OPEN SESSION
1.CALL TO ORDER
2. QUORUM DETERMINATION
3.PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
Board Members' Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6 P.M.
Citizens who sign up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.RECOGNITION ITEM
FACILITIES
6. ENVIRONMENTAL STEWARDSHIP COMPETITION AWARDS
Four Wake County middle schools won recognition for promoting environmentalstewardship and were honored at the Triangle Chapter US Green Building Council Awards
Program on April 28, 2012 at the North Carolina State Museum of Natural Sciences in
Raleigh, N.C. Holly Grove Middle was selected as Best of the Best and the first place
recipient of $1,600. Davis Drive Middle received the second place award and $1,250. Moore
Square Museums Magnet Middle was the third place recipient and awarded $1,100. Wake
Forest Rolesville Middle was also recognized for their environmental stewardship project.
The Environmental Stewardship Competition panelists judged entrants based on project
submittals, scrapbooks, and utility and recycling data showing what projects they have done
throughout the year to promote environmental stewardship throughout their schools and
communities. Cash awards were given to the participants based on a grant received from the
Atkins Foundation. This was the inaugural year for the competition which encourages new
initiatives to reduce environmental impact through a shared responsibility by our students,
faculty, staff, and visitors who utilize our campuses. Fiscal Implications: None. Savings: A
significant reduction of consumption was achieved during this competition. Holly Grove
Middle reduced consumption by 16.88%, Moore Square Middle by 11.21%, and Davis Drive
Middle by 2.99%. In fact, Holly Grove Middle saved an entire month's electric bill during
the months of the competition. Recommendation for Action: This item is presented for
information only.
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
7. April 11, 2012-Facilities Committee Meeting Minutes
FINANCE
8. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361.The summaries list all change orders, and contracts having a value greater than $50,000 and
not over $100,000 and purchase orders in excess of $250,000 for April 2012. Fiscal
Implications: Not Applicable. Savings: Not Applicable. Recommendation for Action: Not
Applicable.
9. GIFTS TO THE SYSTEM
Two hundred and sixty five gifts have been donated to the Wake County Public SchoolSystem. The approximate value of the gifts is $86,423. Fiscal Implications: Not Applicable.
Savings: Not Applicable. Recommendation for Action: No Action is Required.
10. BUDGET AMENDMENTS AND TRANSFERS, 2011-2012
To report changes in the budget resolutions resulting from transactions processed duringApril, 2012.
Fiscal Implications:
Adjust State Public School Fund+ $272,853
Adjust Local Current Expense Fund+ $1,236
Adjust Federal Grants Fund - State- $5,263
Adjust Capital Outlay Fund+$0
Adjust Multiple Enterprise Fund+$122,300
Adjust Direct Grants Fund+$1,352
Adjust Specific Revenue Fund+$0
Net Changes+$392,478
Savings: Not Applicable. Recommendation for Action: No action. In accordance with Budget Resolution, administration is reporting changes in appropriations.
11. VOLUNTARY STUDENT & ATHLETIC ACCIDENT INSURANCE
The Wake County Public School System has maintained Voluntary Student Accident Insurance, High School Athletic Accident Insurance, and Middle School Catastrophic Accident Insurance to manage the risk of potential losses. WCPSS bids High School Athletic and Voluntary Student Accident Insurance as a package to minimize cost to the school system and the parents. This is the second year of a three year proposal. American Advantage's renewal for High School Athletic and Adult Volunteers Accident Insurance for 2012-13 is $92,400 and the Middle School Catastrophic Accident Insurance premium rate for 2012-13 is $17,645.82. Fiscal Implications: Funds are available in the 2012-2013 Risk Management budget. Savings: N/A. Recommendation for Action: Board approval is requested.12. CHANGE ORDER 3: NVIABLE, INC. SERVICES AGREEMENT
A six-month contract was executed July 1, 2011 to provide support to all cellular devices, help with blackberry enterprise server support services, provide supplemental lotus administrator support and provide backup coverage for these areas in the event of WCPSS staff's absence. $48,384 was initially encumbered to cover hourly rate being charged. Change Order 1 extended services through June 30, 2012 and added $44,000. Change Order 2 was recently processed to add $2,848 to cover final invoiced amount against current term. Total paid for 2011-12 is $95,232. It has been determined that services will continue to be acquired from nViable, Inc. Change Order 3 extends services through the entire 2012-13 fiscal year and adds funding to cover anticipated cost of services. Hourly rate will the same for the new term. Fiscal Implications: Total amount of change order is $96,000. Funding for contracted services is identified and planned for in the 2012-13 Technology Services operating budget. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of change order.13. L-3 STRATIS NETWORK SUPPORT SERVICES AGREEMENT
The current contract for network support services will expire June 30. Therefore a Request for Proposal was released related to these services. Network support includes all aspects of Wide Area and Local Area Network support. Three proposals were received for consideration. After review and discussion of each, the committee is recommending L-3 STRATIS be awarded a one-year contract to begin July 1, 2012. L-3 STRATIS is the incumbent. The contract will include an option to renew for up to two additional one-year terms. $655,574.40 will be required during the 2012-12 fiscal year to offset the monthly fixed fee of $54,631.20. Fiscal Implications: Total amount of contract is $655,574.40. Funding for contracted services is identified and planned for in the 2012-13 Technology Services operating budget. Savings: Not applicable. Recommendation for Action: Staff is requesting Board approval of contract.
14. CHANGE ORDER 3: MCNATTON TECHNOLOGIES LLC ENTERPRISE SYSTEMS
SUPPORT SERVICES
McNatton Technologies has been providing enterprise systems support services under thecurrent contract since July 1, 2009. These services include all aspects of physical and logical
server builds, configurations, patches, maintenance, support, application installation and
decommissioning. Monthly fee for these services is fixed at $65,600. The current term is set
to expire June 30. A Request for Proposal was released in March against these services. Two
bids were received. After review and consideration of both proposals, it has been determined
that the services will be rebid in order to further clarify the services requested as well as
provide an opportunity for additional vendors to respond. Therefore a change order is being
executed to extend current contract to allow for completion of the rebidding process.
Monthly fee will remain the same. Services will be extended through June 30, 2013. Contract
allows for termination with or without cause with a 30-day written notice. Fiscal
Implications: Total amount of change order is $787,200. Funding for contracted services is
identified and planned for in the 2012-13 Technology Services operating budget. Savings:
Not applicable. Recommendation for Action: Staff is requesting Board approval of change
order.
FACILITIES
15. NCDOT TURNPIKE AUTHORITY CONDEMNATION ACTION: SCOTTS
RIDGE ELEMENTARY
As a part of the development of the Western Wake Expressway (I-540), the NCDOTTurnpike Authority (NCDOTTA) requires a portion of Board property at Scotts Ridge
Elementary for permanent rights-of-way (0.384 acres), permanent utility easements (0.308
acres), temporary drainage easements (0.565 acres), and temporary construction easements
(0.055 acres). An offer of compensation based upon a NCDOTTA appraisal was received in
the amount of $156,500. Staff engaged in negotiations and when expeditious resolution was
not had, NCDOTTA commenced a condemnation lawsuit. Defense of the condemnation
action was undertaken by Board Real Estate Counsel and after discovery responses were
filed, staff and counsel met with NCDOTTA in pre-trial mediation. Terms of a settlement of
have now been reached. The areas of taking for permanent use were reduced, and
NCDOTTA will compensate Board in a total amount of $345,000 for the necessary property
interests and related damages. The taking will not significantly interfere with the Board's
present or future use of the property. This matter is brought forward to inform the Board of
the settlement of the condemnation lawsuit and to request approval of the terms. A copy of
the Consent Judgment and a map depicting the rights-of-way and easements taken are
attached. Fiscal Implications: The NCDOTTA will compensate Board in a total amount of
$345,000. Savings: None. Recommendation for Action: Board approval is requested.
16. BELL SCHEDULE CHANGE FOR MIDDLE CREEK ELEMENTARY FOR
THE 2012-2013 SCHOOL YEAR
Bell schedules were approved on March 27, 2012. Subsequently, parents havecommunicated by message and during meetings that Middle Creek Elementary, West Lake
Elementary and West Lake Middle Schools should be addressed as a single-campus, because
of the schools' close proximity. They pointed out that with Middle Creek Elementary
having a 9:15 start time, but both West Lake Elementary and West Lake Middle having a
7:30 start time; Middle Creek Elementary is not an attractive choice option for families.
Therefore, it is proposed to treat these schools as are other paired or grouped campuses,
and change the Middle Creek Elementary bell schedule from 9:15-3:45 to 8:30-3:00, its
schedule for the 2011-12 school year. Fiscal Implications: Analysis indicates that two
additional buses will be required, at an estimated annual total of $140,000, including
additional bus operating cost and anticipated reduction in state revenue. Savings: Not
applicable. Recommendation for Action: Approval of the Middle Creek Elementary bell
schedule change for the school year 2012-2013 as recommended.
17. EXCEPTIONAL CHILDREN TRANSPORTATION CONTRACTS FOR 2012
2013
Special needs students and homeless students who cannot be accommodated on yellowbuses are provided transportation in contracted vehicles. The requirements of the 2012
2013 contracts remain the same as to how students are transported. The contracts enable
staff to assign students to vendors based on the schools assigned to them in their contiguous
regions to gain efficiencies. Continuous gains in efficiencies enable the contractors to absorb
any anticipated growth of students into the current contract amount. Fiscal Implications:
Exceptional children transportation budget for contracts will remain the same as fiscal year
2011-12. Savings: Not applicable. Recommendation for Action: Request approval to enter
into contracts with the eight current contract transportation vendors to transport our
exceptional children for school year 2012-2013 with the understanding that the sum of all
contracts will not exceed the budget of $11,600,000. These contracts will be routed for
signature by the Board Chair.
18. CONTRACT RENEWAL: OUTSOURCING TRANSPORTATION PARTS
The outsourcing of the Transportation Department's parts operations was approved onOctober 4, 2011. The contract allows for three additional one-year terms at the expiration of
its initial term on June 30, 2012. The results of the initial year of the contract are increased
parts accountability, improved service to mechanics, and reduced cost. The Transportation
Department and Carolina Thomas, LLC, wish to exercise the option to renew for the 2012
13 fiscal year. Fiscal Implications: The annual estimated contract amount is $261,000. The
contract fee is based on the dollar value of parts sold to WCPSS. Savings: Savings have not
been quantified, but mechanics spend more time on location providing direct labor hours to
repair buses versus traveling to Rock Quarry for parts. Our Director of Maintenance and
Maintenance Coordinator have been able to spend more time managing repairs rather than
ordering parts. The percentage of buses down and out of service went from 9.4% in July
2011 to 6.5% in April 2012. Recommendation for Action: Board approval is requested.
19. BIDS: MIDDLE CREEK HIGH MODULAR ADDITION
Following a re-advertisement, bids were received on May 15, 2012 for transporting, andinstalling all services (power, water, sewer, data, and ADA access), and interior fit-up for an
eight-classroom modular unit at Middle Creek High. This modular unit will be relocated from
Wendell Middle. Staff recommends award of the single-prime contract to Beau Chene
Company, LLC, in the amount of $356,800. Fiscal Implications: Funding for the setup of
the unit is available from the total project budget of $12,518,625, all of which is from the CIP
2006 Ninth Grade Center budget. Savings: Not applicable. Recommendation for Action:
Board approval is requested.
20. BIDS: MAINTENANCE AND OPERATIONS DEPARTMENT JOB ORDER
CONTRACTS AND SERVICE AGREEMENTS
Bids have been received for all Maintenance & Operations Departmental Job OrderContracts and Service Agreements. A Job Order Contract (JOC) is for construction or repair
with indefinite demand or quantity. A Service Agreement (SA) is for services other than
construction or repair. The total award of these contracts and agreements is $9,377,124.03.
Staff recommends award of eleven JOCs totaling $2,680,000.00, and fifteen SAs totaling
$6,697,124.03, as indicated on the attached list of contracts, with terms of July 1, 2012 to
June 30, 2013. Fiscal Implications: Funding is included in the 2012-2013 Board of
Education budget. Savings: Not applicable. Recommendation for Action: Board
approval is requested.
21. DESIGN CONSULTANT WAIVER AND AGREEMENT: GARNER HIGH 9th
GRADE CENTER
In accordance with the modified spending plan approved at the February 7, 2012 Boardmeeting, projects are being planned with the available savings in CIP 2006, including the
9th Grade Center at Garner High School. This resolution is presented to waive the
traditional designer selection process and to select Gurel Architecture, Inc., for the design
of this school. This request is in accordance with NCGS 143-64.32, which allows
exemptions to the statutory selection process. This designer had been selected through our
RFQ process as one of the designers for projects with a construction value less than
$1,000,000. That was the basis of their selection for the due diligence assessment for the
purchase of this facility. The actual construction on this project will exceed $1,000,000.
They have performed well on all projects to date, including those exceeding $1,000,000.
The specific reason for this exemption is that they are familiar with this facility and its
systems. In addition, this waiver will shorten the design time and help expedite the project.
Staff recommends selection of Gurel Architecture, Inc. Negotiations have been completed
with Gurel Architecture, Inc., for the design. The form of agreement is the standard form
approved by the Board attorney. Fiscal Implications: Funding is available from $910,000
currently appropriated for the Garner and Cary 9th Grade Center budget. This includes
compensation for the design consultant for the total contract of $350,000 as currently
projected. Savings: Not applicable. Recommendation for Action: Board approval is
requested.
SCHOOL PERFORMANCE
22. CONTRACT WITH WAKE COUNTY PARENT CONSULTANTS
This is the third year of the contract with Wake County Parent Consultants to provideparent counseling and education services to families of young children ages birth through
kindergarten. Fiscal Implications: This year's contract cost is $196,732.00. Savings: Savings
of $3,268.00 based on contract negotiations. Recommendation for Action: Board approval
is requested.
23. THE CHESHIRE CENTER
Wake County Public Schools Special Education Services has contracted with The CheshireCenter for seven (7) years to provide speech/language therapy services and provide coverage
for staff on leave. WCPSS will pay a total contract amount not to exceed $205,024 for these
services. Fiscal Implications: Funding in Special Education Services' budget in the amount
of 205,024 is to be used to pay the cost of these services. Savings: Not Applicable.
Recommendation for Action: Board approval is requested.
24. CONTRACT WITH TRIANGLE DEVELOPMENTAL SERVICES, PLLC
This is the second year Triangle Developmental Services, PLLC will providemultidisciplinary team evaluations for Pre-School. Triangle will complete up to two
hundred (200) full evaluations, up to thirty (30) single evaluations, up to thirty (30)
observations, and up to six (6) independent evaluations. The cost per full evaluation is
$1,485, single evaluations are $495 each, and observations are $225 each. Fiscal
Implications: Funding in the Special Education Services' budget in the amount of $333,450
is to be used to pay the cost of these services. Savings: Not applicable. Recommendation
for Action: Board approval is requested.
25. CONTRACT WITH EASTER SEALS UCP NORTH CAROLINA
Easter Seals UCP, a developmental day center, provides special education and relatedservices to students with special needs. The Wake County Public School System (WCPSS)
has contracted with developmental day centers for over twenty years to provide special
education and related services to students with disabilities. We receive funding from The
North Carolina Department of Public Instruction for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through
twenty one (21) served in developmental day centers. In addition, each year, the state
provides $50.00 per child per year to help provide needed supplies and materials. Funding
from the state in the amount of $120,492.00 (or approved state developmental day program
rate) is to be used for the cost of these services. For each child receiving services at Easter
Seals UCP NC & VA (Charlie Gaddy), WCPSS will pay a yearly supplement of $340.00 for a
total of $4,080.00. Special Education funds will be used to pay this supplement. The total
amount of the contract is $124,572.00. Savings: Not Applicable. Recommendation for
Action: Board approval is requested.
26. CONTRACT WITH TLC OPERATIONS, INC. - COMMUNITY RESIDENTIAL
TLC Operations, Inc., a Community Residential Center, provides special education andrelated services to students with special needs. The state assists with the cost of these
services by providing funding for students served in community residential centers. Fiscal
Implications: The State of North Carolina provides categorical monies totaling $16,379.00
per child, per year, for children ages three (3) through twenty one (21) served in community
residential centers. In addition, each year, the state provides $50.00 per child per year for
needed supplies and materials. Funding from the state in the amount of $213,577 (or
approved state Community Residential rate) is to be used for these services. Savings: Not
applicable. Recommendation for Action: Board approval is requested.
27. CONTRACT WITH FRANKIE LEMMON SCHOOL
Frankie Lemmon School, a developmental day center, provides special education and relatedservices to students with special needs. The Wake County Public School System (WCPSS)
has contracted with developmental day centers for over twenty years to provide special
education and related services to students with disabilities. We receive funding from The
North Carolina Department of Public Instruction for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through
twenty one (21) served in developmental day centers. In addition, each year, the state
provides $50.00 per child per year to help provide needed supplies and materials. Funding
from the state in the amount of $401,640 (or approved state developmental day program
rate) is to be used for the cost of these services. For each child receiving services at Frankie
Lemmon School, WCPSS will pay a yearly supplement of $340.00 for a total of $13,600.
Special Education funds will be used to pay this supplement. The total amount of the
contract is $415,240. Savings: Not applicable. Recommendation for Action: Board
approval is requested.
28. CONTRACT WITH LEARNING TOGETHER, INC.
Learning Together, Inc., a developmental day center, provides special education and relatedservices to students with special needs. The Wake County Public School System (WCPSS)
has contracted with developmental day centers for over twenty years to provide special
education and related services to students with disabilities. We receive funding from The
North Carolina Department of Public Instruction for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through
twenty one (21) served in developmental day centers. In addition, each year, the state
provides $50.00 per child per year to help provide needed supplies and materials. Funding
from the state in the amount of $863,526 (or approved state developmental day program
rate) is to be used for the cost of these services. For each child receiving services at
Learning Together, Inc., WCPSS will pay a yearly supplement of $340.00 for a total of
$29,240. Special Education funds will be used to pay this supplement. The total amount of
the contract is $892.766. Savings: Not applicable. Recommendation for Action: Board
approval is requested.
29. CONTRACT WITH WHITE PLAINS CHILDREN'S CENTER
White Plains Children's Center, a developmental day center, provides special education andrelated services to students with special needs. The Wake County Public School System
(WCPSS) has contracted with developmental day centers for over twenty years to provide
special education and related services to students with disabilities. We receive funding from
The North Carolina Department of Public Instruction for students receiving services in
developmental day centers. Fiscal Implications: The State of North Carolina provides
categorical monies totaling $9,991.00 per child, per year, for children ages three (3) through
twenty one (21) served in developmental day centers. In addition, each year, the state
provides $50.00 per child per year to help provide needed supplies and materials. Funding
from the state in the amount of $200,820 (or approved state developmental day program
rate) is to be used for the cost of these services. For each child receiving services at
Learning Together, Inc., WCPSS will pay a yearly supplement of $340.00 for a total of
$6,800. Special Education funds will be used to pay this supplement. The total amount of
the contract is $207,620. Savings: Not applicable. Recommendation for Action: Board
approval is requested.
30. CASE 21 CONTRACT
To request approval of a contract with CASE21. CASE21 a division of Training andEducation in the 21st Century (TE21) will provide assessments aligned to the Common Core
and Essential Standards. Elementary and middle school benchmark assessments in grades 2
8 for reading and math and grade 5 and 8 in science. Also to include High School
assessments for English II, Common Core Math I, and Biology. CASE21 will provide
diagnostic reports with scaled achievement levels to the NAEP standards. Case 21 will also
provide a question item data bank and an assessment maker for formative assessments.
Pricing includes pre-coding and scanning of answer documents, delivery, and pickup. After
each assessment, CASE21 will furnish diagnostic reports for the classroom teachers,
principals and central office. The results and reports will allow teachers to provide targeted
assistance and individualized instruction in preparation for EOG /EOC assessments. Fiscal
Implications: The contract amount is $640,000.00. Year one (2011-2012) $390,000. Year
two (2012-2013) $250,000. Savings: N/A. Recommendation for Action: Board approval is
requested.
31. SELECT HIGH SCHOOLS REQUEST FOR TUITION-BASED SUMMER
SCHOOL
The following high schools request permission to offer the following courses during thesummer for first-time credit:
Enloe- Honors Algebra II, Honors Geometry, Honors PreCalculus and Healthful Living
Green Hope- Honors Algebra II and Honors PreCalculus
Panther Creek- Honors Algebra II and Honors PreCalculus
The cost for students who elect to take the course will be $360.00. The dates for the courses
will be the same as the NovaNet summer school, July 5 -Aug.3, except Fuquay Varina -
June 11 to Aug. 3. Fiscal Implications: There is no increase in staff or faculty costs. Tuition
for students taking the above stated courses will be utilized to fund the teacher and any
instructional materials required. Savings: N/A. Recommendation for Action: Board
approval is requested.
TRANSFORMATION
32. GRANT PROPOSALS
Entitlement (#21312): PRC 050 - US Department of Education, NC Department of Public Instruction, Title I Low Income / Central Services.Competitive (#21412): Institute of Museum and Library Services (IMLS), Learning Labs in Libraries and Museums Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Savings: Grant funding supplements existing resources. Recommendation for
Action: Board approval is requested.
33. CONTRACT: SECURITY SERVICES FOR 2012-2014
Board approval is requested for contracted security services. These services include staffingfor the Alarm Monitoring Center, night patrol, administration buildings and school
campuses. Staff recommends that AlliedBarton Security Services be awarded the contract
for the 2012-2013 and 2013-2014 school years. The annual value of this contract is
approximately $1,300,000.00. The rates will remain the same for the next two years. Fiscal
Implications: Funds are available through budgeted security services in the amount of
$1,300,000.00. Savings: New contract will save district an estimated $40,000.00.
Recommendation for Action: Board approval is requested.
34. CAREER AND TECHNICAL EDUCATION (CTE) HIGH SCHOOL
Staff recommends the adoption of a standalone program model for the CTE High School.Fiscal Implications: N/A. Savings: N/A. Recommendation for Action: Board approval is
requested.
BOARD
35. APPOINTMENT TO WAKE TECHNICAL COMMUNITY COLLEGE BOARD
OF TRUSTEES
In accordance with NC General Statute 115D-12, the Board of Education appoints four ofthe trustees on the Wake Technical Community College Board of Trustees. Terms are for
four years and are staggered. The term for Harvey Montague will expire on June 30, 2012.
Attached is a spreadsheet showing the current appointees of the Board of Education as well
as a biographical profile of Harvey Montague, who is being considered for re-appointment
by the Board. Fiscal Implications: None. Savings: None. Recommendation for Action:
Approval of reappointment by the Board of Education.
HUMAN RESOURCES
36. RECOMMENDATION FOR EMPLOYMENT
A. ProfessionalB. Support
37. REQUEST FOR LEAVE(S)
ACTION ITEMS
FACILITIES
38. RECOMMENDATION FOR CHANGES TO TRANSPORTATION BOARD
POLICIES 7105, 7125, 7155 AND 7160
First ReadingSeveral student transportation policies are being revised to incorporate provision of the
Choice Assignment Plan. These revisions to the policies were reviewed by the
Superintendent's Leadership Team on May 7, 2012 and then again on May 21, 2012. The
Policy Committee reviewed the revisions on May 29, 2012. Fiscal Implications: None.
Savings: Not applicable. Recommendation for Action: To be presented as an action item
for the second reading at the next board meeting.
39.GPS MANAGEMENT SYSTEM FOR THE TRANSPORTATION DEPARTMENT
Additional savings in transportation operating cost have been realized this year as a resultof bidding and locking-in diesel fuel prices at below state contract rates. Staff proposes to
reinvest a portion of the savings into a comprehensive GPS system for buses. The system
will increase student safety, improve customer service, and further reduce operating costs.
Payback on the investment in the systems through operating expenditure savings is
estimated to be less than three years. Safety will be increased as a result of continual
monitoring of bus speed, location and route; customer service will be improved by live
tracking of buses and the ability to immediately inform parents of the location of buses;
operation efficiency will result from time-stamping each stop, monitoring arrival and
departure time, monitoring idling, and providing tracking of driver time and attendance.
The initial equipment purchase and installation and first year service contract is for
$1,289,200; the cost for each of the subsequent four years of the contract is $106,700/year,
resulting in a total contract price of $1,716,000. A conservative estimate of operating cost
savings is $750,000/year, or $3,750,000 for the five year contract. The payback period for
the initial purchase is 1.7 years. Fiscal Implications: Funding for the initial equipment
purchase and installation and first year service, in the amount of $1,289,200, is available in
current year savings. Subsequent annual cost of $106,700 will be funded from savings in
operating cost in future years. Savings: The vendor, based on their history with other
school districts, projects an estimated 5% savings in driver pay and another 3% savings in
fuel costs. This would amount to approximately $1.3 million in savings per year for
WCPSS. Recommendation for Action: Board approval is requested.
TRANSFORMATION
40. STAFF RECOMMENDATION ON THE EXPIRATION DATE OF THE WAIT
LISTS FOR THE STUDENT ASSIGNMENT PLAN
The Board of Education has expressed the desire to extend the wait lists for the studentassignment plan to the latest date possible to accommodate as many students as possible in
their first choice school. Based on review of impacts on schools and staffing, Staff
recommends the Board establish July 18th as the date when the wait lists for the student
assignment plan will expire for the 2012-2013 school year. Fiscal Implications: N/A.
Savings: N/A. Recommendation for Action: Board approval is requested.
BOARD
41. REVISED BOARD OF EDUCATION MISSION, VISION, AND CORE BELIEFS
STATEMENTS
The Board of Education and Superintendent jointly discussed and revised the mission,vision, and core beliefs statements for the district at their December 10th and May 22nd Board
retreats. The revised statements will form the foundation for the district's strategic plan.
Board approval of the revised statements is requested. Fiscal Implications: N/A. Savings:
N/A. Recommendation for Action: Board approval is requested.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege provided in G.S. 143-318.11 (a) (3).
ACTION ITEMS CONT'D
HUMAN RESOURCES
42. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
43. ADMINISTRATIVE TRANSFER(S)
44. RECOMMENDATION FOR CAREER STATUS
45. MEMORANDUM OF AGREEMENT (MOA) FOR WAKE YOUNG WOMEN'S
LEADERSHIP ACADEMY TO BE LOCATED ON GOVERNOR MOREHEAD
SCHOOL CAMPUS
Staff is requesting approval of the attached Memorandum of Agreement among the NorthCarolina Department of Administration (DOA), the North Carolina Department of Public
Instruction (DPI), the Governor Morehead School (GMS) and the Wake County Board of
Education (BOE), subject to minor revisions that may be requested by DOA if approved by
the Superintendent and Board attorney.
Staff further recommends that the Superintendent and Board Chair be authorized to
execute a corresponding lease if required by DOA as long as the lease terms are not
inconsistent with the attached Memorandum of Agreement. As referenced in section "G"
of the MOA, a long term deal beyond 2012-2013 is still in negotiation and will be brought
back to the BOE for on-going review. Fisal Implications: N/A. Savings: N/A.
Recommendation for Action: Board approval is requested.
46. NCLEARNS VIRTUAL CHARTER SCHOOL LITIGATION
The Board of Education has been asked by the NCSBA to join other school boards inrequesting to intervene in the litigation between the State Board of Education and the NC
Learns Virtual Charter School. Board approval to direct counsel to work with the NCSBA
to intervene in the lawsuit is requested. Fiscal Implications: N/A. Savings: N/A.
Recommendation for Action: Board approval is requested.
ADJOURNMENT
Upcoming Committee MeetingsTuesday, June 12, 2012LocationTime
Facilities CommitteeBoard Conference Room4:00-6:00
Thursday, June 14, 2012LocationTime
Student Achievement CommitteeBoard Conference Room12:00-2:00
Grading Policy Discussion
Policy 5532: Acceleration and Academic Advancement
Tuesday, June 26, 2012LocationTime
Policy CommitteeBoard Conference Room1:00-3:00
Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.