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WCPSS--Board of Education

OPEN SESSION


CALL TO ORDER - 3 P.M.


QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


1. ONE-TO-ONE LAPTOP INITIATIVE

Centennial Campus Magnet Middle School has implemented a one-to-one laptop initiative to extend
learning beyond the four walls of the classroom. This exemplary program connects students with
curriculum study and technology. Curriculum mapping helps chart the course and technology illuminates
the path. The 21st Century use of technology brings new resources to the classrooms. This initiative was
made possible through a grant funded by SAS Institute, Inc. Fiscal Implications: None.
Recommendation for Action: This item is presented for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

March 12, 2008-Community Relations Committee Meeting Minutes
April 29, 2008-Facilities Committee Meeting Minutes
May 6, 2008-Board Work Session & Committee of the Whole Meeting Minutes
May 20, 2008-Committee of the Whole Meeting Minutes

FINANCE


1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money
on behalf of Child Nutrition. Fiscal Implications: These authorization forms are required for bank
records. Recommendation for Action: Approval of Authorization Forms

2. GIFTS TO THE SYSTEM

Sixty-eight gifts have been donated to the Wake County Public School System. The approximate value of
the gifts is $63,314.73. Fiscal Implications: Not applicable. Recommendation for Action: No action is
required.

FACILITIES


1. PERPETUAL UTILITY EASEMENT: DUKE POWER AND VERIZON


COMMUNICATIONS (ALSTON RIDGE ELEMENTARY)

As part of the development of Alston Ridge Elementary, it is necessary to relocate an existing Duke Power
and Verizon Communications utility easement and supporting communication wires located on the
property to accommodate the new structures. The existing utility easement, which currently serves an
adjacent property owner, will be abandoned and re-routed. A new perpetual utility easement is required by
Duke Power and Verizon Communications to construct, relocate, maintain, and operate electric and/or
communication facilities, thereon, consisting of poles, cables, wires, underground conduits, enclosures and
other pertinent facilities. The easement to be granted will allow for installation of utility service equipment
where needed upon the site, with the precise location to be determined by mutual agreement and to be
memorialized by site maps or drawings upon installation. To allow construction to proceed on schedule, a
twenty foot wide easement, totaling 0.45 acres, is required. The relocated easement will not interfere with
Wake County Public School System's present or future use of the property. A copy of an Easement Plat is
attached with the area of the easement identified thereon. Fiscal Implications: None. Recommendation
for Action: Staff requests Board approval.

2. EASEMENT DEDICATION: TOWN OF CARY (CARY HIGH)

As part of the renovation of Cary High, utility improvements have been installed, which include a water
line and a storm water control structure. Per Town of Cary regulations, the Town must have access to
inspect, repair and maintain the storm water control structures. An easement is required to allow Town
access as is necessary. As an additional condition of site plan approval and permit issuance, the dedication
of the water line utility easement is also required. The site was developed in compliance with the required
utility easement dedication areas as identified on the site plans; however, the utility easement dedication
has not yet been formally memorialized in a recorded document and map. Board approval is requested for
the granting of a utility easement dedication to the Town so that recordation of said dedication can occur.
The requested easement dedication will not interfere with Wake County Public School System's present or
future use of the property. A copy of the Easement Plat is attached with the area of the easements
identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board
approval.

3. RIGHT-OF-WAY DEDICATION: CITY OF RALEIGH (SYCAMORE CREEK


ELEMENTARY)

As a part of the development of Sycamore Creek Elementary and the construction approval process, the
NC Department of Transportation and the City of Raleigh are requiring road improvements to Leesville
Road to address traffic and safety concerns. In order to obtain pertinent permits, site approval, and
complete the roadway improvements, it is necessary that the Wake County Board of Education dedicate to
NCDOT approximately 1.49 acres along Leesville Road from the northwest corner of the school's
boundary line to the southeast corner of the boundary line for right-of-way use. This right-of-way
dedication must be shown on a recorded plat and documented by a recorded right-of-way agreement. The
requested right-of-way dedication will not interfere with the Wake County Public School System's present
or future use of the property. A copy of the proposed plat which indicates the area of right-of-way
dedication is attached. Fiscal Implications: None. Recommendation for Action: Board approval is
requested.

4. RESOLUTION: DELEGATION OF AUTHORITY TO REVIEW, APPROVE, AND


EXECUTE ROUTINE PERMITS, APPLICATIONS, CERTIFICATIONS, AND PETITIONS

As a part of the continuing development of new and existing Board of Education facilities, routine
permits, applications, certifications, and petitions will continue to be required as part of the site
development process throughout Wake County. As a common condition of permit issuance and of
certificate of occupancy approval, execution and submission of various types of standard and routine
permits, applications, certifications, and petitions are required. Prior to execution of the necessary
permits, applications, certifications, and petitions, the Board will have already reviewed schematic designs
for the sites, so that the permits, applications, certifications, and petitions are merely supporting the site
plans and designs contemplated by the Board.
A resolution approving a delegation of authority to review and approve these standard and routine
permits, applications, certifications, and petitions by the Board to the Chief Facilities and Operations
Officer and/or Assistant Superintendent of Facilities, consistent with existing Board policies as to
monetary limits of contract approval authority, is requested. This will aid in expediting the completion of
standard processes as necessary to allow school site permitting, construction, and approval to occur in a
timely fashion. A list of common types of permits, applications, certifications, and petitions contemplated
by this resolution is attached hereto. This resolution was reviewed during the Facilities Committee
meeting held on May 13, 2008. Fiscal Implications: Eliminating the time previously expended by staff and
by the Board in the Board approval and execution process of the permits, applications, certifications, and
petitions contemplated by the Resolution will help expedite the site development approval process and will
result in time and cost savings for the building program. Recommendation for Action: Staff requests
Board approval.

5. RESOLUTION: DELEGATION OF AUTHORITY TO REIVEW AND APPROVE ROUTINE


EASEMENT AGREEMENTS

As a part of the continuing development of new and existing Board of Education facilities, routine road
improvements, utility improvements, and environmental site restrictions will continue to be required as
part of the site development process throughout Wake County. As a common condition of permit
approval and issuance and of certificate of occupancy approval, procurement and dedication of various
types of standard and routine easements are required. Prior to procurement of the necessary easements,
the Board will have already reviewed schematic designs for the sites, so that the easements are merely
supporting the site plans and designs contemplated by the Board.
A resolution approving a delegation of authority to review and approve these standard and routine
easement agreements by the Board to the Chief Facilities and Operations Officer and/or Assistant
Superintendent of Facilities, consistent with existing Board policies as to monetary limits of contract
approval authority, is requested. This will aid in expediting the acquisition of necessary easements to allow
permitting, construction and approval to occur in a timely fashion. The original easement agreements
would then be presented to the Board Chair and Board Secretary for execution only. A list of common
easements contemplated by this resolution is attached hereto. This resolution was reviewed during the
Facilities Committee meeting held on May 13, 2008. Fiscal Implications: Eliminating the time previously
expended by staff and in the Board approval process of the standard and routine easements contemplated
by the Resolution will help expedite the site development approval process and will result in significant
time and cost savings for the building program. Recommendation for Action: Staff requests Board
approval.


6. STANDARD FORMS OF AGREEMENT FOR FACILITIES DESIGN AND


CONSTRUCTION

The standard agreement forms are required by Board Policy 8361 R & P to be periodically updated and
approved by the Board. This update includes revisions to the designer and construction contracts on the
attached sheet. The Board's attorney has reviewed and recommends approval of these changes. Fiscal
Implications: None. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER NO. G-19: EAST MILLBROOK MIDDLE

Board approval is requested for Change Order No. G-19 to Barnhill Contracting Company, Inc., for their
Construction Management at Risk contract for renovations and additions at East Millbrook Middle
School. This change order, a reduction in the amount of $153,720.79, is to remove the furniture moving
scope of work from their Construction Management at Risk contract. This work will now be performed
using a WCPSS master moving agreement. Fiscal Implications: Funding is available from the total
project budget of $30,059,016 of which $109,089 is from PLAN 2000 Start Up, $3,470,802 from PLAN
2004, and $26,479,125 from CIP 2006. Recommendation for Action: Board approval is requested.

8. CHANGE ORDER NO. 1: HERBERT AKINS ROAD ELEMENTARY

Board approval is requested for Change Order No. 1 to Froehling & Robertson, Inc. This change order,
in the amount of $171,517.50, is for material testing services during the construction of Herbert Akins
Road Elementary School. Due to the urgency of beginning construction on the project, the vendor only
provided an estimate for their early work. This change increases the total contract sum to $227,770 and
will fully fund this scope of work. Fiscal Implications: Funding is available from the total project budget
of $23,542,375, of which $22,914,681 is from CIP 2006 and $627,694 from CIP 2006 Offsite
Infrastructure Improvement. Recommendation for Action: Board approval is requested.

9. BIDS: SOUTHEAST RALEIGH HIGH COMPUTER ROOM RENOVATION

Bids were received on May 15, 2008 for the first phase of the conversion of twelve classrooms to
computer classrooms at Southeast Raleigh High. This phase consists of renovating four classrooms to
train students in computers and to simulate real life corporate settings. Future phases in 2009 and 2010
will retrofit the remaining eight classrooms. Funds for this phase are available through the Renaissance
MSAP Grant allocated for 2008. Staff recommends award of the single-prime contract to Beau Chene
Company, LLC, in the amount of $137,000. Fiscal Implications: Funding is available from the total
budget of $275,000 from the Renaissance MSAP Grant allocated for 2007-2008. Recommendation for
Action: Board approval is requested.

10.BIDS: RELOCATE 15 MOBILE UNITS TO 5 SCHOOL SITES

Bids were received on May 12, 2008 for relocating 15 single mobile classroom units at 5 school sites, and
for connecting/installing all services (power, water, sewer, accessibility, and data) required for permitted
occupancy. The schools receiving these mobiles are: Conn Elementary (2 mobiles), Briarcliff Elementary
(4 mobiles), Davis Drive Middle (2 mobiles), Dillard Drive Elementary (5 mobiles), and Apex Elementary
(2 mobiles). Staff and Gurel Architecture, PA recommend award of the single-prime contract to Beau
Chene Company, LLC, in the amount of $424,500. Fiscal Implications: Funding is available from the
total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and
Leasing 2007-2009 project. Recommendation for Action: Board approval is requested.

11.BIDS: BRIER CREEK ELEMENTARY MODULAR ADDITION

Bids were received on May 15, 2008 for relocating a six-classroom modular unit at Brier Creek Elementary
School and connecting and installing all services (power, water, sewer, data, ADA access, fire protection,
and security) required for permitted occupancy. Staff and Rotman Architecture, PA, recommend award of
the single-prime contract to C. Blake Lewis Construction, Inc., in the amount of $203,496. Fiscal
Implications: Funding is available from the total project budget of $16,935,553, all of which is from the
CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action:
Board approval is requested.

12.BIDS: TURNER CREEK ELEMENTARY MOBILE/MODULAR ADDITIONS

Bids were received on May 9, 2008 for relocating a six-classroom modular unit and two single classroom
units at Turner Creek Elementary School and connecting and installing all services (power, water, sewer,
data, ADA access, fire protection, and security) required for permitted occupancy. Staff and Rotman
Architecture, PA, recommend award of the single-prime contract to C. Blake Lewis Construction, Inc., in
the amount of $256,976. Fiscal Implications: Funding is available from the total project budget of
$16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009
project. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM


1. LEADERSHIP SUMMER CAMP AT CENTENNIAL CAMPUS LEADERSHIP AND


TECHNOLOGY MAGNET MIDDLE SCHOOL

Centennial Campus Magnet Middle School (CCMMS) would like to offer a "Linking Leadership to
Learning" camp from June 23rd - 27th on the school's campus to strengthen the leadership pathway of
Combs, Centennial and Southeast Raleigh. The goal is to help current and rising 6th-grade students gain
the necessary tools to become effective leaders in the school, the community and their futures. Activities
will include technology instruction, team-building activities, keynote and small session leadership and
technology speakers, and daily physical activity through leadership games
The cost for student participants would be $125 for the week or $200 for two sibling students.
Scholarships will be available through grants. Lunch will be provided daily, and transportation will not be
provided. The program will be staffed by CCMS teachers who will be funded through the school's One to
One Laptop Initiative Grant and income from camp fees. Fiscal Implications: None; all costs covered by
grant funds or camp fees. Recommendation for Action: Recommended for Board approval.

2. ENLOE HIGH SCHOOL TRIP TO LONDON, ENGLAND

Students participating will be representative of grades 11-12.
Ten students will participate and two chaperones.
Students will depart from RDU on Wednesday, July 16, and return on Sunday, July 20, 2008. No school days will be missed as this is over summer break.
The activities on this trip will emphasize the most recent development in aerospace engineering throughout the world. This reward is a direct result of the students' understanding and implementation of engineering principals.
Fiscal Implications: This trip is completely funded by Raytheon Corporation. There is no out of pocket
charge for any student or chaperone. Recommendation for Action: This item is recommended for
consent.

3. GRANT PROPOSALS

Entitlement (#1153.001): PRC 017 - NC Department of Public Instruction, Career and Technical Education Program Improvement / Central Services, Curriculum and Instruction.
Entitlement (#1154.001): PRC 026 - NC Department of Public Instruction, McKinney Education for Homeless Children and Youth / Central Services.
Entitlement (#1155.001): PRC 044 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Capacity Building / Central Services.
Entitlement (#1156.001): PRC 048 - NC Department of Public Instruction, Safe and Drug - Free Schools and Communities / Central Services, Student Services.
Entitlement (#1157.001): PRC 049 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Services.
Entitlement (#1160.001): PRC 060 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Handicapped / Central Services.
Entitlement (#1163.001): PRC 107 - NC Department of Public Instruction, Education Technology State Grant/ Central Services, Curriculum and Instruction.
Competitive (#1232): AT & T / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

POLICY


1. POLICY 2313: EMPLOYEE ACCEPTABLE USE OF ELECTRONIC RESOURCES

Second Reading
Policy 2313 addresses employee's appropriate and inappropriate use of electronic resources such as
computers and the Internet as well as other related responsibilities. Verbiage from the student acceptable
use of electronic resources 6446 describing the role of school administrators and staff as enforcement
agents of the policy and the fact that rules may be enforced according to the student's age of circumstance
has been added to increase employee visibility into these issues. The remaining changes were generally for
clarification purposes in response to issues that have come up in the past school year. Changes have been
reviewed by Tharrington Smith. Fiscal Implications: None. Recommendation for Action: Staff is
requesting Board approval.

2. POLICY 6446: STUDENT ACCEPTABLE USE OF ELECTRONIC RESOURCES

Second Reading
Policy 6446 addresses student's appropriate and inappropriate use of electronic resources such as
computers and the Internet. A material change to the policy was made in 6446.3, paragraph 5, where the
word "not" was added to remove the limitation on the scope of violations mentioned in the first sentence.
Verbiage was added to communicate that the Internet is no longer simply a place to pull information.
The Internet now involves interactive tools and services allowing students the ability to push information
through teacher directed activities. The remaining changes were generally for clarification purposes in
response to issues that have come up in the past school year. Changes have been reviewed by Tharrington
Smith. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

3. SCHOOL IMPROVEMENT PLANS

Schools engaged in a year long process of crafting their 2008-2011 School Improvement Plan
Instructional school staff voted and approved each plan
Plans are to be living documents utilized by school to focus their work
Plans include waivers the schools are requesting in order to be able to successfully implement their plan for improvement
Schools submit their School Improvement Plans online via intranet
Fiscal Implications: None. Recommendation for Action: Board approval is requested in order for plan implementation during the 2008-2009 school year.

4. SCHOOL IMPROVEMENT WAIVERS

Summary based on waivers submitted online via the school improvement plan
Waivers are approved for the life of the plan (2008-2011)
Waivers have been approved by school instructional staff
Waivers have been reviewed by Superintendent's Strategy Team
Waivers submitted include the following:
Two State Waivers:

1. Class Size - Grades 4-12 (specific schools)

2.Minimum 135 hours seat time for course credit - Grades 9-12 (specific schools)
Two Local Waivers:

1. Modify the opening bell schedule by 5-minutes - Grades 9-12 (specific schools)

2. Modify one early release date for IB purposes - Three specific schools
Fiscal Implications: None. Recommendation for Action: Board approval in order for
implementation in the 2008-2009 school year.

HUMAN RESOURCES


1. RECOMMENDATION FOR EMPLOYMENT

A. Contract Central Services Administrator
B. Professional
C. Support

COMMITTEE CHAIRS' REPORT


ACTION ITEMS


FACILITIES


1. CHANGE ORDER NO. CM-09: SYCAMORE CREEK ELEMENTARY (E-17)

Board approval is requested for Change Order CM-09 to Barnhill Contracting Company for their
Construction Manager at Risk contract to construct the new Sycamore Creek Elementary School. This
change order is for the realignment of Leesville Road in front of the school, and along Farless Road and
Norwood Road. Due to the timing of the receipt of bids, the amount of this change order will be
presented at the Board meeting. Fiscal Implications: The total project budget is $25,268,713, of which
$1,708,291 is from PLAN 2004, $22,991,571 is from CIP 2006, and $568,851 is from CIP 2006 Offsite
Improvements. This change order will require additional funding from CIP 2006 Offsite Improvements.
Recommendation for Action: Board approval is requested.

2. BIDS: BROUGHTON HIGH PARKING LOT

Bids for the new parking lot and entrance at Broughton High School were received on May 19, 2008. Staff
and Rotman Architecture, AIA, recommend award of the single-prime contract to Ruston Paving Co.,
Inc., in the amount of $684,900. This parking lot is to replace the parking lost by the placement of two 6
classroom modulars in rear parking lot. Fiscal Implications: Funding is available from the total project
budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007
2009 project. Recommendation for Action: Board approval is requested.

3. BIDS: WAKEFIELD HIGH 9th GRADE CENTER MODULAR ADDITION
Bids will be received on May 28, 2008 for connecting and installing all services (power, water, sewer, data,
ADA access, fire protection, and security) required for permitted occupancy for an eight-classroom
modular unit at the Wakefield High School 9th Grade Center. Staff and Ross/Deckard Architects, PA, will
present a recommendation for award of the single-prime contract. Fiscal Implications: Funding is
available from the total project budget of $12,518,625, all of which is from the CIP 2006 9th Grade
Center project. Recommendation for Action: Board approval is requested.

4. CONTRACTS FOR STUDENT TRANSPORTATION

The current contracts with five firms for transporting special needs students will expire in June 2008. Staff
has revised the contract specification, received proposals from firms, and selected twelve firms to provide
services. The new contracts with the twelve firms will increase accountability and improve service to
students. Staff reviewed the proposed new contracts for transportation of special needs students,
explained the process used, and highlighted improvements during the Committee of the Whole meeting
on May 20, 2008. Fiscal Implications: It is anticipated that the cost for student transportation will be
reduced under the proposed contracts. Recommendation for Action: Board approval is requested.

RECOGNITION- 5:30 P.M.


EMPLOYEE EXCELLENCE

Twenty-four employees were nominated for this month's Employee Excellence award recipients.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES


1. ELIGIBILITY LIST FOR 2008 CAREER STATUS


2.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


3.RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)


4.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

A.Permanent Employment
B.Terminating Employment

5.RECOMMENDATION FOR CONTRACT RENEWALS


6.RECOMMENDATION FOR NON-RENEWALS


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.