and renovations at Carroll Middle, Northwoods Elementary, Wake Forest-Rolesville High and York Elementary. Project had to be re-advertised due to insufficient number of bidders. Bid opening held June 21 to determine the apparent low bidder. A&M Electrical Contractors is the apparent low bidder. Bid tabulation is attached. Fiscal Implications - Funds are available through the technology portion of state bond funds. Recommendation for Action - Board approval is requested to award the contract in the amount of $239,544.00.

2. Continuance of Bids: Milk and Dairy, Vended Snacks, Ice Cream, Fruit Flavored Ice Beverages, Frozen and Canned Foods
Summary and recommendation is attached for continuance of bids for milk and dairy products with Flav-O-Rich, vended snack items with Dennis Foods, ice cream with PYA Monarch, fruit flavored ice beverages with Tarheel Distributors and frozen, canned and miscellaneous foods with PYA Monarch. Fiscal Implications - Funds are available in the 2001-2002 expense budget.
Recommendation for Action - Board approval is requested.

3. Contract: Temporary Personnel Services in School Cafeterias
Bids for temporary services were received on June 1, 2001. Staff recommends approval of contracts with Trojan Labor at $10.85 per hour, Preferred Labor at $10.75 per hour, Labor Finders at $10.71 per hour, and Mantel Solutions at $10.90 per hour. These companies will provide temporary personnel for school cafeterias in Wake County during the 2001-2002 school year. Fiscal Implications - Funds are available in the 2001-2002 expense budget. Recommendation for Action - Board approval is requested.

4.Bids: 3600 Wake Forest Road Technology Center Renovations
Subject to final board approval, pre-approval is requested for the issuance of Notice of Intent to award the contract and Notice to Proceed based on bids received on June 20, 2001, for the construction of the technology renovations for 3600 Wake Forest Road. The scope of work includes renovating existing Technology Center on the first floor of the building to accommodate new equipment and to provide adequate space for existing equipment. The renovation will encompass demolishing all the interior walls within the Technology area and installing new walls, independent heating and cooling system, replace existing halon fire suppression system with a new (safe) FM-200 system, full emergency generator backup, rework existing sprinkler system, and new lights and ceilings. A large room on the second floor will be up-fitted with systems furniture. Board authorization is contingent upon receipt of bids within the allocated construction contract award price (CCAP) of $923,200. Staff and Davis Kane Architects, P.A. will report on the bids received and provide bid tabulations and contract information to the board for approval and award at a future meeting. Fiscal Implications - Funding is available from the total project budget of $1,200,000. The total project budget consists of $500,000 from Capital Outlay, Category I and $700,000 from Capital Outlay, Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested.

5.Bids: Roof Replacement - North Ridge Elementary
Bids for the Phase IIIB roof replacement project at North Ridge Elementary were received on May 31, 2001. Staff and Law Engineering and Environmental Services, Inc. recommend award of the contract to JEDCO Construction, Inc. in the amount of $194,877. Fiscal Implications - Funds are available from the total project budget of $264,500. The total project budget consists of $264,500 from the deferred maintenance component of the Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested.

6.Bids: Roof Replacement - Rolesville Elementary
Bids for the roof replacement at Rolesville Elementary were received on May 15, 2001. Staff and Rooftop Systems Engineers, P.C. recommend award of the contract to Owens Roofing, Inc. in the amount of $176,167. Board approval is requested. Fiscal Implications - Funds are available from the total project budget of $238,000. The total project budget consists of $238,000 from the general contracts component of the General Services current expense budget. Recommendation for Action - Board approval is recommended.

7. Bids: Roof Replacement - Vandora Springs Elementary
Bids for the Phase IIIB roof replacement project at Vandora Springs Elementary were received on May 31, 2001. Staff and Law Engineering and Environmental Services, Inc. recommend award of the contract to Curtis Construction Co., Inc. in the amount of $259,000. Fiscal Implications - Funds are available from the total project budget of $496,777. The total project budget consists of $496,777 from the board-approved 1996 State Bond Program. Recommendation for Action -Board approval is requested.

8. Bids: Roof Replacement - Wake Forest Elementary
Bids for the roof replacement at Wake Forest Elementary were received on May 15, 2001. Staff and Rooftop Systems Engineers, P.C. recommend award of the contract to Owen Roofing, Inc. in the amount of $103,351. Fiscal Implications - Funds are available from the total project budget of $177,600. The total project budget consists of $177,600 from the general services current operating budget. Recommendation for Action - Board approval is requested.

9.Design Consultant Agreement: Baucom Elementary Renovations
Negotiations have been completed with H. S. Annis Architect, AIA for the design of renovations at Baucom Elementary. The project includes the replacement of the HVAC system in Building #1, including hood system replacement and air conditioning in the kitchen, and renovations for Plant Operations. Building #2 will be demolished. Parking and landscaping will be expanded at area of demolition. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget is $1,104,646, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $57,600. Recommendation for Action - Board approval is requested.

10. Design Consultant Agreement: Millbrook Elementary Addition and Renovations
Negotiations have been completed with Innovative Design for the design of the PLAN 2000 addition and renovations at Millbrook Elementary. The scope of work includes reorienting and consolidating the campus toward Memory Lane; demolishing the gym, lockers, and dining/ classroom building and rebuilding them to standard; abandoning the media/ classroom building and reallocating it as support facility; expanding the parking and improving the traffic pattern; providing deferred maintenance and modernization. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $8,128,021, as provided in the PLAN 2000 School Building Program. The project budget includes proposed compensation for the design consultant of $488,325. Recommendation for Action - Board approval is requested.

11. Design Consultant Agreement: E04 Elementary (Morrisville Area)
The approved PLAN 2000 School Building Program includes a new elementary E04. Negotiations have been completed with Small Kane Architects, P.A. for the new prototype design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget is $10,662,555, as provided in the PLAN 2000. The total project budget includes proposed compensation for the design consultant of $546,000. Recommendation for Action - Board approval is requested.

12. Easement: Fire Protection Line - Farmington Woods
The Town of Cary requires a 20-foot wide easement for the fire protection water line as a part of the addition and renovations project at Farmington Woods Elementary. The easement contains 0.8044 acres or 35,039 square feet. The easement will be conveyed by recorded plat. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant the easement to the Town of Cary.

13. Utility Easement: Moore Square Museums Magnet Middle
Carolina Power & Light Company requires a utility easement approximately 10 feet by 360 feet to install a new underground utility line along East Davie Street to serve the new Moore Square Museums Magnet Middle School. The new underground line will replace an overhead line. Fiscal Implications - None. Recommendation for Action - Staff requests board approval of the utility easement to Carolina Power & Light Company.

14. Utility Easement: Holly Ridge Middle and Elementary
Carolina Power and Light Company requires a ten-foot wide utility easement at Holly Ridge Middle and Elementary Schools to provide electrical service. A temporary overhead line will be removed. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant a utility easement to Carolina Power and Light for electric service at Holly Ridge Middle and Elementary Schools.

15. Schematic Design: Cary Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes an addition and renovations at Cary Elementary. Staff will present schematic design documents prepared by DTW Architects and Planners, LTD for this project. Fiscal Implications - Funding is available from the total project budget of $11,232,092, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

16. Schematic Design: East Garner Middle Addition and Renovations
The approved PLAN 2000 School Building Program includes demolition and additions at East Garner Middle. Staff will present schematic design documents prepared by Skinner, Lamm & Highsmith, P.A., Architects for this project. Fiscal Implications - Funding is available from the total project budget of $10,644,843, as provided in the PLAN 2000 School Building Program.
Recommendation for Action - Board approval is requested.

17. Schematic Design: Swift Creek Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes renovations at Swift Creek Elementary School. Staff will present schematic design documents prepared by Moseley Harris & McClintock for this project. Fiscal Implications - Funding is available from the total project budget of $954,964, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

18. Schematic Design: Vance Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes an addition and renovations at Vance Elementary. Staff will present schematic design documents prepared by Moseley Harris & McClintock for this project. Fiscal Implications - Funding is available from the total project budget of $2,264,631, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

19. Schematic Design: Willow Springs Elementary Addition and Renovations
The approved PLAN 2000 School Building Program includes renovations at Willow Springs Elementary. Staff will present schematic design documents prepared by Moseley Harris & McClintock for this project. Fiscal Implications - Funding is available from the total project budget of $890,058, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

20. Resolution: Designer Selection - West Cary Middle
Resolution is presented to waive the traditional designer selection process and to select Jerry Turner & Associates, Inc. for the design of West Cary Middle School PLAN 2000 track and field improvements. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that Jerry Turner & Associates, Inc. provided the design for the last large site work modification and has worked on the track and field location in conjunction with the adjacent Town of Cary greenway. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Jerry Turner & Associates, Inc. Fiscal Implications - None at this time. Recommendation for Action - Board approval of the designer selection waiver resolution is requested.

21. Right-of-Way Dedication Plat- Athens Drive High
To approve building permits for the renovation of Athens Drive High, the City of Raleigh requires 0.079 acres of additional right-of-way along Avent Ferry Road for road improvements. The right-of-way will be dedicated by recorded plat. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant to the City of Raleigh 0.079 acres of right-of-way at Athens Drive High.

22. Right-of-Way Dedication Plat - Wilburn Elementary
Renovation and open space improvements at Wilburn Elementary require a 10-foot wide dedication of right-of-way to the City of Raleigh along Marsh Creek Road. Total dedication of right-of-way includes 8,818 square feet or 0.202 acres. The additional right-of-way will be dedicated by recorded plat. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant to the City of Raleigh 0.202 acres of right-of-way at Wilburn Elementary.

ACTION ITEMS

POLICY

1. Policy 6203 Transfer of School Assignment
Revised; First Reading (Waiver of Second Reading Requested)
Clarification in wording of policy as advised by Ann Majestic of Tharrington Smith
to clearly state actions available to the superintendent or designee.

2. Policy 6520 - Student Grievance Policy
Revised Policy; First Reading (Waiver of Second Reading Requested)
This draft incorporates two minor changes in the policy to more clearly delineate the time limits on the decisions of school officials and the Board.

3. Policy 6420 - Disruption of School
Revised Policy; First Reading (Waiver of Second Reading Requested)
Clarification in wording of policy as advised by Ann Majestic of Tharrington Smith.

FACILITIES

1. Agreement: PLAN 2000 - Program Consultant Services
The attached agreement between the Wake County Board of Education and Heery International, P.C. is designed to supersede the current Phase IIIB agreement that is scheduled to expire June 30, 2001. This agreement provides revised and selected consultant services for PLAN 2000 based upon information shared with the board on April 23, 2001. The school system attorney has reviewed and approved this agreement. Fiscal Implications - Funding is available from the program management component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2. Form of Agreement for Cost Estimating Service Contracts
Staff and the board attorney have developed a master agreement form for use in contracting with various consultants to be used for cost estimating services for the PLAN 2000 School Building Program. On May 29, 2001 the board approved the selection of consultants for these contracts.
Fiscal Implications - Funding is available from the program management component of the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

3. PLAN 2000 Eastern Wake County Elementary (E08)
The PLAN 2000 Building Program provides for a new elementary school in the eastern part of Wake County to open in 2004. The board has acquired 168 acres of land in Knightdale for a new high school, community park and elementary school. The site has been master planned identifying improvements to be located on the 168-acre site including a new elementary school. Staff recommends locating the PLAN 2000 Eastern Wake County Elementary on the Knightdale site, to open in 2004. This recommendation has been reviewed by Student Assignment. Fiscal Implications - Total project budget for the elementary facility is $11,152,000. Recommendation for Action - Staff requests board approval to locate the PLAN 2000 Eastern Wake County Elementary on the Knightdale site of 168 acres, to open in 2004.

4. Funding Request: Underwood Elementary Addition and Renovations
Additional funding is requested due to code compliance issues, in providing the appropriate number of ground floor classrooms for a GT Magnet program at Underwood Elementary. Fiscal Implications - The current BOE approved project budget under PLAN 2000 is $7,000,000. Total project budget is estimated to be $8,500,000. Additional funding is available from the PLAN 2000 code compliance fund $500,000, PLAN 2000 environmental compliance $500,000 and PLAN 2000 contingency $500,000. Recommendation for Action - Board approval is requested.

5. Proposed Addition: Wake Forest - Rolesville High
The Athletic Booster Club of Wake Forest-Rolesville High has proposed a financial partnership to construct a new building to include team locker rooms, offices, classrooms and storage space. H.S. Annis Architect has been contracted to review and revise preliminary plans submitted by the booster club, and has estimated construction cost totaling $850,000-$900,000 for the 9,000-sq. ft. facility. A Letter of Intent to Participate in this partnership is required from the Board of Education to allow the North Carolina Alcoholic Beverage Control Board (ABC Commission) to commit $250,000 in grant funds for the building design and construction. Fiscal Implications - Grant funds in the amount of $250,000, available from the North Carolina ABC Commission, must be committed by June 30, 2001. The booster club is also trying to raise matching funds. The school system has proposed spending $20,000 (over two years) from the parent volunteer matching funds program. Additional school system funds, totaling $400,000 - $450,000, may be required to match cash and in-kind contributions of other partners. Funds are available in the PLAN 2000 Program Contingency. Recommendation for Action - Board approval of the Letter of Intent to Participate is recommended.

FINANCE

1. Adoption of the 2001-2002 School Budget Resolution
To approve the 2001-2002 School Budget Resolution. Fiscal Implications: Pending Board of Education and County Commissioners' budget action.

INFORMATION ITEMS

PROGRAM

1. Elementary Progress Report Revision
This revision aligns the progress report to the Wake County Public School System Promotion and Intervention Policy 5530. The revised progress report is a digitized version of data collection and reporting for each student. This revision will minimize duplicate record keeping for teachers. Fiscal implication: $30,000 for Project Development.

2. School Health Advisory Council Annual Report
Dr. David Moore, Chair of the School Health Advisory Council, will present a short update of the Council's activities. These include (1) Implementation of the Life Skills curriculum, (2) Improvements to the Family Life Education curriculum, and (3) Creation of a Fitness Leadership Committee. No fiscal implications at this time.

FACILITIES

1. Withdrawal of Low Bid for Project 10H by Norina Electrical and Mechanical
Bids for Project 10H were received on May 15, 2001 for networking and infrastructure additions and renovations at East Wake High, Smith Elementary, Lacy Elementary, Rolesville Elementary, Vandora Springs Elementary and Wendell Elementary. Norina Electrical and Mechanical was the apparent low bidder but withdrew their bid due to a clerical error. A meeting was held to discuss the reasons for the withdrawal. Minutes of the meeting are attached. Norina was able to show a clerical error in the original work papers and their bid bond was returned. MBE Electrical was the next low bidder and was awarded the contract by the Board on May 29, 2001.Fiscal Implication - None. Recommendation for Action -Information item only.
2. Middle School Tracks
Staff will review, for information, the status of tracks at middle schools for coordination of future projects. Fiscal Implications - None. Recommendation for Action - This is for information only at this time.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

CLOSED SESSION

To consider confidential personnel file information under G.S. 115C-319
ACTION continued

PERSONNEL

1. Recommendations for Administrative Appointments

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.