WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

BOARD ADVISORY CHAIR REPORTS

RECOGNITION

FINANCE

1. 2005-2006 STATE TREASURER'S AWARD FOR EXCELLENCE IN ACCOUNTING AND FINANCIAL MANAGEMENT

The Wake County Board of Education is the winner of the 2005-2006 State Treasurer's Award for Excellence in Accounting and Financial Management in the category of School Units with Average Daily Membership of 12,000 and over. This awards program provides an excellent opportunity to recognize the Wake County Public School System and share with others its innovative approach to responsible fiscal management and improvements to current operations. Fiscal Implications: None. Recommendation for Action: None.

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. POSITIVE BEHAVIOR SUPPORT (PBS)

PBS is currently being implemented in 42 schools in Wake County (elementary, middle and high) with 30 additional schools coming on-board in 2007-2008. The purpose of PBS is to improve the achievement of all students by reducing the number of office discipline referrals; reducing the number of suspensions; increasing staff morale and improving school climate. This overview will give the Board an awareness of the foundations and features of PBS as well as show preliminary school data. Fiscal Implications: None Recommendation for Action: Information.

2. PROJECT MAKE A DIFFERENCE

Information will be presented in regards to Southeast Raleigh High School Band New Orleans Service Project field trip.
Performed in Jackson Square for the public
Performed for Clark High School seniors in New Orleans
Delivered donated items: band instruments, band uniforms, Visual Arts materials, materials used in Fine and Performing Arts programs, sheet music, in an effort to help rebuild Performing Arts programs.
Assisted the New Orleans community in the area of clean up and light construction
Met with Mayor Ray Nagin and City Council
Developed an awareness of the needs of others through the relationships established during the service project.
Fiscal Implications: None. Recommendation for Action: None.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

March 6, 2007-Board of Education Closed Session Minutes
March 20, 2007-Board of Education Closed Session Minutes
April 24, 2007-Board of Education Closed Session Minutes
May 4, 2007-Board of Education Closed Session Minutes
May 8, 2007-Committee of the Whole Minutes

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for April 2007. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES

1. GRANT OF EASEMENT TO CITY OF RALEIGH (WAKE FOREST-ROLESVILLE HIGH)

The City of Raleigh is requesting a public water supply and distribution permanent easement from the Board to facilitate the installation, improvement and enhancement of the public water system for the people living in the Town of Wake Forest. The Raleigh City Council authorized the above referenced non-assessable project in January 2005 and the City is ready to start the project. The requested easement encompasses 22,540 square feet and is located along a portion of Stadium Drive on the Wake Forest-Rolesville High campus. Board approval is requested for the granting of the permanent easement to the City of Raleigh so that recordation of said dedication can occur. The requested easement will not interfere with the Wake County Public Schools' present or future use of the property. A copy of the proposed Easement Plat is attached with the area of the easement identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2. BIDS: RELOCATE MODULAR UNIT TO MIDDLE CREEK HIGH

Bids were received on April 19, 2007 for the disassembly of an eight-classroom modular unit at Millbrook High, and subsequent relocation and reassembly, with all services (power, water, sewer, ADA access, data, fire protection, security) required for permitted occupancy, as high school classrooms at Middle Creek High. The modular unit is owned by WCPSS; therefore, no rental fees are involved. Staff and H.S. Annis Architect, AIA, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $229,713, or $28,714 per classroom. Design costs are $3,375 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $37,739 per classroom. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

3. BIDS: RELOCATE MODULAR CLASSROOM BUILDING TO GREEN HOPE HIGH SCHOOL

Bids were received on May 1, 2007 for the disassembly of an eight-classroom modular unit at Millbrook High, and subsequent relocation and reassembly, with all services (power, water, sewer, ADA access, data, fire protection, security) required for permitted occupancy, as high school classrooms at Green Hope High. The modular unit is owned by WCPSS; therefore, no rental fees are involved. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $271,900, or $33,988 per classroom. Design costs are $4,050 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $43,688 per classroom. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 projects. Recommendation for Action: Board approval is requested.

4. BIDS: RELOCATE MODULAR UNIT TO PENNY ROAD ELEMENTARY

Bids were received on April 26, 2007 for the disassembly of a five-classroom unit at Daniels Middle School, and subsequent relocation and reassembly, with all services (power, water, sewer, ADA access, data, fire protection, security) required for permitted occupancy, as elementary classrooms at Penny Road Elementary. The modular unit is owned by WCPSS; therefore, no rental fees are involved. Staff and H.H. Architecture, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $201,841, or $40,368 per classroom. Design costs are $3,701 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $49,719 per classroom. Removal location and site work contributed to higher per classroom cost. Fiscal Implications: Funding is available from the total project budget of $16,935,553 all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

5. BIDS: BROUGHTON HIGH RENTAL MODULAR UNITS

Bids were received on April 2, 2007 from Vanguard Modular Building Systems (the rental company) to install two six-classroom modular units for $112,000, or $9,333 per classroom, at Broughton High. Work includes the delivery of the units, installation of footers, set-up, and trim work for the units. Staff recommends award of the rental contract, per the master lease agreement, to Vanguard Modular Building Systems in the amount of $112,000. Independent of this rental contract, Beau Chene Company (single-prime contract) will provide power, water, sewer, ADA access, data, fire protection and security for $267,900, or $22,325 per classroom for the two six-classroom modular rental units. Design cost is $2,655 per classroom, in addition to project costs of approximately $150 per classroom to relocate furniture and $150 per classroom for final cleaning and waxing. This results in a total cost of $34,613 per classroom. This total does not include the yearly rental rate of $36,984 for each six-classroom modular unit. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Leasing payments will be made from the operating budget. Recommendation for Action: Board approval is requested.

6. BIDS: BROUGHTON HIGH CONSTRUCTION SERVICES FOR OCCUPANCY OF RENTAL MODULARS

The City of Raleigh is requiring that Wake County Public Schools remove the sixteen single mobile classroom units, located in the front of Broughton High, by December 2007. Bids were received on May 10, 2007 for single-prime construction services (power, water, sewer, ADA access, data, fire protection, security) required to obtain permitted occupancy for two-six classroom modular rental units which will replace the mobile classrooms being removed. This single-prime construction services contract will also include the preparatory work for removal of the sixteen single mobile classrooms. The rental company costs to return these sixteen units will be handled by a separate contract of approximately $32,000. Staff and Rotman Architecture, PA, recommend award of a single-prime contract to Beau Chene Company, LLC, in the amount of $267,900, or $22,325 per classroom. Independent of this single-prime contract, Vanguard Building Systems (the rental company) will install two six-classroom modular units for $112,000, or $9,333 per classroom. Design costs are $2,655 per classroom, in addition to projected costs of approximately $150 per classroom to relocate furniture and $150 per classroom for final cleaning and waxing. This results in a total cost of $34,613 per classroom. This total does not include the yearly rental rate of $36,984 for each six-classroom modular unit. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 projects. Leasing payments will be made from the operating budget. Recommendation for Action: Board approval is requested.

7. BIDS: FUQUAY-VARINA HIGH CONSTRUCTION SERVICES FOR OCCUPANCY OF RENTAL MODULAR

Bids were received on May 8, 2007 for single-prime construction services (power, water, sewer, ADA access, data, fire protection, security) required to obtain permitted occupancy for one eight-classroom modular unit at Fuquay-Varina High School. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $214,608, or $26,826 per classroom. Although Devin Construction submitted a lower bid at the bid opening, they failed to acknowledge the addendum transmitted to them and failed to provide the required bid security in the form of a bond, as required by section B-2 of the general conditions of the bid documents. Therefore, Devin Construction's bid was considered non-responsive. Independent of this single-prime contract, Comark Building Systems, Inc., (the rental company) will install the eight-classroom modular for $81,122, or $10,140 per classroom. Design costs are $3,425 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $46,041 per classroom. Construction of additional sidewalks and sewer line through parking lots contributed to the higher per classroom cost. This total does not include the yearly rental rate of $52,072 for each eight-classroom modular unit. Fiscal Implications: Funding is available from the total project budget of $16,935,553 all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Leasing payments will be made from the operating budget. Recommendation for Action: Board approval is requested.

8. BIDS: GARNER HIGH 9th GRADE CENTER
Staff has evaluated Structural Insulated Panels (SIPS) as a construction method to compliment WCPSS present use of modular constructed buildings. Construction for the SIPS buildings is comparable to modular construction with significant maintenance and energy savings. Bids were received on March 29, 2007 for two eight-classroom units. Staff and H.S. Annis Architect, AIA recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $1,579,969 or $98,748 per classroom. Design costs are $6,328 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $110,726 per classroom. Fiscal Implications: Funding is available from the total project budget of $12,518,625, all of which is from the CIP 2006 9th Grade Center project. Recommendation for Action: Board approval is requested.

9. DESIGN CONSULTANT AGREEMENT: M-6 MIDDLE SCHOOL

The CIP 2006 School Building Program includes a new middle school (M-6) to be built southwest of Rolesville. Negotiations have been completed with Skinner Lamm & Highsmith Architects, PA, for the design of this project. The form of agreement is the standard form approved by the Board attorney. The Board approved the offer to purchase this property at its March 6, 2007 meeting. Fiscal Implications: Funding is available from the total project budget of $ 42,509,271, all of which is from CIP 2006. The total project budget includes proposed compensation for the design consultant of $1,204,750. Recommendation for Action: Board approval is requested.

10. CONSTRUCTION MANAGER AT RISK AGREEMENT: M-6 MIDDLE SCHOOL

The CIP 2006 School Building program includes a new middle school (M-6) to be built southwest of Rolesville. Negotiations have been completed with D.H. Griffin Construction Company, for the construction manager's pre-construction services only. The form of agreement for Construction Management at Risk has been previously reviewed and approved by the Board. Modifications to this agreement have been approved by the board's attorney and are noted on the attached summary. These changes will all be incorporated into the next revision of the standard form of agreement. Skinner, Lamm & Highsmith Architects, PA, was previously selected as the designer for this project. Fiscal Implications: Funding is available from the total project budget of $42,509,271, all of which is from CIP 2006. The total project budget includes proposed compensation for the Construction Manager of $70,000 for pre-construction basic services. Recommendation for Action: Board approval is requested.

11. CHANGE ORDER NO. GC-02: EAST WAKE HIGH (PHASE 2A)

Board approval is requested for Change Order No. GC-02 to the joint venture of Heery International, Inc., and D.H. Griffin Construction, LLC, for a Construction Management at Risk contract for construction of East Wake High additions and renovations. This change order, in the amount of $14,742,788 is to establish a guaranteed maximum price (GMP) for work packages needed to complete Phase 2A construction. A list of bid packages is attached. Phase 2A GMP includes asbestos abatement, demolition of one story building, construction of new two story building, cafeteria renovation, and road improvements. The next phase of construction, Phase 2B, will include renovations to the Administration Building, 1976 Classroom Building, and construction of a new softball field. The GMP for Phase 2B is expected to be presented to the BOE on December 4, 2007. Fiscal Implications: Funding is available from the total project budget of $22,856,566 for both phases, of which $125,000 is from PLAN 2004 Start Up, $22,428,769 from CIP 2006, and $302,797 from CIP 2006 Offsite Improvements. Recommendation for Action: Board approval is requested.

12. CHANGE ORDER NO. CM-02: CARY HIGH ADDITIONS (CIP 2006)

Board approval is requested for Change Order No. CM-02 to Balfour Beatty Construction, LLC for their Construction Management at Risk contract for construction of the three-story addition to the PLAN 2004 three-story classroom building at Cary High School. This change order, in the amount of $10,416,307 is to establish the final guaranteed maximum price (GMP) for the work packages needed to accomplish the construction of this project. A list of the bid packages is attached. This change order also modifies the contract to use reimbursable general conditions. Fiscal Implications: The total proposed budget is $12,524,174, of which $500,000 is currently available from PLAN 2004 Crowding Solution, $175,000 from PLAN 2004 Start-Up, and $9,932,867 from CIP 2006. A future reallocation of $1,916,307 will be presented to the Board for approval. CIP 2006 Program Contingency is being used to fully fund the contract until the additional funding is reallocated. Recommendation for Action: Board approval is requested.

13. RESOLUTION: CIP 2006 3rd QUARTERLY FUNDING FOR SCHOOL BUILDING

PROGRAM

Resolution requests funds for the CIP 2006 School Building Program previously approved by the Board. This request will provide funding of projects in accordance with the master schedule.
Fiscal Implications: Total of this appropriation request is $17,484,804. Appropriations for CIP 2006 to date total $515,499,366. The total CIP 2006 appropriation, including this request, will equal $532,984,170. This leaves a balance of $522,890,667 to be appropriated from the total Building Program sum of $1,055,874,837. Recommendation for Action: Board approval is requested.

14. RESOLUTION: PLAN 2000 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project savings from the PLAN 2000 projects at Millbrook Elementary, Douglas Elementary, Fuquay-Varina Middle and Program Contingency to Wake Forest Elementary HVAC system project. Reallocation from these three projects will close these projects. The Wake Forest Elementary HVAC project scope increased after full evaluation of the current HVAC system and controls. New controls, for the entire school, were added to the project. Total reallocation amount is $350,000 (approximate amount - actual amount to be provided prior to Board meeting). Fiscal Implications: No additional appropriation of funding is necessary at this time. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. SUMMER CAMP

Schools may select from one of two different fee structures that are based on a specific summer camp curriculum.
Model A: ($125 per week) will offer students new learning opportunities with trips to area museums, parks, and other low-cost sports and recreational centers. Swimming is not offered.
Model B: ($145 per week) will offer students new learning opportunities with numerous field trips that include swimming, bowling, and ice-skating.
Both models are available to parents if space and appropriate staff are available.
A non-refundable registration fee of $50 is required.
Fiscal Implications: Two separate fee structures help schools meet the different needs of parents for summer care programs and still maintain fiscal accountability to be self-supporting. Recommendation for Action: Recommended approval for fee increase.

2. 2008-2009 MODIFIED CALENDAR

The 2007-08 calendar was adopted in 2005. The calendar presented is for 2008-09.
The modified year-round instructional calendar combines features of the traditional and year-round calendar.
The first semester is similar to Track 4 of the year-round calendar and the second semester is similar to Track 1.
The calendar provides a summer break of approximately seven weeks.
The first day for students will be Thursday, July 24, 2008. The last day will be Tuesday, May 27, 2009. On this calendar, the four-day Easter weekend coincides with the spring break on the traditional calendar.
Plans are to use this calendar at Southeast Raleigh Magnet High School, Centennial Campus Magnet Middle School, Moore Square Magnet Middle School, Carver Elementary School, and Partnership Elementary School.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: Board approval is requested.

3. MEMORANDUM OF UNDERSTANDING BETWEEN REX HEALTHCARE, INC. AND WAKE COUNTY PUBLIC SCHOOL SYSTEM

Rex Healthcare proposes to provide an asthma education program to elementary and middle-school-aged students diagnosed with asthma. The program will be provided over a two-year period and will teach children ways to better manage their asthma. The desired outcome is a reduction in the frequency of asthma attacks, resulting in improved school attendance. Fiscal Implications: There are no fiscal implications associated with this MOU. Recommendation for Action: Board approval is requested.

4. GRANT PROPOSALS

Competitive (#1164): US Department of Education, NC Department of Public Instruction, 21st Century Community Learning Centers / Wakefield High School.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

5. SCHOOL IMPROVEMENT PLANS AND SCHOOL WAIVERS

Board Members can access School Improvement Plans online. Instructions for accessing plans online are attached. Paper copies are also available in the Board Library.
The nine (9) schools that opened during the 2006-2007 school year, recently completed School Improvement Plans including waivers. The nine schools are Barwell Road Elementary, Brier Creek Elementary, Carpenter Elementary, Holly Grove Elementary, River Bend Elementary, East Wake School of Integrated Technology, Holly Springs High School, Panther Creek High, and Wake Early College of Health and Science.
The seven (7) schools opening during the 2007-2008 school year requested two waivers to be utilized at the beginning of the school year. These schools include East Garner Elementary, North Forest Pines Elementary, Sanford Creek Elementary, East Cary Middle, Wendell Middle, East Wake School of Arts, Education and Global Studies, and East Wake School of Engineering Systems.
One (1) school submitted a waiver related to class size not included in their initial plan.
Several high schools submitted a waiver related to State BOE seat time requirements for course credit in order to allow early release time to implement professional learning communities.
One (1) high school submitted a waiver related to altering the start time of their school day.
Copies of waivers requiring Board approval are attached.
Fiscal Implications: None Recommendation for Action: Staff is requesting approval for School Improvement Plans and three (3) waivers.

6. AMENDMENTS THREE AND FOUR TO THE CONTRACT WITH KIDS R US THERAPY, INC. (DONNA GREENE, OTR/L)

We currently have vacant occupational therapy positions. We are contracting with Kids R Us to provide services due to these vacancies. Since the vacancies remain, we have to add additional funds to continue to provide services for the students covered under this contract. Our contract with Kids R Us is currently for occupational therapy services. We have a need for speech services because of a maternity leave (Lincoln Heights Elementary). Kids R Us can provide this service. We are adding speech services to the contract at $60.00 per hour and increasing the contract for occupational therapy by $60,000.00. Fiscal Implications: We are requesting that the current contract amount ($145,000) be increased by $60,000 for occupational therapy and $13,500 for speech services for a total of $218,500. Funds are in 2.5200.032.311.0136.0820. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. REQUEST FOR LEAVE

COMMITTEE CHAIRS' REPORT

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To establish or instruct staff or the attorney concerning the Board's position in negotiating the material terms of an employment contract protected under G.S. 43-318.11(a)(5) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to litigation involving Wake Cares, et al. vs. Wake County Board of Education.
To consult with the Board's attorney to preserve the attorney-client privilege pending litigation in the case of David and Rhonda Bailey, for and on behalf of Brittany Bailey, a minor child v. Wake County Board of Education, No. 07 CV 004542.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).

ACTION ITEMS

HUMAN RESOURCES

1. RECOMMENDATION FOR CONTRACT RENEWAL

2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

3. ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.