OPEN SESSION
CALL TO ORDER - 3 P.M.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendents Comments
APPROVAL OF MEETING AGENDA
BOARD ADVISORY CHAIR REPORTS
INFORMATION ITEMS
1. IMPLEMENTATION OF ACADEMY OF READING
Adolescents who struggle with reading need effective, motivating interventions to be successful in school.With that need in mind, implementation of Academy of READING is currently underway in 14 high
schools in the district. Academy of READING is an intervention software resource designed to help
students make rapid, permanent gains in reading. In one study of 1,945 high school students across
thirteen states, forty percent of the students in the study demonstrated gains of two or more grade levels,
and on average, students achieved gains of 1.6 grade levels. After students complete a pretest, the
program automatically assigns a training stream appropriate for each student. Completing three to five 30
minute sessions each week, students develop fluency in the following foundation reading skills: phonemic
awareness, sound symbol association, phonics and decoding, and comprehension. One key to successful
implementation is the effectiveness of the teacher assigned to work with students in the program.
Academy of READING requires teachers to serve as cognitive coaches for students when they reach
trouble spots. In addition to an initial day of training, teachers using Academy of READING receive
weekly visits by expert coaches who model coaching strategies, show teachers how to use real-time
progress monitoring, and equip teachers with the skills needed to increase student motivation and
commitment. These coaches also send weekly reports to district and school administrators on student
progress and implementation. Wake County students will take an Academy of READING posttest during
the final week in May.
2. WINNERS OF FIRST RALEIGH ENVIRONMENTAL AWARD
On April 22, 2008, the City of Raleigh presented it's First Annual Environmental Awards during aceremony at Marbles Museum. Wake County Public School System garnered three of the ten awards in
the following categories:
Natural Resource Conservation: Wake County Energy Savers
Youth Award: Student Action for the Environment, Broughton High School
Green Design: Brier Creek Elementary School and City of Raleigh Community Center.
Staff will present brief summaries of the awards. Fiscal Implications: None. Recommendation for
Action: None. For information only.
PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
March 25, 2008-Board of Education Work Session MinutesMarch 26, 2008-Joint Meeting Minutes of the Board of Education and Town Councils
from Holly Springs and Wake Forest
April 15, 2008-Facilities Committee Meeting Minutes
April 15, 2008-Joint Meeting Minutes of the Board of Education and Town Councils
From Cary, Fuquay-Varina, and Morrisville
April 17, 2008-Joint Meeting Minutes of the Board of Education and Town Councils
from Apex, Garner, and the City of Raleigh
April 23, 2008-Board of Education Work Session Minutes
May 6, 2008-Board of Education Meeting Minutes
FINANCE
1. AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment of moneyon behalf of Bugg Elementary School. Fiscal Implications: These authorization forms are required for
bank records. Recommendation for Action: Approval of Authorization Forms.
2. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. Thesummaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000,
and purchase orders in excess of $250,000 for April 2008. Fiscal Implications: Not applicable.
Recommendation for Action: Not applicable.
FACILITIES
1. SEWER EASEMENT DEDICATION: CITY OF RALEIGH (SYCAMORE CREEK
ELEMENTARY)
As part of site development at Sycamore Creek Elementary, sewer utility improvements will be installed toserve the school. The majority of the sewer improvements will traverse neighboring properties. A portion
of the sewer improvements will exist on Board property. The site is being developed in compliance with
the required utility easement dedication areas as identified on the site plans; however, the easement
dedication has not yet been formally memorialized in a recorded document and map. As a condition of
site permit issuance, the City requires the dedication of the sewer utility improvements and easement to
the City to allow for future inspection, repair and maintenance. Board approval is requested for the
granting of an easement to the City so that recordation of said dedication can occur and construction can
begin. The requested easement will not interfere with Wake County Public Schools' present or future use
of the property. A copy of the Easement Plat is attached with the proposed sewer easement area for
dedication identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests
Board approval.
2. CHILLER REPLACEMENT: GREEN HOPE HIGH
Green Hope High has experienced numerous chiller failures over the past several years. Currently there isone compressor that is bad and requires replacement. Green Hope High currently has a 300-ton air
cooled McQuay chiller package, which is configured with ice storage tanks for HVAC cooling. This
packaged unit has proven to be unreliable and costly to maintain at this school.
Quotes for the replacement of the air-cooled chiller and associated construction work were taken during
the month of April 2008. Staff recommends award of the mechanical service agreement, for a Trane unit,
to Brady Trane Services, Inc. in the amount of $215,616.53. Fiscal Implications: Funding is available
from the 2007 - 2008 operating budget for maintenance and operations. Recommendation for Action:
Board approval is requested.
3. RELOCATION OF POWER POLES: HERITAGE HIGH
As part of the construction process and in order to provide service to the Heritage High site, WakeElectric Membership Corporation is required to relocate (at WCPSS expense) a section of overhead
primary line to accommodate the new turning lanes along Forestville Road. The cost for this work is a
not-to-exceed amount of $148,102.57, including the relocation and engineering fees, and would be paid to
Wake Electric Membership Corporation via a purchase order. Fiscal Implications: Funding is available
from the total project budget of $62,716,510, of which $1,564,638 is from Plan 2000 Start Up, $513,391
from Plan 2004, $56,129,055 from CIP 2006, $1,401,404 from CIP 2006 Offsite Improvements, and
$3,108,022 will be provided by the Town of Wake Forest and the Wake County Parks and Recreation
Department for additional ball fields and upgrades to the school's ball fields. Recommendation for
Action: Staff request Board approval.
4. CHANGE ORDER NO. 1: WAKE FOREST-ROLESVILLE HIGH DESIGN CONSULTANT
Board approval is requested for Change Order No. 1 to Davis Kane Architects, P.A.. This change order,in the amount of $1,555,426, is to fund the design consultant agreement through the permitting and
bidding phase and authorize the design consultant to provide these services. The design consultant had
previously been authorized to provide services through the schematic design phase for a fee of $427,207
out of a total fee of $2,828,047. The balance of $848,414 remains to be authorized. Fiscal Implications:
The current estimated budget for the Wake Forest-Rolesville High project is $62,800,000, of which
$2,500,000 is currently available from the CIP 2006, $200,000 from PLAN 2004 Start-Up, $43,850,000
from E-25 and E-31 reallocations (subject to County approval), $11,000,000 from the previous
reallocation from CIP 2006 Reserve (subject to County approval), and $5,250,000 from savings yet to be
identified from previous bond programs. Recommendation for Action: Board approval is requested.
5. CHANGE ORDER NO. CM-01: WAKE FOREST-ROLESVILLE HIGH CONSTRUCTION
MANAGER
Board approval is requested for Change Order No. CM-01 to Clancy & Theys Construction Company, fortheir Construction Management at Risk contract for the renovation of Wake Forest-Rolesville High
School. This change order, in the amount of $200,000, is for the remainder of their construction
manager's pre-construction services for this project. The Board of Education approved $100,000 of the
$300,000 in pre-construction fees on January 22, 2008. Fiscal Implications: The current estimated budget
for the Wake Forest-Rolesville High project is $62,800,000, of which $2,500,000 is currently available from
the CIP 2006, $200,000 from PLAN 2004 Start-Up, $43,850,000 from E-25 and E-31 reallocations
(subject to County approval), $11,000,000 from the previous reallocation from CIP 2006 Reserve (subject
to County approval), and $5,250,000 from savings yet to be identified from previous bond programs.
Recommendation for Action: Board approval is requested.
6. CHANGE ORDER NO. CO-03: SMITH ELEMENTARY
Board approval is requested for Change Order No. CO-03 to Skanska USA, for their ConstructionManagement at Risk contract for Additions and Renovations of the Smith Elementary School in Garner.
This change order, in the amount of $14,626,542, is to establish a guaranteed maximum price (GMP) for
21 time sensitive packages ($14,562,597) which are part of the 31 construction packages for this project
and to fund extended pre-construction services ($63,945) for the addition of the second floor. A list of
bid packages is attached. This change order also modifies the contract to use reimbursable general
conditions instead of lump sum general conditions, and to change the ownership to Wake County.
Change orders will be brought to the June 3, 2008 and June 17, 2008 Board meetings to establish the final
GMP for this project. Fiscal Implications: Funding is available from the total project budget of
$22,004,513 of which $21,774,513 is from CIP 2006 and $230,000 from Plan 2004. Recommendation
for Action: Board approval is requested.
7. MATERIALS TESTING SERVICES: HOLLY GROVE MIDDLE
Negotiations have been completed with Froehling and Robertson, Inc., to provide construction materialstesting and special inspection services for Holly Grove Middle, in an amount not-to-exceed $288,143, in
accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or Wetland
Delineation Services Agreement. Fiscal Implications: Funding is available from the total budget of
$42,539,315 of which $42,490,315 is from CIP 2006 and $49,000 is from Wake County Parks and
Recreation and the Town of Holly Springs. Recommendation for Action: Board approval is requested.
8. BIDS: ASPHALT OVERLAYS
Bids were taken on April 30, 2008 for asphalt overlay at 6 schools. Each school is a separate project witha separate bid. Ruston Paving is the lower bidder for all of these schools. In order to avoid any
appearance of impropriety, this action is being presented for Board approval. Staff recommends award of
the below contracts to Ruston Paving for: Vance Elem ($58,451.50), Zebulon Elem ($76,328.70), Rand
Rd. Elem ($27,400.05), Durant Rd. Middle ($31,434.00), Cary Elem ($27,300.00), and Magnet Resource
Center ($19,344.40). Fiscal Implications: Funding is available from the 2007 - 2008 operating budget for
maintenance and operations. Recommendation for Action: Board approval is requested.
INSTRUCTIONAL PROGRAM
1. GRANT PROPOSALS
Competitive (#1230): Toyota Foundation, Toyota International Teacher Program / Individual schools.Competitive (#1231): AWS Convergence Technologies, Inc., WeatherBug School Grant / Individual schools.
Entitlement (#1158.001): PRC 050 - US Department of Education, NC Department of Public Instruction, Title I Low Income / Central Office, Curriculum and Instruction.
Entitlement (#1161.001): PRC 103 - North Carolina Department of Public Instruction, Improving Teacher Quality / Central Office, Evaluation and Research.
Entitlement (#1162.001): PRC 104 - US Department of Education, NC Department of Public Instruction, Language Acquisition Grant/ Central Office, Curriculum and Instruction.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.
POLICY
1. POLICY 2313: EMPLOYEE ACCEPTABLE USE OF ELECTRONIC RESOURCES
Revised; First ReadingPolicy 2313 addresses employee's appropriate and inappropriate use of electronic resources such as
computers and the Internet as well as other related responsibilities. Verbiage from the student acceptable
use of electronic resources 6446 describing the role of school administrators and staff as enforcement
agents of the policy and the fact that rules may be enforced according to the student's age or circumstance
has been added to increase employee visibility into these issues. The remaining changes were generally for
clarification purposes in response to issues that have come up in the past school year. Changes have been
reviewed by Tharrington Smith. Fiscal Implications: None. Recommendation for Action: Staff is
requesting Board approval.
2. POLICY 6446: STUDENT ACCEPTABLE USE OF ELECTRONIC RESOURCES
Revised; First ReadingPolicy 6446 addresses student's appropriate and inappropriate use of electronic resources such as
computers and the Internet. A material change to the policy was made in 6446.3, paragraph 5, where the
word "not" was added to remove the limitation on the scope of violations mentioned in the first sentence.
Verbiage was added to communicate that the Internet is no longer simply a place to pull information.
The Internet now involves interactive tools and services allowing students the ability to push information
through teacher directed activities. The remaining changes were generally for clarification purposes in
response to issues that have come up in the past school year. Changes have been reviewed by Tharrington
Smith. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
HUMAN RESOURCES
1. RECOMMENDATION FOR EMPLOYMENT
A. ProfessionalB. Support
2.REQUEST FOR LEAVES
BOARD ADVISORY COUNCIL NOMINATIONS
This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.COMMITTEE CHAIRS' REPORT
ACTION ITEMS
FACILITIES
1. RESOLUTION: CIP 2006 7th QUARTERLY FUNDING
Resolution requests funds for the CIP 2006 School Building Program previously approved by the Board.
This request will provide funding of projects, in accordance with the master schedule, that require
commencement of design or construction prior to November 2008. Fiscal Implications: Total of this
appropriation request is $12,149,816. Appropriations for CIP 2006 to date total $852,211,007. The total
CIP 2006 appropriation, including this request, will equal $864,360,823. This leaves a balance of
$191,514,014 to be appropriated from the total CIP 2006 Building Program sum of $1,055,874,837.
Recommendation for Action: Board approval is requested.
2. RESOLUTION: CIP 2006 FUNDING REALLOCATION
Resolution requests reallocations in the total amount of $7,000,000. This reallocation is from Start-Up forDesign of Next Bond Projects to four new 2011 opening elementary schools and two new 2012 opening
high schools. This will provide the needed funds to design these projects through the permitting phase of
the projects. The construction funds would be provided in the next capital improvement program. Fiscal
Implications: The projects will be provided with the needed design funding within the current approved
budgets. No additional appropriation of funding is necessary at this time. Recommendation for Action:
Board approval is requested.
3. CARNAGE MIDDLE SCHOOL AIR-COOLED CHILLER REPLACEMENT PROJECT
There has been a catastrophic failure of one of the oldest air conditioning system chiller units at CarnageMiddle School; the unit was installed in 1989 and is near the end of its life cycle. In order to provide
cooling for the remainder of the school year—including end of grade testing next week-staff will award an
emergency contract to install over the weekend a temporary rental chiller.
Staff is also obtaining quotations for purchase and installation of a permanent 200-ton replacement chiller
unit. Staff's best estimate at this time for a total replacement cost is not-to-exceed $200,000.00.
Contractor selection will be based not only upon low price, but also the capability to provide the
appropriate size machine, with the condition of having the new chiller installed by June 30, 2008. Staff will
provide more detailed information on contractor and price and the Board table. Fiscal Implications:
Funding is available from the 2007-2008 operating budget for maintenance and operations.
Recommendation for Action: Board approval is requested.
HUMAN RESOURCES
1. RECOMMENDATION FOR APPROVAL OF TEACHER SALARY SCHEDULES WITH
MENTOR TEACHER AND MASTER TEACHER FOR TEACHER ADVANCEMENT
PROGRAM (TAP) SCHOOLS
Wilburn Elementary has requested the use of Title I school wide funds for the implementation of theTeacher Advancement Program (TAP). The TAP model employs master teachers and mentor teachers in
addition to regular classroom teachers. Other Title I school wide schools elected not to implement the
TAP model at this time. Proposal: Staff recommends approval of amending the teacher salary schedules
to add the following positions:
Mentor Teacher (10 month) for TAP School (+500 per month)
Master Teacher (11 month) for TAP School (+900 per month)
Two master teachers and seven mentor teachers are to be employed at Wilburn Elementary School in
2008-2009 as a part of implementation of the TAP. Fiscal Implications: TAP program to be paid for by
repurposing Title I federal funds. Recommendation for Action: Please approve as presented.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.To establish of give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS- Cont'd
HUMAN RESOURCES
1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
2.RECOMMENDATION FOR ADMINSTRATIVE APPOINTMENT
A.Permanent EmploymentB.Terminating Employment
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.