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WCPSS--Board of Education

OPEN SESSION


CALL TO ORDER

QUORUM DETERMINATION (already established)
PLEDGE OF ALLEGIANCE (recited at Annual Meeting)

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA


RECOGNITION


PROGRAM


1. RECOGNITION OF THE SPRING SPORTS SEASON ATHLETIC STATE AND NATIONAL CHAMPIONS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. Several other areas of sport competition also award state championships. The spring sports season is complete, and Wake County schools have received the following state championships. They are:
Apex High School Girls' Soccer team won the State Championship.
Apex High School Girls' Lacrosse team won the NCHSLA state championship.
Green Hope High School Boys' Golf team won the State Championship.
Middle Creek High School's Cheerleading Squad won the Spirit Sports National Championship.
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.

INFORMATION ITEMS


FINANCE


1. MICROSOFT SETTLEMENT OF CLASS ACTION LAWSUIT

Pursuant to the settlement of a class action lawsuit against Microsoft, money has been filtered to public school districts throughout North Carolina that went unclaimed by the public at large. Distribution will be handled through vouchers. These vouchers can be used on a variety of computer hardware, software and professional development services. Technology Services will work with Administrative Services in determining the best use of these funds. Department of Public Instruction will also play a role by assisting school districts in the paperwork process. Fiscal Implications: Total amount of award is $738,265.80. Use of this funding to be determined at a later date. Recommendation for Action: Staff is presenting to Board as information item only.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

April 10, 2007-Board of Education Meeting Minutes
May 17, 2007-Board of Education Work Session Minutes
June 4, 2007 -Board of Education Special Called Meeting Minutes

FINANCE


1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for May 2007. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

2. CHANGE ORDER 5: ADVANTAGE PROFESSIONALS OF RALEIGH LLC SERVICE AGREEEMENT

Advantage Professionals of Raleigh was chosen through an RFP process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted resources. An agreement has been in place since July 1, 2005. Services are being renewed for the third and final year of term. Change Order 5 will increase funding $1,390,000.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $1,390,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

3. CHANGE ORDER 5: ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC.


SERVICE AGREEMENT

Alliance of Professionals & Consultants was chosen through an RFP process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted resources. An agreement has been in place since July 1, 2005. Initial allotment of funding for the 2006-07 fiscal year was encumbered on a purchase order in July 2006. To this point, funding needs for the year have been based on an invoice cut-off date of June 10, 2007. An extension has been approved to cover invoiced amounts on existing purchase order through June 30. Therefore additional funding is required to cover anticipated remaining invoiced amounts through the end of June. Change Order 5 will add $115,000 to agreement. Fiscal Implications: Total amount of change order is $115,000. Funding for contracted services was planned for and is available in the Technology Services 2006-07 current expense budget. Recommendation for Action: Staff is requesting Board approval of change order.

4. CHANGE ORDER 6: ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC. SERVICE AGREEMENT

Alliance of Professionals & Consultants was chosen through an RFP process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted resources. An agreement has been in place since July 1, 2005. Services are being renewed for the third and final year of term. Change Order 6 will increase funding $2,304,000.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $2,304,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

5. CHANGE ORDER 5: NETCOMLOGIC, INC. SERVICE AGREEMENT

Netcomlogic was chosen through an RFP process in Spring 2005 to provide database administration (DBA) support services. An agreement has been in place since July 1, 2005. Services are being renewed for the third and final year of term. Change Order 5 will increase funding $564,260.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $564,260.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

6. CHANGE ORDER 6: MCNATTON TECHNOLOGIES LLC SERVIC AGREEMENT

McNatton Technologies was chosen through an RFP process in Spring 2005 to provide Unix administration support services. An agreement has been in place since July 1, 2005. Services are being renewed for the third and final year of term. Change Order 6 will increase funding $768,000.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $768,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

7. CHANGE ORDER 3: L3 COMMUNICATIONS - TITAN GROUP SERVICE AGREEMENT

L3 Communications - Titan Group was chosen through an RFP process in Spring 2005 to provide WAN/LAN network support services. An agreement was executed July 1, 2005. Last year the district began utilizing some workstation support services through this vendor as well. Services are being renewed for the third and final year of term. Change Order 3 will increase funding $676,000.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $676,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

8. CHANGE ORDER 3: WHITLEY ELECTRONICS, INC. SERVICE AGREEMENT

An agreement was executed in July 2006 with Whitley Electronics to provide field inspection services on voice and data cabling projects as well as installation of wireless equipment at select sites throughout the district. Current term set to expire on June 30, 2007. Change Order 3 will increase funding $120,000.00 to account for anticipated invoiced amounts and extend contract end date one year through June 30, 2008. Fiscal Implications: Total amount of change order is $120,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action: Staff is requesting Board approval of change order.

9. CHANGE ORDER 4: NWN CORPORATION SERVICE AGREEMENT

NWN Corporation was chosen through an RFP process in Spring 2005 to provide workstation support services. An agreement has been in place since July 1, 2005. Services are being renewed for the third and final year of term. Change Order 4 will increase funding $384,320.00 to account for anticipated invoiced amounts and extend contract end date through June 30, 2008. Fiscal Implications: Total amount of change order is $384,320.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Funding will be contingent upon approval of the Technology Services current expense budget allotment. Recommendation for Action Staff is requesting Board approval of change order.


FACILITIES


1. PREFERRED BRANDS OF EQUIPMENT FOR CONSTRUCTION PROJECTS

N.C.G.S 133-3 requires performance standards to be used when specifying products. The statute also allows preferred brands of equipment to be bid as an alternate on school system projects, provided that the Board approved the performance standards. To be approved, the alternate must either provide either a cost savings or maintain/improve the functioning of a process or system affected by the brand alternate. Previously, the Board has approved door hardware, kitchen equipment, security equipment, and stage lighting as preferred brands. At its November 1, 2005 meeting, the Board approved three manufacturers of digital control equipment used to maintain and automate the mechanical and electrical equipment in the new and existing schools. Staff recommends the following changes to the previously approved controls vendors: the previous Tridium/Invensys manufacturer has changed its name to "TAC I/A Series/Tridium"; staff also recommends that Johnson Controls/Metasys be changed to Johnson Controls/Tridium. This will still provide competitive bidding and provide one common web-based interface for all of our control systems. Therefore the current list of preferred brands would include Honeywell/Tridium, Johnson Controls/Tridium, and TAC I/A Series/Tridium as manufactures of digital control equipment. Fiscal Implications: The approval will permit competitive bidding of the control systems subcontracts. The three manufacturers provide similar products and programming standards. Recommendation for Action: Board approval is requested.

2. BIDS: ENERGY & PHYSICAL PLANT DEPARTMENT JOB ORDER CONTRACTS AND SERVICE AGREEMENTS

Bids for the Energy & Physical Plant Job Order Contracts and Service Agreements were received on
May 7, 2007. A Job Order Contract (JOC) is for work performed in a specific trade. The work will generally consist of installation and repair and is not geared to a specific project. Rather, the contract is based on a set hourly labor rate and set percentage mark up of materials (15%). The contract is for unlimited jobs for the duration of a specific time span, but limited by the dollar value of the contract. A Service Agreement (SA) is written for specific service (generally preventive maintenance) on specific types of equipment for the duration of a specific time span. Staff recommends award of the attached list of one year contracts with terms of July 1, 2007 to June 30, 2008, and two-year contracts with the terms of July 1, 2007 to June 30, 2009. The total award of these twenty-four (24) contracts is $2,633,000. The two-year contract cycle was approved by the Board attorney. The two-year contract amounts in the attached spreadsheet are for the first year of service. The contract will remain intact for the second year and a contract change order will be executed to increase the amount of the contract. The two-year contract will not exceed $300,000 over a two year period. Any contracts that will exceed $100,000 over a two year period are being submitted for Board approval the first year of the contract. Staff recommends award of the attached list of contracts. Fiscal Implications: Funding is included in the 2007-2008 budget request. Recommendation for Action: Board approval is requested.

3. BIDS: CONVERT WAKELON MODULAR ELEMENTARY TO WENDELL MODULAR MIDDLE

Bids were received on June 7, 2007 to convert the Wakelon Modular Elementary School into the Wendell Modular Middle School. Wendell Modular Middle will be used for approximately two years while the permanent Wendell Middle School is being built. Raleigh Durham Construction and A & M Construction withdrew their bids after identifying the error of not including kitchen equipment in their base amounts. Therefore, staff and HH Architecture recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $210,354. Fiscal Implications: Funding is available from the total budget of $822,760, all of which is from the CIP 2006 Wendell and East Cary Conversion project. Recommendation for Action: Board approval is requested.

4. BIDS: CONSTRUCTION SERVICES FOR OCCUPANCY OF RENTAL UNITS AT ATHENS HIGH

Bids were received on June 12, 2007 for single-prime construction services (power, water, sewer, ADA access, data, fire protection, security) required to obtain permitted occupancy for one (1) eight-classroom modular rental unit at Athens High. Staff and Rotman Architecture, PA, recommend award of a single-prime contract to C. Blake Lewis in the amount of $269,099, or $33,637 per classroom. Independent of this single-prime contract, Comark Building Systems, Inc., (the rental company) will install the eight-classroom modular for $81,122 or $10,140 per classroom. Design costs are $3,458 per classroom, in addition to projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total cost of $52,885 per classroom. This total does not include the yearly rental rate of $52,072, or $6,509 per classroom, for the eight-classroom modular unit. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

5. BIDS: MARTIN MIDDLE GYM & DINING ADDITION

Bids for the CIP 2006 gymnasium and dining addition at Martin Middle School were received on May 29, 2007. Staff and Davis Kane Architects recommend award of the single-prime contract to Heaton Construction Inc. in the amount of $6,987,000. Fiscal Implications: Funding is available from the total project budget of $8,715,892, as provided in CIP 2006. Recommendation for Action: Board approval is requested.

6. DESIGN CONSULTANT SELECTION AND AGREEMENT: NEW ELEMENTARY SCHOOL (E-27)

The CIP 2006 School Building Program includes a new elementary school designated E-27 located on Herbert Akins Road, Fuquay-Varina. Resolution is presented to waive the traditional designer selection process and to select Small Kane Architects, for the design of E-27 elementary. E-27 is scheduled to open in 2009. This request is in accordance with NCGS 143-64.32, which allows this exemption to the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Sycamore Creek Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends selection of Small Kane Architects. Negotiations have been completed with Small Kane Architects, PA, for the design of this project. The form of agreement is the standard form approved by the Board attorney. Staff also recommends award of a design contract in the amount of $643,885 to Small Kane Architects, PA. Fiscal Implications: Funding is available from the total project budget of $ 22,991,311, all of which is from CIP 2006. The total project budget includes total proposed compensation for the design consultant of $715,428. A separate agreement, in the amount of $71,543, was previously issued for the early design. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER GC-27: ENLOE HIGH

Board approval is requested for Change Order GC-27 to DeVere Construction Company, Inc. This change order, in the amount of $255,619.37 is for demolition of the L-shaped wing in East Building; construction of new exterior masonry wall, relocation of roof drain, capping of plumbing piping, and deletion of 2-hour fire rated interior partition. This portion of the building is currently unoccupied and is creating security concerns. This demolition will provide necessary space to construct new tennis courts and a softball field in Phase 3 construction which is scheduled to begin in February 2008. This work was originally in the scope of Phase 3, but is being accelerated by being performed on Phase 2. Fiscal Implications: Funding is available from the total project budget of $34,719,197, of which $9,151,942 is from PLAN 2000, $25,567,255 is from Plan 2004. Recommendation for Action: Board approval is requested.

8. CHANGE ORDER NO. GC-02: AVERSBORO ELEMENTARY

Board approval is requested for Change Order No. GC-02 to Skanska USA Building, Inc., for their Construction Management at Risk contract. This change order, in the amount of $9,798,007, is to establish a guaranteed maximum price (GMP) for the seventeen (17) early packages, which are part of the thirty-four (34) construction packages for this project. A list of the bid packages is attached. The GMP to date is $13,649,062. A future change order will be brought to the July Board meeting to establish the final GMP for this project. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.

9. CHANGE ORDER NO. GC-03: LAUREL PARK ELEMENTARY (E-26)

Board approval is requested for Change Order No. GC-03 to D.H. Griffin Construction Co., LLC, for their Construction Management at Risk contract for construction of the new Laurel Park Elementary School. This change order, in the amount of $11,444,795, is to establish a guaranteed maximum price (GMP) for twenty-three (23) early work packages, which are part of the thirty (30) construction packages for this project. A list of the bid packages is attached. The GMP to date is $14,702,790. A future change order will be brought to the July Board meeting for the final package to establish the GMP for the total project. Fiscal Implications: The total project budget is $20,973,513 of which $895,000 is from PLAN 2004 Start-Up and $20,078,513 from CIP 2006.
Recommendation for Action: Board approval is requested.

10. SCHEMATIC DESIGN: BUGG ELEMENTARY

Staff will present the schematic design documents prepared by Ramsay GMK Architects, Inc., for the construction of additions and renovations at Bugg Elementary. Schematic design was reviewed and approved by the Facilities Committee on June 12, 2007. Fiscal Implications: Funding is available from the total project budget of $19,638,105, of which $34,660 is from PLAN 2000 Start-Up, $75,000 from PLAN 2004 Start-Up, and $19,528,445 from CIP 2006. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM


1. CONTRACT WITH COMMUNITY PARTNERSHIP, INC.

Community Partnership, a developmental day center, provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $388,680.00 (or approved state developmental day program rate). For each child receiving services at Community Partnerships, the Wake County Public School System (WCPSS) will pay a yearly supplement of $340.00. Special education funds will be used to pay this supplement. Recommendation for Action: Board approval is requested.

2. CONTRACT WITH FRANKIE LEMMON SCHOOL AND DEVELOPMENTAL CENTER

Frankie Lemmon School, a developmental day center, provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $242,925.00 (or approved state developmental day program rate). For each child receiving services at Frankie Lemmon School and Development Center, the Wake County Public School System (WCPSS) will pay a yearly supplement of $340.00. Special education funds will be used to pay this supplement. Recommendation for Action: Board approval is requested.

3. CONTRACT WITH HILLTOP HOME (COMMUNITY RESIDENTIAL CENTER)

Hilltop Home, a Community Residential Center, provides special education and related services to students with special needs. The state assists with the cost of these services by providing funding for students served in community residential centers. This is the ninth year that Community Residential funds have been allocated. There are two community residential centers in Wake County, Tammy Lynn Center and Hilltop Home. Fiscal Implications: The State of North Carolina provides categorical monies totaling $14,675.10 per child per year for children ages three through twenty one served in community residential centers. In addition, each year the state provides $50.00 per child for needed supplies and materials. Funding is available in the amount of $220,876.50 (or approved state Community Residential rate) for this contract. Recommendation for Action: Board approval is requested.

4. CONTRACT WITH LEARNING TOGETHER, INC.

Learning Together, Inc. a development day center provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications:
The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $621,888.00 (or approved state developmental day program rate). For each child receiving services at Learning Together, Inc., the Wake County Public School System (WCPSS) will pay a yearly supplement of $340.00. Special education funds will be used to pay this supplement. Recommendation for Action: Board approval is requested.

5. CONTRACT WITH PEDIATRIC SERVICES OF AMERICA, INC.

We are contracting with Pediatric Services of America (PSA) to provide nursing services to several Wake County students. Services provided by PSA include tracheotomy care and suctioning, nebulizer treatments, and K-pump feeding. Our school nurses involved with medically fragile children advised us that the needs of these students cannot be met by the intermittent involvement of school nurses or by training classroom staff. We are contracting with Pediatric Services of America to provide these services to our students. Fiscal Implications: Funding is available in the Special Education Services' budget in the amount of $100,000.00 to pay the cost of these services. Recommendation for Action: Board approval is requested.

6. CONTRACT WITH TLC OPERATIONS, INC., (DEVELOPMENTAL DAY CENTER)

Tammy Lynn Center (TLC) provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $430,556.00 (or approved state developmental day program rate). For each child receiving services at the Tammy Lynn Center, the Wake County Public School System (WCPSS) will pay a yearly supplement of $6,000.00 per child. Special education funds will be used to pay this supplement. Special education funds will also be used to pay $123,500.00 to the Tammy Lynn Center to cover the cost of nursing services for two students receiving developmental day services. Recommendation for Action: Board approval is requested.

7. CONTRACT WITH TLC OPERATIONS, INC. (COMMUNITY RESIDENTIAL CENTER)

The Tammy Lynn Center, a Community Residential Center, provides special education and related services to students with special needs. The state assists with the cost of these services by providing funding for students served in community residential centers. This is the ninth year that Community Residential funds have been allocated. There are two community residential centers in Wake County, Tammy Lynn Center and Hilltop Home. Fiscal Implications: The State of North Carolina provides categorical monies totaling $14,675.10 per child per year for children ages three through twenty one served in community residential centers. In addition, each year the state provides $50.00 per child for needed supplies and materials. Funding is available in the amount of $191,426.30 (or approved state Community Residential rate) for this contract. Recommendation for Action: Board approval is requested.

8. CONTRACT WITH WHITE PLAINS CHILDREN'S CENTER

White Plains, a developmental day center, provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $136,038.00 (or approved state developmental day program rate). For each child receiving services at White Plains Children's Center, the Wake County Public School System (WCPSS) will pay a yearly supplement of $340.00. Special education funds will be used to pay this supplement. Recommendation for Action: Board approval is requested.

9. CONTRACT WITH EASTER SEALS-UCP OF NC (CHARLIE GADDY)

Easter Seals - UCP (Charlie Gaddy) provides special education and related services to students with special needs. The Wake County Public School System (WCPSS) has contracted with developmental day centers for over 20 years to provide special education and related services to students with disabilities ages three through twenty one. The North Carolina Department of Public Instruction provides funding for students receiving services in developmental day centers. Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,327.00 per child per year for children ages three through twenty one served in developmental day centers. In addition, each year, the state provides $50.00 per child to help provide needed supplies and materials. Funding is available from the state in the amount of $68,019.00 (or approved state developmental day program rate). For each child receiving services at Easter Seals - UCP (Charlie Gaddy), the Wake County Public School System (WCPSS) will pay a yearly supplement of $340.00. Special education funds will be used to pay this supplement. Recommendation for Action: Board approval is requested.

10. BROUGHTON HIGH SCHOOL TRIP TO ANTIGUA, GUATEMALA

Students participating will be representative of grades 10-12.
Approximately 18 students will participate and three chaperones.
Students will depart from RDU on Saturday, November 17, and return on Saturday, November 24, 2007. Only two days of school will be missed as this is over Thanksgiving.
This trip is directly linked to Spanish art, history, and science and gives students a chance to do community service on the international level.
Fiscal Implications: The cost per students will be approximately $1250.00. The total coast will be approximately $22,500.00. The Capital Foundation at Broughton provides scholarship assistance for students who cannot afford to pay the cost of the trip. Recommendation for Action: This item is recommended for consent.

11. BROUGHTON HIGH SCHOOL TRIP TO COMPIEGNE, FRANCE

Students participating will be representative of grades 10-11.
Approximately 20 students will participate and two chaperones.
Students will depart from RDU on Tuesday, March 25, and return on Tuesday, April 8, 2008. Only four days of school will be missed as this is over Spring Break.
This trip is part of the French Exchange Program. During this trip the students will live with French families, attend school, and visit historic sites. As Broughton is an International Baccalaureate World School, this exchange is a vital part of the program.
Fiscal Implications: The cost per students will be approximately $700.00. The total coast will be approximately $14000.00. Scholarships from corporate sponsorship are available for students who need financial assistance. Recommendation for Action: This item is recommended for consent.

12. GRANT PROPSALS

Competitive (#1165): NC Department of Juvenile Justice and Delinquency Prevention, Wake County Human Services, Support Our Students / Individual Middle Schools.
Competitive (#1166): US Department of Education, Smaller Learning Communities / Central Services, Instructional Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

13. RICHARD MILBURN HIGH SCHOOL

Original contract with Richard Milburn High School was dated May 17, 1999
New contract effective July 1, 2007 through June 30, 2008, with option to renew in 2008-2009
Provides an average of 165 student seats each semester
Fiscal Implications: Total cost of $1,068,000 to be paid from State at-risk program fund 069
Recommendation for Action: Board approval is requested.

14. NCS PEARSON, INC., CONTRACT (NOVANET)

NCS Pearson, Inc. will provide:
276 currently existing ports (connections) to the NovaNET educational software for access by all area high schools
50 summer school ports
Six training days, including technical and educational support and consultation
Fiscal Implications: Total cost shall not exceed $271, 866.38. Recommendation for Action: Board approval is requested.

15. PUBLIC CONSULTING GROUP, INC., MEDICAID BILLING SERVICES

The Wake County Public School System (WCPSS) has contracted with Public Consulting Group, Inc. (PCG) for the past ten years for the provision of Medicaid-billing processes compliant with federal and state requirements. PCG works with the WCPSS staff and the state Medicaid-billing agency to develop forms and reporting format, and provides training for staff. PCG will submit quarterly invoices for payment of their fees. Fiscal Implications: Contract totals $125,000 and will be funded by Medicaid revenues received in 2007-2008, projected to total $750,000 dollars. Recommendation for Action: Staff is requesting Board approval.

POLICY


1. POLICY 2315/3015/4015/6315- PROTECTION OF IDENTITY AND CONFIDENTIALITY

New: Second Reading
In accordance with applicable laws, the gathering or use of social security numbers or personal identifying information by school system employees is prohibited unless it is expressly authorized by law and is imperative for the performance of the schools system's duties. Departments and/or employees who must use social security numbers and other personal identifying information of employees and/or students to perform their job functions must have authorization from the Superintendent or designee to have access to this confidential information. Employees who are granted such authorization are required to take appropriate measures as developed by the school system to provide for the confidentiality, protection, and security of the information in their possession. This policy was presented and approved by the Superintendent's Leadership team, and was presented and approved at the May 15, 2007 Policy Committee. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

2. POLICY 7030 - DUTIES OF PRINCIPALS IN CHILD NUTRITION SERVICES PROGRAM

Revised, Second Reading.
Presently the Child Nutrition Services Department oversees the Child Nutrition Program in schools in coordination with school administrators. The existing Board Policy does not address the dual responsibilities for the program. In addition, the recommended policy will direct that Regulations and Procedures be developed to delineate the responsibilities. A change in the title of the policy is also being proposed to better reflect the contents of the policy. The proposed revisions were presented and approved at the May 15, 2007 Policy Committee.

HUMAN RESOURCES


1. RECOMMENDATION FOR EMPLOYMENT

a. Professional
b. Support

2. REQUEST FOR LEAVE(S)


BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT


ACTION ITEMS


FINANCE


1. APPROVAL OF AN INTERIM BUDGET RESOLUTION FOR 2007-2008

The adoption of a budget resolution will be delayed until after July 1, 2007. The board must approve an interim budget resolution in accordance with General Statute § 115C 434. Fiscal Implications: In accordance with § 115C 434, the Board of Education must approve an interim budget resolution for the purpose of paying salaries and the usual ordinary expenses of the school system for the interval between the beginning of the fiscal year and the adoption of the budget resolution. Interim appropriations so made and expended will be charged to the proper appropriations in the budget resolution. Recommendation for Action: To approve an interim budget resolution for the purpose of paying salaries and the usual ordinary expenses of the school system for the interval between the beginning of the fiscal year and the adoption of the budget resolution. Interim appropriations so made and expended will be charged to the proper appropriations in the budget resolution.

2. EXCLUSIVE BEVERAGE VENDING CONTRACT

The contract between Wake County Public Schools and Pepsi Bottling Ventures provides an exclusive beverage vending agreement for a period of five years. Fiscal Implications: Schools will receive a 34% commission on product sales and Pepsi will provide a quarterly rebate of $2/case of product purchased
for resale, which will be allocated to each school or department. Based on prior year sales volume, the
total rebate would be approximately $296,000. Recommendation for Action: Board approval is requested.

3. RENEWAL OF WCPSS WORKERS' COMPENSATION INSURANCE COVERAGE

The Risk Management and Human Resource-Employee Relations Departments, utilizing the services of an independent consultant, compared the cost/benefits of bidders for Third-party Administrator of WCBOE Workers' Compensation Claims Administration. A proposal for 2007-2008 was based on criteria as follows:
Estimated Claims Count: 825 (200 Existing/88 Indemnity/537 Medical Only)
5-year loss average: $1,013,879
Highest year loss in previous 5 year period: $1,782,287
Technical and Cost Proposals received for the 2007-2008 coverage period are as follows:
Key Risk Management Services, Inc.
Hewitt Coleman Risk Management Services
Brentwood Services Administrators, Inc.
CorVel Corporation
It is recommended that coverage continue with Key Risk Management Services based on:
Current Service Provider past 5 years with no service problem issues.
No Charge for 200 claims remaining open on July 1, 2007.
Unlimited user access of on-line claims reporting.
Key Risk is the third party administrator for the State Board of Education Workers' Compensation Program (all state funded positions).
Recommendation contingent upon successful negotiation of loss control services; change in definition of claims type; and assistance in training workers' compensation contacts on regional basis.
Fiscal Implications: Funds are available in 2007-2008 in the amount of $1,662,040. Funds will be appropriated from reserved fund balance as required to pay claims incurred in excess of the 2007-2008 budgeted amounts. Recommendation for Action: Board approval is requested.

4. STUDENT & ATHLETIC ACCIDENT INSURANCE

The Wake County Public School System has maintained Voluntary Student Accident Insurance, High School Athletic Accident Insurance, and Middle School Catastrophe Accident Insurance to address potential losses. Request for proposal packages were sent to our insurance consultant and over 14 agent/brokers. Coverage and Cost Proposals were received from 6 agents/brokers. After reviewing the bids, we determined that three bids did not offer the middle school catastrophe coverage which eliminated their proposal (see attachment A). Cost proposals received for the 2007-2008 coverage period are as follows:
The Young Group, Inc$102,148
American Advantage$ 91,875
Ralph Whitehurst$113,390
Fiscal Implications: Funds are available in the 2007-2008 Risk Management Budget in the amount of $105,148. Recommendation for Action: Board Approval to renew coverage with American Advantage marketing group is requested.

FACILITIES


1. RESOLUTION: CIP 2006 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

This resolution requests reallocation of funds from the CIP 2006 line item "Start-Up for Design of Next Bond" to Wake Forest-Rolesville High. The appropriation request was approved at the May 22, 2007 Board meeting. In addition, the funds needed for the final phase of the CIP 2006 Cary High project are due to the project bidding over the budget. Those funds were appropriated to Program Contingency at the May 22, 2007 Board meeting, and must be reallocated to the Cary High project. Total reallocation amount is $4,416,307. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

2. TUITION FEE FOR NONRESIDENT STUDENTS FOR 2007-2008

The staff of the Office of Growth Management will present a recommendation of $4,010.53 to be the tuition fee for nonresident students for the 2007-2008 school year. The fee is based on the county tax appropriation for current expense, capital outlay and capital improvement. Fiscal Implications: Tuition fees collected will go into the general fund as reserves. Recommendation for Action: Staff is presenting for Board approval.

POLICY


1. POLICY 2560 - CONSUMPTION OF ALCOHOLIC BEVERAGES

Revised, First Reading
Recommend notifying policy to reflect exceptions as permitted in state statute - GS-18B-103.8. The revisions were presented and approved by staff and Policy Committee. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to current litigation, WAKE CARES, et al. vs. Wake County Board of Education.

ACTION ITEMS


HUMAN RESOURCES


1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


2. RECOMMENDATION FOR ADMINISTRATIVE TRANSFERS


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.