OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
5. APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
6. CURRICULUM MANAGEMENT QUARTERLY REPORT
The specific recommended actions in Curriculum Management Audit Report have served as asystem wide "blueprint" for continuous improvement. The Superintendent's Leadership Team
members have direct responsibility for overseeing the implementation of the actions. Leadership
Team members serve as Performance Goal Managers or Recommendation Managers. The action
steps were placed by the Leadership Team to be implemented over seventeen quarters. We have
just completed eleven quarters of the seventeen-quarter implementation plan. This quarterly
report will serve as a review of our progress. Fiscal Implications: None.
Recommendation for Action: For information
7. PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order firstfor items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.
CONSENT ITEMS
8. APPROVAL OF MEETING MINUTES
April 14, 2010-Finance Committee Meeting MinutesApril 28, 2010-Policy Committee Meeting Minutes
May 4, 2010-Committee of the Whole Minutes
FINANCE
9. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. Thesummaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for April 2010. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.
FACILITIES
10. LEASE AGREEMENT: PEAKWAY DEVELOPMENT, LLC (BUS PARKING)
Staff have reached agreement with Peakway Development, LLC, ("Peakway") to again lease agravel parking lot located at 3600 Apex Peakway, Apex, NC, for a two year term beginning July
1, 2010 and ending June 30, 2012, with the possibility for an annual renewal thereafter. The
annual rental rate for 2010-2011 will be maintained at the current rate of $20,900. The annual rate
for the 2011-2012 term will increase to $21,500. This lease is for continued use as a bus parking
lot. The current lease for this area will expire June 30, 2010. A copy of the Lease Agreement is
attached. Fiscal implications: A single sum lease payment of $20,900 is due July 1, 2010 for the
2010-2011 term, and a single sum lease payment of $21,500 will become due on July 1, 2011 for
the 2011-2012 term. Funding for this lease will be available July 1, 2010 and will come from the
Operating Budget. Recommendation for action: Board approval is requested.
11. CONTRACT EXTENSION: WASTE DISPOSAL AND RECYCLING
Staff recommends an extension of the contract with Waste Industries, Inc., for a 6th year of an original 4-year agreement with no price increase for 2010-2011 budget year, a reduction in the 30-yard container rental fee, a reduction in the 30-yard dumpster hauling fee, and the addition of 4 new schools. Contract price is $1,067,941.50, based on the estimated amount of work to be ordered during the year. The contract term is from July 1, 2010 to June 30, 2011. The appropriate form of agreement, as approved by the Board's attorney, will be executed. This contract was not re-bid because negotiations are in progress to consolidate waste collection contracts with Wake County. However, those negotiations have not yet reached fruition, so the existing contract was extended. Fiscal implications: Funding is included in the 2010-2011 budget. Recommendation for action: Board approval is requested.12. NEW AND EXTENDED CONTRACTS: CUSTODIAL SERVICES
Based on bids received May 3, 2010, staff recommends 2 new custodial service agreements forroutine service. The first is with SSC Services Solutions, for 2 Middle Schools and 1 High
School, representing 601,278 square feet, in the amount of $287,068.36. The second is with RTP
Building Maintenance, Inc., for 1 Elementary School, representing 80,628 square feet, in the
amount of $57,090. Staff has negotiated up to a 10% reduction in cost for services with the 4
existing custodial contractors, for modified cleaning at office complexes, no project cleaning, and
a 4 week reduction of routine services at traditional schools. In addition, the stripping and
waxing of VCT floors, and one carpet cleaning per year have been removed from the scope of
their contracts. Based on the contractors' satisfactory performance, staff recommends extensions
as follows: RTP Building Maintenance, in the amount of $2,685,038.43, for 11 Elementary
Schools, 7 Middle Schools, 8 High Schools, and 1 Office Complex, representing 3,700,000
square feet; A-K Building Maintenance, in the amount of $569,572.41, for 5 Elementary Schools,
2 Middle Schools, 1 High School, and a 9th Grade Center, representing 900,000 square feet;
Cenplex Building Services, Inc., in the amount of $120,694.42, for 2 Elementary Schools, and 1
Office Complex, representing 200,000 square feet; and Facilico, Inc., in the amount of
$3,368,894.74, for 39 Elementary Schools, 10 Middle Schools, and 3 High Schools, representing
4,700,000 square feet. The total amount of the six contracts is $7,088,358.36, with a contract
term of July 1, 2010 to June 30, 2011. Fiscal Implications: Funding is included in the 2010
2011 budget. Recommendation for action: Board approval is requested.
13. MATERIALS TESTING SERVICES: WALNUT CREEK ELEMENTARY
Negotiations have been completed with Terracon, Inc., to provide construction materials testingand special inspection services for Walnut Creek Elementary School, in an amount not-to-exceed
$131,885, in accordance with the Master Geotechnical, Material Testing, and/or Special
Inspections Services Agreement. Fiscal implications: Funding is available from the total project
budget of $22,753,133, of which $22,746,533 is from CIP 2006 and $6,600 is currently from CIP
2006 Offsite (Public) Improvements. It is expected that the total Offsite Improvements budget
commitment will ultimately be approximately $500,000. Recommendation for action: Board
approval is requested.
14. BIDS: HVAC UPGRADES (WEST LAKE ELEMENTARY AND WEST LAKE
MIDDLE)
Bids were received on April 28, 2010, for HVAC Upgrades and DDC Controls Replacement atWest Lake Elementary School and West Lake Middle School. Staff and Sigma Engineered
Solutions, P.C., recommend award of the single-prime contract to Comfort Systems USA
(MidAtlantic), LLC, in the amount of $1,242,000. Fiscal implications: Funding is available from
the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components.
Recommendation for action: Board approval is requested.
15.CHANGE ORDER NO. 3: MOVING CONTRACT FOR WAKE FOREST-
ROLESVILLE HIGH
Board approval is requested for Change Order No. 3 to All American Relocation, Inc., to complete the final phase move of this school from Heritage High back to Wake Forest-RolesvilleHigh. This change order increases the contract amount by $124,860 and completes the scope of
work for the entire move back to Wake Forest-Rolesville High. Fiscal Implications: Funding is
available from the total project budget of $51,922,973, of which $51,500,747 is from PLAN CIP
2006, $200,000 from PLAN 2004 Start-Up, and $222,226 from CIP 2006 Offsite (Public)
Improvements. Recommendation for action: Board approval is requested.
16.CHANGE ORDER NO. CM-02: WALNUT CREEK ELEMENTARY
Board approval is requested for Change Order No. CM-02 to Clancy & Theys ConstructionCompany, for their Construction Management at Risk contract for Walnut Creek Elementary
School. This change order, in the amount of $3,272,397, is to establish a guaranteed maximum price (GMP) for the Release 1 bid packages, which includes 4 of the 31 construction packages for this project. A list of the bid packages is attached. A change order will be brought to the June 15, 2010 Board meeting to establish the GMP for this project. Fiscal implications: Funding is available from the total project budget of $22,753,133, of which $22,746,533 is from CIP 2006 and $6,600 is currently from CIP 2006 Offsite (Public) Improvements. It is expected that the total Offsite Improvements budget commitment will ultimately be approximately $500,000. Recommendation for action: Board approval is requested.
STUDENT ACHIEVEMENT
17.GRANT PROPOSALS
Contract (#012910): SAS Institute, Inc., Broughton High School Algebra I Tutorial Program / Central Services.Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.
POLICY
18. BOARD POLICY 6200: STUDENT ASSIGNMENT
Revised; Second ReadingThe policy change was approved at the Policy Committee meeting on April 28, 2010. The
change was reviewed at Committee of the Whole on May 4th and was also approved as a first
reading by the Board of Education. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.
19.APPOINTMENT TO WAKE TECHNICAL COMMUNITY COLLEGE BOARD OF
TRUSTEES
In accordance with NC General Statue 115D-12, the Board of Education appoints four of thetrustees on the Wake Technical Community College Board of Trustees. Terms are for four years
and are staggered. The term for Jim Perry will expire on June 30, 2010. Attached is a
spreadsheet showing the current appointees of the Board of Education as well as a biographical
profile of Jim Perry, who is being considered for reappointment by the Board. Fiscal
Implications: None. Recommendation for Action: Presented for reappointment by the Board of
Education.
20. APPROVAL OF COMMITTEE MEMBERS FOR COMMUNITY RELATIONS
COMMITTEE
Each Board member submitted two recommendations for individuals to serve on theCommunity Relations Committee in addition to Board Advisory Chairs who will automatically
serve as a member. Fiscal Implications: None. Recommendation for Action: Board approval
is requested.
HUMAN RESOURCES
21. RECOMMENDATIONS FOR EMPLOYMENT
a.Professionalb.Support
22.CRIMINAL RECORDS CHECK CONTRACT
In order to facilitate a safe learning and working environment for students and employees, theHuman Resources Department runs criminal record checks on applicants and employees in
accordance with the rules and regulations of the Fair Credit Reporting Act. In addition,
beginning 7/1/10, the Volunteer Services System will be managed by the Human Resources
Department. Thus, criminal record checks will be run on volunteers in the school system. It is
recommended that US Info Group be awarded this contract. Fiscal Implications: $170,000 from
contract services budget. Budget is available.
ACTION ITEMS
STUDENT ACHIEVEMENT
23. EARLY RELEASE DAYS FOR 2010-2011
Early release days have been a part of the structure of the school calendar for at least 10 years.During the 2009-2010 school year, there were six common early release days. Based on
feedback from the Time Committee, six common early release days are being proposed for the
2010-2011 school year. Fiscal Implications: None. Recommendation for Action: Board
approval is requested.
24. BROUGHTON HIGH SCHOOL DIPLOMA PROGRAMME
In December 2008, the Board of Education voted to remove the International BaccalaureateMiddle Years Programme and Diploma Programme magnet program from Broughton High
School. The board then approved a phase-out plan to remove funding for the program after
the 2012-13 school year when the last magnet students graduate. The Student Achievement
Committee, chaired by board member, Deborah Prickett, recommends changing the phase-out
plan to a maintenance plan, thereby keeping the IB Diploma Programme in place at Broughton
after the 2012-13 school year. Fiscal Implications: Funding is in place through phase out plan
for program through 2013. Additional funding, (estimated $180,000 per year), will be required
in 2013 and beyond. Recommendation for Action: Approve Student Assignment Committee
recommendation to change the phase-out plan to a maintenance plan, thereby keeping the IB
Diploma Programme in place at Broughton after the 2012-2013 school year.
POLICY
25. BOARD POLICY 5522: HONOR ROLL
Revised, First ReadingThe Honor Roll Policy, Policy 5522, was originally adopted August 20, 1976. Dr. Kenneth A.
Branch reviewed the policy in April 2010 and is proposing changes to the policy. Fiscal
Implications: None. Recommendation for Action: Board approval is requested.
26. BOARD POLICY 1326: PUBLIC PARTICIPATION IN BOARD MEETINGS
New Policy; Second ReadingThe policy change was approved at the Policy Committee meeting on April 28, 2010. The
change was reviewed at Committee of the Whole on May 4th and was also approved as a first
reading by the Board of Education. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.
RECOGNITION - 6 P.M.
STUDENT ACHIEVEMENT
27. 2010 WCPSS VALEDICTORIANS
Twenty-four students will be recognized as Valedictorians.Fiscal Implications: None. Recommendation for Action: None
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
ACTION ITEMS CONT'D
HUMAN RESOURCES
28. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
29. ADMINISTRATIVE TRANSFER(S)
30. RECOMMENDATION FOR CONTRACT RENEWALS
31. REDUCTION IN FORCE
32. ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.