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WCPSS--Board of Education

OPEN SESSION - REVISED


ANNUAL MEETING AGENDA



CALL TO ORDER - 5:30 P.M.



QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE



ELECTION OF OFFICERS


APPOINTMENT OF BOARD ATTORNEY


SUMMARTY / ANNOUNCEMENTS


ADJOURNMENT


1. CALL TO ORDER


2. QUORUM DETERMINATION - already established

3.PLEDGE OF ALLEGIANCE - already established

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA


PUBLIC COMMENT - 6 P.M.

Citizens who sign up to address the Board during public comment will be called on in priority order first for items on the agenda and the for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

INFORMATION ITEMS


SCHOOL PERFORMANCE


6. COMMON CORE TRANSITION

Beginning in the 2012-13 school year, Wake County Schools will transition to the
Common Core/Essential Standards Curriculum. We are providing an overview
of the transition to the Common Core/Essential Standards Curriculum including
an understanding of the changes and the associated training and preparation for
implementation. Fiscal Implications: Not applicable. Savings: Not applicable.
Recommendation for Action: The presentation is for information purposes only.

7. STATE BOARD OF EDUCATION - ESEA WAIVER REQUEST

North Carolina is one of eight states receiving flexibility waivers from key
provisions of No Child Left Behind in exchange for state-developed plans to
prepare all students for college and career, focus aid on the neediest students, and
support effective teaching and leadership. US Secretary of Education Arne
Duncan announced the new round of waiver approvals on Tuesday. To date, 19
states have received waiver approval, and another 18 waiver plans are under
review. This decision comes after several months of peer reviews and negotiation
with the US Department of Education. Through this process, North Carolina
education leaders clarified information provided in support of its waivers and
adjusted some elements of the state's plan. Fiscal Implications: Not applicable.
Savings: Not applicable. Recommendation for Action: The presentation is for
information purposes only.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES


8.March 6, 2012-Board of Education Meeting Minutes
April 11, 2012-Facilities Committee Meeting Minutes

FACILITIES


9. RECOMMENDATION FOR CHANGES TO TRANSPORTATION


BOARD POLICIES 7105, 7125, 7155, AND 7160

Second Reading.
Several student transportation policies are being revised to incorporate provisions
of the Choice Assignment Plan. These revisions to the policies were reviewed by
the Superintendent's Leadership Team on May 7, 2012 and then again on May 21,
2012. The Policy Committee reviewed the revisions on May 29, 2012 and the
Board accepted the first reading on June 5,
2012. Fiscal Implications: None. Savings: Not applicable. Recommendation for
Action: Board approval is requested.

10. CONTRACT FOR REAL ESTATE LEGAL SUPPORT SERVICES

The current contract for real estate legal support services with Boxley, Bolton,
Garber & Haywood, LLP, expires on June 30, 2012, and a new contract has been
negotiated for the next fiscal year. Services will be provided as needed to assist in
real estate matters involving real estate owned or leased by the Board, as well as
real estate to be acquired. The scope of this contract does not include services as
closing attorney, because that work is accomplished by the County Attorney. The
contract term is from July 1, 2012 to June 30, 2013, and it includes a termination
clause. A copy of the proposed contract and a memo describing current, on
going, and potential real estate issues are attached. Staff recommends approval in
accordance with Board Policy 1214. Fiscal Implications: The maximum annual
amount of $60,000 proposed in the agreement includes fees for services based
upon an hourly rate schedule which is the same as that for the Board Attorney. A
separate purchase order in the amount of $2,000 will cover reimbursements of
out-of-pocket expenses advanced by the firm. Funding is available from the CIP
2006 Land Purchase budget. Savings: Not applicable. Recommendation for
Action: Board approval is requested.

SCHOOL PERFORMANCE


11. AMENDMENT ONE TO GLOBAL TRANSLATION SYSTEMS, INC.

Federal and state laws require that public school systems must take steps to ensure
that the parents of a child with a disability are afforded the opportunity to
participate in developing their child's Individualized Education Program (IEP).
This includes arranging for an interpreter for parents whose language is other than
English. We contract with Global Translation Systems to provide interpreting
services for families of students with disabilities. Because of the increased number
of students whose parents speak and understand a language other than English, we
are experiencing an increased need for interpreting services late in this school year
as compared to the 2010-11 school year. Prior to the beginning of May 2012 the
highest number of weekly appointments totaled 65. The first two weeks of May
the number of appointments scheduled for each of the first two weeks in May
exceeded 100 appointments. The total number of appointments scheduled in
2010-11 was 1875. So far this year Special Education has scheduled 2095
appointments, an 11% increase. Appointments will continue to be requested
through the end of June. Because of this increase and our requirement to provide
these services, Special Education Services is requesting to increase our contract
with Global by $30,000. Fiscal Implications: Funding in the Special Education
Services' budget in the amount of $305,000 is to be used to pay the cost of these
services. Savings: Not applicable. Recommendation for Action: Board approval
is requested.

12. CONTRACT WITH BAYADA HEALTHCARE, INC.

We are contracting with Bayada Healthcare, Inc., to provide nursing services for
three (3) identified special education students who are medically fragile. The
hourly rate is $42.25 for an RN and $39.65 for an LPN. Fiscal Implications:
Funding in the Special Education Services' budget in the amount of $131,000 is to
be used to pay the cost of these services. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

13. CONTRACT WITH I AM UNIQUE SPECIAL CARE AND CASE


MANAGEMENT

We are contracting with I Am Unique Special Care & Case Management to
provide nursing services for two (2) identified special education students this
school year. These students require one on one skilled nursing. The hourly rate
is $36.44 for an RN or LPN. Fiscal Implications: Funding in the Special
Education Services' budget in the amount of $104,947.20 is to be used to
pay the cost of these services. Savings: Savings: Not applicable.
Recommendation for Action: Board approval is request.

14. CONTRACT WITH MAXIM HEALTHCARE SERVICES, INC.

We are contracting with Maxim Healthcare Services, Inc. to provide nursing
services for five (5) identified special education students who are medically fragile.
The hourly rate is $42 for an RN and $39 for an LPN which is the same per hour
rate for 2011-12. Maxim also provides Habilitation Technicians at an hourly rate
of $29 for emergency situations. Over the past few years Hab Techs have been
utilized two to three times per year for an average cost of $500 per year. Fiscal
Implications: Funding in the Special Education Services' budget in the amount of
$246,960 is to be used to pay the cost of these services. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

15. CONTRACT WITH PEDIATRIC SERVICES OF AMERICA

We are contracting with Pediatric Services of America, Inc. to provide nursing
services for five (5) identified special education students who are medically fragile.
The hourly rate is $42.00 for an RN and $40.00 for an LPN. Fiscal Implications:
Funding in the Special Education Services' budget in the amount of $302,400 is to
be used to pay the cost of these services. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

16. CONTRACT WITH TLC OPERATIONS (TAMMY LYNN CENTER


FOR DEVELOPMENT DISABILITIES)

Tammy Lynn Center provides special education and related services to students
with special needs. The Wake County Public School System (WCPSS) has
contracted with developmental day centers for over twenty years to provide
special education and related services to students with disabilities ages three (3)
through twenty one (21). The North Carolina Department of Public Instruction
provides funding for students receiving services in developmental day centers.
Fiscal Implications: The State of North Carolina provides categorical monies
totaling $9,991.00 per child, per year, for children ages three (3) through twenty
one (21) served in Developmental Day Centers. In addition, each year, the state
provides $50.00 per child per year to help provide needed supplies and materials.
Funding from the state in the amount of $210,861 (or approved state
Developmental Day program rate) is to be used for these services. WCPSS will
pay a fee not to exceed $189,340.20 to provide nursing services for three (3)
students placed by an IEP Team at Tammy Lynn Developmental Day. WCPSS
will also pay a fee not to exceed $106,009.09 for related services and an additional
teacher assistant. The total amount of the contract is $506,210.29. Savings: Not
applicable. Recommendation for Action: Board approval is requested.

17. EAST GARNER MAGNET MIDDLE SCHOOL TRIP TO ROME,


ITALY AND ATHENS, GREECE

Students participating will be representative of grades 6 through 8.
Approximately 18 students and 3 chaperones will participate providing a 6:1 ratio.
Students will depart from RDU on Wednesday, June 24, 2013 and return on Monday, July 2, 2013. No school days will be missed.
This trip is directly tied into the IB philosophy at our school as a Magnet School of Distinction as well as the curriculum throughout all three grade levels with emphasis on the 6th grade Humanities curriculum.
Fiscal Implications: The total cost per student including all airport fees and taxes
as well as the 2 optional excursions will be approximately $3,365. The cost covers
all breakfasts and dinners on tour as well as transportation, full-time tour director,
city tours, and admittance into all the sites. To make the trip affordable for
students with financial hardship, the school will be working with the PTSA in
seeking financial assistance through a variety of grants and scholarship funds.
Savings: Not Applicable. Recommendation for Action: Board approval is
requested.

TRANSFORMATION


18. GRANT PROPOSALS

Competitive (#21512): GlaxoSmithKline, Corporate Grants / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions
vary by grant program. Savings: Grant funding supplements existing resources.
Recommendation for Action: Board approval is requested.

HUMAN RESOURCES


19. RECOMMENDATION FOR EMPLOYMENT


1.Support

2.Contract Central Services Administrator

20. REQUEST FOR LEAVE(S)


BOARD


21. BOARD ADVISORY COUNCIL REPORTS

Board Advisory Council Chair's submitted reports for the 2011-2012 school year
to the Board of Education for their review and approval. Fiscal Implications:
Not applicable. Savings: Not applicable. Recommendation for Action: Board
approval is requested for the reports submitted.

ACTION ITEMS


22. CONTRACT WITH PUBLIC CONSULTING GROUP

On March 31, 2010, WCPSS entered into a 27 month contract with Public
Consulting Group to address an electronic format to develop, enter, and monitor
IEP, PEP, LEP plans, 504, and SST. The current contract reflects pricing for
hosting student plans and documents (currently 86,118 plans and 396,118
documents), serving 62,076 unique students, as well as additional development.
Fiscal Implications: WCPSS has negotiated a contract to reflect two years of
pricing. Contract year 2012-2013 is not to exceed $965,000.00. Contract year
2013-2014 is not to exceed $885,000.00. Savings: Not applicable.
Recommendation for Action: Board approval
is requested.

23. CONTRACT WITH PUBLIC CONSULTING GROUP

The contract includes activities related to reimbursement for services for "Fee for
Service" and "Medicaid Administrative Claiming (MAC)," both related to
Medicaid functions provided by the district. WCPSS began contracting for these
services in 1997. Fiscal Implications: The total contract amount for 2012-2013
school year is $186,000.00 ($125,000.00 MAC and $61,000.00 Fee for Service).
MAC services are delivered for a flat rate. Fee for Service is billed on percentage
of reimbursement. MAC services addressed in this contract will be bid out for
fiscal year 2013-2014. Savings: Not applicable. Recommendation for Action:
Board approval is requested.

24. TUITION FEE FOR NON-RESIDENT STUDENTS FOR 2012-2013

Tuition for non-resident students for the 2011-12 school year was set at $2,720.90.
The staff of the Office of Student Assignment recommends that the tuition fee
for nonresident students for the 2012-2013 school year be set at $2,660.00. The
recommended fee, as calculated by the Accounting Department, is based on the
2011-2012 county tax appropriation for current expense, capital outlay and capital
improvement. There are very few nonresident students who pay tuition. During
the current school year, the parents of three seniors who moved out-of- county
elected to have their students remain enrolled and pay tuition. Fiscal Implications:
Tuition fees collected will go into the general fund. Recommendation for Action:
Board approval is requested.

25. THOMPSON BUILDING FOR THE WAKE YOUNG MEN'S LEADERSHIP


ACADEMY

On May 15, 2012, the Board assigned Wake Young Men's Academy to a temporary location at
the modular campus adjacent to East Millbrook Middle School. Subsequently, discussions with
Wake County staff have determined that the former A.A. Thompson School at 567 East Hargett
Street is available and would be an ideal location for the permanent home of the Wake Young
Men's Leadership Academy. Staff provided information to the Board on the building and
potential renovations and expansion during the work session discussion. Fiscal Implications:
Initial discussions with Wake County indicate that the County will lease the building to WCPSS
for $1 per year. Cost for renovations and potential expansion are being determined. Savings: The
proposed lease cost of $1 per year is far below what would be the cost for any commercial site.
Recommendation for Action: That the Board designate the A.A. Thompson School building as
the permanent site for the Wake Young Men's Leadership Academy, and authorize staff to
negotiate a Memorandum of Understanding Agreement for use of the building with Wake
County staff.

FACILITIES


26. SCHEMATIC DESIGN: RICHLAND CREEK ELEMENTARY (E-25)

The CIP 2006 School Building Program includes a new elementary school
(Richland Creek) to be built in Wake Forest. The schematic design documents,
prepared by Small Kane Webster Conley Architects, PA, for the construction of
E-25 Richland Creek, were presented to and approved by the Facilities
Committee on June 12, 2012. Fiscal Implications: The proposed project budget
is $21,553,012, which includes an offsite improvement allowance of $1,500,000,
although the scope for offsite work has not been established yet. A future
reallocation from Reserve will be needed at the completion of design to fully fund
this project. Savings: Not applicable. Recommendation for Action: Board
approval is requested.

FINANCE


27. ADOPTION OF THE 2012-13 ANNUAL BALANCED BUDGET


RESOLUTION

State statute requires the Wake County Public School System to adopt a budget resolution prior
to the beginning of the fiscal year on July 1. The 2012-2013 budget resolution provides the legal
document necessary for auditors to see the beginning budget for the school system. The auditors
will review the budget resolution and compare it to the July 1, 2012 budget on Oracle to verify
our starting point for the year. Any revisions to the budget after July 1 are reported to the board
of education monthly. There may be changes to the budget based on actions approved by the
Board of Education during the year. These would also be processed upon approval, and the
resulting entry included in the monthly summaries. Additional information is attached. Fiscal
Implications: To establish the Adopted Budget for the Wake County Public School System for
2012-2013 prior to the beginning of the fiscal year as required by state statute. The budget
resolution includes county appropriation revenue for the operating budget of $XXX (amount will
not be determined by Wake County until June 18 and a final précis will be walked-in on June 19)
as approved by the Wake County Commissioners. Savings: N/A. Recommendation for Action:
To approve the annual budget resolution for fiscal year 2011-2012 in accordance with G.S. 115C
425, 115C-426, 115C-432, and 115C-433.

28. ONE TIME BONUS FOR ALL NON-CERTIFIED POSITIONS,


PRINCIPALS, ASSITANT PRINCIPALS, AND NON-SCHOOL BASED


CERTIFIED POSITIONS

It is proposed to use current year savings to provide a one-time bonus to all non-certified
positions, principals, assistant principals, and non-school based certified positions. A similar
bonus was paid last year to all certified school-based staff below the level of principal and
assistant principal. The bonus will be paid to all qualifying staff who are employees of record on
June 1, 2012. The gross amount of the bonus is to be $500.00, with a pro-rata bonus paid to
qualifying staff that are not full time. Members of the Superintendent's Leadership Team are not
eligible to receive this bonus. Fiscal Implications: Payment of the proposed bonus will require an
estimated $3.6 million. Savings from the current year budget will be assigned to fund the bonus
to be paid in July 2012. Savings: N/A. Recommendation for Action: Board approval is requested.

29.REVISIONS TO BOARD POLICIES 2313/3013/4013

First Reading; Request Waiver of Second Reading.
A revision to board policies 2313, 3013, 4013 is required and predicated upon a new FCC
requirement, effective July 1, 2012, requiring provision of internet safety training to all students.
The respective board policies have been revised to ensure that the Wake County Public School
System will be in full compliance with the new FCC requirements and will not risk receipt of
future E-Rate revenues. Fiscal Implications: N/A. Savings: N/A. Recommendation for Action:
Board approval is requested. Board waiver of second reading is requested.

BOARD


30. STUDENT ASSIGNMENT POLICY REVIEW DIRECTION TO THE SUPERINTENDENT

Board members, as well as students, parents and members of the community, have expressed
concerns about some of the effects of the current student assignment plan that does not provide
base school assignments. Board direction is requested on considering any adjustments to the
student assignment plan for 2013-2014 to incorporate the use of base school assignments. Fiscal
Implications: To be determined. Recommendation for Action: Board direction is requested.

31. REGIONAL HIGH PERFORMANCE SEAT RESERVES

The Wake County Public School System Student Assignment Plan Implementation Year
2012-13 states that "A sufficient percentage of seats at high-performing schools must be
allocated for students living in low performing nodes… This should also allow students in these
areas to be selected for a high-performing school without creating a situation where any one
school could be selected by a high number of students from low performing nodes thus creating
an unhealthy balance of low performing students at that school." (Page 62, Wake county Public
School System Student Assignment Plan Implementation year 2012-2013)
The Board directs the Superintendent to reserve a number or percentage of seats at each of the
regional high performing schools for the 2012-2013 school year to accommodate students living
in low performing nodes who register after July 18, 2012. Fiscal Implications: To be
determined. Recommendation for Action: Superintendent directs staff to establish reserved
seats at regional high performance schools.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D


HUMAN RESOURCES


32. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


33. ADMINISTRATIVE TRANSFER(S)


34. RECOMMENDATION FOR NON-RENEWAL(S)


Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.