WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION (already established)

3. PLEDGE OF ALLEGIANCE (already established)

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. OVERVIEW OF PRESCHOOL SERVICES IN WCPSS

WCPSS provides a comprehensive array of services for preschool aged children. Staff will
provide an overview of the following programs:
Special Education Services
Title I Services
Project Enlightenment
Poe Montessori Elementary
Athens Drive High School Learning Center
Mary E. Phillips High School Daycare
Fiscal Implications: None: Recommendation for Action: Information item only.

7. WCPSS RAISING THE ACHIEVEMENT AND CLOSING GAPS COMMITTEE

The WCPSS Raising Achievement and Closing Gaps Advisory Committee (co-chaired by
Derrick Byrd and Donna Hargens) meets quarterly to review the progress of the Wake County
Public School System in raising achievement and closing gaps. The committee, composed of
thirty five members, representing diverse segments of the community, provides feedback on
issues, objectives, and action steps related to raising achievement and closing gaps. The
efforts of the committee focus on four frames:
Academic Equity and Access
Parent/Community Involvement
Teaching Diverse Populations
Literacy and Math
The committee has focused its efforts for the past two years on Family/Community
Involvement and Teaching Diverse Populations. The committee is working to align its efforts
with other community initiatives and the State Board of Education's Advisory Commission
on Raising Achievement & Closing Gaps. WCPSS co-chair Derrick Byrd also serves on that
Commission. Fiscal Implications: None Recommendation for Action: This item is presented
for information.

8. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

9. APPROVAL OF MEETING MINUTES

March 18, 2010-Student Assignment Committee Meeting Minutes
April 6, 2010-Closed Session Meeting Minutes
April 28, 2010-Finance Committee Meeting Minutes
May 4, 2010-Board of Education Meeting Minutes
May 12, 2010-Policy Committee Meeting Minutes
May 17, 2010-Closed Session Meeting Minutes
May 18, 2010-Board of Education Meeting Minutes
May 25, 2010-Student Assignment Committee Meeting Minutes
June 1, 2010-Board of Education Meeting Minutes
June 1, 2010-Committee of the Whole Minutes
June 1, 2010-Closed Session Meeting Minutes
June 2, 2010-Closed Session Meeting Minutes

FINANCE

10. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for May 2010. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

11. WAKE COUNTY SERVICE AGREEMENT FOR ATHENS DRIVE PUBLIC

LIBRARY

The Wake County Public School System and Wake County Public Library System have a long
and mutually beneficial relationship with the Public Library located at Athens Drive High School.
The Wake County Service Agreement provides for reimbursement to the Wake County Public
School System of salaries and benefits for Athens Drive Public Library staff for 2010-2011. The
agreement provides for funding not to exceed $145,000. It has been confirmed that associated
staff salary and benefits will not exceed this amount. The service agreement details how Athens
Drive Public Library expenses are to be managed and the library hours are to remain the same
for 2010-2011. Hours are:
Monday-Thursday - 10:00 am - 8:00 pm
Friday - 10:00 am - 6:00 pm
Saturday - 10:00 am - 2:00 pm
Sunday - closed
Fiscal Implications: Funding for Athens Drive Public Library staff, not to exceed $145,000, is
provided by this agreement. Recommendation for Action: Board approval is requested.

FACILITIES

12. BIDS: MAINTENANCE & OPERATIONS DEPARTMENT JOB ORDER

CONTRACTS AND SERVICE AGREEMENTS

Bids for the Buildings & Grounds, Energy & Physical Plant, and General Services Departments'
Job Order Contracts and Service Agreements have been received. A Job Order Contract (JOC) is for construction or repair with indefinite demand or quantity. The total award of these eight contracts is $1,141,000. A Service Agreement (SA) is for services other than construction or repair. The total award for these 10 agreements is $1,969,711. Staff recommends award of the attached list of contracts with terms of July 1, 2010 to June 30, 2011. Fiscal implications: Funding is included in the 2010-2011 budget request. Recommendation for action: Board approval is requested.

13.CHANGE ORDER NO. CM-02: WALNUT CREEK ELEMENTARY (E-21)

Board approval is requested for Change Order No. CM-02 to Clancy & Theys Construction Co. for their Construction Management at Risk contract for the new Walnut Creek Elementary School. This change order, in the amount of $11,639,327, is to establish a guaranteed maximum price (GMP) for the Release 2 bid packages, which are the remainder of the 31 construction packages for this project. A list of the bid packages is attached. The overall GMP amount for this project is $14,911,724. Fiscal implications: Funding is available from the total project budget of $23,224,634, of which $22,746,533 is from CIP 2006 and $478,101 is from CIP 2006 Offsite (Public) Improvements. Recommendation for action: Board approval is requested.

14.CHANGE ORDER NO. GC-18: WENDELL MIDDLE (M-5)

Board approval is requested for Change Order No. GC-18 to DeVere Construction Company, Inc. for their single-prime construction contract for the new Wendell Middle School. This change order, a reduction in the amount of $167,199.39, provides reconciliation of the allowances for this project. Fiscal implications: Funding is available from the total project budget of $29,953,052, of which $28,404,679 is from CIP 2006 and $1,548,373 is from PLAN 2004. Recommendation for action: Board approval is requested.

15. CHANGE ORDER NO. CM-01 ROLESVILLE MIDDLE (M-6)

Board approval is requested for Change Order No. CM-01 to D. H. Griffin Construction
Company, LLC for their Construction Management at Risk contract for the new Rolesville
Middle School. This change order, in the amount of $9,439,136, is to establish a guaranteed
maximum price (GMP) for Release 1, which contains three (3) of the forty-six (46) time-sensitive
construction packages for this project. A list of bid packages is attached. A future change order
will be brought to a later Board meeting to establish the overall GMP for the Rolesville Middle
School Project. Fiscal implications: Funding is available from the total project budget of
$42,935,428, of which $42,509,271 is from CIP 2006 and $426,157 is currently from CIP 2006
Offsite (Public) Improvements. It is expected that the total Offsite Improvements budget
commitment will ultimately be approximately $1,900,000. Recommendation for action: Board
approval is requested.

16. MATERIAL TESTING SERVICES: ROLESVILLE MIDDLE (M-6)

Negotiations have been completed with Froehling and Robertson, Inc. to provide materials testing and special inspection services for Rolesville Middle School, in an amount not to exceed $365,515, in accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or Wetland Delineation Services Agreement. Fiscal implications: Funding is available from the total project budget of $42,935,428, of which $42,509,271 is from CIP 2006 and $426,157 is currently from CIP 2006 Offsite (Public) Improvements. It is expected that the total Offsite Improvements budget commitment will ultimately be approximately $1,900,000. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

17. PUBLIC CONSULTING GROUP, INC

The Wake County Public School System (WCPSS) has contracted with Public Consulting
Group, Inc. (PCG) to address electronic format to develop, enter, and monitor IEP, PEP, LEP
Plans, 504, and SST. Fiscal Implications: Funding for each component is assigned to the related
department total amount $1,015,450.00. Recommendation for Action: Staff is requesting Board
approval.

18. NCS PEARSON, INC., CONTRACT (NOVANET)

NCS Pearson, Inc. will provide:
330 ports (connections) to the NovaNET educational software for access by all area high schools
Training package
Fiscal Implications: Total cost shall not exceed $276, 133.53. Recommendation for Action:
Board approval is requested.

19. RENEWAL OF THE COOPERATIVE INNOVATIVE HIGH SCHOOL PROGRAM

AGREEMENT FOR EAST WAKE SCHOOL OF HEALTH SCIENCES.

Our initial cooperative agreement established our partnership with North Carolina New
Schools Project (NCNSP) for five years. While we will no longer be in partnership with
NCNSP we want to continue to operate East Wake School of Health and Sciences in the
manner in which it currently exits. In order to maintain the LEA status for this school we
must submit this renewal to the North Carolina Department of Public Instruction.
Fiscal Implications: None. Recommendation for Action: Board Approval is requested.
Signature of our Local Board of Education Chairperson.

20. GRANT PROPOSALS

Competitive (#013010): DonorsChoose / Individual Schools.
Competitive (#013110): Verizon Foundation, Verizon Foundation Grant / Individual Schools.
Competitive (#013210): The Dreyer's Foundation / Individual Schools.
Competitive (#013310): Lee Brothers, Side Kick Foundation Teacher Grant Program / Individual Schools.
Competitive (#013410): Bill & Melinda Gates Foundation, Partners for Postsecondary Success / Central Services.
Competitive (#013510): Communities in Schools of NC, Learn & Serve / Individual Schools.
Competitive (#013610): Lowe's Charitable and Educational Foundation, Regional Grant / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

21. CONTRACT WITH TLC OPERATIONS, INC., (DEVELOPMENTAL DAY

CENTER)

Tammy Lynn Center provides special education and related services to students with special
needs. The Wake County Public School System (WCPSS) has contracted with
developmental day centers for over twenty years to provide special education and related
services to students with disabilities ages three through twenty one. The North Carolina
Department of Public Instruction provides funding for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three through twenty
one served in developmental day centers. In addition, each year, the state provides $50.00 per
child per year to help provide needed supplies and materials. Funding from the state in the
amount of $311,271.00 (or approved state developmental day program rate) is to be used for
these services. For each child receiving services at the Tammy Lynn Center, WCPSS will pay a
yearly supplement of $6,000.00 per child per year for a total of $186,000.00. Special education
funds will be used to pay this supplement. Special education funds will also be used to pay
$143,500.00 to the Tammy Lynn Center to cover the cost of nursing services for students
receiving developmental day services. The total amount of the contract is $640,771.00.
Recommendation for Action: Board approval is requested.

22. CONTRACT WITH MAXIM HEALTHCARE SERVICE, INC.

We are contracting with Maxim Healthcare Services, Inc. to provide nursing services for
identified special education students. Fiscal Implications: Funding in the Special Education
Services' budget in the amount of $290,000 is to be used to pay the cost of these services.
Recommendation for Action: Board approval is requested.

23. CONTRACT WITH SOUTHEAST FAMILY SERVICES

The Children's Developmental Services Agency (formerly The Development Evaluation
Center) no longer evaluates children ages three through five. This responsibility has now
fallen to school systems. This has caused a significant increase in the number of evaluations
that we will need to complete. Our staff is unable to complete these additional evaluations
without contracting with other agencies. In order to help ease the burden caused by these
additional evaluations, the state has allotted additional funds in PRC 60. We will use these
funds to contract with Southeast Family Services. Fiscal Implications: Funding in the Special
Education Services' budget in the amount of $351,000.00 is to be used to pay the cost of these
services. Recommendation for Action: Board approval is requested.

24.FEE INCREASE FOR COPY OF TRANSCRIPT

Increase the fee for a copy of a transcript from $3.00 to $5.00. Fiscal Implications: Increase
revenue of approximately $14,000.00 per year to offset costs of archiving and storing student
records. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

25. RECOMMENDATIONS FOR EMPLOYMENT

A. Professional
B. Support

BOARD

26. APPOINTMENT TO STUDENT ASSIGNMENT COMMITTEE

The student Assignment Committee includes nine Citizen Advisory members - are appointed
by each Board member. The previously approved member from District 7 has resigned, and
Ms. Deborah Prickett has recommended Ms. Tracey Noble as a replacement. Fiscal
Implications: None. Recommendation for Action: Approval is recommended.

ACTION ITEMS

FINANCE

27. APPROVAL OF AN INTERIM BUDGET RESOLUTION FOR 2010-2011

The adoption of a budget resolution will be delayed until after July 1, 2010. The board must
approve an interim budget resolution in accordance with General Statute � 115C 434. Fiscal
Implications: In accordance with � 115C 434, the Board of Education must approve an
interim budget resolution for the purpose of paying salaries and the usual ordinary expenses
of the school system for the interval between the beginning of the fiscal year and the
adoption of the budget resolution. Interim appropriations so made and expended will be
charged to the proper appropriations in the budget resolution. Recommendation for Action:
To approve an interim budget resolution for the purpose of paying salaries and the usual
ordinary expenses of the school system for the interval between the beginning of the fiscal
year and the adoption of the budget resolution. Interim appropriations so made and expended
will be charged to the proper appropriations in the budget resolution.

FACILITIES

28.TUITION FEE FOR NON-RESIDENT STUDENTS FOR 2010-2011

Tuition for nonresident students for the 2009-2010 school year was set at $4,290.27. The staffs of the Finance and Growth and Planning Departments recommend that the tuition fee for nonresident students for the 2010-2011 school year be set at $3,258.70. The recommended fee is based on the 2009-2010 county tax appropriation for current expenses, capital outlay, and capital improvements. The reduced tuition amount is a result of the significantly less capital expenditures in 2009-2010. Fiscal implications: Tuition fees collected will go into the general fund. Recommendation for action: Board approval is requested.

29. EXCEPTIONAL CHILDREN CONTRACTS FOR 2010-2011

The requirements of the 2010-2011 contracts remain the same as to how students are transported. The contract simplifies the routing of students by assigning each contractor a contiguous region. The efficiencies gained enable the contractors to provide service for a projected 300 student increase over 2009-2010 at the same cost for 2010-2011. Final negotiations of the contracts are not complete. Staff anticipates final contracts will be completed by June 30, 2010. Fiscal implications: Exceptional children transportation budget for contracts will remain the same as fiscal year 2009-2010. Recommendation for action: Request approval to enter into contracts with any of the current contract transportation vendors and any additional vendors required to transport our exceptional children for school year 2010-2011 with the understanding that the sum of all contracts will not exceed our budget for this service of $11,600,000. These contracts will be routed for signature by the Board Chair. Staff will bring, as a future information item, a sample contract and the list of all vendors and each vendor's contract amount.

STUDENT ACHIEVEMENT

30. PROFESSIONAL LEARNING TEAMS

Policy 3610 states in part "Every school-based certified staff member should have equal
access to a minimum of one hour for participation in weekly professional learning teams and to
the Board approved early release days for collaboration and job-embedded professional
development." After receiving input from principals the following options for continuing the
work of Professional Learning Teams were presented to schools:
Elementary

1.Combine blocks of time during the instructional day (which may include some before and/or after school time)

2.Meet before or after school
Middle

1.Meet during common planning time

2.Meet after school
High

1.Meet during common planning time

2.Meet before or after school

3.Bank time for a weekly "late start" by ringing the bell to begin school five minutes early each day

4.Implement the SMART lunch model
Attachment A outlines the primary option selected by each school. Attachment B lists those
schools which are seeking a local waiver from Policy 3610 because their professional learning
team option may not permit them to meet for a full hour each week. Attachment B also lists
those high schools selecting the "late start" option which requires a waiver from the current bell
schedule adopted by the Board of Education. Fiscal Implications: None Recommendation for
Action: Board approval of waivers is requested.

POLICY

31. BOARD POLICY 3219: JOB DESCRIPTION - TEACHER

Revised: First Reading
The Policy Committee met on June 9, 2010 to review these revisions to this policy. This same
information was presented at the Committee of the Whole on June 15, 2010. Fiscal
Implications: None. Recommendation for Action: Board approval is requested.

32. BOARD POLICY 2333/3033/4033: REPORTING INFORMATION TO PRINCIPAL

AND EXTERNAL AGENCIES

33. REVISIONS FOR BOARD POLICY 1610: BOARD MEMBER OPPORTUNITYIES

FOR DEVELOPMENT

The Policy Committee approved revisions for Policy 1610, Board Member Opportunities for
Development, on June 9, 2010 and requested for the policy to be presented at Committee of the
Whole on June 15, 2010. The proposed revisions reflect changes in G.S. 115C-50. Fiscal
Implications: None. Recommendation for Action: The Policy Committee requests Board
approval.

34. REVISIONS FOR BOARD POLICY 2100: EMPLOYMENT OF THE

SUPERINTENDENT

The Policy Committee approved revisions for Policy 2100, Employment of the Superintendent,
on June 9, 2010 and requested for the policy to be presented at Committee of the Whole on
June 15, 2010. Fiscal Implications: None. Recommendation for Action: The Policy
Committee requests Board approval.

BOARD

35.SELECTION OF A SEARCH FIRM RELATED TO THE SUPERINTENDENT

SEARCH

On June 1, the Board of Education gave approval to the Superintendent Search Committee to
select a search firm to guide the search for a Superintendent. Under the direction of Debra
Goldman, Committee Chair, the Superintendent Search Committee met on June 1, June 3, and
June 7. The Committee reviewed proposals and interviewed four (4) different firms. After
hearing all proposals, the Committee decided to recommend Heidrick and Struggles to the Wake
County Board of Education. Fiscal Implications:

RECOGNITION - 5 P.M.

EMPLOYEE EXCELLENCE AWARD

Eleven (11) employees were nominated for the month's Employee Excellence award. Fiscal
Implications: None. Recommendation for Action: No action is required.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D

HUMAN RESOURCES

36. RCOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

37. ADMINISTRATIVE TRANSFER(S)

38. RECOMMENDATION FOR NON-RENEWAL(S)/ DENIAL OF TENURE

39. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.