WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

ELECTION OF OFFICERS

SUMMARY/ANNOUNCEMENTS

ADJOURNMENT

REGULAR BOARD MEETING

OPEN SESSION

CALL TO ORDER

QUORUM DETERMINATION (already established)
PLEDGE OF ALLEGIANCE (recited at Annual Meeting)

INFORMATION

Chair’s Comments
Superintendent’s Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

1.2006 NATIONAL AMERICAN REGIONS MATH LEAGUE CHAMPIONS

To recognize the following WCPSS student participants as the 2006 National American Regions Math League champions:
Vivek Bhattacharya Enloe High School
Yakov Berchenko – KoganBroughton High School
Mikhail LavrovEnloe High School
Daniel VitekEnloe High School
Fiscal Implications: None. Recommendations for Action: None.

2.EMPLOYEE EXCELLENCE AWARDS

Eleven (11) employees were nominated for this month’s Employee Excellence Award. Attached is information regarding the recipients. Fiscal Implications: None. Recommendation for Action: None.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

April 11, 2006 – Finance Committee Minutes
June 6, 2006 – Committee of the Whole Minutes
June 6, 2006 – Board Meeting Minutes

FINANCE

1.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for May 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

2.GIFTS TO THE SYSTEM

One Hundred and thirty three gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $327,113.02. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

3.CHANGE ORDER 1: L3 COMMUNICATIONS-TITAN GROUP SERVICE AGREEMENT

As a result of a Request For Proposal (RFP) released in March 2005, Titan Group was chosen to provide district network support services. Last June, a one-year contract with the option of renewal for a second and third year was approved by the Board to begin July 1, 2005. Network support services are being renewed for a second year. Titan Group is also being asked to begin providing contracted personnel to handle workstation support at some high school sites as well. This is a result of the non-renewal of a current provider of these services. Titan Group had been on the short list for consideration during the RFP review. Change order 1 will increase funding $725,280 and extend contract term through June 30, 2007. Fiscal Implications: Total amount of change order is $725,280. Funding for contracted services was identified and planned for in the Technology Services 2006-07 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

4.COPIER LEASE AGREEMENT FOR SCHOOLS

Our current contract for the lease of high volume copiers will expire on June 30, 2006. Bid requests for replacement machines were sent to seven vendors. The bids had four options that schools can select based on their anticipated copy volume. Danka Office Imaging was the low bidder in each of the categories. This is a four-year agreement. Cost including maintenance and supplies will range from $470.00 to $1,152.00 per copier each month depending on the option selected. Fiscal Implications: Funds are budgeted at the school level. Recommendation for Action: Staff is requesting Board approval.

FACILITIES

1. BIDS: KNIGHTDALE ELEMENTARY GYMNASIUM DEMOLITION

Bids for the Phase 1 Gymnasium Demolition at Knightdale Elementary were received on May 25, 2006. Staff and sfL+a Architects recommend award of the single-prime contract to LVI Services of North Carolina Inc., in the amount of $174,700. Fiscal Implications: Funding is available from the total project budget of $6,426,511, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

2. BIDS: STORMWATER RETENTION PROJECT AT BRASSFIELD ELEMENTARY

Bids for the stormwater retention project at Brassfield Elementary were received on June 1, 2006. Staff and CLH Design, PA recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $167,500. Fiscal Implications: Funding is available from PLAN 2000 Modernization. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1.CONTRACT WITH CAROLINA CORRECTIONAL SERVICES (CCS): AN ALTERNATIVE PRIVATE PROGRAM SERVICE FOR SPECIAL EDUCATION STUDENTS WHO HAVE BEEN LONG-TERM SUPSENDED

State and federal law requires that students with disabilities who have been long-term suspended continue to receive a free appropriate public education and access to general curriculum as determined by the IEP Team.
�The Carolina Correctional Services will administer The Life Course Academy program at their facility located at 2940 Falstaff Road, Raleigh, NC.
�The contract will run from July 1, 2006, through June 30, 2007.
�The program provides education for up to 30 long-term suspended special education students whose IEPs call for continued resource to separate services.
�Legally mandated core academic classes and behavioral training will be provided.
�Students will attend five days per week, six hours per day.
�Transportation will be provided by WCPSS.
Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $465,750.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

2.CONTRACT WITH CAROLINA CORRECTIONAL SERVICES (CCS): AN ALTERNATIVE PRIVATE PROGRAM FOR SPECIAL EDUCATION STUDENTS WHO HAVE BEEN IDENTIFIED AS HAVING SEVERE EMOTIONAL DISABILITIES

State and federal law requires that all students with disabilities receive a free appropriate public education and access to general curriculum as determined by the IEP Team. Due to the nature and severity of their disabilities, it is necessary that some students with severe behavioral and emotional needs receive their instruction in a separate school setting.
�The Carolina Correctional Services will administer The Life Course Academy program at their facility located at 2940 Falstaff Road, Raleigh, NC.
�The contract will run from July 1, 2006, through June 30, 2007.
�The program provides education for up to ten emotionally disabled students whose IEPs call for separate school services.
�Legally mandated core academic classes and the behavioral training will be provided.
�Students will attend five days per week, six hours per day.
�Transportation will be provided by WCPSS.
Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $153,500.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

3.CONTRACT WITH DAMAR SERVICES, INC.

We are contracting with Damar, a private, non-profit corporation located in Indiana, to provide educational, training and related services for an identified student with special needs. This student was served at this residential facility prior to moving to Wake County. In order to facilitate the transition to the Wake County Public School System, it was agreed that the student should continue to receive services in the Damar facility through June 30, 2007. The student will then be served under an IEP established by the Board and parents as provided by law. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $133,590.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

4.CONTRACT WITH THE DEVEREUX FOUNDATION

The Devereux Foundation will provide services for an identified student with special needs. This is a continuation of an existing court settlement that began May 12, 2003. The cost of services for the 2006-2007 school year will be $101,470.00. This is an increase of $3,285.00 from last year’s cost. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $101,470.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

5.CONTRACT WITH FLORIDA INSTITUTE FOR NEUROLOGIC REHABILITATION, INC.

The Florida Institute for Neurologic Rehabilitation provides educational services to a Wake County student. This is a continuation of an existing court settlement that began May 2002. At the last IEP meeting, the team agreed that this continued to be the least restrictive environment for this student, who has multiple neurological and behavioral problems. We can apply for additional funds from the state to help cover these costs. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $184,000.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

6.CONTRACT WITH FLUENT LANGUAGE SOLUTIONS (FORMERLY NAMED INTERPRETERS, INC.)

In July 2003, the North Carolina Department of Public Instruction instituted new guidelines for interpreters and transliterators. These guidelines combined with the current pay scale have resulted in a number of vacant interpreter positions. We are still obligated to provide these services to our students and parents/guardians even though we are unable to fill these positions. We are contracting with Fluent Language Solutions (formerly Interpreters, Inc.) to provide interpreters and transliterators. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $500,000.00 to pay for the cost of these services. Recommendations for Action: Board approval is requested.

7.CONTRACT WITH HILLTOP HOME (COMMUNITY RESIDENTIAL CENTER)

Hilltop Home, a Community Residential Center, provides special education and related services to students with special needs. The state assists with the cost of these services by providing funding for these students. This is the eighth year that Community Residential funds have been allocated. There are two community residential centers in Wake County, Tammy Lynn Center and Hilltop Home. Fiscal Implications: The State of North Carolina provides categorical monies totaling $14,087.10 per child per year, plus a one-time allotment of $50.00 for supplies, for children ages three through twenty served in community residential centers. Funding is available in the amount of $211,306.50 (or approved state Community Residential rate) for this contract. Recommendations for Action: Board approval is requested.

8.CONTRACT WITH MAXIM HEALTHCARE SERVICES, INCORPORATED

We have contracted with Maxim Healthcare Services for eight years. Maxim provides nursing services for identified special education students. Maxim also provides habilitation technicians (hab techs) for students that need intensive intervention. The contract amount has been increased to $140,000 from last year’s amount of $95,000 in order to avoid having to add additional funds during the year. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $140,000.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

9.CONTRACT WITH PEDIATRIC SERVICES OF AMERICA, INC.

We are contracting with Pediatric Services of America to provide nursing services to several Wake County students. Services provided by PSA include tracheotomy care and suctioning, nebulizer treatments, and K-pump feeding. Our school nurses involved with medically fragile children advised us that the needs of these students cannot be met by the intermittent involvement of school nurses or by training classroom staff. We are contracting with Pediatric Services of America to provide these services to our students. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $100,000.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

10.CONTRACT WITH SHIGLEY FAMILY SERVICES

The CDSA (formerly The Development Evaluation Center) no longer evaluates children ages three through five. This responsibility has now fallen to school systems. This has caused a significant increase in the number of evaluations that we will need to complete. Our staff is unable to complete these additional evaluations without contracting with other agencies. In order to help ease the burden caused by these additional evaluations, the state has allotted additional funds in PRC 60. We will use these funds to contract with Shigley Family Services. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $331,500.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

11.CONTRACT WITH TLC OPERATIONS, INC., (DEVELOPMENTAL DAY CENTER)

Tammy Lynn Center (TLC) is a developmental day center. WCPSS has contracted with developmental day centers for over 20 years to provide special education and related services to special education students ages three through twenty. Fiscal Implications: The State of North Carolina provides categorical monies (PRC 63) totaling $8,883.00 per child per year, plus a one-time allotment of $50.00 for supplies, for children ages three through twenty served in developmental day centers. The Wake County Public School System will pay a supplement of $6000.00, per child per year to the center. Funding is available from the state in the amount of $250,124.00 (or approved state developmental day rate). In addition, Special Education funds will be used to pay the supplement. Recommendations for Action: Board approval is requested.

12.CONTRACT WITH TLC OPERATIONS, INC. (COMMUNITY RESIDENTIAL CENTER)

TLC Operations, a Community Residential Center, provides special education and related services to students with special needs. The state assists with the cost of these services by providing funding for these students. This is the eighth year that Community Residential funds have been allocated. There are two community residential centers in Wake County, Tammy Lynn Center (TLC) and Hilltop Home. Fiscal Implications: The State of North Carolina provides categorical monies totaling $14,087.10 per child per year, plus a one-time allotment of $50.00 for supplies, for children ages three through twenty served in community residential centers. Funding is available in the amount of $183,132.30 (or approved state Community Residential rate) for this contract. Recommendations for Action: Board approval is requested.

13.THIRD PARTY AGREEMENT BETWEEN NORTH CAROLINA DEPARTMENT OF HEALTH AND HUMAN SERVICES, DIVISION OF VOCATIONAL REHABILITATION – AMENDMENT #2

Vocational Rehabilitation provides assessments, guidance and counseling, work adjustment training, job development, job placement, and treatment. Adaptive equipment is also provided, if needed. Eight Vocational Rehabilitation employees are currently occupying seven offices at our Noble Road Facility. The eight positions include four counselors and four support staff. The four support positions include two casework technicians, one casework assistant, and one office assistant. Fiscal Implications: Funding is available in the Special Education Services’ budget in the amount of $77,947.00 to pay the cost of these services. Recommendations for Action: Board approval is requested.

14.WCPSS SAFE SCHOOLS PLAN

The ABCs of Public Education legislation, G.S. 115-105.47, requires local education agencies to develop and implement a local Safe Schools Plan. The Plan must provide guidance for schools in establishing safe, secure, and orderly learning environments and a climate of respect. This plan is updated every three years. The WCPSS Safe Schools Plan for 2006-2009 is attached. After Board approval, it will be sent to the Department of Public Instruction. Fiscal Implications: None. Recommendations for Action: Staff is requesting Board approval.

15.EFFECTIVE SOFTWARE, INC., SERVICE AGREEMENT FOR SUPPORT OF STARS APPLICATION

There are currently two agreements in place related to StARS. One is for follow-up support on the completed SST/504 product and the other provides software analysis services as well as the creation of system and functional documentation for the applications within StARS. Both are set to expire on June 30, 2006. On July 1, 2006, a new agreement will begin to support the existing StARS applications currently deployed as well as complete requested enhancements and required Special Education forms. The hourly rate for these services will be $75, and $150,000 will be encumbered to cover anticipated invoiced amounts throughout the 2006-07 fiscal year. Fiscal Implications: The total amount of the agreement is $150,000. Funding will be paid from the Medicaid Administrative Claiming (MAC). Recommendations for Action: Staff is requesting Board approval of the agreement.

16.GRANT PROPOSALS

1.Collaboration (#1073): National Science Foundation, Math and Science Partnership/North Carolina State University College of Engineering, Teachers-Scientist Leadership Academy/Central Office.

2.Competitive (#1074): State Farm Companies/Reedy Creek Elementary School.

3.Competitive (#1075): Braitmayer Foundation/Reedy Creek Elementary School.

4.Competitive (#1076): NC Department of Public Instruction, Learn and Serve/Ligon Middle School.

5.Entitlement (#1077): US Department of Education, Smaller Learning Communities/Central Office, Curriculum and Instruction.

6.Collaboration (#1078): US Department of Justice, COPS/Raleigh Police Department/Central Office, Security Department.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendations for Action: Staff is requesting Board approval.

17.WAIVER FROM THE BELL SCHEDULE FOR HODGE ROAD ELEMENTARY

SCHOOL

�G.S. 115C-84.2 states that a school calendar shall include a minimum of 180 days and 1,000 hours of instruction.
�The instructional day at Hodge Road Elementary School begins at 8:30 a.m. and ends at 3:00 p.m. under the current bell schedule.
�The staff at Hodge Road Elementary is requesting a School Improvement Waiver to increase the instructional day by fifteen (15) minutes, starting at 8:15 a.m.
�This change will increase total instructional time by 45 hours over the course of the year, allowing time for 10 early release days.
�One early release day will be scheduled each month.
�The early release days will be used for intense professional development and coaching, which is a component of the Hodge Road Elementary School Improvement Plan and Title I School Improvement Plan.
Fiscal Implications: None. Recommendations for Action: Staff recommends approval as a part of the School Improvement Plan and the Title I School Improvement Plan for Hodge Road Elementary School.

POLICY

1.POLICY 5520: GRADING SYSTEM

Revised: Second Reading
Policy 5520 was revised to better align policy with current grading practices. Language has been included to both define assessment requirements that must be administered throughout a course, as well as how those requirements can be met. These revisions are also a result of the transition to the block schedule and changes in State Board of Education policy. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2.POLICY 6130: OPEN-LUNCH PROVISION

Revised: Second Reading
At the May 2, 2006 Board of Education meeting, Board members asked staff to revise policy 6130 to include juniors. This is offered as a strategy to help alleviate issues related to increased student growth. As re-written, the decision to allow juniors to participate in an open-lunch provision rests at the building level. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

BOARD ADVISORY COUNCIL NOMINATIONS

New nominations to Board Advisory Council (see attached nomination forms). Fiscal Implications: None. Recommendation for Action: Approval of nominations.

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR EMPLOYMENT

(a)Professional
(b)Support

2.REQUEST(S) FOR LEAVE

COMMITTEE CHAIRS’ REPORTS

ACTION ITEMS

FINANCE

1.ADOPTION OF THE 2006-2007 ANNUAL BALANCED BUDGET RESOLUTION

To approve the 2006-2007 Annual Balanced Budget Resolution. Fiscal Implications: To establish the Adopted Plan for Student Success for the Wake County Public School System for 2006-2007. Recommendation for Action: To approve the annual balanced budget resolution for fiscal year 2006-2007 in accordance with G.S. 115C-425.

2.REQUEST FOR ADDITIONAL WORKERS’ COMPENSATION FUNDS

The remaining funds available for workers’ compensation claims total $74,828.13. It is estimated that an additional $91,724 are needed to complete workers’ compensation claim payments for Fiscal Year-End 2006. Funds are reserved in Fund Balance for excess claims. Fiscal Implications: Appropriate $91,724 to prevent shortfall. Recommendation for Action: Board Approval is requested.

3.CONTRACT FOR CRIMINAL RECORD CHECKS

In order to facilitate a safe learning and working environment for students and employees, Human Resources runs criminal record checks on all substitutes and applicants recommended for employment. Fiscal Implications: $100,000 from contract services budget. Recommendation for Action: Approval is requested.

FACILITIES

1. SCHEMATIC DESIGN: E-23 ELEMENTARY

Staff will present the schematic design documents prepared by Pearce, Brinkley, Cease + Lee, PA for the construction of E-23 Elementary School, located in Fuquay Varina. Fiscal Implications: The total proposed project budget is $21,765,770, of which $745,000 is currently available from the Start-Up component of the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. Recommendation for Action: Board approval is requested.

2. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivision: Hasentree (Phase 1). Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.

3. TUITION FEE FOR NONRESIDENT STUDENTS FOR 2006-2007

The staff of the Office of Growth Management will present tuition fee for the 2006-2007 school year. The fee is based on the county tax appropriation for current expense, capital outlay and capital improvement. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Staff is presenting for Board approval.

INFORMATION ITEMS

FINANCE

1.UPDATE ON THE RESPONSE TO SUMMERFORD’S FRAUD VULNERABILITY ASSESSMENT

Staff will present an update on the status of the responses to Summerford’s recommendations. Fiscal Implications: To be determined. Recommendation for Action: Staff is presenting as information.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
lTo consider confidential student information protected under the Family Rights and Privacy Act (FERPA) and G.S. 115C-402.
ACTION ITEMS (cont’d.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR CONTRACT RENEWAL

2.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

3.ADMINISTRATIVE TRANSFERS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.