Board Agenda for the Week of 06/11/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Superintendent's Report

APPROVAL OF AGENDA

PUBLIC HEARING FOR ITEMS ON THE AGENDA

CONSENT ITEMS

MINUTES

March 19, 2001 Closed Session
April 2, 2001 Program Committee
April 2, 2001 Closed Session
April 23, 2001 Facilities Committee
April 23, 2001 Closed Session
May 14, 2001 Program Committee
May 14, 2001 Closed Session
May 29, 2001 Board Meeting

PROGRAM

1. Assignment of New Subdivisions to Schools
Staff will present recommendations for the following subdivisions: Summermill Apartments, Brier Creek (phase 7), The Preserve at Breckenridge (phase 1, 2) and The Manor at Breckenridge (phase 1). Transportation cost will increase due to travel distance. Other facilities related cost will be avoided. This is presented for Board approval.

2. Grant Proposals
Competitive (#561); North Carolina Department of Public Instruction, Ready Schools/Central Office - $50,000; Competitive (#562); United States Department of Education, Office of Elementary and Secondary Education, Physical Education for Progress/Central Office - $400,000; and Competitive (#563); Cisco Systems, Education Empowerment/Lead Mine Elementary - $20,000. The U.S. Department of Education, Physical Education for Progress grant program requires a 5% match (cash or in-kind). Recommended that the Board approve the applications.

FINANCE

1. Service Agreement: Stephen W. McNatton
The Technology Services Division wishes to retain the services of Mr. Stephen W. McNatton
to provide system administration services for UNIX based computer systems and application systems, including DNS, FTP, Proxy, Firewall and Content Management services. These services are essential in managing internet and intranet services throughout the school district. Mr. McNatton has been providing these services since October 1999. This agreement is for an additional two-year term and was negotiated for a fixed rate to be invoiced monthly. Fiscal Implications: Total amount of agreement is $384,000 with $192,200 to be paid out in the 2001-02 fiscal year and $192,200 to be paid out in the 2002-03 fiscal year. Funding contingent upon approval of the Technology Services Division current expense budget allotment. Cost of agreement was forecasted as part of the Division's request.

2. Change Order CRF 21 Payroll Assessment and Project Management
Change Order CRF 22 Payroll Functional Support
Change Order CRF 23 Human Resources Functional Support
On June 26, 2000, the Board approved a fixed price contract with Oracle to provide consulting services required to complete implementation of the integrated Oracle applications. Fiscal Implications: Three change orders totaling $188,320.00 are requested to assess project status, provide project management, and functional support. CRF21, will provide resources to assess the go live status of payroll and provide project management. CRF22, in the amount of $51,600.00 will assist the payroll department with functional questions and decisions in preparation of go live. CRF23, in the amount of $51,600.00 will assist human resources in solutions for cleaning data for payroll go live. Funds are available through the recent six million dollar transfer from the Phase IIIB Building Program.

3. Budget Amendments And Transfers, 2000-2001
To report changes in the budget resolution for the month of April.
Fiscal Implications:
Adjust State Public School Fund+ $ 358,237
Adjust Local Current Expense Fund+ $6,106,721
Adjust Federal Programs Fund- $ 4,505
Adjust Capital Outlay Fund+$ 166,388
Adjust Multiple Enterprise Fund+ $ 0

4. Renewal of Workers Compensation Insurance Coverage
The Wake County Public School System Workers' Compensation insurance coverage was cancelled effective 5/8/01 by the Dennis Insurance Group. The Risk Management Department solicited short-term bids to cover the period from 5/8/01 through 6/30/01 and selected Key Risk Insurance. Three companies submitted annual proposals effective 7/1/01 as follows: Key Risk Insurance Company (Surry Insurance) $624,205; NCSBIT (North Carolina School Boards Association) $652,811; and AmComp, Inc. (Wade Dunbar Insurance) $589,933. The Staff recommends approval of the Key Risk Insurance (Surry Insurance) proposal as follows:
- AM Best Rating of A (Excellent) while the other companies are not rated.
- Third Party Administrator for State Board of Education's Workers' Compensation Program through 12/31/03.
- Third Party Administrator for State Government's Workers' Compensation Program, except Department of Transportation and Department of Corrections.
- Umbrella excess insurance coverage will not extend over NCSBIT or AmComp coverage due to not being an insurance company. Fiscal Implications: Funds are available in the Risk Management Budget.

PERSONNEL

1. Recommendations for Employment

2. Requests for Leave

FACILITIES

1. Bids: Cleaning Contract - Lufkin Road Middle
The Maintenance and Operations Department recommends renewing the cleaning contract with RTP Building Maintenance Company, in the amount of $114,033.61, for cleaning Lufkin Road Middle. Board approval is requested. Fiscal Implications - Funds have been requested in the 2001-2002 current expense budget. Recommendation for Action - Board approval is recommended.

2.Bids: 2001 Relocation of Mobile Classrooms - Package 'C'
Bids were received on May 10, 2001, for the relocation of mobile classrooms (Package 'C'). Staff and Pearce Brinkley Cease & Lee, PA recommend award of a single-prime contract to C. Blake Lewis Construction, in the amount of $361,032. Fiscal Implications - Funding is available from the board-approved Phase IIIB Budget of $1,508,000. The general contractor's unit price for transferring one mobile classroom unit and hook-ups is $12,140 per unit. Additional costs for electrical, sidewalks and other ancillary work items may be added to this unit price to complete the relocation. Recommendation for Action - Board approval is requested.

3.Design Consultant Agreement: Swift Creek Elementary Renovations
Negotiations have been completed with Moseley Harris & McClintock for the design of the PLAN 2000 renovations at Swift Creek Elementary. The project scope includes upgrading existing gymnasium and support areas, providing new HVAC system for the kindergarten building, air-conditioning the kitchen, and site-improvements for ADA accessibility. The form
of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of is $954,964, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $80,758. Recommendation for Action - Board approval is requested.

4. Design Consultant Agreement: Vance Elementary Addition and Renovations
Negotiations have been completed with Moseley Harris & McClintock for the design of PLAN 2000 addition and renovations at Vance Elementary. The project scope includes upgrading existing gymnasium and support spaces, upgrading existing classroom for Pre-K program, expanding the dining areas and re-roofing building. It also includes improving site ADA accessibility and expanding parking. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $2,264,631, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $154,592. Recommendation for Action - Board approval is requested.

5. Design Consultant Agreement: Willow Springs Elementary Renovations
Negotiations have been completed with Moseley Harris & McClintock for the design of PLAN 2000 renovations at Willow Springs Elementary. The project scope includes upgrading existing gymnasium and support space and replacing high clerestory windows. It also includes providing covered walkways from main building to gymnasium and improving ADA accessibility. The form of agreement is the standard form approved by the board attorney. Fiscal Implications - Funding is available from the total project budget of $890,058, as provided in the PLAN 2000 School Building Program. The total project budget includes proposed compensation for the design consultant of $83,791. Recommendation for Action - Board approval is requested.

6.Construction Documents: Combs Elementary Addition and Renovations
Staff will present construction documents prepared by Skinner, Lamm & Highsmith, P.A., Architects for Phase 2 of the Combs Elementary addition and renovations. The project scope of work includes a new four-classroom addition, upgrade existing classrooms and toilets, renovate plant operations, and upgrade the track and play fields. Fiscal Implications - Funding is available from the total project budget of $2,935,975, as provided in the PLAN 2000 School Building Program. Recommendation for Action - Staff recommends board approval of the construction documents.

7.Recombination and Right-of-Way Dedication Plat - Hunter Elementary
The City of Raleigh, in granting permits for the renovation of Hunter Elementary, requires additional right-of-way for street improvements. The city requires .065 acres along East Davie Street and .091 acres along Rock Quarry Road. The required right-of-way is being dedicated to the City of Raleigh by recording a recombination plat. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant the required right-of-way.

ACTION ITEMS

POLICY

1. Policy 1800 - Board Advisory Councils
Revised; Second Reading
Revision of the policy is to improve the structure, communication, and effectiveness of Board advisory councils for the community, the school community, and the Board of Education regarding school policies and procedures.

REDISTRICTING

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

CLOSED SESSION

To consider confidential personnel file information under G.S. 115C-319; and
to establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11(a)(5).
ACTION ITEMS continued

PERSONNEL

1. Recommendations for Administrative Appointments

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.