OPEN SESSION
CALL TO ORDER
QUORUM DETERMINATION (already established)PLEDGE OF ALLEGIANCE (recited at Annual Meeting)
INFORMATION
Chair's CommentsSuperintendents Comments
APPROVAL OF MEETING AGENDA
RECOGNITION ITEMS
1. RECOGNITION OF THE SPRING SPORTS SEASON ATHLETIC STATE
CHAMPIONS
The North Carolina High School Athletic Association (NCHSAA) recognizes athleticaccomplishments by providing state championships in 22 sports throughout the school
year. Several other areas of sport competition also award state championships. The
spring sports season is complete, and Wake County schools have won the following
state championships. They are:
Green Hope High School Mens' Golf team won the NCHSAA 4A State Championship.
Apex High School Womens' Lacrosse team won the NCHSLA State Championship.
Southeast Raleigh High School Womens' Track team won the NCHSAA 4A State Championship.
Millbrook High School Mens' Tennis team won the NCHSAA 4A State Championship.
Leesville High School Womens' Soccer team won the NCHSAA 4A State Championship.
Resolutions for each school recognizing these accomplishments will be presented to
the head coaches for each of the respective teams. Fiscal Implications: None.
Recommendation for Action: For information only.
2. NATIONAL ENERGY EDUCATION DEVELOPMENT (NEED) PROJECT
YOUTH AWARDS
The National Energy Education Development (NEED) Project has recognized the following schools as national and state NEED award recipients: Carroll Middle School - Junior School of the Year - State Level, Forestville Road Elementary School - Elementary School of the Year - State Level, Fox Road Elementary School - Finalist for Elementary School of the Year - State Level. To recognize outstanding achievement and reward student leadership, The NEED Project conducts the National Youth Awards Program for Energy Achievement. This program combines academic competition with recognition to acknowledge those who achieve excellence in energy education in their schools and communities. The students and teachers set goals and objectives, and keep a record of their activities. In April, the students combine their materials into scrapbooks and send them to NEED. The students themselves write summaries of their projects for inclusion in the annual report. These schools will be honored on the state and national levels for their outstanding efforts. In addition, Wake County Public School System's Environmental Stewardship Program received the District of the Year Award. Fiscal implications: None. Recommendation for action: None.PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
April 22, 2009-Human Resources Committee Meeting MinutesMay 12, 2009 -Policy Committee Meeting Minutes
May 19, 2009-Closed Session Meeting Minutes
May 26, 2009-Facilities and Operations Committee Meeting Minutes
June 2, 009-Committee of the Whole Meeting Minutes
June 2, 2009-Board of Education Meeting Minutes
June 4, 2009-Closed Session Meeting Minutes
FINANCE
1. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for May 2009.
Fiscal Implications: Not applicable. Not applicable. Recommendation for Action: Not
applicable.
2. OUTSOURCED ORACLE PRODUCTION SUPPORT SERVICES
AGREEEMENT
On April 19, 2009 a Request for Proposal was released offering qualified vendors anopportunity to bid on outsourced Oracle production support services. These services will
be provided remotely; will allow the release of select, current on-site contract personnel;
and will help to ensure the ongoing support of Oracle integrated computer systems,
reports, alerts and software applications used to process the district's daily work. Seven
proposals were received. The choice was then narrowed to two prospective vendors.
After careful consideration and review, AST Corporation was selected to be awarded a
twelve-month contract beginning July 1 with the option of renewal for up to two
additional one-year terms. Monthly fixed fee will be $62,450. Amount to be encumbered
for the 2009-10 fiscal year is $749,400. Fiscal Implications: Total amount of initial term is
$749,400 which would be incurred during the 2009-10 fiscal year. Funding for contracted
services was identified and planned for in the Technology Services 2009-10 operating
budget request. Recommendation for Action: Staff is requesting Board approval of
contract.
3. NETWORK SUPPORT SERVICES AGREEMENT
On April 26, 2009 a Request for Proposal was released offering qualified vendors anopportunity to bid on network support services, which includes both Wide and Local
Area Networks. These services will help ensure that the district's network infrastructure is
maintained and will operate in a manner that meets the requirements of the district.
Three proposals were received by the established deadline. After careful consideration
and review, L-3 Services, Inc. Enterprise IT Solutions was selected to be awarded a
twelve-month contract beginning July 1 with the option of renewal for up to two
additional one-year terms. Monthly fixed fee will be $53,040. Amount to be encumbered
for the 2009-10 fiscal year is $636,480. Fiscal Implications: Total amount of initial term is
$636,480 which would be incurred during the 2009-10 fiscal year. Funding for contracted
services was identified and planned for in the Technology Services 2009-10 operating
budget request. Recommendation for Action: Staff is requesting Board approval of
contract.
4. SERVER SUPPORT SERVICES AGREEMENT
On April 26, 2009 a Request for Proposal was released offering qualified vendors anopportunity to bid on server support services. These services can be defined as all aspects
of physical and logical server builds, configurations, patches, maintenance, support,
application installation and decommissioning as required. Four proposals were received
by the established deadline. After careful consideration and review, McNatton
Technologies LLC was selected to be awarded a twelve-month contract beginning July 1
with the option of renewal for up to two additional one-year terms. Monthly fixed fee will
be $65,600. Amount to be encumbered for the 2009-10 fiscal year is $787,200.
Fiscal Implications: Total amount of initial term is $787,200 which would be incurred
during the 2009-10 fiscal year. Funding for contracted services was identified and planned
for in the Technology Services 2009-10 operating budget request. Recommendation for
Action: Staff is requesting Board approval of contract.
5. RENEWAL OF WCPSS WORKERS' COMPENSATION INSURANCE
COVERAGE
It is recommended that the self-insured workers' compensation coverage for 2009-2010continue with Key Risk Management Services. The estimated cost to operate the program
for 2009-2010 is $1,400,730. There is no change in the claims handling fees for a third
consecutive year based on the 2007 proposal. In comparison, the lowest estimated
standard premium from three commercial workers' compensation providers is
$3,224,607. There continues to be substantial savings realized for WCPSS in self-insuring
workers' compensation. Fiscal Implications: Funds are available in the 2009-2010
Budget. Recommendation for Action: Board approval is requested
FACILITIES
1. SECOND AMENDMENT TO LEASE AGREEMENT: WAKE TECHNICAL
COMMUNITY COLLEGE (WAKE EARLY COLLEGE OF HEALTH AND
SCIENCES)
The Board currently leases 4,722 square feet of administrative office and classroom space from Wake Technical Community College (Wake Tech) in the Health Science Annex on the Wake Med campus to support the public school administration and other educational functions of the Wake Early College of Health and Sciences (WECHS) program. Wake Tech is in the process of renovating the Annex and the portion of the building currently leased by the Board will be demolished. Additional space is now needed to accommodate the school's administration and students. Terms and conditions of a Second Amendment to Lease Agreement have been reached with Wake Tech to modify the current lease to include the use of additional space in Wake Tech's Health Education Building on the Wake Med campus. Four classrooms and a teacher work room will be added and a portion of the student lounge will be renovated to allow for three administrative offices. Administration and students will continue to have access to the campus library, student lounge, and common areas. Additionally, the Second Amendment memorializes the existing leasing arrangements related to the utilization of Wake Tech's North Campus to support the public school administration and other educational functions of the WECHS program. The proposed Second Amendment to Lease Agreement will not substantially interfere with the present or future use of the property. A copy of the Second Amendment to Lease Agreement is attached with the leased areas identified thereon. Fiscal implications: None. Recommendation for action: Board approval is requested.2. OPTION AGREEMENT: CITY OF RALEIGH (ROOT ELEMENTARY)
As a part of the renovation project at Root Elementary School, City staff originally required the dedication of ten feet of right-of-way along the length of the school site along Lassiter Mill Road as a requirement of site plan approval and issuance of the Certificate of Occupancy (C.O.). Since the recent installation of a retaining wall along Lassiter Mill Road, as was required by the City, lies within the proposed right-of-way dedication, and would have been substantially impacted thereby, WCPSS staff and City staff have negotiated an alternative requirement of a twenty year Option Agreement (Agreement) in lieu of the immediate right-of-way agreement. The Agreement terms require if within twenty years from the date of the Agreement, the City decides it is in the public interest for the City or NCDOT to construct an additional lane of travel along the portion of Lassiter Mill Road adjoining the school site, the City can exercise its option to acquire the additional right-of-way as was originally requested, and the City would then be responsible for all costs associated with the relocation of the existing retaining wall, any required slope easements, and the compensation due the Board for the right-of-way acquisition. The Agreement will not significantly interfere with the Wake County Public School System's present or future use of the property. The Root Elementary School renovations are scheduled for completion in the fall of 2009, and the implementation of the Agreement is a condition of C.O. issuance. A copy of the Agreement is attached. Fiscal implications: None. Recommendation for action: Board approval is requested.3. BIDS: GENERAL SERVICES DEPARTMENT JOB ORDER CONTRACTS
Bids for the General Services Department Job Order Contracts were received on May 7, 2009. A Job Order Contract (JOC) is for construction or repair with indefinite demand or quantity. The total award of these two contracts is $449,000, based upon the estimated amount of work to be ordered during the year. The selected firms will execute the appropriate form of agreement, as approved by the Board's attorney. Staff recommends award of the attached list of contracts with terms of July 1, 2009 to June 30, 2010. Fiscal implications: Funding is included in the 2009-2010 budget request. Recommendation for action: Board approval is requested.4. BIDS: BUILDINGS AND GROUNDS DEPARTMENT JOB ORDER
CONTRACTS AND SERVICE AGREEMENTS
Bids for the Buildings and Grounds Department Job Order Contracts were received onApril 9, 2009. A Job Order Contract (JOC) is for construction or repair with indefinite
demand or quantity. The total award for this one contract with S & S Cleaning, Grading
& Hauling is $236,000, based on the estimated quantity of work to be ordered during the
year. Bids for six Service Agreements were also received on April 9, 2009. A Service
Agreement (SA) is for services other than construction or repair. The Service Agreement
total for these agreements is $1,292,297.45, based on the estimated quantity of work to be
ordered during the year. The Service Agreement total for two agreements, that were bid a
year ago and are in the first year of a two year renewal option, is $524,427.40, based on
the estimated quantity of work to be ordered during the year. The selected firms will
execute the appropriate form of agreement, as approved by the Board's attorney. Staff
recommends award of the attached list of contracts with terms of July 1, 2009 to June 30,
2010. Fiscal implications: Funding is included in the proposed 2009-2010 budget.
Recommendation for action: Board approval is requested.
5. BIDS: ENERGY & PHYSICAL PLANT DEPARTMENT JOB ORDER
CONTRACTS AND RENEGOTIATION OF SERVICE AGREEMENTS
Bids for the Energy & Physical Plant Job Order Contracts were received on May 12, 2009. A Job Order Contract (JOC) is for construction or repair with indefinite demand or quantity. The total award of these nine contracts is $1,150,000, based on the estimated quantity of work to be ordered during the first year of the two year contract. A Service Agreement (SA) is written for specific service (generally preventive maintenance) on specific types of equipment for the duration of a specific time span. Staff has negotiated a 10% reduction in cost from the current contract for services with Zee Company, Inc., in the reduced amount of $135,000, and a 5% reduction in the current contract cost for services with Beasley Environmental, in the reduced amount of $110,220. The total award of these two negotiated contracts is $245,220, based on the estimated quantity of work to be ordered during the first year of this contract, which has a two year renewal option. The selected firms will execute the appropriate form of agreement, as approved by the Board's attorney. Staff recommends award of the attached list of contracts with the initial term of July 1, 2009 to June 30, 2010. Fiscal implications: Funding is included in the 2009-2010 funding request. Recommendation for action: Board approval is requested.6. BIDS: WAKE FOREST-ROLESVILLE MIDDLE DINING ROOM
ALTERATION
Bids were received on May 28, 2009 for expanding current dining area into an adjacent commons area at Wake Forest-Rolesville Middle School in lieu of purchasing a new modular cafeteria unit. Staff and Gurel Architecture, Inc, recommend award of the single-prime contract to Vortex Construction Company, LLC, in the amount of $189,311. Fiscal implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for action: Board approval is requested.7. BIDS: GARNER HIGH MODULAR CAFETERIA ADDITION
Bids were received on May 28, 2009 for connecting and installing all services (power, water, sewer, data, ADA access, fire protection, and security) and interior fit-up of one modular cafeteria unit at Garner High School. This contract also included removal of the modular cafeteria at Wendell Middle School Modular Campus, delivery to Garner High School, set-up, block, level, and tie-down. Staff and H.S. Annis Architect, AIA, recommend award of the single-prime contract to C. Blake Lewis, Inc., in the amount of $208,771. Reference the attachment for details of the per classroom costs. Fiscal implications: Funding is available from the total project budget of $12,518,625, all of which is from the CIP 2006 9th-Grade Center project. Recommendation for action: Board approval is requested.8. BIDS HARRIS CREEK ELEMENTARY MOBILES
Bids were received on May 21, 2009 for connecting and installing all services (power, water, sewer, data, and ADA access) and interior fit-up of four single mobile units at Harris Creek Elementary School. Two of the mobile units will be moved from Central Service Complex on Rock Quarry Rd. and two from Wake Forest-Rolesville High School. Staff recommends award of the single-prime contract to PGA Construction, Inc, in the amount of $154,388.76. Reference the attachment for details of the per classroom costs. Fiscal implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for action: Board approval is requested.9. REMOVAL OF LEASED SWING-SPACE MODULAR UNITS FROM POE
ELEMENTARY
Upon completion of the Poe Elementary School renovation project, three six-classroom modular units will be removed to allow for completion of the site work. The three units will be removed by the lessor, Modular Space Corporation, which has submitted the attached Asset and Rate Schedules in accordance with the terms of the Master Lease Agreement dated March 14, 2006. The cost of the removal is $33,200 per six-classroom unit, plus a surcharge of $3,700 for the third unit due to a requirement for special handling in a very tight space, for a total cost of $103,300. Fiscal implications: Funding is available from the Poe renovation project budget of $13,501,520, of which $250,000 is from PLAN 2004, $13,115,036 is from CIP 2006, and $136,484 is from CIP 2006 Life Cycle Roofing. Recommendation for action: Board approval is requested.10.CHANGE ORDER NO 1: MOVING CONTRACT FOR WAKE FOREST
ROLESVILLE HIGH
Board approval is requested for Change Order No. 01 to All American Relocation, Inc., to complete the second phase of the move of this school to Heritage High for the 2009-2010 year. The initial contract for the first phase of this move was approved in May in the not-to-exceed amount of $61,791.75. This change order increases the not-to-exceed contract amount by $56,040. The first phase contract was time sensitive and approved within the approval authority of the Assistant Superintendent. This change order completes the scope of work for the entire move to Heritage High. Fiscal implications: Funding is available from the current total project budget of $57,772,226, of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $222,226 will be from CIP 2006 Offsite Improvements. Recommendation for action: Board approval is requested.STUDENT ACHIEVEMENT
1. CONTRACT WITH NCS PEARSON, INC., (NOVANET)
NCS Pearson, Inc. will provide:330 ports (connections) to the NovaNET educational software for access by all area high schools
Unlimited port use for 2009 summer school
Six training days, including technical and educational support and consultation
Fiscal Implications: Total cost shall not exceed $280,165.40. Recommendation for Action: Board approval is requested.
2. EIGHTH MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS
Chapter 4, section III B of The School Attendance & Student Accounting Manual statesin part:
Local boards of education are responsible for assuring the class size and teacher daily load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute (area superintendents have worked with individual schools to correct all overages to the extent possible). If the local board cannot organizationally correct the exception and if any of the conditions set out below are met; it shall immediately apply to the State Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God; large changes in student population; organizational problems caused by remote geographic location; or classes organized for a solitary curricular area and if the local board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is
requested to submit K-3 class size waivers to the State Board of Education.
3. GRANT PROPOSALS
Competitive (#0010009): Kids in Need Foundation / Individual Schools.Competitive (#0010109): Toshiba America Foundation Grants / Individual Schools.
Competitive (#0010209): Turning Technologies' K-12 Grant Program / Individual Schools.
Competitive (#0010309): Saucony Run for Good Foundation / Individual Schools.
Entitlement (#0010409): American Recovery and Reinvestment Act of 2009, US Department of Education, NC Department of Public Instruction, McKinney-Vento Education for Homeless Children and Youth / Central Services, Counseling and Student Services.
Competitive (#0010509): North Carolina Biotechnology Center, Education Mini-Grants / Individual Schools.
Competitive (#0010609): US Department of Education, Magnet Schools Assistance Program / Central Services, Magnet Programs.
Collaborative (#0010709): American Recovery and Reinvestment Act of 2009, US Department of Health and Human Services, Telamon Corporation, Early Head Start Expansion / Project Enlightenment.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.
4. CONTRACT WITH COMMUNITY PARTNERSHIP, INC.
Community Partnership, a developmental day center, provides special education andrelated services to students with special needs. The Wake County Public School System
(WCPSS) has contracted with developmental day centers for over twenty years to provide
special education and related services to students with disabilities ages three through
twenty one. The North Carolina Department of Public Instruction provides funding for
students receiving services in developmental day centers. Fiscal Implications: The State
of North Carolina provides categorical monies totaling $9,991.00 per child, per year, for
children ages three through twenty one served in developmental day centers. In addition,
each year, the state provides $50.00 per child to help provide needed supplies and
materials. Funding from the state in the amount of $411,681.00 (or approved state
developmental day program rate) is to be used for the cost of these services. For each
child receiving services at Community Partnerships, the WCPSS will pay a yearly
supplement of $340.00 for a total of $13,940.00. Special education funds will be used to
pay this supplement. The total amount for the contract is $425,621.00.
Recommendation for Action: Board approval is requested.
5. CONTRACT WITH LEARNING TOGETHER, INC.
Learning Together Inc., a development day center, provides special education and relatedservices to students with special needs. The Wake County Public School System
(WCPSS) has contracted with developmental day centers for over twenty years to provide
special education and related services to students with disabilities ages three through
twenty one. The North Carolina Department of Public Instruction provides funding for
students receiving services in developmental day centers. Fiscal Implications: The State
of North Carolina provides categorical monies totaling $9,991.00 per child, per year, for
children ages three through twenty one served in developmental day centers. In addition,
each year, the state provides $50.00 per child to help provide needed supplies and
materials. Funding from the state in the amount of $562,296.00 (or approved state
developmental day program rate) is to be used to. For each child receiving services at
Learning Together, Inc., WCPSS will pay a yearly supplement of $340.00 for a total of
$19,040.00. Special education funds will be used to pay this supplement. The total
amount of the contract is $581,336.00. Recommendation for Action: Board approval is
requested.
6. CONTRACT WITH FRANKIE LEMMON SCHOOL AND
DEVELOPMENTAL CENTER
Frankie Lemmon School, a developmental day center, provides special education andrelated services to students with special needs. The Wake County Public School System
(WCPSS) has contracted with developmental day centers for over twenty years to provide
special education and related services to students with disabilities ages three through
twenty one. The North Carolina Department of Public Instruction provides funding for
students receiving services in developmental day centers. Fiscal Implications: The State
of North Carolina provides categorical monies totaling $9,991.00 per child, per year, for
children ages three through twenty one served in developmental day centers. In addition,
each year, the state provides $50.00 per child to help provide needed supplies and
materials. Funding from the state in the amount of $251,025.00 (or approved state
developmental day program rate) is to be used to pay the cost of these services. For
each child receiving services at Frankie Lemmon School and Development Center,
WCPSS will pay a yearly supplement of $340.00 for a total of $8,500.00. Special
education funds will be used to pay this supplement. The total amount of the contract is
$259,525.00. Recommendation for Action: Board approval is requested.
7. CONTRACT WITH HILLTOP HOME (COMMUNITY RESIDENTIAL
CENTER)
Hilltop Home, a Community Residential Center, provides special education and relatedservices to students with special needs. The state assists with the cost of these services by
providing funding for students served in community residential centers. This is the
eleventh year that Community Residential funds have been allocated. There are two
community residential centers in Wake County, Tammy Lynn Center and Hilltop Home.
Fiscal Implications: The State of North Carolina provides categorical monies totaling
$15,838.30 per child, per year, for children ages three through twenty one served in
community residential centers. In addition, each year, the state provides $50.00 per child
for needed supplies and materials for a total of $750.00. Funding from the state in the
amount of $237,574.50 (or approved state Community Residential rate) is to be used for
these services. Recommendation for Action: Board approval is requested.
8. CONTRACT WITH TLC OPERATIONS, INC., (DEVELOPMENTAL DAY
CENTER)
Tammy Lynn Center provides special education and related services to students withspecial needs. The Wake County Public School System (WCPSS) has contracted with
developmental day centers for over twenty years to provide special education and related
services to students with disabilities ages three through twenty one. The North Carolina
Department of Public Instruction provides funding for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three through
twenty one served in developmental day centers. In addition, each year, the state
provides $50.00 per child to help provide needed supplies and materials. Funding from
the state in the amount of $311,271.00 (or approved state developmental day program
rate) is to be used for these services. For each child receiving services at the Tammy
Lynn Center, WCPSS will pay a yearly supplement of $6,000.00 per child for a total of
$186,000.00. Special education funds will be used to pay this supplement. Special
education funds will also be used to pay $143,500.00 to the Tammy Lynn Center to cover
the cost of nursing services for two students receiving developmental day services. The
total amount of the contract is $640,771.00. Recommendation for Action: Board
approval is requested.
9. CONTRACT WITH TLC OPERATIONS, INC. (COMMUNITY
RESIDENTIAL CENTER)
The Tammy Lynn Center, a Community Residential Center, provides special educationand related services to students with special needs. The state assists with the cost of
these services by providing funding for students served in community residential centers.
This is the eleventh year that Community Residential funds have been allocated. There
are two community residential centers in Wake County, Tammy Lynn Center and Hilltop
Home. Fiscal Implications: The State of North Carolina provides categorical monies
totaling $15,838.30 per child, per year, for children ages three through twenty one served
in community residential centers. In addition, each year the state provides $50.00 per
child for needed supplies and materials for a total of $650.00. Funding in the amount of
$205,897.90 (or approved state Community Residential rate) is to be used for this
contract. Recommendation for Action: Board approval is requested.
10. CONTRACT WITH THE CHESHIRE CENTER
The Cheshire Center will be providing additional speech language therapy services for atherapist on leave at Reedy Creek Elementary through the end of the school year;
therefore, this contract is being increased by $13,800.00 to a total of $268,800.00. Fiscal
Implications: Funding is available in the Special Education Services budget in the amount
of $268,800.00 to pay for the cost of these services. Recommendation for Action: Board
approval is requested.
11. CONTRACT WITH EASTER SEALS UCP NC (CHARLIE GADDY)
Easter Seals UCP NC (Charlie Gaddy) provides special education and related services tostudents with special needs. The Wake County Public School System (WCPSS) has
contracted with developmental day centers for over twenty years to provide special
education and related services to students with disabilities ages three through twenty one.
The North Carolina Department of Public Instruction provides funding for students
receiving services in developmental day centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling
$9,991.00 per child, per year, for children ages three through twenty one served in
developmental day centers. In addition, each year, the state provides $50.00 per child
to help provide needed supplies and materials. Funding from the state in the amount of
$120,492.00 (or approved state developmental day program rate) is to be use for the
cost of these services. For each child receiving services at Easter Seals UCP NC
(Charlie Gaddy), WCPSS will pay a yearly supplement of $340.00 for a total of
$4,080.00. Special education funds will be used to pay this supplement. The total
amount of the contract is $124,572.00. Recommendation for Action: Board approval
is requested.
12. CONTRACT WITH WHITE PLAINS CHILDREN'S CENTER
White Plains, a developmental day center, provides special education and related servicesto students with special needs. The Wake County Public School System (WCPSS) has
contracted with developmental day centers for over twenty years to provide special
education and related services to students with disabilities ages three through twenty one.
The North Carolina Department of Public Instruction provides funding for students
receiving services in developmental day centers. Fiscal Implications: The State of North
Carolina provides categorical monies totaling $9,991.00 per child, per year, for children
ages three through twenty one served in developmental day centers. In addition, each
year, the state provides $50.00 per child to help provide needed supplies and materials.
Funding from the state in the amount of $140,574.00 (or approved state developmental
day program rate) is to be used for these services. For each child receiving services at
White Plains Children's Center, WCPSS will pay a yearly supplement of $340.00 for a
total of $4,760.00. Special education funds will be used to pay this supplement. The
total amount of the contract is $145,334.00. Recommendation for Action: Board
approval is requested.
13. AMENDMENT TWO TO MAXIM HEALTHCARE SERVICES, INC.
We are experiencing an increased level of nursing services in recent months. In additionwe are utilizing the services of Hab-techs to provide personal care services. Based on
these increases we are increasing Maxim Healthcare Services, Inc. by $40,000.00. Fiscal
Implications: Funding is available in the Special Education Services' budget in the
amount of $40,000 to pay the cost of these services. Recommendation for Action: Board
approval is requested.
14. AMENDMENT TWO TO PUBLIC CONSULTING GROUP, INC.
The number of claims submitted this year is projected to exceed the number of claims wesubmitted last year. As a result, we are increasing our contract with Public Consulting
Group, Inc. by $25,000.00. Fiscal Implications: Funding in the amount of $25,000.00 is
available in the Special Education Services' budget to pay for the additional costs of these
services. Recommendation for Action: Board approval is requested.
15. ARMY JUNIOR RESERVE OFFICER'S TRAINING CORPS (JROTC)
Millbrook High School applied for an Army JROTC program and has receivedconditional approval from the Department of the Army. The support from the
Department of the Army will include half of the salary for an officer and half the salary
for a non-commissioned officer. The school must commit to pay for the other half of
each salary. Additionally, the Department of the Army will provide equipment, uniforms,
and supplies to support the program. WCPSS will provide classroom space, storage
space and proof of insurance. Students and instructors will be included under the
system's insurance. Fiscal Implications: Millbrook High School will absorb the start-up
costs and personnel to support the program from its school operating budget and ADM
allocation. Recommendation for Action: Staff recommends that the Board approve
entering into this contract with the Department of the Army for the establishment of an
Army JROTC program at Millbrook High School.
16. CONTRACT RENEWAL WITH BLUE DIAMOND INFORMATION
SOLUTIONS, LLC
To request approval for contract renewal with Blue Diamond Information Solutions,LLC (BDIS) based on the 2008-09 contract, which included the option to renew for one
year (p. 4, paragraph 3 of original contract) and was approved by the Board of Education
in June 2008. BDIS provides software site licenses for all school sites, enabling each site
the ability to score formative assessments and generate reports. BDIS also provides
consultation services, support services, maintenance of applications, software
maintenance, back-up data, and documentation as set forth in the service agreement with
the Wake County Public School System. Fiscal Implications: The contract amount is
$217,000 and will be paid from Disadvantaged Students Supplemental Funding.
Recommendation for Action: This item is presented for approval.
17. TIME FOR LEARNING
Annually the Board of Education approves bell schedules for the next school year.The 2009-2010 bell schedules were approved by the Board on March 31, 2009.
Staff recommends approval of bell schedule revisions as per the attached list.
Revisions are marked in red. Fiscal Implications: None. Recommendation for
Action: Board approval is requested.
POLICY
1. POLICY 1317 - OPEN MEETINGS
Second Reading.This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
2.POLICY 1322 - AGENDAS
Second Reading.This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.
3. POLICY 1600 - BOARD MEMBER ORIENTATION
Second Reading.This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 1000 series review cycle. Recommendation for Action: Staff is requesting
Board approval.
HUMAN RESOURCES
1. RECOMMENDATION FOR EMPLOYMENT
a. Professionalb. Support
2. REQUEST FOR LEAVE(S)
ACTION ITEMS
FINANCE
1. ADOPTION OF THE 2009-2010 ANNUAL BALANCED BUDGET
RESOLUTION
To approve the 2009-2010 Annual Balanced Budget Resolution. Fiscal Implications: Toestablish the Adopted Budget for the Wake County Public School System for 2009-2010.
The budget resolution includes county appropriation revenue for the operating budget of
$____________ as approved by the Wake County Commissioners. Recommendation
for Action: To approve the annual balanced budget resolution for fiscal year 2009-2010
in accordance with G.S. 115C-425.
FACILITIES
1. POLICY 7125: SCHOOL BUS ROUTING AND BUS STOPS
First Reading. Request Waiver of Second Reading.Policy 7125 is a new policy that addresses routing of school buses, assignment to buses,
and location of bus stops. The Facilities and Operations Committee and the Committee
of the Whole have reviewed this policy. The Transportation Advisory Committee has
reviewed and supports adoption of this policy. Fiscal implications: The provisions of the
proposed policy will not increase transportation cost. Recommendation for action:
Board receipt of first reading is recommended.
2. STUDENT TRANSPORTATION CONTRACTS FOR 2009/2010
In order to increase the efficiency and reduce the cost of contracts for transportation of students with disabilities and homeless students, staff has renegotiated vendor contracts. The requirements of the new contracts remain the same as to how students are transported, but the new contracts simplify the routing of students by assigning each contractor a contiguous region. The efficiencies gained will enable the contractors to provide service at a reduced cost over the current fiscal year contract. Fiscal implications: Overall expense for contracts will be reduced. Recommendation for action: Board approval is requested.3. TUITION FEE FOR NON-RESIDENT STUDENTS FOR 2009-2010
Tuition for non-resident students for the 2008-2009 school year was set at $4,083.10.The staff of the Office of Growth Management recommends that the tuition fee for non
resident students for the 2009-2010 school year be set at $4,290.27. The recommended
fee is based on the 2008-2009 county tax appropriation for current expense, capital
outlay, and capital improvement. Fiscal implications: Tuition fees collected will go into
the general fund as reserves. Recommendation for action: Board approval is requested.
STUDENT ACHIEVEMENT
1. POLICY 3610/4510/5040 - PROFESSIONAL LEARNING TEAMS
New Policy. First Reading.On March 31, 2009 the Board approved the recommendation of the Time Committee
creating a structure for weekly time for professional learning communities and the Early
Release Days for each calendar/track.
A subcommittee of the Time Committee developed a draft of a policy and R & P
regarding Professional Learning Teams. It was presented to the Student Achievement
Committee on 06/09/09 for feedback. The policy was also presented to the Board at
Committee of the Whole. Fiscal Implications: None. Recommendation for Action:
Board approval is requested for First reading.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S. C. 1232g.
ACTION ITEMS CONT'D
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)
2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
3. RECOMMENDATION FOR REDUCTION IN FORCE, CAPITAL
IMPROVEMENT PROGRAM
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.