WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEM

6. 2011 VALEDICTORIANS

Valedictorians from each high school will be recognized. Fiscal Implications: None.
Recommendation for Action: Information only.

PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

7. APPROVAL OF MEETING MINUTES

March 22, 2011-Facilities Committee Meeting Minutes
May 3, 20111-Board of Education Work Session Minutes

FINANCE

8. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for April 2011. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

9. GIFTS TO THE SYSTEM

One hundred and twenty nine gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $55,326. Fiscal Implications: Not Applicable.
Recommendation for Action: No Action is Required.

10. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during April, 2011.
Fiscal Implications:
Adjust State Public School Fund+ $284,419
Adjust Local Current Expense Fund+ $516
Adjust Federal Grants Fund - State+ $26,515
Adjust Capital Outlay Fund+$25,000
Adjust Multiple Enterprise Fund+$38,810
Adjust Direct Grants Fund+$4,859
Adjust Other Restricted Fund+$0

Net Changes+$380,119
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

11. STUDENT & ATHLETIC ACCIDENT INSURANCE

The Wake County Public School System maintains Voluntary Student Accident Insurance, High
School Athletic Accident Insurance, and Middle School Catastrophic Accident Insurance to manage
the risk of potential losses. High School Athletic and Voluntary Student Accident Insurance are bid
as a package to lower costs to the school system and parents. Proposals were received from three
agents/brokers with pricing listed below. American Advantage is the low bid proposal for Voluntary
Student Accident/High School Athletics coverage, and the Young Group is the low bid proposal for
Middle School Catastrophic coverage.
American AdvantageYoung GroupSenn Dunn
HS Athletics$77,000 $120,000 $123,000
MS Catastrophic $17,850 $16,314Not Quoted
Adult AccidentIncluded IncludedIncluded
Fiscal Implications: Funds are available in the 2011-2012 Risk Management Budget.
Recommendation for Action: Board approval to renew Voluntary Student Accident/High School
Athletic coverage with American Advantage Group, and Middle School Catastrophic Accident
coverage with the Young Group.

12. CHANGE ORDER 3: L-3 STRATIS NETWORK SUPPORT SERVICES AGREEMENT

L-3 STRATIS has been providing network support services under the current contract since July 1,
2009. Network support includes all aspects of Wide and Local Area Network support. $636,480 was
initially encumbered during 2009-10 to offset the monthly fixed fee of $53,040.
Per Board approval on January 6, 2009, L-3 also provides a limited number of personnel to help
complete CIP 2006 network infrastructure installation and upgrade projects. In order to consolidate
both responsibilities into one contract, this responsibility was added to the scope of the network
support contract through a change order. $170,590 of CIP 2006 funds was encumbered in 2009-10
to cover the cost of the additional contractors. All services were renewed for the 2010-11 fiscal year.
Monthly fee for network support services remained fixed at $53,040. $200,000 was estimated to
cover additional CIP 2006 infrastructure and upgrade projects throughout the year. A total of
$836,480 was encumbered to cover all anticipated invoiced amounts during the 2010-11 fiscal year.
Current change order will renew services for the second and final renewal term. $836,480 will again
be encumbered to offset anticipated invoiced amounts during the 2011-12 fiscal year. Fiscal
Implications: Amount of change order is $836,480. Funding for contracted services is identified and
planned for in the Technology Services 2011-12 operating budget request. $200,000 will be allocated
through CIP 2006 bond funds. Recommendation for Action: Staff is requesting Board approval of
change order.

13. CHANGE ORDER 2: MCNATTON TECHNOLOGIES LLC SERVER SUPPORT

SERVICES AGREEMENT

McNatton Technologies has been providing server support services under the current contract since
July 1, 2009. These services include all aspects of physical and logical server builds, configurations,
patches, maintenance, support, application installation and decommissioning. $787,200 was
encumbered during 2009-10 to offset monthly fixed fee of $65,600. Services were renewed for the
2010-11 fiscal year. Monthly fee for server support services remained fixed at $65,600. A total of
$787,200 was encumbered to cover invoiced amounts during the fiscal year. Current change order
will renew services for the second and final renewal term. $787,200 will again be encumbered to
offset fixed invoiced amounts during the 2011-12 fiscal year. Fiscal Implications: Total amount of
change order is $787,200. Funding for contracted services is identified and planned for in the
Technology Services 2011-12 operating budget request. Recommendation for Action: Staff is
requesting Board approval of change order.

14. WAKE COUNTY SERVICE AGREEMENT FOR ATHENS DRIVE PUBLIC

LIBRARY

The Wake County Public School System and Wake County Public Library System have a long and
mutually beneficial relationship with the Public Library located at Athens Drive High School. The
Wake County Service Agreement provides for reimbursement to the Wake County Public School
System of salaries and benefits for Athens Drive Public Library staff for 2011-12. The agreement
provides for funding not to exceed $160,000. It has been confirmed that associated staff salary and
benefits will not exceed this amount. The service agreement details how Athens Drive Public
Library expenses are to be managed and the library hours. Hours are:
Monday-Thursday - 10:00 am - 8:00 pm
Friday 10:00 - am - 6:00 pm
Saturday 10:00 am - 2:00 pm
Sunday - closed
Fiscal Implications: Funding for Athens Drive Public Library staff, not to exceed $160,000, is
provided by this agreement. Recommendation for Action: Board approval is requested.

FACILITIES

15. TUITION FEE FOR NONRESIDENT STUDENTS FOR 2011-2012

Tuition for nonresident students for the 2010-2011 school year was set at $3,258.70. The staff of the Growth and Planning Department recommends that the tuition fee as calculated by the Accounting Department, for nonresident students for the 2011-2012 school year be set at $2,720.90. The recommended fee is based on the 2010-2011 county tax appropriation for current expense, capital outlay and capital improvement. There are very few nonresident students who pay tuition. During the current school year, the parents of three seniors who moved out of county elected to have their students remain enrolled and to pay tuition. Fiscal Implications: Tuition fees collected will go into the general fund. Recommendation for Action: Board approval is requested.

16. EXCEPTIONAL CHILDREN TRANSPORTATION CONTRACTS FOR 2011-2012

The requirements of the 2011-2012 contracts remain the same as to how students are transported.
The contracts continue with the routing of students by assigning each contractor a contiguous
region. Continuous gains in efficiencies enable the contractors to absorb the anticipated growth of
approximately 60 students into the current contract amounts. Final negotiations of the contracts are
not complete, although staff anticipates final contracts will be completed by June 30, 2011. Fiscal
Implications: Exceptional children transportation budget for contracts will remain the same as fiscal
year 2010-2011. Recommendation for Action: Request approval to enter into contracts with current
contract transportation vendors and any additional vendors required to transport our exceptional
children for school year 2011-2012 with the understanding that the sum of all contracts will not
exceed the budget of $11,600,000. These contracts will be routed for signature by the Board Chair.
Staff will bring, as a future item, a sample contract and the list of all vendors and each vendor's
contract amount.

17.INTERLOCAL AGREEMENT: WAKE FOREST-ROLESVILLE MIDDLE

In 2009, the Town of Wake Forest applied for and was awarded an approximate $41,000 grant from
the NCDOT Safe Routes to School grant program for the installation of certain site improvements
on the Wake Forest-Rolesville Middle School campus. These site improvements include a 670' long
by 10' wide asphalt multi-purpose path, 20 bicycle racks, and lighting along the multi-purpose path.
The Town submitted a Facilities Modification Request for construction of said improvements,
which was approved on January 29, 2009. The Town is to install these improvements at its sole cost
and expense. Per the Facilities Modification Request, maintenance of the multi-purpose path and
bicycle racks shall be the responsibility of the Board. The Town is to provide power to and
maintain the lighting to be installed along the multi-purpose path. The terms and conditions of an
Interlocal Agreement establishing the responsibilities of both parties have been negotiated with the
Town. A copy of the Interlocal Agreement, Facilities Modification Request, and construction
illustrations are attached. Fiscal Implications: None at this time. However, there may be costs
incurred in the future for the maintenance of the bicycle racks and multi-purpose path, which would
come from the Maintenance and Operations budget. Utility costs for lighting will be paid by the
Town. Recommendation for Action: Board approval is requested.

18.NCDOT TURNPIKE AUTHORITY CONDEMNATION ACTION: OLIVE CHAPEL

ELEMENTARY

As a part of the development of the Western Wake Expressway (I-540), the NCDOT Turnpike
Authority (NCDOTTA) requires a portion of Board property at Olive Chapel Elementary for a
permanent right-of-way (0.32 acres), a permanent utility easement (0.12 acres), a temporary
drainage easement (0.34 acres), and temporary construction easements (0.51 acres). Some
landscape materials will also be affected by the construction. An offer of compensation was
received in the amount of $82,900 based upon an appraisal obtained by NCDOTTA. Staff
engaged in negotiations with NCDOTTA staff regarding the amount of compensation, and when
expeditious resolution was not had, NCDOTTA commenced a condemnation lawsuit. Staff
continued negotiations with NCDOTTA staff and terms of a settlement have now been reached.
NCDOTTA will compensate Board in the amount of $96,375 for its taking of the necessary
property interests. The right-of-way and easements taken, a map of which is attached hereto, will
not significantly interfere with the Wake County Public School System's present or future use of
the property. Staff brings this matter forward to inform the Board of the settlement of the
condemnation lawsuit and to request Board approval of the terms subject to Board real estate
counsel's review and approval as to form of the settlement documents. Fiscal Implications: The
NCDOTTA will compensate Board in a total amount of $96,375. Recommendation for Action:
Board approval is requested.

19.BIDS: SOLID WASTE & CARDBOARD REMOVAL

Specifications were developed and an RFP was issued jointly by Wake County General Services
Administration and WCPSS. Bids were received on March 30, 2011. Staff recommends award of the
solid waste and cardboard removal contract to Waste Industries, Inc., in the amount of $826,495.85,
based on the estimated amount of work to be ordered during the 2011-2012 fiscal year. This
represents an estimated $200,000 savings from 2010-2011. The appropriate form of agreement, as
approved by the Board's attorney, will be executed. Fiscal Implications: Funding is included in the
Maintenance and Operations 2011-2012 budget request. Recommendation for Action: Board
approval is requested.

20.BIDS: MAINTENANCE AND OPERATIONS DEPARTMENT JOB ORDER

CONTRACTS AND SERVICE AGREEMENTS

Bids have been received for all Maintenance & Operations Departmental Job Order Contracts and
Service Agreements for fiscal year 2011-2012. A Job Order Contract (JOC) is for construction or
repair with indefinite demand or quantity. A Service Agreement (SA) is for services other than
construction or repair. The total award of these contracts is $10,706,333.73. Staff recommends
award of the attached list of contracts with terms of July 1, 2011 to June 30, 2012. Fiscal
Implications: Funding is included in the 2011-2012 budget request. Recommendation for Action:
Board approval is requested.

21.BIDS: VANCE ELEMENTARY HVAC RENOVATION

Bids were received on May 23, 2011 for the HVAC Renovation Project at Vance Elementary School.
This project will replace selected heating, ventilation, and air conditioning equipment throughout the
entire campus. Staff and Cheatham & Associates, P.A., recommend award of the single-prime
contract to Comfort Systems USA (MidAtlantic), LLC, in the amount of $782,322. Fiscal
Implications: Funding is available from the total budget of $74,813,687 for CIP 2006 Life-Cycle
Replacement of Building Components. Recommendation for Action: Board approval is requested.

22.BIDS: SMITH ELEMENTARY CANOPIES INSTALLATION

Bids were received on May 3, 2011 for the installation of canopies at Smith Elementary School.
Staff and sfl+a Architects recommend award of the single-prime contract to Spec Con, Inc., in
the amount of $103,495.36. This project will provide a parent drop-off canopy and a pre-K
canopy at the front entrances to the school. Fiscal Implications: Funding is available from the
total project budget of $21,512,258, of which $20,891,661 is from CIP 2006, $390,597 from CIP
2006 Offsite Public Improvements, and $230,000 from Plan 2004. Recommendation for Action:
Board approval is requested.

23.CHANGE ORDER NO. CO-21: LAKE MYRA ELEMENTARY

Board approval is requested for Change Order No. CO-21 to Clancy & Theys Construction
Company, for their Construction Management at Risk (CMAR) contract for the construction of
Lake Myra Elementary. This change order, a reduction in the amount of $87,688, provides final
reconciliation of the general conditions, remaining construction manager and architectural
contingency funds, and audit. This change order will complete this contract. The final Guaranteed
Maximum Price for this contract is $17,095,368. The CMAR contracts allow for unused
construction manager contingency funds to be credited to the construction manager as follows:
40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting
specific performance measures. This construction manager met substantial completion, final
completion, and met 95% of the performance measures. The attachments show how the
construction manager contingency was calculated, the process for evaluation of their
performance, and other key criteria about this contract. Fiscal Implications: Funding is available
from the total project budget of $20,854,847, of which, $20,667,248 is from CIP 2006, $95,544 is
from Wake County Parks, Recreation and Open Space funds, and $92,055 is from the Town of
Wendell. Recommendation for Action: Board approval is requested.

24.CHANGE ORDER NO. GC-17: MILLS PARK ELEMENTARY

Board approval is requested for Change Order No.GC-17 to Clancy & Theys Construction
Company for their Construction Management at Risk contract for construction of Mills Park
Elementary. This change order, a reduction in the amount of $325,696.91, provides final
reconciliation of the remaining construction manager and architectural contingency funds, final fee
reconciliation, credit for unused general conditions, and audit. This change order will complete this
contract. The final Guaranteed Maximum Price for this contract is $22,824,762.28. The CMAR
contract allows for unused construction manager contingency funds to be credited to the
construction manager as follows: 40% for meeting substantial completion; 20% for meeting final
completion; and 40% for meeting specific performance measures. This construction manager met
substantial completion, final completion, and 88% of the performance measures. The attachments
show how the construction manager contingency was calculated, the process for evaluation of their
performance, and other key criteria about this contract. Fiscal Implications: Funding is available
from the project budget of $27,380,103, of which $745,000 is from PLAN 2004, $330,823 is from
funds passed through Wake County from the developer in fiscal year 2004-2005, $17,538,855 is from
CIP 2006, $1,877,669 is from CIP 2006 Offsite Improvements, $1,718,579 is provided by the Town
of Cary, and $5,169,177 is provided by the developer. Recommendation for Action: Board approval
is requested.

25.CHANGE ORDER NO. CM-39: TRACK RENOVATIONS AT WAKE FOREST

ROLESVILLE HIGH

Board approval is requested for Change Order No. 39 to Clancy & Theys Construction Company
for their Construction Management at Risk contract for Wake Forest-Rolesville High School. This
change order, in the amount of $313,110, is for repairing and installing an asphalt overlay of the
existing running track, drainage improvements, and improvement to the other track events. Fiscal
Implications: Funding is available from the total project budget of $50,528,600, of which
$50,077,174 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $251,426 from CIP 2006
Offsite (Public) Improvements. Recommendation for Action: Board approval is requested.

STUDENT ACHIEVEMENT

26. AMIKIDS, INC.

The initial contract with AMIkids, Inc. began March 22, 2011. The contract is up for renewal for
the 2011-2012 school year. It will provide on-site alternative instructional services for up to sixty
(60) students with disabilities that have been long term suspended. The services provided through
AMIkids Inc. will meet the instructional needs of students that require more intensive special
education services. Students receiving services under this contract will be students who's IEPs
reflect resource or separate level special education services. These services will be provided in
accordance with North Carolina Department of Public Instruction and Wake County Public School
System policies and procedures pertaining to students with disabilities. This will assist us in meeting
our obligation to continue general and special education services for students with disabilities
removed from school for disciplinary reasons. The contract with AMIkids provides three (3)
sessions per day serving up to twenty (20) students per session. Each session will be three (3) hours
in length. Fiscal Implications: Funding in the Special Education Services' budget in the amount of
$427,860 will be used to pay for the cost of these services for the 2011-2012 school year.
Recommendation for Action: Board approval is requested.

27. AMENDMENT TWO (REDUCTION) TO THE CHESHIRE CENTER

The original amount of the Cheshire contract was $340,000 of which $90,000 was to provide speech
coverage for the therapists on leave. The remaining $250,000 was for direct instructional services
for preschool students (25). The reduction of $145,000 is based on an actual number of preschool
students (16) for which we are providing direct instructional services. The actual amount of the
contract is now $105,000 which is to pay the costs for those instructional services to preschool
students (16). Fiscal Implications: Funds are to be returned to the Special Education Services'
budget and will be used for other needed services. Recommendation for Action: Board approval is
requested.

28. CONTRACT WITH GLOBAL TRANSLATION SYSTEMS, INC.

Federal and state laws require that public school systems must take steps to ensure that the parents
of a child with a disability are afforded the opportunity to participate in developing their child's
Individualized Education Program (IEP). This includes arranging for an interpreter for parents
whose language is other than English. We are contracting with Global Translation Systems to
provide interpreting services for families of students with disabilities. Special Education Services
provided 946 foreign language interpreters during the 2009-2010 school year. As of May 24, 2011,
Special Education Services has verified 76 invoices involving 1,497 meetings requiring interpreters
through May 6, 2011. An additional 211 meetings requiring interpreters have been scheduled for the
remainder of the 2010-2011 school year for a total of 1,708 meetings. The amount of $275,000 is
based on current year expenditures. Fiscal Implications: Funding in the Special Education Services'
budget in the amount of $275,000 is to be used to pay for these services. Recommendation for
Action: Board approval is requested.

29. GRANT PROPOSALS

Competitive (#013311): Triangle Community Foundation, Donor-Advised Funds / Individual Schools.
Competitive (#013411): The TJX Companies, Inc., TJX Foundation Giving Program / Individual Schools.
Competitive (#013511): Cargill Foundation, Project Lead The Way (PLTW) / Individual Schools.
Competitive (#013611): Lexia Reading, Lexia Learning Program / Individual Schools.
Competitive (#013711): Neuse River Keepers Association, Neuse Riverkeeper Foundation Environmental Challenge / Individual Schools.
Competitive (#013811): Vernier Software and Technology, 30 x $10,000 Grant Program / Individual Schools.
Competitive (#013911): NC DPI, Office of Early Learning (OEL) Demonstration Program, Outdoor Learning Environment (OLE) Initiative Grant Program / Central Services.
Competitive (#014011): Mimio Interactive Teaching Technologies, DYMO/Mimio Science and Math Grant / Individual Schools.
Competitive (#014111): McCormick Foundation, 1 for All School Initiative Grant, Liberty Tree Initiative / Individual Schools.
Collaborative (#014211): University of NC at Chapel Hill School of Medicine - Division of Speech and Hearing Sciences, US Department of Education, Personnel Preparation in Special Education, Early Intervention, and Related Services / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

30. REVISED MEMORANDUM OF AGREEMENT BETWEEN WAKE COUNTY PUBLIC

SCHOOL SYSTEM AND NORTH CAROLINA STATE UNIVERSITY

The attached revised MOA between WCPSS and N.C. State University was originally approved
at the May 5, 2011 Board Meeting. Since that time, a non substantive change has been made
requiring that we bring the MOA back before the Board for approval. Fiscal Implications: Refer
to agreement. Recommendation for Action: Board approval is requested.

31. PRELIMINARY SCHOLASTIC APTITUDE TEST (PSAT)

The College Board, will process PSAT assessments for 10th grade students who have met the
Algebra I requirements and those students in grades 8, 9, 11 and 12 who have either met the
Algebra I requirement or will complete the Algebra I course by November 13, 2011. Fiscal
Implications: WCPSS will pay the College Board a fixed rate of $104,217.75 for all 10th graders
at a cost based on 75% of student enrollment and a rate of $14 per student for test takers
participating schools in grades 8, 9, 11 and 12. Payment will be rendered against a purchase
order from the Evaluation and Research Department and from schools who collect fees from
students to take the PSAT. Schools will deposit fees into the Fund 6 code established for
collecting PSAT fees, which will be transferred to the Evaluation and Research Department local
account to pay the district bill. Total PSAT invoice amount for 2010-2011 was $91,975.00.
Recommendation for Action: Board approval is requested.

BOARD

32. CONTRACT FOR SCHOOL RESOURCE OFFICERS 2011-2012

This contract will be made with the Town of Cary to provide school resource officers at each of the
high schools located within the city. The following is a list of the schools:
Cary High SchoolMiddle Creek High School
Green Hope High SchoolPanther Creek High School
Fiscal Implications: Funding for this contract, in the amount of $113,514.00 ($37,838.00 per
school), is available through At-Risk fund 69 for the 2011-2012 school year. Recommendation for
Action: Staff is requesting Board approval..

33. CONTRACT FOR SCHOOL RESOURCE OFFICERS FOR 2011-2012

This contract will be made with the City of Raleigh to provide school resource officers at each of the
following high schools:
Athens Drive High SchoolMillbrook High SchoolLeesville Road High School
Broughton High SchoolSanderson High School
Enloe High SchoolSoutheast Raleigh High School
Longview/Phillips High SchoolWakefield High School
Fiscal Implications: Funding for this contract, in the amount of $340,542.00 ($37,838.00 per
school), is available through At-Risk fund 69 for the 2011-2012 school year. Recommendation for
Action: Staff is requesting Board approval.

POLICY

34. BOARD POLICY 2313/3013/4013- EMPLOYEE ACCEPTABLE USE OF ELECTRONIC

RESOURCES

Revised; Second Reading.
This policy was presented at the Board Work Session on 5/3/11. It was also presented to the Board
for a first reading at its 5/3/11 meeting. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.

HUMAN RESOURCES

35. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support

36. REQUEST FOR LEAVE(S)

ACTION ITEMS

FACILITIES

37.CHANGE ORDER NO. GC-10: ROLESVILLE HIGH (H6)

Board approval is requested for Change Order No. GC-10 to Barnhill Contracting Company, for
their Construction Management at Risk contract for construction of Rolesville High. The first work
package was awarded by the Board on February 1, 2011. This change order, in the amount of
$62,349,862, is to establish a guaranteed maximum price (GMP) for the remaining 52 bid packages
for this project. The total GMP for this project is $62,480,950, which includes $1,104,174 of pre
encumbered Owner's Contingency. A list of the total 53 bid packages is attached. Fiscal
Implications: The proposed project budget is $74,828,770, of which $1,000,000 is from PLAN
2004 Start-Up, $70,727,529 will be from CIP 2006, and $3,101,241 will be from Offsite (Public)
Improvements. Additional offsite funds are needed in the amount of $2,253,839. These
additional funds are currently encumbered from the furniture and equipment budgets within the
project, but offsite funds will be requested in the summer of 2011 to replace these project funds.
The proposed project budget of $74,828,770 is $1,167,569 less than what was proposed to the
Board on April 5, 2011.

38.CHANGE ORDER NO. 01: ROLESVILLE HIGH MATERIAL TESTIG AND SPECIAL

INSPECTIONS

Board approval is requested for Change Order No. 01 to S&ME, Inc., for their Material Testing and
Special Inspections contract for the new Rolesville High School. Negotiations have been completed
with S&ME to provide construction materials testing and special inspection services for both onsite
and offsite at Rolesville High School, in an amount not-to-exceed $347,000, in accordance with the
Master Geotechnical, Material Testing, And/Or Special Inspections Services Agreement. Fiscal
Implications: The proposed project budget is $74,828,770, of which $1,000,000 is from PLAN 2004
Start-Up, $70,727,529 will be from CIP 2006, and $3,101,241 will be from Offsite (Public)
Improvements. Additional offsite funds are needed in the amount of $2,253,839. These additional
funds are currently encumbered from the furniture and equipment budgets within the project, but
offsite funds will be requested in the summer of 2011 to replace these project funds. The proposed
project budget of $74,828,770 is $1,167,569 less than what was proposed to the Board on April 5,

2011.

POLICY

39.REVISIONS/AMENDMENTS TO POLICIES RELATED TO SPECIFIC POLICIES

WITHIN THE 6000 SERIES

BOARD POLICY 6300, 6400,6410, 6420, 6424, 6425, 6426, 6427, 6429, 6440, 6445, 6447, 6450,

6500, 6530, AND 6536, Revised, First Reading
6405 New, First Reading
The proposal to amend/revise current Code of Student conduct, Discipline, and Due Process
policies was brought to the Board September 7, 2011. We understand out-of-school suspensions
can play an important role in helping keep schools safe and orderly. However, suspensions can have
a profound negative impact on students. Proposed policy revisions will eliminate mandatory
suspensions, except where required by law; should reduce the frequency and length of suspensions
in general; all with the goal of keeping students in school, improving academic performance, and
increasing graduation rates. Additionally, these changes will provide principals with the tools they
need to keep schools safe and to administer discipline fairly and consistently. These proposed
revisions were presented for discussion/feedback to the Professional Learning Team: Alternative to
Suspensions, ED Task Force, Superintendent Leadership Team, Division of Principals and Assistant
Principals. Additional changes align policies with most recent changes in state law. All revisions
were reviewed and approved by Ann Majestic, Tharrington Smith. Fiscal Implications: One time
translation services fee, conversation of database fee, and potential cost for administrative training.
Recommendation for Action: Staff is requesting Board approval of First Reading and waiver of
Second Reading.

40. REVISIONS TO POLICY 6203, TRANSFER OF STUDENT ASSIGNMENT

Revised, First Reading.
On May 3, 2011, the Board of Education reviewed possible revisions to Policy 6203, Transfer of
Student Assignment. At this meeting, Board members requested several changes as well as
information regarding parent-initiated transfers due to courses of study. This information was
presented to the Board at the May 17, 2011 work session. This draft presented for approval reflects
revisions thus far. Fiscal Implications: None. Recommendation for Action: Discussion followed
by Board approval.

41. BOARD POLICY 1800: BOARD ADVISORY COUNCILS

Second Reading.
The Board discussed recommended changes to Policy 1800 at the May 3, 2011 Board of Education
Work Session. The changes were approved (first reading) at the May 3,2 011 Board of Education
Meeting. At the request of Board members, this item is on the June 7 action agenda so the changes
can be further discussed by Board members. Fiscal Implications: None. Recommendation for
Action: Discussion followed by approval of the policy with any additional changes.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.

ACTION ITEMS CONT'D

HUMAN RESOURCES

42. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

43. ADMINISTRATIVE TRANSFER(S)

44. RECOMMENDATION FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.